HomeMy WebLinkAbout27 - Tree Services AgreementCITY OF
F NEWPORT REACH
" City Council Staff Report
November 12, 2014
Agenda Item No. 27
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Mike Pisani, Acting Municipal Operations Department Director — (949) 644 -3055,
mpisani @newportbeachca.gov
PREPARED BY: Maurice Turner
PHONE: (949) 644 -3057
TITLE: Review and Amendment - Tree Services Agreement with Great Scott Tree Services
ABSTRACT:
The City maintains nearly 34,000 trees located on parkways, slopes, and medians, in parks, and at City
facilities. Tree maintenance services (pruning, planting and removals) are performed by contract forces,
and the City Council approved the current agreement with Great Scott Tree Services (GSTS) for these
services on November 12, 2013. It has been a year since the contract was approved, and Council
members have inquired of staff as to how the contract is working out. Additionally, based upon increased
services directed by the City (such as additional removals and trims) and performed by GSTS, City staff
recommends increasing the annual spending limit for the current year to match the approved budget.
RECOMMENDATION:
a) If interested, discuss staffs analysis of service to date for Great Scott Tree Service (GSTS) and make
any recommendation related to it; and
b) For the contract year ending November 30, 2014, approve an amendment to the agreement with
GSTS reflecting City staff's direction to GSTS to perform more work, thereby leading to an increase in the
annual not -to- exceed cost to $1,800,000 for this year alone, and authorize the Mayor and City Clerk to
execute the amendment.
FUNDING REQUIREMENTS:
There are adequate funds in Municipal Operations Department budget to fund these services this fiscal
year, and funds for these services will continue to be budgeted in subsequent fiscal years.
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DISCUSSION:
In November 2013, Council approved an agreement with GSTS to provide tree maintenance services.
The Council selected GSTS over the City's previous vendor, West Coast Arborists (WCA). At the time,
staff recommended that the contract be entered into with GSTS based in large part on pricing, given that
references for both firms were solid and that service from WCA had been satisfactory.
The GSTS agreement contained a not -to- exceed cost of $1,300,000 for tree maintenance services each
contract year (December 1 through November 30). The tree maintenance services provided by GSTS
include the pruning, planting, emergency services, and when necessary, removals of the nearly 34,000
trees in the City's urban forest. The contract includes "per unit" pricing, meaning that the unit prices
remain the same regardless of the quantity of work directed by the City.
In the recent past, Council has expressed concerns about the pace of tree replacement and trimming. As
such, the approved FY 2014 -15 budget allocates $1,730,000 for tree maintenance services to be
completed by the City's vendor, a $430,000 increase over the capped amount in the GSTS agreement.
Council allocated this additional funding to reduce the amount of time between tree trimming cycles,
increase tree planting, and account for a slight increase in the unit price of tree pruning over the previous
agreement (based on changes in the cost of living).
With the additional funding, by the end of the contract year (November 30, 2014), GSTS will have pruned
over 20,000 trees. Previously, our vendor had pruned 13,000 to 14,000 trees on an annual basis.
There are a few reasons for this increase. When GSTS assumed the tree maintenance services for the
City on December 6, 2013, the previous contractor had not completed the annual trimming of palms,
eucalyptus, and coral trees, so many of those were trimmed in December and January. We endeavor to
perform the "annual trims" in the August through October timeframe, so the trees are canopies are
reduced before Santa Ana winds and winter storms occur. We are currently finishing up the annual trims,
so many of these trees have been pruned twice in the contract year.
Further, with the increase in funding, we have been able to complete a large amount of grid trimming,
actually moving ahead of the expected schedule. Maintaining the grid trimming schedule opens up
homeowners' views, reduces leaf and fruit drop from trees and substantially reduces resident complaints.
Therefore, an amendment with GSTS is submitted for Council approval. The amendment will increase the
not -to- exceed cost of the agreement to $1,800,000 for this contract year, providing contract authorization
for the previously budgeted tree maintenance operations.
At the same time, Council members have expressed to the City Manager an interest in reviewing the
service provided by GSTS over the past year, to attempt to ensure that the quality and performance we
had expected with the new contract had been met.
Staff has prepared a summary of staff's interactions with GSTS (see Attachment B), as well as a small
table showing work done in roughly half -year periods. Overall, staff gives GSTS a "B" for the period, and
recommends continuing with this provider.
Finally, we would note that we have received about 8 -10 complaints over the period from writers
concerned about various aspects of GSTS's work. We reviewed each complaint, and in several cases had
a challenging time contacting the complaining party. While we are concerned about any and all
complaints, we are also concerned that the private tree service company marketplace is a contentious one
today, and as such we (rightly or wrongly) react with suspicion to some of the complaints made that are
nearly impossible to track down or verify. Others we believe we have resolved with GSTS to our mutual
satisfaction.
We welcome the Council's and community's questions and comments in this regard, and indeed in regards
to any service we provide or outsource.
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ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality
Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Amendment
Attachment B - Staff Reoort Card
Attachment C - Agreement. Nov. 2013
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ATTACHMENT A
AMENDMENT NO. ONE TO
MAINTENANCE SERVICES AGREEMENT
WITH GREAT SCOTT TREE SERVICE, INC.
FOR TREE MAINTENANCE SERVICES
THIS AMENDMENT NO. ONE TO MAINTENANCE SERVICES AGREEMENT
( "Agreement ") is made and entered into as of this 13TH day of November, 2014
( "Effective Date "), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ( "City "), and GREAT SCOTT TREE SERVICE,
INC., a California corporation ( "Consultant "), whose address is 10761 Court Avenue,
Stanton, California 90680, and is made with reference to the following:
RECITALS
A. On November 13, 2013, City and Consultant entered into a Maintenance
Services Agreement ( "Agreement ") for tree maintenance services for City -
maintained trees ( "Project ").
B. City desires to enter into this Amendment No. One to reflect Extra Work
performed under the Agreement, and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. COMPENSATION TO CONSULTANT
Section 4.6 shall be added to the Agreement to read: "City shall pay Consultant
for Extra Work performed in 2014 on a time and expense not -to- exceed basis in
accordance with the provisions of this Section and the Schedule of Billing Rates
attached as Exhibit B. Consultant's compensation for Work performed in 2014 in
accordance with this Agreement, including all reimbursable items and subconsultant
fees, shall not exceed One Million Eight Hundred Thousand Dollars and 00/100
($1,800,000.00)."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. One,
including all reimbursable items and subconsultant fees, in an amount not to exceed
Five Hundred Thousand Dollars and 00/100 ($500,000.00).
2. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Great Scott Tree Service, Inc.
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IN WITNESS WHEREOF, the parties have caused this Amendment No. One to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: I I 15 �(
By: o V
Aaron C. Harp
City Attorney
ATTEST:
0
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Rush N
Mayor
Hill, II
CONSULTANT: GREAT SCOTT TREE
SERVICE, INC., a California corporation
Date:
By:
Scott P. Griffiths
President
Bv:
Steven J. Guzowski
Chief Financial Officer
[END OF SIGNATURES]
Great Scott Tree Service, Inc. 2
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Attachment B: MOD staff's summary evaluation of GSTS since
November 2013:
• General Comments: Between June and October, they've pruned nearly a year's worth of
trees, and in the 11 months since they took over, they've trimmed over half the trees in our
inventory at a very high level. Overall we would give them a B grade, which is what we
have been giving to other cities that call us. They are meeting the specifications in the
contract. There is some room for improvement, but we are still in the first year.
• Grid pruning —Excellent - NB commends GSTS for extended crews, production levels, &
quality of pruning. Exceeds expectations for pruning.
• Service requests — Excellent -very productive. Example — Marguerite Av. date palms &
Centro Strada. On time and efficient.
• Removals — Average. Systematic approach critical with proposal for a start to finish
planning. Systematic approach needs to include stump removal on same day or within two
days.
• Tree planting — Above average. Good specimens. More follow -up required to insure proper
planting depth is correct & consistent watering is occurring. Some trees lost (addresses
noted).
• Emergencies — Excellent - quick response & conducted safely.
• Public interaction — Above average. Vendor /supervisor's people skills & horticultural
knowledge has served the public well & reflects professionalism for GSTS. About eight
complaints have come in over the year, each with a fairly similar line of writing and event,
sometimes signed by persons who are challenging to contact for follow -up. It can make staff
skeptical that the complaints are credible.
• Supporting staff— Excellent -quick response & a willingness to assist & improve the
product, IT, invoicing, tree search.
• Trimlt (the software system). Above average. Trimlt has improved dramatically. Data
collection under discussion.
• Safety— Average. Proper signage & loss prevention has improved dramatically. Lane
closure is coming along following more recent problems on Balboa Island. GSTS needs to
implement the road closure protocols consistently.
Service Indicators for December 2013 through October 2014:
GSTS Service Indicators
Trees.
Trimmed
Trees
Removed
Trees
Planted
December 2013 - May 2014
9,91E
476
123
June 2014- October 2104
14,726
167
114
Totals
24,642
643
237
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ATTACHMENT C
MAINTENANCE SERVICES AGREEMENT
WITH GREAT SCOTT TREE SERVICE, INC. FOR
TREE MAINTENANCE SERVICES
THIS MAINTENANCE SERVICES AGREEMENT ( "Agreement ") is made and
entered into as of this 13th day of November, 2013 ( "Effective Date "), by and between
the CITY OF NEWPORT BEACH, a California municipal corporation and charter city
( "City "), and GREAT SCOTT TREE SERVICE, INC., a California corporation
( "Contractor"), whose address is 10761 Court Ave, Stanton, CA 90680, and is made
with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Contractor to perform tree maintenance services for City
maintained trees ( "Project ").
C. Contractor possesses the skill, experience, ability, background, certification and
knowledge to provide the maintenance and /or repair services described in this
Agreement.
D. Contractor has examined the location of all proposed work, carefully reviewed
and evaluated the specifications set forth by City for the Project, is familiar with
all conditions relevant to the performance of services, and has committed to
perform all work required for the compensation specified in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
The term of this Agreement shall commence on the Effective Date, and shall
terminate on November 30, 2023, unless terminated earlier as set forth herein. At the
City's sole discretion, the term of the Agreement may be extended up to three (3) times
for an additional two (2) years per extension by written amendment to the Agreement.
2. SERVICES TO BE PERFORMED
2.1 Contractor shall diligently perform all the services described in the Scope
of Services attached hereto as Exhibit A and incorporated herein by reference
( "Services" or "Work "). As a material inducement to City entering into this Agreement,
Contractor represents and warrants that Contractor is a provider of first class work and
Contractor is experienced in performing the Work contemplated herein and, in light of
such status and experience, Contractor covenants that it shall follow the highest
industry standards in performing the Work required hereunder and that all materials will
be of good quality
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2.2 . For purposes of this Agreement, the phrase "highest industry standards"
shall mean those standards of practice recognized by one or more first -class firms
performing similar work under similar circumstances.
2.3 Contractor shall perform all Work required to be performed, and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment and
all utility and transportation services necessary for the Project.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this
Agreement and Contractor shall perform the Services in accordance with the schedule
included in Exhibit A. In the absence of a specific schedule, the Services shall be
performed to completion in a diligent and timely manner. The failure by Contractor to
strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a
diligent and timely manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Contractor shall not be responsible for
delays due to causes beyond Contractor's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Contractor shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein, not later than two (2) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Contractor's control.
3.4 For all time periods not specifically set forth herein, Contractor shall
respond in the most expedient and appropriate manner under the circumstances, by
fax, hand - delivery or mail.
4. COMPENSATION TO CONTRACTOR
4.1 City shall pay Contractor for the Services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except
as otherwise provided herein, no rate changes shall be made during the term of this
Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable
items, shall not exceed One Million Three Hundred Thousand Dollars and 00/100
($1,300,000.00) per contract year, subject to the annual Consumer Price Index increase
detailed in Section 4.2 below, without prior written amendment to the Agreement.
4.2 Upon the first anniversary of the Effective Date and upon each
anniversary of the Effective Date thereafter, the billing rates set forth in Exhibit B
( "Billing Rates ") shall be adjusted in proportion to changes in the Consumer Price Index,
subject to the maximum adjustment set forth below. Such adjustment shall be made by
multiplying the Billing Rates in Exhibit B by a fraction, the numerator of which is the
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value of the Consumer Price Index for the calendar month three (3) months preceding
the calendar month for which such adjustment is to be made, and the denominator of
which is the value of the Consumer Price Index for the same calendar month
immediately prior to Effective Date. The Consumer Price Index to be used in such
calculation is the "Consumer Price Index, All Items, 1982 -84 =100 for All Urban
Consumers (CPI -U) ", for the Los Angeles- Riverside- Orange County Metropolitan Area,
published by the United States Department of Labor, Bureau of Labor Statistics. If both
an official index and one or more unofficial indices are published, the official index shall
be used. If said Consumer Price Index is no longer published at the adjustment date, it
shall be constructed by conversion tables included in such new index. In no event,
however, shall the amount payable under this Agreement be reduced below the Billing
Rates in effect immediately preceding such adjustment. The maximum adjustment
increase to the Billing Rates, for any year where an adjustment is made pursuant to this
Section, shall not exceed two and one half percent (2.5 %) of the Billing Rates in effect
immediately preceding such adjustment.
4.3 Contractor shall submit monthly invoices to City describing the Work
performed the preceding month. Contractor's bills shall include the name and /or
classification of employee who performed the Work, a brief description of the Services
performed and /or the specific task in the Scope of Services to which it relates, the date
the Services were performed, the number of hours spent on all Work billed on an hourly
basis, and a description of any reimbursable expenditures. City shall pay Contractor no
later than thirty (30) calendar days after approval of the monthly invoice by City staff.
4.4 City shall reimburse Contractor only for those costs or expenses
specifically identified in Exhibit B to this Agreement, or specifically approved in writing in
advance by City.
4.5 Contractor shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the
Project, but which is not included within the Scope of Services and which the parties did
not reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B.
5. PROJECT MANAGER
5.1 Contractor shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Contractor has designated Jacob Griffiths to be its
Project Manager. Contractor shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Contractor, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Contractor warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
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6. ADMINISTRATION
This Agreement will be administered by the Municipal Operations. City's Parks &
Trees Superintendent or designee shall be the Project Administrator and shall have the
authority to act for City under this Agreement. The Project Administrator shall represent
City in all matters pertaining to the Services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Contractor in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Contractor, one copy of all
existing relevant information on file at City. City will provide all such materials in a
timely manner so as not to cause delays in Contractor's Work schedule.
8. TYPE AND INSTALLATION OF MATERIALS /STANDARD OF CARE
8.1 Contractor shall use only the standard materials described in Exhibit A in
performing Services under this Agreement. Any deviation from the materials described
in Exhibit A shall not be installed or utilized unless approved in advance and in writing
by the Project Administrator.
8.2 All of the Services shall be performed by Contractor or under Contractor's
supervision. Contractor represents that it possesses the personnel required to perform
the Services required by this Agreement, and that it will perform all Services in a
manner commensurate with highest industry standards. All Services shall be performed
by qualified and experienced personnel who are not employed by City. By delivery of
completed Work, Contractor certifies that the Work conforms to the requirements of this
Agreement and all applicable federal, state and local laws and the industry standard.
8.3 Contractor represents and warrants to City that it has, shall obtain and
shall keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Contractor to practice its profession. Contractor shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.4 Contractor shall not be responsible for delay, nor shall Contractor be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Contractor's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
9. RESPONSIBILITY FOR DAMAGES OR INJURY
9.1 City and all officers, employees and representatives thereof shall not be
responsible in any manner for any loss or damage to any of the materials or other things
used or employed in performing the Project or for injury to or death of any person as a
result of Contractor's performance of the Services required hereunder; or for damage to
property from any cause arising from the performance of the Project by Contractor, or
its subcontractors, or its workers, or anyone employed by either of them.
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9.2 Contractor shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or the
Work of any subcontractor or supplier selected by Contractor.
9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties ") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to any breach of the terms and conditions of this
Agreement, any Work performed or Services provided under this Agreement including,
without limitation, defects in workmanship or materials or Contractor's presence or
activities conducted on the Project (including the negligent and /or willful acts, errors
and /or omissions of Contractor, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
9.4 Notwithstanding the foregoing, nothing herein shall be construed to
require Contractor to indemnify the Indemnified Parties from any Claim arising from the
sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorneys' fees in any action
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as a limitation upon the amount of indemnification to be provided by
Contractor.
9.5 Contractor shall perform all Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original
condition and former usefulness as soon as possible, and to protect public and private
property. Contractor shall be liable for any private or public property damaged during
the performance of the Work by Contractor or its agents.
9.6 To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Agreement as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
9.7 The rights and obligations set forth in this Section shall survive the
termination of this Agreement.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Contractor on an independent contractor basis
and Contractor is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Contractor, except to the extent they are
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limited by statute, rule or regulation and the expressed terms of this Agreement. No
civil service status or other right of employment shall accrue to Contractor or its
employees. Nothing in this Agreement shall be deemed to constitute approval for
Contractor or any of Contractor's employees or agents, to be the agents or employees
of City. Contractor shall have the responsibility for and control over the means of
performing the Work, provided that Contractor is in compliance with the terms of this
Agreement. Anything in this Agreement that may appear to give City the right to direct
Contractor as to the details of the performance of the Work or to exercise a measure of
control over Contractor shall mean only that Contractor shall follow the desires of City
with respect to the results of the Services.
11. COOPERATION
Contractor agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with Contractor on the Project.
12. CITY POLICY
Contractor shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in
order to ensure the Project proceeds in a manner consistent with City goals and
policies.
13. PROGRESS
Contractor is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide and maintain at its own expense during the
term of this Agreement or for other periods as specified in this Agreement, policies of
insurance of the type, amounts, terms and conditions described in the Insurance
Requirements attached hereto as Exhibit C, and incorporated herein by reference.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall
be construed as an assignment: The sale, assignment, transfer or other disposition of
any of the issued and outstanding capital stock of Contractor, or of the interest of any
general partner or joint venturer or syndicate member or cotenant if Contractor is a
partnership or joint- venture or syndicate or cotenancy, which shall result in changing the
control of Contractor. Control means fifty percent (50 %) or more of the voting power or
twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint -
venture.
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16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Contractor shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such
subcontractor other than as otherwise required by law. City is an intended beneficiary
of any Work performed by the subcontractor for purposes of establishing a duty of care
between the subcontractor and City. Except as specifically authorized herein, the
Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document, computerized tree
inventory system, any other writing produced, including any electronic records
(hereinafter "Documents "), prepared or caused to be prepared by Contractor, its
officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole
right to use such materials in its discretion without further compensation to Contractor or
any other party. Contractor shall, at Contractor's expense, provide such Documents to
City upon prior written request.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept
confidential unless City expressly authorizes in writing the release of information.
19. RECORDS
Contractor shall keep records and invoices in connection with the Services to be
performed under this Agreement. Contractor shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to
Contractor under this Agreement. All such records and invoices shall be clearly
identifiable. Contractor shall allow a representative of City to examine, audit and make
transcripts or copies of such records and invoices during regular business hours.
Contractor shall allow inspection of all Work, data, Documents, proceedings and
activities related to the Agreement for a period of three (3) years from the date of final
payment to Contractor under this Agreement.
20. WITHHOLDINGS
City may withhold payment to Contractor of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Contractor shall not
discontinue Work as a result of such withholding. Contractor shall have an immediate
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right to appeal to the City Manager or his /her designee with respect to such disputed
sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of
return that City earned on its investments during the time period, from the date of
withholding of any amounts found to have been improperly withheld.
21. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS
City reserves the right to employ other contractors in connection with the Project.
22. CONFLICTS OF INTEREST
22.1 Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
22.2 If subject to the Act, Contractor shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Contractor shall indemnify and hold harmless
City for any and all claims for damages resulting from Contractor's violation of this
Section.
23. NOTICES
23.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first -
class mail, addressed as hereinafter provided.
23.2 All notices, demands, requests or approvals from Contractor to City shall
be addressed to City at:
Attn: Parks & Trees Superintendent
Municipal Operations
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
23.3 All notices, demands, requests or approvals from City to Contractor shall
be addressed to Contractor at:
Attn: Jacob Griffiths
Great Scott Tree Service, Inc.
10761 Court Ave
Stanton CA 90680
Great Scott Tree Service, Inc. Page 8
27 -14
24. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Contractor shall submit to City, in
writing, all claims for compensation under or arising out of this Agreement.
Contractor's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Contractor in writing as unsettled at the time of its final request
for payment. Contractor and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Contractor shall be required to file any claim
Contractor may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
25. TERMINATION
25.1 In the event that either party fails or refuses to perform any of the
provisions of this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not cured
within a period of two (2) calendar days, or if more than two (2) calendar days are
reasonably required to cure the default and the defaulting party fails to give adequate
assurance of due performance within two (2) calendar days after receipt of written
notice of default, specifying the nature of such default and the steps necessary to cure
such default, and thereafter diligently take steps to cure the default, the non - defaulting
party may terminate the Agreement forthwith by giving to the defaulting party written
notice thereof.
25.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Contractor. In the
event of termination under this Section, City shall pay Contractor for Services
satisfactorily performed and costs incurred up to the effective date of termination for
which Contractor has not been previously paid. On the effective date of termination,
Contractor shall deliver to City all reports, Documents and other information developed
or accumulated in the performance of this Agreement, whether in draft or final form.
f�T��_1 -Zi7:7
26.1 Contractor shall conform with all applicable provisions of state and federal
law including, but not limited to, applicable provisions of the federal Fair Labor
Standards Act ( "FLSA ") (29 USCA § 201, et seq.).
26.2 Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this Agreement,
Contractor shall immediately give written notice to City, and provide all relevant
information.
26.3 Contractor represents that all persons working under this Agreement are
verified to be U.S. citizens or persons legally authorized to work in the United States.
Great Scott Tree Service, Inc. Page 9
27 -15
26.4 To the fullest extent permitted by law, Contractor shall indemnify, defend,
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees from loss or damage, including but not limited to attorneys'
fees, and other costs of defense by reason of actual or alleged violations of any
applicable federal, state and local labor laws or law, rules, and /or regulations. This
obligation shall survive the expiration and /or termination of the Agreement.
27. STANDARD PROVISIONS
27.1 Recitals. City and Contractor acknowledge that the above Recitals are
true and correct and are hereby incorporated by reference.
27.2 Compliance with all Laws. Contractor shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
27.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent
breach of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
27.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged
herein. No verbal agreement or implied covenant shall be held to vary the provisions
herein.
27.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
27.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
27.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
27.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
27.9 Controlling Law and Venue. The laws of the State of California shall
govern this Agreement and all matters relating to it and any action brought relating to
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this Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
27.10 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex, age or any other impermissible basis under law.
27.11 No Attorneys' Fees. In the event of any dispute or legal action arising
under this Agreement, the prevailing party shall not be entitled to attorneys' fees.
27.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: l t%?�X 11'�
Aaron C. Harp
City Attorney
ATTEST:
Date: / I� 13
hw—�
g4A )
By:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
By:
Keith D. Curry
Mayor
CONTRACTOR: Great Scott Tree
Service, Inc., a California corporation
By: / til
Scott P. Griffiths
President
Date: 1: t L, I i 3
By: 1 I
Jacob T. G ffiths
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Great Scott Tree Service, Inc. Page 12
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EXHIBIT A
SCOPE OF SERVICES
DUTIES AND RESPONSIBILITIES
• INTENT
o The intent of these specifications is to provide full and complete details of
maintenance Services of trees throughout the City herein described, and
that such trees be kept in a healthy, vigorous, and well -kept state at all
times.
DESCRIPTION OF PROJECT
Furnish all labor, equipment, materials, and supervision to perform tree
maintenance as described herein including, but not limited to, the following for all
City trees located in parkways, street medians, slopes, in parks and at facilities
under the jurisdiction of the City:
• tree trimming;
• tree removal;
• disposal, clean up, and recycling of green waste;
• root barrier and installation;
• root pruning;
• tree planting;
• emergency services;
• electronic management of all work records and tree inventory; and,
• software updating.
• Contract term is 10 years with an option of three (3) additional two (2)
year terms.
PERFORMANCE STANDARDS
o Contractor must have been in the business of providing full service tree
maintenance programs to governmental agencies and /or municipalities
that includes, but is not limited to, the pruning, removal and replacement
of trees for at least five (5) years.
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o Contractor must have the capacity to perform the following work, both
consistently and concurrent with other required services:
• Annually trim as many as fourteen thousand (14,000) trees, with trees
ranging typically ranging in size from three (3) inches to more than
thirty -six (36) inches in diameter, and with heights up to ninety (90)
feet.
• Annually trim as many as four thousand seven hundred (4,700) palms,
from the safety of a certified aerial boom truck with boom height
capacity in excess of ninety (90) feet. Workers are not allowed to use
gaffs as a substitution for equipment that does not meet equipment
height requirements. The Contractor must be prepared to trim trees
based on seasonal appropriateness and the logistical needs of the
City.
• Annually remove and grind the stumps of as many as three hundred
(300) trees ranging in size from three (3) inches to more than thirty -six
(36) inches in diameter, and with heights up to ninety (90) feet
including mature trees that may require rigging, the use of cranes,
loaders and other similar equipment. In addition, provide information to
USA for dig alert notices prior to commencement of work.
• Annually supply and plant as many as five hundred (500) trees
typically ranging in size from thirty -six (36) inches box sized nursery
stock and larger, and with heights up to twenty (20) feet nursery stock.
• Annually supply and plant as many as fifty (50) large palms ranging in
size of ten (10) foot Brown Trunk Height and larger.
• Annually water and maintain as many as five hundred (500) young
trees with a regularly scheduled work plan.
• Complete work during regular business hours, and at night or during
weekends as requested by the City, based on seasonal
appropriateness and the logistical needs of the City.
o Contractor shall exhibit, by portfolio and references, the capacity to
respond in an expedited manner to emergency tree incidents, ranging
from limb failures on single trees to storm related damages affecting many
trees.
• WORKING HOURS
o Normal working hours shall be between the hours of 7:00 AM and 5:00
PM, Monday through Friday. No weekend or after -hours work is to be
scheduled without prior written permission from the City, unless it is an
emergency situation.
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LEVEL OF MAINTENANCE
o All Work shall be performed in accordance with the HIGHEST INDUSTRY
STANDARDS, as stated in the enclosed maintenance specification
description. Standards and frequencies may be modified from time to time
as deemed necessary by the City for the proper maintenance of the sites.
o If, in the judgment of the City, the level of maintenance is less than that
specified herein, the City shall, at its option, in addition to or in lieu of other
remedies provided herein, withhold appropriate payment from the
Contractor until services are rendered in accordance with specifications
set forth within this Agreement and providing no other arrangements have
been made between the Contractor and the City. Failure to notify of a
change and /or failure to perform an item or Work on a scheduled day may,
at the City's sole discretion, result in deduction of payment for that date,
week, or month. Payment will be retained for work not performed until
such time as the work is performed to City standard.
o The Contractor is required to correct deficiencies within the time specified
by the City. If noted deficient work has not been completed, payment for
subject deficiency shall be withheld for current billing period and shall
continue to be withheld until deficiency is corrected, without right to
retroactive payments.
MINIMUM PERSONNEL REQUIREMENTS
o The Work force shall include a thoroughly skilled, experienced, and
competent supervisor who shall be responsible for adherence to the
specifications expressed within the Scope of Work. All supervisory
personnel must be able to communicate effectively in English (both orally
and in writing). Any order given to supervisory personnel shall be
delivered to the Contractor. The supervisor assigned must be identified by
name to ensure coordination and continuity.
o At a minimum, Contractor shall provide, in addition to one (1) full time
supervisor, three (3) pruning crews. Each pruning crew shall consist of, at
minimum, three (3) employees, boom truck, chipper truck, chipper and
pruning equipment including, but not limited to, chain saws, pole pruners,
and pole saws. Each crew will consist of one (1) foreman and two (2)
groundsworkers. Foremen shall be Certified Tree Workers, as well as
proficient in written and oral English.
o In addition, Contractor must be able to provide removal & planting crews
on a monthly basis or as needed.
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• The removal crew shall consist of three (3) employees, boom, one and
a half (1 '/2) ton flatbed truck (or drop off bin), loader, stump machine
and chain saws.
• The planting crew shall consist of three (3) employees, crane and
flatbed truck.
• WORKMANSHIP AND SUPERVISION
o Contractor's employees shall be subject to the following minimum
requirements, skills, abilities and knowledge:
• The proper license to operate all necessary equipment.
• Ability to operate and maintain equipment in accordance with the
manufacturer's recommendations.
• Mechanical ability to make required operator adjustments to the
equipment being used.
• Knowledge of safety regulations as they relate to tree care and traffic
control.
• American Red Cross Standard First Aid Certification (minimum of one
member of each crew).
• Ability to communicate orally and in writing in English.
• Demonstrated knowledge of tree care and related operations.
o All employees of Contractor performing Services shall be dressed in
clean, unaltered uniforms with suitable company identification. No portion
of the uniform may be removed while working. Employees not in uniform
shall be immediately removed from the work area.
• The Contractor shall provide a standard uniform consisting of at least a
collared shirt with buttons, complimenting pants, a belt and boots
appropriate to the work. All shirts, jackets or safety vests shall be
clearly marked with company identification and the name of the
employee wearing the uniform in the field.
• Contractor employees shall appear neat and well - groomed at all times.
• Contractor employees shall wear orange safety vests when operating
machinery and /or while working within five hundred (500) feet of
moving traffic or such other distances required by any applicable laws.
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o All hours shall be made up if there are absences to the Contractors
workforce (including sick days and vacations.) Where advanced notice is
provided to the Contractor, the Contractor shall provide replacements for
those absences.
o Contractor shall employ sufficient personnel qualified by reason of
education, training and experience to discharge the Services agreed to be
performed by Contractor. Contractor shall provide Service of the highest
quality at all times, and personnel retained to perform this service shall be
temperate, competent and otherwise fully qualified to fulfill the
Contractor's obligations under this Agreement.
o The Contractor shall deliver a level of quality that is compatible with
International Society of Arboriculture (ISA) standards, and standards and
requirements described herein, in providing tree Services compatible with
standard practice that results in a neat, clean and attractive appearance to
trees and associated sites serviced under the terms of this Agreement.
o The Contractor shall endeavor to maintain good public relations at all
times with the public. All Work shall be conducted in a manner which will
cause the least possible interference with or annoyance to the public.
o Contractors responsible for the disfigurement of trees shall be penalized in
an amount equal to the appraised value of the subject tree. Trees that
have been disfigured by the Contractor will be appraised by an
independent Consulting Arborist and the Contractor shall be penalized for
that amount.
• If, at any time, the Contractor is unclear, on what course of action to
follow in the field, the Contractor shall consult with the City Arborist.
The Contractor should never proceed with an action that will result in
the permanent disfigurement of the structure or value of a tree.
o The Contractor shall conduct all Work outlined in this Agreement in such a
manner as to meet all accepted standards for safe practices during the
maintenance operation and to safely maintain stored equipment,
machines and materials or other hazards consequential or related to the
Work; and agrees additionally to accept the sole responsibility for
complying with all City, County, State or other legal requirements
including, but limited to, full compliance with the terms of the applicable
OSHA and CAL EPA Safety Orders at all times so as to protect all person,
including Contractor employees, agents of the City, vendors, members of
the public or others from foreseeable injury or damage to their property.
SUPERVISION OF CONTRACT
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o All Work shall meet with the approval of the City's Project Administrator.
There shall be a minimum of a monthly meeting with the Contractor and
the City representative to determine progress and to establish areas
needing attention. A daily maintenance schedule will be submitted in
writing to the City every morning. The Contractor's supervisor under this
Agreement shall be available to meet with the City's representative daily
during working hours, as necessary.
o Any specific problem area which does not meet the conditions of the
specifications set forth herein shall be called to the attention of the
Contractor and if not corrected, payment to the Contractor will not be
made until condition is corrected in a satisfactory manner as set forth in
the specifications.
• SPECIFICATIONS
o All Work shall conform to the pruning standards as noted in ANSI A300
(Part 1) — 2008 Pruning Standard and the companion publication ISA Best
Management Practices, Tree Pruning (Revised 2008) or the latest
revision. In all cases the City's representative shall have complete and
sole discretion in determining conformance and acceptability of trees
trimmed by the Contractor. Trimmed trees rejected by the City's
representative shall be excluded from payment.
o Contractor shall comply with Standards of CAL OSHA and the American
National Standard Institute, Z133.1 -1988, Safety Requirements or the
latest revision.
o These specifications are intended to cover all labor, material and
standards of architectural, landscaping, and mechanical workmanship to
be employed in the Work called for in these specifications or reasonably
implied by terms of same. Work or materials of a minor nature which may
not be specifically mentioned, but which may be reasonably assumed as
necessary for the completion of this Work, shall be performed by the
Contractor as if described in the specifications.
PROVISIONS FOR EXTRAS
o No new Work of any kind shall be considered Extra Work unless a
separate estimate is given for said Work and the estimate is approved in
writing by the City before the Work is commenced. The Contractor will be
required to provide before and after photographs of safety items or
emergency repairs which were made without prior City approval.
Documentation of contract compliance may be required on some
occasions.
Great Scott Tree Service, Inc. Page A -6
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o Should a change or Extra Work be found necessary by the City, all
changes and Extra Work shall be performed at the same unit price item
listed in the Schedule of Billing Rates attached as Exhibit B. If the Work is
not listed as an item in the Billing Rates, the Contractor shall submit a fair
cost estimate for the Work to be performed. A change order authorization
will be issued by the City.
o The City reserves the right to increase or decrease the quantity of any
item(s) or portion(s) of the Work described in the specifications or the
Billing Rates or to omit portions of the Work so described as may be
deemed necessary or expedient by the City Arborist or designated
representative and the Contractor shall agree not to file a Government
Claim or bring suit for damages, whether for loss of profits or otherwise,
on account of any decrease or omission of any kind of Work to be done.
The City shall reduce the price accordingly. Alterations, modifications or
deviations from the Work described in the Scope of Services by
Contractor shall be subject to the prior written approval of the City. Any
price adjustments shall be made by mutual consent of the parties in that
case.
• STREET CLOSURES, DETOURS, BARRICADES
o Warning signs, lights, and devices shall be installed and displayed in
conformity with the most recent addition of "The California Manual on
Uniform Traffic Devices' for use in performance of Work upon highways
issued by the State of California, Department of Transportation and as
directed by City staff.
o If the Contractor fails to provide and install any of the signs or traffic
control devices required hereby or ordered by the City staff, staff may
cause such signs or traffic control devices to be placed by others, charge
the costs therefore against the Contractor, and deduct the same from the
next progress payment.
o Beacon lighting visible from behind the vehicle will be installed on vehicles
working along City streets.
o A traffic control plan shall be submitted to the Parks & Trees
Superintendent ten (10) days prior to commencing Work under this
Agreement.
DISPOSAL
o All debris generated by the Contractor in the performance of Work shall
become the property of the Contractor from and after the time of site
clean -up. The Contractor shall dispose of all generated debris at no
additional cost to City and shall dispose of debris as is consistent with the
requirements of AB 939.
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o The Contractor will provide greenwaste tonnage reports to the City's
Project Administrator.
• RECORDS
o Contractor shall provide and operate, at no cost to the City, a
computerized tree inventory system that is capable of uploading historic
data and providing updated data to the current City inventory system.
• This system shall be password accessible twenty four (24) hours each
day of the year via the Internet.
• Historic tree inventory and Work history data, to be provided by the
City, shall be uploaded and operational within Contractor's tree
inventory system prior to the commencement of any tree service Work
under the terms of this Agreement.
• Thereafter, the Contractor shall update and maintain the tree site
specific, electronic tree inventory system to reflect changes in baseline
data (e.g. species, height, Diameter at Standard Height) and to record
the date, cost and crew identity for any trimming, removal, planting or
emergency response Work that occurs at any tree site at which tree
work is performed. The system shall be upgraded to reflect the
removal and replacement of trees, as well as the addition of trees to
the inventory.
• The system shall be capable of maintaining and displaying all past
Work histories for any and all tree sites in the inventory, both
individually and collectively by query, as well as future scheduling to
the extent known.
• All aspects of the system including, but not limited to, data entry,
system maintenance, system hardware and /or software upgrades and
server security and stability shall be the responsibility of the Contractor
and shall be provided at no additional cost to the City. The system
shall not be proprietary in the nature of its function and shall operate
and interface with common computer software and web based
applications, including the ability to export data into common
spreadsheet applications. The records created for the City shall be the
property of the City.
o The Contractor shall keep accurate records concerning all of his /her
employees or agents. The Contractor shall provide this information in an
organizational chart as changes in staffing occur. Additionally, the
Contractor shall provide the City with names and telephone numbers of
emergency contact employees.
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o Contractor will provide on a monthly basis to the City a report of any
changes noted or performed by the Contractor to the existing street tree
inventory. The City reserves the right to adjust tree quantities to this
Agreement.
EMERGENCY SERVICES
o The Contractor will provide the City a twenty -four (24) hour emergency
phone number and name of at least two (2) qualified persons who can be
called by City representatives when emergency maintenance conditions
occur during normal business hours of operation, after - hours, weekends
and holidays. The Contractor shall have the capacity to deal with any tree
related emergency situation ranging from limbs down on single trees to
storm related damage that involves a large number of trees requiring the
commitment and focus of significant resources and staffing levels for
several days.
o Telephone responses by the Contractor to tree related emergency calls
during normal business hours of operation and after -hours shall be made
within (15) fifteen minutes of the initial call.
o The response time for a crew to arrive on -site for tree related emergencies
during normal business hours of operation is thirty (30) minutes.
o The response time for a crew to arrive on -site for tree related emergencies
outside of normal business hours of operation is one (1) hour.
LICENSE
o In addition to any and all relevant City, State and Federal permits and
licenses required in the execution of the Agreement, the Contractor shall
hold a valid and current California C- 61/D49 and C -27 License and submit
a copy thereof. The name and permit number will be supplied to the City
prior to commencement of Work under this Agreement, and any changes
shall be forwarded within twenty -four (24) hours of said change.
CONTRACTOR'S OFFICE
o Contractor is required to maintain an office within a thirty (30) minutes
response time of the City and provide the office with phone service during
normal working hours. During all other times, a telephone answering
service shall be utilized and the answering service shall be capable of
contacting the Contractor by cell phone or pager. In instances of an
emergency, the Contractor shall have a maximum response time of thirty
(30) minutes if the emergency occurs during normal working hours; and
one (1) hour if it occurs outside of normal working hours. There will be no
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on -site storage of equipment or materials. Contractor will have full
responsibility for maintaining an office and a storage facility.
• SCHEDULES
o The City operates on a three (3) year prune cycle trimming approximately
33,000 trees. In addition, the City annually prunes approximately 4,860
trees and approximately 1,200 trees by service request.
o Annual Schedule
• Prior to commencement of Work, the Contractor shall be required to
submit a Work schedule based on the City's annual pruning
requirements, removal and placement program, and planting projects.
The Work schedule shall include a recommended annual Work
program, daily Work schedules, personnel and vehicles that would be
required to complete the annual maintenance program. Depending on
the City's current and future needs, the scheduled Work may require
multiple crews to perform concurrently within the same time
constraints.
• The Contractor shall provide an annual maintenance schedule
indicating the time frames when items of Work shall be accomplished
per the performance requirements.
• The Contractor shall submit revised schedules when actual
performance differs substantially from planned performance.
o Monthly Schedule
• Contractor shall meet with the City once a month to discuss Work
performance, special instructions, any problems encountered and
upcoming schedules.
• The Project Administrator shall receive changes to the schedule at
least twenty -four (24) hours prior to the scheduled time for the Work.
• Failure to notify of a change and /or failure to perform an item of Work
on a scheduled day may, at the City's sole discretion, result in
deduction of payment for that date, week or month.
• The Contractor shall adjust his /her schedule to compensate for all
holidays and rainy days.
o Daily Schedule
• The Contractor shall meet with the City's representative daily in order
to review the week's work, receive special instructions, and discuss
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any problems encountered on the job. Changes to daily schedule can
be made verbally or by email to the City's Project Administrator.
o Performance on Schedule
• The Contractor has been provided the maximum latitude in
establishing Work schedules that correspond to its manpower and
equipment resources. The Contractor has also been provided the
opportunity and procedure for adjusting those schedules to meet
special circumstances. Therefore, all Work shall be completed on the
day scheduled, as shown on the weekly schedule.
PERFORMANCE DURING INCLEMENT WEATHER
o During the periods when inclement weather hinders normal operations,
the Contractor shall adjust his/her Work force in order to accomplish those
activities that are not affected by weather.
o Failure to adjust the Work force to show good progress on the Work shall
result in deduction of payments to reflect only the Work actually
accomplished.
o The Contractor shall obtain permission from the City's Project
Administrator or designee prior to removing the Work force from a job site
in instances of inclement weather or other reasons. If the Project
Administrator or designee cannot be reached, the Contractor shall notify
the Urban Forester for said permission.
PUBLIC NOTICING
o At least seventy -two hours (72) in advance, the Contractor shall supply
and post standard signage on the trunk of a tree on which work is to be
performed. The signage must clearly state what type of work is to be done
and what affect the work will have on parking availability at that particular
site. Posting shall be affixed to the tree trunk using materials that do not
cause permanent damage to the tree. In the event that a tree trunk is not
available for posting, the Contractor shall affix the posting to a standard
size safety cone and place that cone in the center of the parkway where a
tree is to be planted or atop a stump that is scheduled for grinding.
o TOOL SANITATION
o On all trees, including palms, known or suspected to be diseased, pruning
tools and cut surfaces shall be disinfected with a ten percent (10 %)
chlorine bleach solution after each cut and between trees where there is
danger of transmitting the disease on tools. Fresh solution shall be mixed
daily. Old solutions shall be disposed of through proper disposal methods.
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Dumping used or old bleach solutions on the ground or down the storm
drain and will result in severe penalties to the Contractor.
• WILDLIFE PROTECTION
• The Contractor shall have a wildlife protection program that outlines an
employee protocol when wildlife is discovered in trees scheduled for
pruning. A copy of the program material shall be made available to the
City's Project Administrator.
• Prior to the commencement of any Work in the vicinity of any tree, each
tree shall be visually surveyed, from all sides, for the sole purpose of
detecting the presence of bird nests or wildlife of any type. There shall be
no Work of any type in a tree where an active nest is found, without the
written permission of the City Arborist or designated representative. At no
time shall any nest or wildlife be removed from its location.
o In the event that wildlife is accidentally displaced and assistance is
required, the Contractor shall notify the City's Animal Control service
and /or the nearest appropriate animal rescue facility.
UNDERGROUND EXCAVATIONS
o Before commencing any excavation, the Contractor shall be responsible
for locating all underground utility lines to insure the safety of the Work
crew and to protect, in place, existing utility equipment. Contractor shall
contact the City's Project Administrator and Underground Service Alert
(www.digalert.org or 811) forty -eight (48) hours before commencing any
excavation, to locate underground service lines.
o The Contractor shall be responsible for removing all excavation marks
after the Work is complete. Contractor shall request that all marking be
made with water -based or chalk -based paint.
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TECHNICAL MAINTENANCE SPECIFICATIONS
. TREE INVENTORY
o Contractor shall provide a complete update of the City's tree inventory at
no additional cost to the City and submit the completed inventory to the
City within six (6) months of the Effective Date of the Agreement. The tree
inventory data shall conform to the existing tree inventory database and
include but not be limited to the following data fields:
c Tree Location
• A GPS tree inventory shall be created using a template based on our
existing Tree Inventory (the City's GIS Division will provide), using the
City's standardized addressing system for all parks and open space
areas. The Contractor shall be required to create, and maintain an
ESRI - compatible "shape file ", with all applicable attribute information
for each tree populated.
• The inventory shall be capable of showing the location of every
existing tree site and vacancies on the City's existing GIS base maps
(streets, parcels, addresses, ROW and hardscape, etc.), in the City's
GIS coordinate system (State Plane, NAD83, US feet, 1991.35 epoch).
• The tree inventory shall be conducted by visiting each tree site or
vacant planting site and plotting the position. See above for file
requirements. The minimum accuracy shall be not more than one (1)
foot.
o Measurement of canopy spread
• As a part of the data collection process, the canopy spread will be
measured using either a laser rangefinder or a Roll -a -Tape, to the
nearest foot, using a pre - established uniform protocol. This data shall
be included in the inventory database in a format suitable for use by
the City.
o Tree condition
• General condition of individual trees ;
• Pruning requirements (i.e., recommended pruning cycle); and
• Condition of surrounding hardscape (i.e. displaced or recent repairs).
o Incorporate root pruning information
• This information is attached to the current inventory and will need to be
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included as part of the updated inventory. As a part of the field data
collection process the Contractor will attempt to match the City's root
pruning data against field conditions. The Contractor shall match as
many root pruning records as possible with the findings from the field.
• GENERAL MAINTENANCE REQUIREMENTS
o All maintenance functions shall be performed in accordance with the
following specifications. The City shall have the right to determine
schedule days and the extent and frequency of additional "as needed"
services. Standards and frequencies may be modified from time to time
as deemed necessary by the City for the proper maintenance of the listed
facilities.
o All operations will be conducted to provide maximum safety for the public
and minimize disruption of the public use of City parks and streets.
o Clean sidewalks, roadways, and any other areas littered or soiled by
Contractor maintenance operations.
o Maintain the premises free of debris at all times. Upon completion of any
work project, the Contractor shall remove remaining excess materials,
waste, rubbish, debris, and his /her construction and installation equipment
from the premises. Any dirt or stains caused by the work shall be
removed. Existing City trash containers shall not be used for the disposal
of debris collected by the Contractor.
o Prune plant materials adjacent to roadway intersections to provide
adequate sight distance for vehicles entering the intersection.
o Prune plant materials so that all traffic control signs are clearly visible to
approaching drivers.
o Notify the City immediately of any unusual and hazardous conditions at
the Work site.
HARDWOOD TREE PRUNING
o Any tree Work performed on a City tree must be done according to the
City's specifications. The criterion for pruning varies based on the type or
purpose of pruning.
o General Specifications for hardwood tree pruning
• Contractor shall consult with the City Arborist before making any cuts
that could result in permanent disfigurement of the structure of any
tree.
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• Trees shall be pruned to prevent branch and foliage interference with
safe public passage. Street clearance shall be kept to a minimum of
eleven feet, six inches (11' 6 ") above the paved surface of the street
and eight feet six inches (8' 6 ") feet above the curb and surface of a
public sidewalk or pedestrian way. Exceptions are allowed for young
trees, which would be irreparably damaged by such pruning action. If
pruning to these standards would result in permanent disfiguration of a
tree, the Contractor shall not prune the tree until direction is obtained
from the City Arborist.
• When removing a live branch, pruning cuts should be made in branch
tissue just outside the branch bark ridge and collar, which are trunk
tissue. If no collar is visible, the angle of the cut should approximate
the angle formed by the branch bark ridge and the trunk.
• When removing a dead branch, the final cut should be made outside
the collar of live callus tissue. If the collar has grown out along the
branch stub, only the dead stub should be removed, the live collar
should remain intact and uninjured.
• Whenever pruning involves the removal of limbs that are too large to
hold securely in one hand during the cutting operation, the limb shall
be cut off first at a point several feet beyond the intended final cut. The
final cut shall be made in a manner to prevent unnecessary tearing
back of the bark and wood. Cuts that result in tearing of tissue on
limbs below cuts shall be corrected.
• All final tree - pruning cuts shall be made in such a manner to favor the
earliest possible covering of the wound by natural callus growth.
Excessively deep flush cuts, which produce large wounds or weaken
the tree at the cut, shall not be made. The branch collar should not be
removed.
• All dead and dying branches and branch stubs shall be removed.
• All broken or loose branches shall be removed.
• Branches that are developing in such a manner as to become larger
than the limbs they originate from shall be removed.
• When encountering limbs that are weighted with more foliage than the
limb is likely to support, selectively prune branches toward the end of
the limb in order to reduce end weight and thus decrease the likelihood
of limb failure.
• Selectively prune branches that create sight line conflicts with traffic
control signs and /or devices.
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• Selectively prune branches that are within five (5) feet of a structure.
• Clear trees of sprout or sucker growth to a minimum height of ten (10)
feet above ground level. Exceptions are allowed for young trees, which
would be irreparably damaged by such pruning action.
• Prune to maintain a balanced appearance when viewed from the
opposite side of the street immediately opposite the tree, unless
authorized by the City Arborist to do otherwise.
• Remove all vines entwined in trees and on tree trunks. Vine tendrils
shall be removed without injury to trees.
• Tree limbs shall be removed and controlled in such a manner as to
cause no damage to other parts of the tree, or to other plants or
property.
• All tools used on a tree known to contain an infectious tree disease
shall be properly disinfected immediately before and after completing
work on such tree. All major pest problems shall be promptly reported
to the City.
• All cutting tools and saws used in tree pruning shall be kept sharpened
to result in final cuts with an un- abrasive wood surface and secure bark
remaining intact.
• All trees six (6) inches in diameter or less shall be pruned with hand
tools only.
• Chain saws will not be permitted to remove any branches two (2)
inches or less in diameter. This is to prevent any unnecessary
abrasions to cambial tissue that may predispose a tree to insect and /or
future disease /decay problems.
• Any extraneous metal, wire, rubber or other material interfering with
tree growth shall be removed when possible.
• The use of climbing spurs or spike shoes in the act of pruning trees is
prohibited, unless specifically directed by the City to aid in the safety of
climbers performing the removal of a tree.
o Pruning Classifications for Hardwood Trees
A Full Prune is performed when conditions within the crown of a hardwood
tree are such that the entire tree needs to be fully pruned. Complete
pruning is recommended when the primary objective is to maintain or
improve tree health and structure, and includes pruning to reduce overall
canopy mass and excessive wood weight. Trees that are identified for a
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Full Prune shall have no more than thirty percent (30 %) of the live foliage
removed. A Full Prune typically consists of one or more of the following
pruning treatments:
• Crown Cleaning: Crown Cleaning or cleaning out is the removal of
dead, diseased, crowded, weakly attached and low -vigor branches and
water sprouts from the entirety of the tree crown. Care must be used to
avoid stripping branches of all foliage at the interior of the tree crown.
This practice, known as "lion tailing" disrupts the structural integrity of
the tree, making it subject to limb and branch failure, especially during
high winds.
• Crown Thinning: Crown Thinning includes crown cleaning and the
selective removal of branches to increase light penetration and air
movement into and through the crown. Increased light and air
stimulates and maintains interior foliage, which in turn improves branch
taper and strength. Thinning reduces the wind -sail effect of the crown
and the weight of heavy limbs. Care must be used to avoid stripping
branches of all foliage at the interior of the tree crown. Thinning the
crown a can emphasize the structural beauty of trunk and branches as
well as improve the growth of plants beneath the tree by increasing
light penetration. When thinning the crown of mature trees, up to thirty
percent (30 %) of the live foliage may be removed unless directed
otherwise by the City Arborist.
• Crown Reduction: Crown Reduction is used to reduce the height
and /or spread of a tree. Crown reduction varies from topping, a
destructive practice, in that cuts are not made indiscriminately,
resulting in large stubbed off limbs that are subject to decay. While
reducing a crown, tree workers must adhere to basic tree trimming
practices involving limb /branch size relationships and use of the
branch bark collar in avoiding the onset of decay at cut sites.
• Crown restoration: Crown Restoration is corrective pruning used as a
means to restore the form of crowns that have been previously
damaged by extenuating circumstances. This treatment is best
performed by tree workers who have a good understanding of the
effects of pruning for the cultivation of tree canopies.
• Crown Raising /Clearance Prune
A Crown Raising or Clearance Prune is performed when conditions
within the crown of a hardwood tree are such that a certain objective
needs to be met or a certain condition needs attention. A crown
raising or clearance prune does not involve the detail of work found in
a full prune. Crown raising or clearance pruning may consist of one or
more of the following pruning types:
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• Crown Raising: Crown Raising consists of removing the lower
branches of a tree in order to provide clearance for buildings,
vehicles and pedestrians. It is important that a tree have at least
one -half of its foliage on branches that originate in the lower two -
thirds of its crown to ensure a well- formed, tapered structure and to
uniformly distribute stress within the tree.
• Clearance Prune: Clearance prune is employed as a means of
eliminating limbs from the crown of a hardwood tree when an entire
pruning of the tree is not warranted. Clearance pruning does not
involve the fine detail work described herein as "full prune ".
o Pruning Specifications for Individual Hardwood Species
• General Trimming and Shaping of Conifers
Two basic classes of conifers can be found in the City, those with
branches radiating out from the trunk in whorls such as Pine trees or
Cedar trees and those that sprout branches in a random manner such
as Juniper or Taxus. Conifers shall typically be pruned in late winter
or early spring. Typically, up to thirty percent (30 %) of the live foliage
may be removed unless directed otherwise by the City Arborist.
• Contractor shall avoid damaging the central leader on all conifers.
In specific cases, the City Arborist may direct the contractor to
remove the central leader in an effort to limit the height of specific
trees.
• At the time of pruning, the City Arborist shall determine which trees
shall have the new growth pinched back in an effort to control
canopy size.
• To control the growth of large, mature conifers contractor shall be
required to prune the new growth of lateral limbs.
• Typical pruning of conifers shall consist of removing crossed limbs,
deadwood or unwanted branches from the interior of the canopy.
• General Trimming and Shaping of Broadleaf Trees
Follow the shape indicated by the natural growth habits of each tree
species. Trimming and shaping of trees shall be as directed by the
City Arborist and in accordance with the following:
• Cut to laterals to preserve the natural form of the tree, leaving the
head open enough for the branching system to show and permit the
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dead material to be easily cleaned out and allow light to show
through the head.
• Tree foliage shall be reduced by at least twenty -five percent (25 %)
and up to thirty percent (30 %).
• In specific cases, the City Arborist may direct the contractor to
reduce the size of the tree crown in an effort to limit the height of
specific trees.
• Trim to remove dead wood or weak, diseased, insect - infested,
broken, low, or crossing limbs. Branches with an extremely narrow
angle of attachment should normally be removed.
• Small limbs, including suckers and waterspouts, shall be cut close
to the trunk or branch from which they arise.
• Heading cuts and/or topping will not be allowed under any
circumstances. Heading, rounding over, or stubbing shall not be an
accepted practice for reducing the size or the framework of any
tree.
• PALM TREE PRUNING
Any tree Work performed on a City tree must be done according to the City's
specification. The criterion for pruning varies based on the type or purpose of
pruning. Palm Pruning consists of maintaining the crowns and trunks of palm
trees including the pruning of spent or declining fronds, seedpods and the
skinning or shaping of spent petiole bases into a ball or nut as applicable by palm
type.
o The specifications for the pruning of palm trees areas follows:
• While making an approach to the palm crown for pruning, the
Contractor shall inspect the trunk of the palm tree for signs of decay,
insect frass, bird nesting or any other condition suggestive of a
structural abnormality. Upon finding any condition suggestive of a
structural abnormality of the palm stem, the Contractor shall report to
the City Arborist immediately.
• Fronds shall be trimmed using a handsaw or pole saw that has been
sterilized for no less than five (5) minutes by having the entirety of its
cutting blade submersed in an equal solution of bleach and water
before and after the handsaw is used to cut the fronds of any other
palm tree.
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• At no time shall a chainsaw be used to prune any frond from any
Canary Island Date Palm (Phoenix canariensis). The use of
chainsaws to prune any frond from any Canary Island Date Palm will
result in monetary penalties.
• Live, healthy fronds, initiating at an angle of ninety (90) degrees or
greater from the horizontal plane, shall not be removed. Fronds
removed should be cut close to the petiole base, taking into
consideration the role of petiole bases in the formation and
maintenance of the ornamental ball at the base of the canopy, as
applicable by species. Live trunk tissue should never be cut while
pruning palm fronds.
• Using properly sterilized equipment as described herein, any fruit or
flower structures in the crown of the palm shall be removed
concurrently with frond pruning. At no time shall a chainsaw be used
to cut any fruit or flower from any Canary Island Date Palm (Phoenix
canariensis).
• The use of chainsaws to prune any fruit or flower structures from any
Canary Island Date Palm will result in severe penalties.
• Care shall be taken in the handling of fruit and flowers, as they are
likely to release clear liquids that react with and can cause staining to
hardscape elements. The Contractor shall be responsible for removing
palm fruit related stains from private property hardscape elements.
• Maintenance of the ornamental ball located at the base of the palm
canopy, directly below the live fronds, shall be as described by species
as follows:
• Canary Island Date Palm (Phoenix canariensis): dead petiole bases
shall be formed into an ornamental ball, which begins directly below
the lowest green fronds and acts to provide a base of support to the
palm crown. This ornamental ball shall be uniform and smooth in
appearance and shall extend no less than four (4) and no more
than eight (8) feet below the lowest live frond in the crown.
Ornamental balls with flattened or "stop sign" sides will not be
accepted. The upper portion of the ornamental ball shall not taper
in, resulting in a "pineapple' appearance as this treatment defeats
the support capacity of the ball. The distal portion of the ball shall
begin at a point flush with the periphery of the palm trunk and make
a gradual taper upwards until it reaches the periphery of the shaped
ornamental ball. While forbidden to use chainsaws for pruning
fronds, fruit and flowers from any palm tree, the Contractor may use
a clean chainsaw in forming and /or shaping the ornamental ball of a
Canary Island Date Palm. The use of a sharpened shovels in
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shaping and maintaining ornamental balls often results in
ornamental balls which have flat, untapered bottoms that are likely
to relax and collapse into pedestrian and vehicular traffic zones with
grave consequences.
• The Contractor shall use care not to cut into live trunk tissue while
maintaining the ornamental ball. The Contractor shall remove any
foreign plant material that has sprouted in an ornamental ball. The
Contractor shall verify that the ornamental ball meets the standard
described herein each time a Canary Island Date Palm is pruned.
• Date Palm (Phoenix dactylifera): spent petiole bases are left to form
a supportive "base' below the lowest green fronds of the crown.
Unlike the ornamental ball of a Canary Island Date Palm (Phoenix
canariensis), the base does not require ornate shaping. Instead,
spent petiole bases are left uniformly long to form the base of the
canopy, which shall extend no less than four (4) and no more than
six (6) feet below the lowest live frond in the crown. While
forbidden to use chainsaws for pruning fronds, fruit and flowers
from any palm tree, the Contractor may use a chainsaw in forming
and /or shaping the base of a Date Palm by shortening a number of
the lower petiole bases to bring the length of the nut to standard.
The Contractor shall use care not to cut into live trunk tissue while
maintaining the nut. The Contractor shall verify that the base
meets the standard described herein each time a Date Palm is
pruned.
• Queen Palm (Syagrus romanzoffianum): loose petiole bases are to
be removed each time the crown of a Queen Palm is serviced.
Petiole bases that are attached to live trunk tissue shall be left
undamaged.
• King Palm (Archontophoenix cunninghamiana): loose petiole bases
are to be removed each time the crown of a King Palm is serviced.
Petiole bases that are attached to live trunk tissue shall be left
undamaged.
• Mexican Fan Palm (Washingtonia robusta): spent petiole bases are
left uniformly long to form a base, which shall extend no more than
four (4) feet below the lowest live frond in the crown. Using hand
tools, the Contractor shall skin the trunk area below the base clean
without causing damage to live trunk tissue. The Contractor shall
verify that the base meets the standard described herein each time
a Mexican Fan Palm is pruned.
• California Fan Palm (Washingtonia filifera): spent petiole bases are
left uniformly long to form a nut, which shall extend no more than
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eight (8) feet below the lowest live frond in the crown. Using hand
tools, the Contractor shall skin the trunk area below the base clean
without causing damage to live trunk tissue. The Contractor shall
verify that the base meets the standard described herein each time
a California Fan Palm is pruned.
TREE REMOVAL
Tree removal consists of the removal of the entirety of a hardwood tree or palm
tree and the removal of its root system.
o The Contractor shall comply with all general specifications standards
described herein.
o The diameter price in the Schedule of Billing Rates for tree removals is
inclusive of all staff, materials and equipment necessary to remove trees
as described herein.
• As stated previously herein, the Contractor shall identify the location of all
utilities and private property landscape irrigation components prior to the
removal of a tree and its root system. The Contractor shall notify the City
Arborist or designated representative, in writing, of any condition that
prevents the removal of a tree and /or the grinding of its root system. The
Contractor shall take all responsibility for any damage that occurs once
the process of removing a tree and /or associated root grinding begins.
• The Contractor shall comply with wildlife protection standards described
herein whenever removing a tree.
o The Contractor shall not remove any tree without first confirming that the
tree being considered is indeed the tree to be removed. Any confusion
should be resolved by contacting the City Arborist for assistance. The
errant removal of trees shall be penalized.
o During a tree removal, the Contractor shall maintain control of the tree and
its parts at all times, which shall include the selection and use of proper
techniques and equipment. At no time shall branches, limbs or tree trunks
be allowed to freefall and create damage of any type. Loss of control
incidents shall be penalized.
o Cranes and other rigging equipment shall be properly certified, with
evidence of such available for inspection prior to use of said equipment.
Crane operators shall be certified by Commission for the Certification of
Crane Operators (NCCCO) and shall be prepared to display current
certification prior to operating a crane in the City. The use of cranes and
certified operators shall not result in additional charges to the City.
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o While loading and handling debris, the Contractor shall maintain control at
all times so as not to result in damage to the public right -of -ways or private
property. In addition, the Contractor shall not drop logs or trunks so as to
create undue noise or impact shock related damages to public and/or
private property.
o Stumps, including the root flare shall be ground to a depth of no less than
eighteen (18) inches. Surface roots shall be traced and ground to a depth
of no less than eight (8) inches. Debris generated by stump grinding and
root removal shall be removed from the site and replaced with a topsoil
mix. Chips and stump grindings shall not be used as a backfill material.
o The Contractor shall be responsible for the repair of any private or public
property irrigation system components damaged during a tree removal or
stump grinding. Repairs shall be made using components matching those
that were damaged.
• TREE PLANTING & YOUNG TREE CARE
o Tree Planting
• Tree planting consists of the installation of nursery stock container or
palm trees supplied by the Contractor.
• The Contractor shall comply with all general specifications standards
described herein.
• As stated previously herein, the Contractor shall identify the location of
all utilities and private property landscape irrigation components prior
to the planting of any tree. The Contractor shall assume full
responsibility for any damage that occurs during the planting of any
tree.
• The Contractor shall supply high - quality nursery stock, which is fully
rooted, and representative of recognized standards for size and quality
of the material being planted. The Contractor shall email a photo
representation of the nursery stock.
• Brown trunk height (BTH) for palm trees shall be measured from the
top of root ball to the lowest green frond attached to the trunk at an
angle of ninety (90) degrees.
• Planting stock shall be well watered prior to shipping and covered for
the duration of transport. Trees that are delivered uncovered, with a
dry or fractured root ball or with broken scaffold limbs will be rejected.
Root bound material will be rejected. Palms that are delivered
uncovered, with a dry root ball or with a soilless root ball will be
rejected.
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• The Contractor shall not begin excavation for the planting of a tree
without first confirming that the planting site being considered is indeed
the site intended for the planting of a tree. Any confusion should be
resolved by contacting the City Arborist for assistance. In excavating
planting pits, the Contractor shall not excavate deeper than the depth
of the root ball of the tree being installed. The bottom of the planting
pit shall be undisturbed so that the planted tree will not settle below top
of root ball grade standards defined herein. As the width of the
parkway allows, the Contractor shall excavate the planting pit to be two
(2) times the width of the root ball of the nursery stock being planted.
• All nursery containers and box sides shall be removed from tree root
balls prior to planting. The Contractor shall not install trees with box
bottoms left on. All container debris (e.g. strapping, box fragments,
and nails) shall be removed from the planting pit prior to backfilling.
• The Contractor shall install the tree or palm so that the top of root ball
is two (2) inches above top of curb so that the trunk flare is completely
exposed. In the event that there is no curb (i.e. park site), the
Contractor shall install the tree or palm so that the top of root ball is
two (2) inches above surrounding finish grade. The Contractor shall
not resort to cutting or trimming the root ball as a means of meeting
grade standards.
• The Contractor shall backfill hardwood tree plantings with an equal mix
of excavated soil and topsoil. The topsoil portion of the backfill mix
shall contain no more than ten percent (10 %) well decomposed
organic fines.
• The Contractor shall backfill palm plantings with one hundred percent
(100 %) washed mortar (plaster) sand.
• While back-filling, the Contractor shall cease backfilling when the
planting pit is one half (1/2) full and apply water to remove air pockets
from the backfill. Once the water has drained, the Contractor shall
resume backfilling the planting pit. A watering basin shall be
constructed in a uniform circle and shall extend from the center of the
tree trunk to six (6) inches beyond the edge of the root ball. The top of
the watering basin shall be graded and maintained uniformly with the
upper edge of the basin maintained at a grade of four (4) inches above
the root flare of the tree.
• The Contractor shall be responsible for the stability of planted trees.
The nursery stake stall be removed from the trunk of the tree (as
applicable) and the tree shall be double staked using two (2), two (2)
inch lodge pole stakes of a length sufficient to be installed beyond the
depth of the planting stock root ball and to extend to the lowest
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branches of the installed tree's crown. The stakes shall be installed an
equal distance from the trunk of the tree and shall be installed
perpendicular to the street or sidewalk and shall be installed so that
one stake is orientated to be one hundred eighty (180) degrees
opposite the other. The root ball shall not be damaged by the
installation of stakes. The stake shall not be in contact with any aerial
part of the tree. The trunk of the tree shall be attached to the stakes
using City approved tree ties installed as per manufacturer's
specifications.
• Upon completion of the planting of a tree, the Contractor shall seed
and top -dress any barren areas within ten (10) feet of the center of the
trunk of the tree if there was established turf in that location. The seed
shall be of the same tall fescue turf grass type existing on site or
annual ryegrass if the turf is a non - seedable variety; to be applied at a
rate appropriate for the type of turf seed applied. The seed shall be top
dressed with well- decomposed organic fines, spread evenly with a
topdressing roller, at a depth of one eighth (0.125) inch. Use of
manure, native soil or chip topdressings will not be allowed.
• The Contractor shall include seed establishment information for the
property owner at the time of tree removal. The Contractor shall not
use hoses, equipment or water from private properties while installing
or watering -in parkway trees.
o New Tree Care
New Tree Care consists of the irrigation of young trees, which have been
installed by the Contractor, and the cultivation of new canopy coverage.
• The Contractor shall comply with all general specifications standards
described herein.
• As stated previously herein, the Contractor shall identify the location of
all utilities and private property landscape irrigation components prior
to the planting of any tree. The Contractor shall take all responsibility
for any damage that occurs during the planting of any tree.
• The Contractor shall not use hoses, equipment or water from private
properties when watering parkway trees.
• While performing tree watering, the Contractor shall maintain the tree -
watering basin to include the removal of weeds and debris and the
maintenance of the watering basin to size and grade standards defined
herein.
• Trees shall be watered in such a manner that does not result in erosion
of the tree - watering basin, splashing of parked vehicles or damage to
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any of the tree's surroundings. Haphazard riggings and /or watering out
of the window from the cab of watering equipment will not be tolerated.
• New trees shall be watered for a minimum of one (1) year. This
watering price shall be included as part of the planting price listed in
the unit price sheet.
• The Contractor shall maintain a daily log of trees watered. The log
shall list the tree watered by site. A printed copy of the log, which shall
be maintained in digital format, must accompany invoicing for tree
watering services by the Contractor.
• After planting a new tree, the Contractor shall post a door hanger on
the neighboring homes explaining that the Contractor will be watering
the new tree. The flyer will detail the homeowner's and the
City /Contractor's responsibilities for the new tree. Language for this
flyer will be provided by the City.
ROOT PRUNING SPECIFICATIONS
o In an effort to minimize future damage to public sidewalks and curbs and
gutters, the City is initiating a root pruning and root barrier installation
program. The Contractor will be provided a listing of trees to be root
pruned. The list shall include the location of the tree, tree species, lineal
feet to be root pruned and area to be pruned such as sidewalk or curb and
gutter.
o Roots shall be pruned adjacent to the edge of the sidewalk, curb and
gutter or other improvements as indicated. Root pruning cuts adjacent to
the sidewalk shall be four (4) inches wide, twelve (12) inches deep, and a
minimum of eight (8) feet in each direction from the centerline of the tree
as measured from the top of the sidewalk or other improvements. Root
pruning cuts adjacent to the curb shall be four (4) inches wide, eighteen
(18) inches deep, and a minimum of eight (8) feet in each direction from
the centerline of the tree as measured from the top of the curb or other
improvements.
o Root pruning equipment shall be specifically designed for this purpose
with cutting teeth sharpened adequately to sever roots in a clean manner
and equipped with padded tracks or rubber tires to prevent scraping or
marking the sidewalk.
o After the pruning cut has been completed, the Contractor shall install the
appropriate amount of root pruning barrier by Deep Root Corporation, or
an approved equal. All cuts shall be backfilled immediately upon
completion of root pruning and barrier installation at each location. Backfill
material shall consist of soil and /or mulch from root pruning and shall be
Great Scott Tree Service, Inc. Page A -26
27 -44
free of rocks and other debris. All debris generated by these operations
shall be immediately removed from the site and properly disposed of by
the Contractor.
o The Contractor shall repair or replace all utility service connections or
sprinkler systems within the right- of -way that are damaged or removed as
a result of the root pruning operation. Repairs shall be implemented
immediately and completed by the end of the same working day. Repairs
and replacements shall be at least equal quality and configuration to
existing improvements and shall match them in finish and dimension.
o The Contractor shall submit a lineal foot cost for the root pruning and root
barrier installation. The cost of providing all labor, tools, equipment and
materials necessary for performing the specified Work is included in the
Billing Rates and no additional compensation will be allowed.
Great Scott Tree Service, Inc. Page A -27
27 -45
CITY TREE PLANTING DETAIL
COHTA,MER 1 !0710M
PL}.N'I'Ud +3 P1 'r i QM T FINER ��JIDT4. IvIIM_
?PUX FR11511 GRADE
Tree spacing 35' minimum to 50' maximum
Plant 50' minimum from the BCR on the approach to an intersection and 15' From the ECR on the exit side
Plant 10' minimum from edge of drive approach
Provide 10' minimum clearance from utility and sewer lines
Plant 20' minimum from street light standards and power poles
Plant 10' minimum from fire hydrants
Center tree between the sidewalk and curb
Where there is no parkway, plant tree in the center of the public right -of -way
Great Scott Tree Service, Inc. Page A -28
27 -46
TREE PLANTING SPECIFICATIONS
1. Trees must be of quality nursery stock, free From pests, disease and structural
defects.
2. Dig planting pit twice as wide as root ball, or as wide as practical per planting lo-
cation. Pit should be no deeper than soil in the tree container.
NOTE; If drainage is a concern, the outside perimeter of the pit can be dug
deeper to divert excess water away from the root ball. (See diagram)
3. Remove the tree from the container (36 inch box) and place it in the planting pit.
The soil level should be I" - 2" above the finish grade to allow for some settling.
Remove the remainder of the box on larger trees.
4. Backfill the pit 112 way with native soil, add fertilizer tablets if required and enough
water to flood the bottom of the pit.
Add circular installation of 12" root barrier so that the top of the root barrier is
just above the finish grade.
6. Complete backfill of pit with native soil, tamping in soil with feet or shovel handle
to insure there are no air pockets and that soil is reasonably firm.
Prepare earthen water basin capable of holding at least 10 gallons of water.
8. Remove nursery stake and orient the tree with section of trunk shaded by nursery
stake to the north.
9. Fill the water basin and let seep two times.
Great Scott Tree Service, Inc. Page A -29
27 -47
SPECIAL TREES DESIGNATIONS
o Palms (orice determined on varietv and Brown Trunk Heiaht
• King Palm
• Bismarck Palm
• Guadalupe Palm
• Paradise Palm
• Date Palm( P. dactylifera
• Majesty Palm
• Cuban Royal Palm
• Windmill Palm
o Currently Listed in Specialty Variety Trees:
• Engelmann Oak
• Cal. Black Oak
o Trees To Be Added To GSTS Specialty Variety Tree List:
• Hong Kong Orchid
• Cape Chestnut
• St. Mary Magnolia
• Mayten Tree
• New Zealand Christmas Tree
• Torrey Pine
• Firewheel Tree
• Water Gum
Great Scott Tree Service, Inc. Page A -30
27 -48
Washingtonia robusta
Pinus halepensis
Cupaniopsis anacardioides
Lophostemon confertus
Liquidambar styraciflua
Syagrus romenzoffianum
Eucalyptus rudis
Schinus terebinthifolius
Eucalyptus citriodora
Ficus rubiginosa
Magnolia grandiflora
Pyrus kawakamii
Eucalyptus lehmannii
Quercus agrifolia
Archontophoenix cunninghamiana
Melaleuca quinquenervia
Pinus eldarica
Pinus pines
Chamaerops humilis
Jacaranda mimosifolia
Platanus racemosa
Ficus microcarpa 'Nitida'
Pinus canariensis
Bauhinia blakeana
Eucalyptus sideroxylon
Trachycarpus fortunei
Olea europaea
Cinnamomum camphors
Pinus radiata
Metrosideros excelsus
Bauhinia variegate
SPECIES FREQUENCIES
MEXICAN FAN PALM
ALEPPO PINE
CARROTWOOD
BRISBANE BOX
AMERICAN SWEETGUM
QUEEN PALM
DESERT GUM
BRAZILIAN PEPPER
LEMON - SCENTED GUM
RUSTY LEAF FIG
SOUTHERN MAGNOLIA
EVERGREEN PEAR
BUSHY YATE
COAST LIVE OAK
KING PALM
CAJEPUT TREE
AFGHAN PINE
ITALIAN STONE PINE
MEDITERRANEAN FAN PALM
JACARANDA
CALIFORNIA SYCAMORE
INDIAN LAUREL FIG
CANARY ISLAND PINE
HONG KONG ORCHID TREE
REDIRONBARK
WINDMILL PALM
OLIVE
CAMPHOR TREE
MONTEREY PINE
NEW ZEALAND CHRISTMAS TREE
PURPLE ORCHID TREE
2,824
1,647
1,616
1,474
1,341
1,249
1,116
1,087
1,009
1,006
973
866
851
632
555
542
532
530
507
489
451
429
415
407
386
363
315
313
297
277
252
Great Scott Tree Service, Inc. Page A -31
27 -49
Eucalyptus maculata
SPOTTED GUM
241
Phoenix canariensis
CANARY ISLAND DATE PALM
241
Phoenix roebelenii
PYGMY DATE PALM
240
Ficus beniamina
WEEPING FIG
234
Eucalyptus globulus
BLUE GUM
219
Liguidambarstyraciflua 'Rotundiloba'
ROUND-LEAFED SWEETGUM
213
Erythrina caffra
KAFFIRBOOM CORAL TREE
204
Enobotrya deflexa
BRONZE LOQUAT
192
Tipuana tip u
TIPU
183
Geliera parviflora
AUSTRALIAN WILLOW
177
Prunus cerasifera
PURPLE -LEAF PLUM
169
Eucalyptus cladocalyx
SUGAR GUM
163
Platanus acerifolia
LONDON PLANE
163
Ceratonia siliqua
CAROB
161
Pinus brutia
CALABRIAN PINE
161
Callistemon citrinus
LEMON BOTTLEBRUSH
154
Eucalyptus polyanthemos
SILVER DOLLAR GUM
148
Eucalyptus ficifolia
RED FLOWERING GUM
147
Fraxinus uhdei
SHAMEL ASH
144
Juniperus chinensis 'Torulosa'
HOLLYWOOD JUNIPER
139
Magnolia grandiflora 'Saint Mary
SAINT MARY MAGNOLIA
138
Hymenosporum flavum
SWEETSHADE
137
Lagerstroemia indica
CRAPE MYRTLE
137
Mvoporum laetum
MYOPORUM
134
Alnus rhombifolia
WHITE ALDER
131
Cassia leptophvlle
GOLD MEDALLION TREE
129
Podocarpus gracilior
FERN PINE
128
Pvrus calleryana
ORNAMENTAL PEAR
125
Tabebuia avellanedae
LAVENDER TRUMPET TREE
124
Eucalyptus spp.
EUCALYPTUS
118
Eucalyptus leucoxvlon
WHITE IRONBARK
114
Populus nigra 'Italica'
LOMBARDY POPLAR
112
Schinus molle
CALIFORNIA PEPPER
112
Betula pendula
EUROPEAN WHITE BIRCH
111
Great Scott Tree Service, Inc. Page A -32
27 -50
Zelkova serrata
SAWTOOTH ZELKOVA
106
Pinus pinaster
CLUSTER PINE
103
Acacia saligna
BLUE LEAF WATTLE
102
Tristania laurina
WATER GUM
86
Agonis flexuosa
PEPPERMINT TREE
85
Liquidambar styraciflua 'Palo Alto'
PALO ALTO SWEETGUM
81
Brachvchiton populneus
BOTTLE TREE
79
Ulmus parvifolia
CHINESE ELM
79
Phoenix dactylifera
DATE PALM
75
Magnolia grandiflora 'Russet'
RUSSET MAGNOLIA
72
Other tree
OTHER TREE
72
Rhus lancea
AFRICAN SUMAC
72
Eucalyptus torquata
CORAL GUM
67
Salix laevlgata
RED WILLOW
62
Cupressus sempervirens
ITALIAN CYPRESS
61
Koelreuteria bipinnata
CHINESE FLAME TREE
60
Magnolia grandiflora 'Little Gem'
LITTLE GEM MAGNOLIA
60
Stenocarpus sinuatus
FIREWHEEL TREE
60
Brahea edulis
GUADALUPE PALM
57
Howea forsteriana
PARADISE PALM
55
Rhaphiolepis 'Majestic Beauty
INDIAN HAWTHORNE
52
Ficus microcarpa 'Green Gem'
GREEN GEM INDIAN LAUREL FIG
51
Cedrus deodara
DEODAR CEDAR
50
Eucalyptus robusta
SWAMP MAHOGONY
50
Nerium oleander
OLEANDER
50
Pinus thunbergiana
JAPANESE BLACK PINE
50
Quercus suber
CORK OAK
50
Eucalvptus camaldulensis
RED GUM
49
Quercus berberidifolia
SCRUB OAK
44
Cocas revoluta
SAGO PALM
42
Pittosporum undulatum
VICTORIAN BOX
39
Fraxinus uhdei 'Tomlinson'
TOMLINSON ASH
38
Yucca gloriosa
SPANISH DAGGER
38
Erythrina spp.
CORAL TREE
37
Great Scott Tree Service, Inc. Page A -33
27 -51
Strelitzia nicolai
GIANT BIRD OF PARADISE
35
ulmus pumila
SIBERIAN ELM
35
Casuarina cunninghamiana
RIVER SHE -OAK
34
Sequoia sempervirens
COAST REDWOOD
33
Pinus torreyana
TORREY PINE
32
Soathodea campanulata
AFRICAN TULIP TREE
32
Chitalpa tashkentensis
CHITALPA
29
Eucalyptus nicholii
NICHOLS WILLOW LEAFED
26
PEPPERMINT
Magnolia prandiflora 'Maiestic
MAJESTIC BEAUTY MAGNOLIA
26
Beauty'
Callistemon viminalis
WEEPING BOTTLEBRUSH
25
Cupressus macrocarpa
MONTEREY CYPRESS
25
Prunus domestica
PLUM
25
Tabebuia impetlginosa
PINK TRUMPET TREE
25
Washingtonia filifera
CALIFORNIA FAN PALM
25
Eugenia uniflora
SURINAM CHERRY
24
Ravenea rivularis
MAJESTY PALM
24
Ficus macrophvlla
MORETON BAY FIG
23
Chionanthus retusus
CHINESE FRINGE TREE
22
Acacia melanoxvlon
BLACK ACACIA
21
Magnolia prandiflora 'Samuel
SAMUEL SOMMER MAGNOLIA
21
Sommer'
Melaleuca nesophila
PINK MELALEUCA
21
Platanus acerifolia 'Bloodgood
BLOODGOOD PLANE
20
Tamarix spp.
TAMARISK
20
Araucaria columnaris
STAR PINE
18
Arbutus 'Marina'
MARINA ARBUTUS
17
Markhamia hildebrandtii
MARKHAMIA
17
Quercus ilex
HOLLY OAK
17
Araucaria heterophylla
NORFOLK ISLAND PINE
16
Syzygium paniculatum
BRUSH CHERRY
16
Grevillea robusta
SILK OAK
15
Phoenix reclinata
SENEGAL PALM
15
Acacia spp.
ACACIA
14
Great Scott Tree Service, Inc. Page A -34
27 -52
Melaleuca linariifolia
FLAXLEAF PAPERBARK
14
Calodendrum capense
CAPE CHESTNUT
13
Eucalyptus viminalis
MANNA GUM
13
Pinus spp.
PINE
13
Butia capita ta
PINDO PALM
12
Eucalyptus leucoxylon 'Rosea
LG. -FRUIT RED - FLOWERING GUM
12
Ficus microcarpa
WEEPING INDIAN LAUREL FIG
12
Quercus kelloggii
CALIFORNIA BLACK OAK
12
Tabebuia chrysotricha
GOLDEN TRUMPET TREE
12
Ginkgo biloba
MAIDENHAIR TREE
11
Lagunaria patersonii
PRIMROSE TREE
11
Ligustrum lucidum
GLOSSY PRIVET
11
Pinus coulteri
COULTER PINE
11
Robinia pseudoacacia
BLACK LOCUST
11
Xylosma congestum
XYLOSMA
11
Acacia longifolia
SYDNEY GOLDEN WATTLE
10
Cercis occidentalis
WESTERN REDBUD
10
Hakes suaveolens
SWEET HAKEA
10
Palm spp.
PALM
10
Parkinsonia aculeeta
JERUSALEM THORN
10
Podocarpus macrophyllus
YEW PINE
10
Prunus persica
PEACH
10
Schefflera actinophylla
QUEENSLAND UMBRELLA TREE
10
Albizia iulibrissin
SILK TREE
9
Bauhinia spp.
ORCHID TREE
9
Calocedrus decurrens
INCENSE CEDAR
9
Cercidium spp.
PALO VERDE
9
Harpephyllum caffrum
KAFFIR PLUM
9
Lyonothamnus floribundus
FERN -LEAF CATALINA IRONWOOD
9
Maytenus boaria
MAYTEN TREE
9
Morus alba
WHITE MULBERRY
9
Pistacia chinensis
CHINESE PISTACHE
9
Ficus carica
EDIBLE FIG
8
Quercus virginiana
SOUTHERN LIVE OAK
8
Great Scott Tree Service, Inc. Page A -35
27 -53
Acacia baileyana
BAILEY ACACIA
7
Caryota mitis
CLUSTERED FISHTAIL PALM
7
EucalVptus erVthrocorys
RED -CAP GUM
7
Eucalyptus macrocarpa
BIG FRUIT RED FLOWERING GUM
7
Heteromeles arbutifolia
TOYON
7
Neodypsis decaryi
TRIANGLE PALM
7
Prunus caroliniana
CAROLINA LAUREL CHERRY
7
Prunus cerasifera 'Newport
NEWPORT PLUM
7
Chorisia speciosa
SILK -FLOSS TREE
6
Cupressocyparis leylandii
LEYLAND CYPRESS
6
Eriobotrya japonica
EDIBLE LOQUAT
6
ErVthrina coralloides
NAKED CORAL TREE
6
Leptospermum laevipatum
AUSTRALIAN TEA TREE
6
Prunus amyadalus
ALMOND
6
Umbellularia californica
CALIFORNIA BAY
6
Casuarina stricta
DROOPING SHE -OAK
5
Ervthrina crista -galli
COCKSPUR CORAL TREE
5
Ficus spp.
FIG
5
Koelreuteria paniculata
GOLDENRAIN TREE
5
Lagerstroemia indica 'White'
WHITE CRAPE MYRTLE
5
Agathis robusta
QUEENSLAND KAURI
4
Citrus limon
LEMON
4
Diospyros kaki
JAPANESE PERSIMMON
4
Ficus elastica
RUBBER TREE
4
Fraxinus oxycarpa 'RaVwood'
RAYWOOD ASH
4
Lioustrum iaponicum
JAPANESE PRIVET
4
Olea europaea 'Wilsoni'
WILSON OLIVE
4
Prunus armeniaca
APRICOT
4
Prunus serrulata
JAPANESE FLOWERING CHERRY
4
Sambucus neomexicana
ELDERBERRY
4
Aloe bainesii
ALOE
3
Araucaria araucana
MONKEY - PUZZLE TREE
3
Arbutus unedo
STRAWBERRY TREE
3
Brahea armata
MEXICAN BLUE PALM
3
Great Scott Tree Service, Inc. Page A -36
27 -54
Carvota urens
Cedrus atlantica
Citrus sinensis
Fraxinus velutina
Livistona spp.
Malus sylvestris
Nolina recurvata
Prunus ilicifolia
Pvrus callervana 'Chanticleer'
Roystonea regia
Trithrinax acanthacoma
Ulmus americana
Acacia baleevana 'Purpurea'
Cercis canadensis
Citrus X paradisi
Dracaena draco
Dypsis lutescens
Eucalyptus calophylla
Eucalyptus cinerea
Hibiscus syriacus
Ilex altaclarensis 'Wilsonii'
Juniperus spp.
Lagerstroemia indica 'Natchez'
Lagerstroemia indica 'Tuscarora'
Laurus nobilis 'Saratoga'
Macadamia integrifolie
Malus floribunda
Persea americana
Phoenix rupicola
Phoenix spp.
Pittosporum phillyreoides
Pittosporum rhombifolium
Platanus acerifolia 'Columbia'
Populus spp.
FISHTAIL WINE PALM
ATLAS CEDAR
ORANGE
ARIZONA ASH
FOUNTAIN PALM
EDIBLE APPLE
PONYTAIL PALM
HOLLYLEAF CHERRY
CHANTICLEER PEAR
CUBAN ROYAL PALM
SPINY FIBER PALM
AMERICAN ELM
PURPLE ACACIA
EASTERN REDBUD
GRAPEFRUIT
DRAGON TREE
ARECA PALM
RED BOX
ASH GUM
ROSE -OF- SHARON
WILSON HOLLY
JUNIPER
NATCHEZ CRAPE MYRTLE
TUSCARORA CRAPE MYRTLE
SARATOGA LAUREL
SMOOTH -SHELL MACADAMIA
CRABAPPLE
AVOCADO
CLIFF DATE PALM
PALM FEATHER DATE
WILLOW PITTOSPORUM
QUEENSLAND PITTOSPORUM
COLUMBIA PLANE
POPLAR
3
3
3
3
3
3
3
3
3
3
3
3
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
Great Scott Tree Service, Inc. Page A -37
27 -55
Prunus blireiana
FLOWERING PLUM 2
Prunus Iyonii
CATALINA CHERRY 2
Rhapis excels a
LADY PALM 2
Salix matsudana 'Tortuosa'
CORKSCREW WILLOW 2
Sapium sebiferum
CHINESE TALLOW TREE 2
Acacia decurrens
GREEN WATTLE 1
Acer oblongum
MAPLE EVERGREEN 1
Acer palmatum
JAPANESE MAPLE 1
Aesculus spp.
HORSECHESTNUT 1
Annona cherimola
CHERIMOYA 1
Betula nigra
RIVER BIRCH 1
Brachvchiton acerifolius X discolor
HYBRID BOTTLE TREE 1
Brachvchiton discolor
PINK FLAME TREE 1
Calliandra tweedii
TRINIDAD FLAME BUSH 1
Casimiroa edulis
WHITE SAPOTE 1
Cedrus spp.
CEDAR 1
Chamaedorea sap.
PARLOR PALM 1
Citrus reticulata
TANGERINE 1
Cordyline australis
DRACAENA 1
Dodonaea viscosa
HOPSEED 1
Eucalyptus globulus 'Compacta
DWARF BLUE GUM 1
Eucalyptus pulverulenta
SILVER MOUNTAIN GUM 1
Ficus Iyrafa
FIDDLELEAF FIG 1
Fraxinus velutina 'Modesto'
MODESTO ASH 1
Ginkgo biloba Autumn Gold'
GINKGO AUTUMN GOLD 1
Gleditsia triacanthos
HONEY LOCUST 1
Lagerstroemia indica 'Pink'
PINK CRAPE MYRTLE 1
Laurus nobilis
SWEET BAY 1
Macadamia tetraphylla
ROUGH -SHELL MACADAMIA 1
Malus spp. & cv.
APPLE 1
Morus spp.
MULBERRY 1
Paulownia tomentosa
EMPRESS TREE 1
Photinia fraseri
FRASERS PHOTINIA 1
Pinus roxburghii
CHIR PINE 1
Great Scott Tree Service, Inc. Page A -38
27 -56
Pittosporum viddiflorum CAPE PITTOSPORUM 1
Platanus spp. SYCAMORE 1
Plumeria rubra FRANGIPANI 1
Populus alba WHITE POPLAR 1
Pyrus callervana 'Redspire REDSPIRE PEAR 1
Quercus spp. OAK 1
Quercus tomentella ISLAND OAK 1
Sabal spp. PALMETTO 1
Sophora japonica JAPANESE PAGODA TREE 1
Yucca ele hanti es GIANT YUCCA 1
Species Total: 33.736
Non Species:
Vacant Site
Poor Planting Site
Not City Planted /Maintained
Stump
Dead Tree
No Replant
Contractor Worked On Private Tree
New Tree Site
Shrubs /Hedge Plantinq
7,452
321
253
78
54
4
4
2
1
Non Species Total: 8,169
Grand Total:
41,905
Great Scott Tree Service, Inc. Page A -39
27 -57
EXHIBIT B
SCHEDULE OF BILLING RATES
Description
Unit
Price
Grid Pruning
Each
$48.00
Annual Pruning
Each
$48.00
Service Request Pruning
Each
$58.00
Palm Skinning
Per Foot
$12.00
Tree and Stump Removal
Diameter Standard Height
per Inch
$22.00
Tree Only Removal
Diameter Standard Height
per Inch
$14.00
Stump Only Removal
Diameter Standard Height
per Inch
$9.00
Inspection Report (including risk assessment)
Per Tree
$45.00
Certified Arborist Inspection
Per Hour
$65.00
Common Variety Trees*
Unit
Price
Plant 15 gallon without root barrier
Each
$90.00
Plant 156 gallon with root barrier
Each
$110.00
Plant 24 inch box without root barrier
Each
$225.00
Plant 24 inch box with root barrier
Each
$255.00
Plant 36 inch box without root barrier
Each
$695.00
Plant 36 inch box with root barrier
Each
$745.00
Plant 48 inch box without root barrier
Each
$1,495.00
Plant 48 inch box with root barrier
Each
$1,595.00
Plant 60 inch box without root barrier
Each
$2,495.00
Plant 60 inch box with root barrier
Each
$2,595.00
Great Scott Tree Service, Inc. Page B -1
27 -58
Special Variety Trees*
Unit
Price
Plant 15 gallon without root barrier
Each
$145.00
Plant 15 gallon with root barrier
Each
$165.00
Plant 24 inch box without root barrier
Each
$325.00
Plant 24 inch box with root barrier
Each
$355.00
Plant 36 inch box without root barrier
Each
$895.00
Plant 36 inch box with root barrier
Each
$945.00
Plant 48 inch box without root barrier
Each
$1,795.00
Plant 48 inch box with root barrier
Each
$1,895.00
Plant 60 inch box without root barrier
Each
$2,895.00
Plant 60 inch box with root barrier
Each
$2,995.00
GPS Tree Inventory
Per Tree Site
$3.00
Root prune with 12 inch barrier
Foot
$9.00
Root prune with 18 inch barrier
Foot
$14.00
Tree Injection (fertilization and /or insecticide)
Per Tree
$39.00
Watering
Day
$295.00
Crew Rental (3 men)
Minimum Hours
3
Per Hour
$180.00
Emergency Crew
Rental (3 mean)
Minimum Hours
3
Per Hour
$210.00
*All tree planting prices shall include one (1) year of watering.
** GPS Tree Inventory cost only applies to new trees planted after completion of initial
Tree inventory.
Great Scott Tree Service, Inc. Page B -2
27 -59
EXHIBIT C
INSURANCE REQUIREMENTS — MAINTENANCE SERVICES
1. Provision of Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury
by disease in accordance with the laws of the State of California, Section
3700 of the Labor Code.
Contractor shall submit to City, along with the certificate of insurance,
a Waiver of Subrogation endorsement in favor of City, its officers,
agents, employees and volunteers.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance and, if necessary, umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The
policy shall cover liability arising from premises, operations, products -
completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another
assumed in a business contract) with no endorsement or modification
limiting the scope of coverage for liability assumed under a contract.
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
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Agreement, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation
against City, its elected or appointed officers, agents, officials, employees
and volunteers or shall specifically allow Contractor or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, and shall require similar written express waivers
from each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
excess liability, pollution liability, and automobile liability, if required, shall
provide or be endorsed to provide that City and its officers, officials,
employees, and agents shall be included as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a
primary basis and shall not require contribution from any insurance or self -
insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which ten
(10) calendar days notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along with
a waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance
certificates and endorsement must be approved by City's Risk Manager
prior to commencement of performance. Current certification of insurance
shall be kept on file with City at all times during the term of this
Agreement. City reserves the right to require complete, certified copies of
all required insurance policies, at anytime.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Contractor sixty (60) calendar days advance
written notice of such change. If such change results in substantial
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additional cost to Contractor, City and Contractor may renegotiate
Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees.
D. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non - compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type.
F. Self- insured Retentions. Any self- insured retentions must be declared to
and approved by City. City reserves the right to require that self- insured
retentions be eliminated, lowered, or replaced by a deductible. Self -
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non - Compliance If Contractor or any sub -
consultant fails to provide and maintain insurance as required herein, then
City shall have the right but not the obligation, to purchase such
insurance, to terminate this Agreement, or to suspend Contractor's right to
proceed until proper evidence of insurance is provided. Any amounts paid
by City shall, at City's sole option, be deducted from amounts payable to
Contractor or reimbursed by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Contractor's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City assumes
no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to
involve City.
Contractor's Insurance. Contractor shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
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judgment may be necessary for its proper protection and prosecution of
the Work.
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