HomeMy WebLinkAbout18 - Replacement of Training ComputersCity Council Meeting
November 14, 2000
CITY OF NEWPORT BEACH Agenda Item # 18
Administrative Services Department
Resource Management • Fiscal Services • M.I.S. • Revenue • Accounting
November 1, 2000
TO: HONORABLE MAYOR AND MEMBERS OF COUNCIL
From: Dennis Danner, Administrative Services Director �. AJ
SUBJ: REPLACEMENT OF TRAINING COMPUTERS
EXECUTIVE SUMMARY:
There are ten computers at the Central Library Friends Room that are used primarily for training
and testing City employees in computer skills. These computers are now in need of replacement,
and should be replaced every three years thereafter.
Replacement of the ten computers, with a rotating schedule to replace one -third of the computers
every year, would ensure that the computers remain current and available for use. The cost would
be approximately $20,000 this year, and $5,000 each year thereafter for the purchase /replacement of
additional computers, auxiliary equipment and software.
Approval of additional funding of $20,000 and an increase to the MIS budget ceiling of $5,000 is
requested.
BACKGROUND:
The computers were purchased in 1997, and due to advances in technology, they are now obsolete.
They no longer meet the recommended system requirements for many programs in use by the city.
• The RecWare Safari training for Community Services required additional computers to be
brought in because the existing computers could not run the software.
• All departments use the computers, so they have a very high utility. However, the computers
have suffered physical damage through normal use and being moved frequently.
• They cannot be upgraded due to changes in technology. Obtaining compatible components is
no longer practical for computers of their age.
• New computers are substantially faster and more capable than 1997 computers:
1997 Computers
Pentium 133 MHz
16 MB of RAM
1 GB Hard Drive
RECOMMENDATION:
2000 Computers
Pentium 111 866 MHz
256 MB of RAM
20 GB Hard Drive
It is respectfully recommended that the City Council approve the proposed action, funding
realignments, and budget amendment as specified.
City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
fq Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
Ix from unappropriated fund. balance
EXPLANATION:
NO. BA- 011
AMOUNT: $20,000.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations by $20,000 to replace ten training computers used for City training classes.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Eund Account
010 3605
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund Balance
Description
Signed:
Signed:
Signed
Services Director
City Manager
Amount
Debit Credit
$20,000.00
Automatic
$20,000.00
//-/-60
Date
z A D
79to
City Council Approval: City Clerk Date
Description
Division
Number
0630 Administrative Services - MIS
Account
Number
9010 Computer Equipment
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed
Services Director
City Manager
Amount
Debit Credit
$20,000.00
Automatic
$20,000.00
//-/-60
Date
z A D
79to
City Council Approval: City Clerk Date