HomeMy WebLinkAbout17 - Law Enforcement GrantsCITY OF NEWPORT BEACH
POLICE DEPARTMENT
December 12, 2000
December 12, 2000
Item No. 17
TO: Honorable Mayor, Members of the City Council and City Manager
FROM: Bob McDonell, Chief of Police
SUBJECT: Acceptance of Law Enforcement Grants
RECOMMENDATION
Approve and authorize the City Manager to sign the necessary
agreements to accept the following Law Enforcement Grants:
a. COPS MORE 2000 Grant in the amount of $159,260 to fund
civilian positions.
b. Office of Traffic Safety Targeted Collision Reduction Program
Grant in the amount of $175,710 to fund a DUI Enforcement Team
and related equipment.
C. California Law Enforcement Equipment Program Grant in the
amount of $126,133 to purchase law enforcement technology
equipment.
d. Local Law Enforcement Block Grant — Crime Prevention Program
renewal in the amount of $53,599.
2. Authorize the Administrative Services Department to make the necessary
budget amendments for the corresponding appropriations.
T�3:(el -.19111 IL
The Police Department is requesting City Council approval and authorization to
accept these four grants. Each of them is described in the following sections:
COPS MORE 2000 Grant:
The COPS MORE 2000 Grant is funded through the U.S. Department of Justice
Office of Community Oriented Policing Services. The grant will provide $159,260
to fund a total of four civilian positions. Included in these four positions are two
Community Services Officers, one Dispatcher, and one Senior Crime Scene
Investigator. All four of these positions are required to maintain current levels of
Acceptance of Law Enforcement Grants
Page 2
service with the upcoming annexation of Newport Coast, Santa Ana Heights and
Bayknolls. The grant funding will help to offset the cost of hiring and training
these personnel prior to the effective date of the annexation. As a result, the
Police Department will have the necessary personnel available and ready to
handle the increased workload when the annexation actually occurs. The civilian
positions specified in the grant will allow sworn personnel to provide more time
towards community policing duties. There is a requirement of local matching
funds of 25% of the total cost of these positions or $53,087, for a total program
cost of $212,347. The cost of the local matching funds to the City will be offset
by the revenue from the annexation.
Approval and acceptance of this grant will result in a budget amendment to add
$70,775 to Police Department Salary/Benefit accounts as identified by
Administrative Services for FY 2000/2001. The remainder of the program costs
will be included in the FY 2001/2002 Budget. This will provide the necessary
funds to pay for approximately the last four months of this Fiscal Year, which is
the earliest the positions can likely be filled.
While the grant was submitted in anticipation of the staffing requirements
associated with the annexation, it is not a condition of acceptance. The funds
awarded will assist in offsetting the related costs during the first several years
after the annexation occurs; however, should there be some unanticipated
problem with the proposed annexation, the City has the option of not continuing
to fund the associated positions.
Office of Traffic Safety Grant:
The Targeted Collision Reduction Program Grant is funded through the State of
California Office of Traffic Safety. This grant will provide $175,710 to fund a
Driving Under the Influence Enforcement Team consisting of a new Motor Officer
position combined with an existing Motor Officer position dedicated to the team
by the Police Department. In addition, the grant will fund the purchase of 10
Laser handheld speed detectors ( "radar guns ") to be used by current Traffic
Division personnel. The goal of the program is to target the violations of DUI and
speed through education and enforcement and as a result, decrease the number
of traffic collisions related to these violations.
The grant is a two -year program with the Motor Officer position fully funded for
the first year and funded 50% for the second year. This additional Motor Officer
position will subsequently become part of the planned annexation related staffing
for Newport Coast, Santa Ana Heights and Bayknolls. Therefore, the local
matching funds in the second year of this grant will be offset through the
anticipated revenue associated with the annexation. When and /or if the
annexation occurs, this position will continue to address enforcement efforts as
part of this program throughout the entire City including the newly annexed
areas.
Acceptance of Law Enforcement Grants
Page 3
Approval and acceptance of the grant will result in a budget amendment to add
$31,020 to Police Department Traffic Division Salary account (1840- 7010),
$14,890 to the appropriate Benefit accounts, and $35,710 to the Equipment,
NOC account (1840 -9300) for FY 2000/2001. These funds will pay for the
additional Motor Officer position for the final six months of this fiscal year. The
remaining funds will be included in the next two fiscal year's budgets.
California Law Enforcement Equipment Program Grant:
The California Law Enforcement Equipment Program (CLEEP) is a technology
grant allocated to the City of Newport Beach by the State of California
Controller's Office in the amount of $126,133. This one -time, per capita funding
is to be used exclusively for "high technology" equipment for the Police
Department. There are no matching fund requirements or other mandates
associated with this allocation, which is part of a $75,000,000 population -based
distribution of funds to all law enforcement agencies throughout California.
Acceptance of these funds will result in a budget amendment to add $126,133 to
the Police Department's Support Services Capital Account (1820). The specific
account number will be assigned by the City of Newport Beach Administrative
Services Department in the Police Department's FY 2000/01 Budget.
Local Law Enforcement Block Grant — Crime Prevention Program Renewal:
The Local Law Enforcement Block Grant is funded through the Bureau of Justice
Assistance, U. S. Department of Justice. Approval of this grant request will
continue the funding in the amount of $53,599 for the Police Department's Crime
Prevention Program. The program has been in existence for over 3 -1/2 years
now and has been well received in the Community. The program goals are to
prevent crime through the dissemination of accurate information about criminal
activity, to provide crime prevention information and to enhance the perception
and reality of safety and security within the community. Toward this end, the
Crime Prevention Specialist coordinates the Neighborhood Watch Program,
administers the Citizen's Academy and Volunteer Program, conducts home and
business security inspections, and publishes and disseminates crime prevention
information.
Administrative requirements of the Federal process mandate that the grant be
presented for public comment prior to funds being expended. This requirement
will be satisfied by inclusion of this recommendation as a City Council meeting
agenda item and allowing the opportunity for public input on the planned
expenditure. No separate budget allocation is necessary for this grant funding
as it is already included as part of the Police Department's current Fiscal Year
budget. Attached is the information report to be submitted to the Department of
Justice, which will generate the form for City Manager signature at a future date.
Acceptance of Law Enforcement Grants
Page 4
CONCLUSION
These four grants will provide the Police Department the opportunity to
significantly enhance our operation and levels of service to the Community.
Each grant is either funded in total, or if requiring matching funds, the Police
Department has already identified funding sources. Personnel to be added in
the first two grants are directly related to the upcoming annexation of Newport
Coast, Santa Ana Heights and Bayknolls and the grants will help fund the
transition, thereby decreasing the associated costs to the City. The third grant is
a State funded program providing funds to be used to improve law enforcement
technology. The fourth grant is a renewal of previous Local Law Enforcement
Block Grant funds that have been used to finance the Police Department's Crime
Prevention Program.
The Department continues to look for cost - effective ways to deliver the highest
quality of services to this Community and these four grants are just several
examples of that approach. As a result, we recommend the listed action.
RespecZ ubmitted,
�,b
Bob McDonell
CHIEF OF POLICE
Attachments
1. COPSMORE 2000 Grant Award Document
2. OTS Grant Award Letter
3. CLEEP Grant Document
4. LLEBG Grant Information Report
U. S. Department of Justice
4) Office of Community Oriented Policing Services
(COPS)
Office ofthe Director
1100 Vermont Avenue, AW
Woahtngton, DC 20530
September 18, 2000
Chief Bob McDonell
Newport Beach, City of
870 Santa Barbara Drive
Newport Beach, CA 92660
Dear Chief McDonell:
Congratulations. I am pleased to inform you that the COPS Office has approved your agency's
request for funding under the COPS MORE 2000 program. The official start date of your grant is 9/1/00.
COPS MORE 2000 funds may be used to hire new, additional civilian positions after the award start date
that will result in the redeployment of currently employed, swom officers to initiate or enhance your
agency's community policing efforts.
Enclosed in this packet is your Grant Award, which you must sign and return to the COPS Office
within 90 days to officially accept your grant. Failure to return the signed award document within the 90-
day period could result in withdrawal of the funding without further notice from the COPS Office.
The MORE 2000 Award document provides the total award amount and required redeployment
figures for your grant. On the reverse side of the Grant Award is a list of Conditions that apply to your grant.
You should read and familiarize yourself with these Conditions. Also enclosed in this packet are any special
conditions that apply to your grant. These must also be signed and returned to the COPS Office in order to
officially accept the grant. You must comply with the requirements of any special condition(s) before you
will be able to draw down grant funds.
Within the next six to eight weeks, you will be receiving your MORE 2000 Grant Owner's
Manual, which summarizes and explains your COPS MORE 2000 grant. Under separate cover, you will
also be sent materials relating to payment methods and procedures for receiving your grant funds. You
should review the grant materials in your forthcoming Grant Owner's Manual regarding the different
methods of payment available to you.
Once again, congratulations on your award. Should you have any questions regarding your
COPS MORE 2000 Award, please do not hesitate to contact the COPS Office or your Grant Program
Specialist at 1- 800 -021 -6770.
Sincerely,
Thomas Frazier
Director
�1
Washington, DC 20530
Jurisdiction:
ORL•
U. S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Grants Administration Division
September 18, 2000
Memorandum of COPS MORE 2000 Items Funded
Newport Beach, City of
CA03014
The following figures have been compiled by the COPS Office based on a review of your COPS MORE 2000
application. Award amounts are based on financial review by the Office of the Comptroller.
Non -Sworn Civilians:
Total federal dollars awarded: $ 159,260.00
Total Required FTE redeployment: 6.4 sworn officers
Description:
2 Community Service Officers, 1 Dispatcher, 1 Crime Scene Investigator
* The official award date of your COPS MORE 2000 grant is 9/1/00. You will be reimbursed for any approved expenses incurred
on or after 9/1/00 under your COPS MORE 2000 grant. If your department requested a waiver of the local snatching funds,
information concerning this decision will be sent to you shortly under separate cover.
STATE OF CALIFORNIA
BUSINESS. TRANSPORTATION AND
OFFICE OF TRAFFIC SAI
7000 FRANKUN BLVD., SWE 460
SACRAMENTO, CA 95823-1899
(916) 262 -OM
(800) 735.2929 (MTDD- Referral)
(916) 262 -2960 (FAX)
September 13, 2000
Donald P. Chandler
Lieutenant
Newport Beach Police Department
870 Santa Barbara Drive
Newport Beach, CA 92660
Dear Lieutenant Chandler:
GRAY OAVRS. GOVENNOM
AGENCY MANIA CONTRERAS.SNRHCT. SECRETARY
S
Project No. AL0101
Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved
your funding request for the proposal titled "Targeted Collision Reduction Program (TACREP)" in the amount of
approximately $175,000.00. Due to limited funds for new grants this year, OTS was unable to fund the total
amount requested from agencies seleatbd for funding.
Your OTS Regional Coordinator will contact you soon to arrange an "onsite assessment' to discuss your proposal
in more detail and explain the project agreement process. It is our goal to have all new projects start no later than
January 1, 2001.
To reach this goal, it will be necessary for the Regional Coordinator to establish deadlines for submittal of draft
and final project agreement documen s. It is imperative that you have a working draft of the project agreement
prepared for use at the onsite assessment. By September 22, 2000, your Regional Coordinator will furnish the
necessary information to assist you injpreparing the working draft project agreement documents.
Final project approval depends on
and objectives. Do not incur costs
To ensure consistent coordination,
projects to your Regional Coordim
If you have any questions, please c
jhanunond@ots.ca.gov.
Sincerely,
TERESA BECHER
Interim Director
JH:kn
timely submittal of a complete project agreement with acceptable goals
to the official starting date of the project.
S requires grantees to submit to all news releases concerning OTS funded
for approval in advance of their release.
Jeff Hammond, Regional Coordinator, at (916) 262 -0882 or e-mail at
State of California
Ali " � Business, Transportation & Housing Agency
A % PROJECT NUnMER
SAFETY AL0101
OFFICE OF TRAFFIC
GRANT AGREEMENT
PAGE 1(To be completed by applicant Agency)
1. PROJECT TITLE
TARGETED COLLISION REDUCTION PROGRAM (TACREP)
2. NAME OF APPLICANT AGENCY
4. PROJECT PERIOD
CITY OF NEWPORT BEACH
Month — Day - Year
From: 12/1/00
3. AGENCY UNIT TO HANDLE PROJECT
NEWPORT BEACH POLICE DEPARTMENT
To: 12/31/02
5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product
in approximately 100 words. Space is limited to 11 lines.)
The Newport Beach Police Department's two -year project will target those collisions with DUI and Speeding
violations as Primary Collision Factors (which in Newport Beach comprise 34% of all collisions and
approximately 35% of all fatal and injury collisions) for reduction by: Establishing a dedicated DUI
Enforcement Team composed of an existing Motor Officer paired with a grant -funded Motor Officer;
conducting departmental training and community education; and purchasing handheld Laser Radar units for all
10 Motor Officers for speed enforcement.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 175,710.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Paul Henisey PHONE: (949) 644 -3720
NAME: Bob McDonell PHONE: (949) 644 -3701
TITLE: Captain FAX: (949) 644 -3794
TITLE: Chief of Police FAX: (949) 644 -3700
ADDRESS: 870 Santa Barbara Drive
ADDRESS: 870 Santa Barbara Drive
Newport Beach, CA 92660
Newport Beach, CA 92660
E -MAIL: phenisey @nbp .org
E -MAIL: bmcdone n pd.org
®d
//// •
am
(Signature (Date)
(Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Homer Bludau PRONE: (949) 644 -3000
NAME: Homer Bludau
TITLE: City Manager FAX: (949) 644 -3020
ADDRESS: 3300 Newport Boulevard
ADDRESS: 3300 Newport Boulevard
Newport Beach, CA 92663
Newport Beach, CA 92663
E -MAIL: bbludau @city.newport- beach.ca.us
(Signature) (Date)
OTS -38 (Rev. 11/99)
SEP -12 -00 16 =42 FROM=CITY OF NEWPORT BEACH ID=
CONTROLLER OF CALIFORNIA, STATE OF CALIFORNIA
P 0 Box 942850, Sacramento, CA 94250 -0001
DIRECTOR OF FINANCE
PO BOX 1768
NEWPORT BEACH. CA 92658
PAGE 1/1
Lr1 .1 T
REMITTANCE ADVICE
CLAIM SCHEDULE NUMBER 00000355 ISSUE DATE: 09/12/2000
CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP)
HIGH TECHNOLOGY GRANT
BUDGET ACT ITEM 9210- 106 -0001
CH. 52 STATUTES OF 2000
1.00
BUDGET AMOUNT ALLOCATED $75.000.000
POPULATION AMOUNT
MINIMUM GRANT ALLOCATION
POPULATION ALLOCATION
S
S
5
5
5
75,600.00
100 =000.00
26.133:00
0.00
0.00
0.00
PAID AMOUNT $ 126.133.00
ID:GCLM228
Local Law Enforcement Block Grant - LLEBG Introduction
FY2000 Local Law Enforcement Block Grants
Program
Newport Beach City, CA
Application Award RFD Grant Changes Report$ Correspondence
Grant Handbook
View Only
View Application
Help/Frequently Asked
uestions
LLEBG Home
Loe -Off
Page 1 of 1
Application was submitted on 22- SEP -00. Click here to print a copy.
LLEBG FY 2000 Application
Date Certified : 22- SEP -00 Date Submitted : 22- SEP -00
Jurisdiction Information (Disparate)
Jurisdisction:
County:
State:
CDFA Number:
Newport Beach City
ORANGE
CALIFORNIA
16.592
Budget Information
Eligible Award Amount:
Final
Award
Match
Amount:
Matching Funds
Description:
$53,599
Amount:
State and Local
$5,955
Government Units
$53,599
CEO Information
Title:
Name
Last Name :
First Name :
City Manager
Prefix:
Homer
Bludau
Mr.
Address:
Telephone:
Fax:
Email:
3300 Newport Boulevard
Newport Beach, CA 92663 -3816
949 -644-
949 -
644 -3020
hbludauQc1ly.newport-
3000
beach.ca.us
Program Contact Information
Title:
Name
Last Name:
First Name:
Lieutenant
Pre fix:
Doug
Fletcher
Mr.
Address:
Telephone:
Fax:
Email:
3300 Newport Boulevard
Newport Beach, CA 92663 -3816
949 -644-
dfletcher@nbpd.org
3710
Application Details
Date Agreed to Trust Fund Requirement:
Applicant is PSOHB Compliant:
07- SEP -00
Yes
Date Agreed to SPOC Requirement:
Date Agreed to SAA Review
07- SEP -00
Requirement:
07- SEP -00
Date Agreed to Certifications:
22- SEP -00
Date Agreed to Assurances:
22- SEP -00
https: // grants. ojp .usdoj.gov:80041gms_userlplsgll llebg _main.app_read_only ?p_bgid =2 11/30/2000
City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 021
AMOUNT: $278,527.35
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations for the current year's share of several law enforcement grants.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Debit Credit
Eurld Account
Description
010 3605
General Fund Balance (Matching Portion)
$17,693.75 '
REVENUE ESTIMATES (3601)
Fund /Division Accr
un
Description
1820
4617
COPS More Revenue
$53,081.25
1840
4862
OTS - Office Traffic Safety
$61,819.60
1820
4674
CA Law Enforcement Equipment
$126,133.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number
1820
Police - Support Services -
Account
Number
7000
Salaries - Misc
$58,775.00
Account
Number
7220
Health Insurance - Misc
$7,200.00
Account
Number
7439
PERS Employee Contribution
$4,600.00
Division
Number
1840
Police - Traffic
Account
Number
7010
Salaries - Safety
$31,020.00
Account
Number
7040
Overtime - Safety
$4,942.86
Account
Number
7074
Holiday Pay -Safety
$2,000.00
Account
Number
7221
Health Insurance - Safety
$2,500.00
Account
Number
7441
PERS Employer Contribution
$1,929.03
Account
Number
7442
PERS Employee Contribution
$3,067.91
Account
Number
7425
Medicare Fringes
$449.79
Division
Number
1840
Police - Traffic
Account
Number
9300
Equipment NOC
$35,710.00
Division
Number
1820
Police - Traffic
Account
Number
9010
Computer Equipment
$126,133.00
Signed:
A&&.e
c.
f/
I.r
r
2—A da
Financial pproval:
Administ
- Se irvcesDrector
ate
Signed:
Z.
Administrative Appr
al: City
Manager
to
Signed:
City Council Approval: City Clerk
Date