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Home My WebLink About18 - Human Services GrantsCITY OF F NEWPORT REACH " City Council Staff Report November 25, 2014 Agenda Item No. 18 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dave Kiff, City Manager— (949) 644 -3002, dkiff @newportbeachca.gov PREPARED BY: Kim Rieff PHONE: (949) 644 -3005 TITLE: Human Services Grants for Fiscal Year 2014 -2015 ABSTRACT: The City of Newport Beach ( "City') annually awards a number of Human Services Grants to organizations that serve residents and are beneficial to resident's quality of life. RECOMMENDATION: Pursuant to City Council Policy A -12, find that the organizations listed below have worthy projects or programs that serve residents and are beneficial to resident's quality of life and authorize the allocation of $25,000 in Human Services Grants in the following manner: Youth Employment Services (Harbor Area) $4,500 Serving People in Need (SPIN) $3,500 Orange County Council on Aging $5,000 Advocates for Grandparent - Grandchild Connection $3,000 Newport Harbor High School $4,000 Boys & Girls Club of the Harbor Area $5,000 $25,000 FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for the Human Services Grants, which will be expensed to the City Council's budget account 0110 -8254. DISCUSSION: The adopted City Budget and City Council Policy A -12 Discretionary Grants (Attachment A) set aside $25,000 (Account #0110 -8254) to provide financial assistance to organizations providing services to local residents. The operative section of City Council Policy A -12 provides: 18 -1 Human Services Grants shall be expended from the General Fund in the amount of $25,000 each fiscal year. The City Manager's Office shall review all requests for Human Services Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Human Services Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Human Services Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. In September 2014, letters were sent out notifying organizations of the City Council's intent to award Human Services Grants for Fiscal Year 2014 -2015. The City received grant requests from six organizations. While copies of all the completed applications (and audited financial statements) are on file in the City Manager's Office, Attachment B is a brief summary of the grant applicants, their client bases, the intended uses of the grants, the amount requested by the applicants, and the amount which we recommend be allocated. In the past, the City Council has asked that we attempt to avoid duplicating Human Services Grant awards with social services grants awarded under the Community Development Block Grant (CDBG) program. Only two groups, SPIN, and YES are proposed to receive both a CDBG grant and a Human Services Grant. ENVIRONMENTAL REVIEW: This action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - City Council Policy A -12 Attachment B - FY 2014 -15 Recommended Funding Levels 18 -2 Attachment A DISCRETIONARY GRANTS W V] It shall be the policy of the City Council that the City's budget specifically allow the City Council to, at any time during the year, direct revenue towards worthy projects or programs which the Council deems beneficial to Newport Beach's quality of life. The Council notes that it has at least three tools at its discretion to assist non - profit agencies, community groups, community events, or enhancement projects within the City. These tools are: A. Federal Community Development Block Grant (CDBG) Social Service Funds; B. Human Services Grants from the General Fund; and C. the "District Discretionary Grant Account" from the General Fund. These funds shall be provided for in the following manner: Community Development Block Grant Social Services funds shall be allocated according to standards set by the federal government and appropriated at least once each year. The level of funding offered for Social Services in Newport Beach shall be based upon federal formulas and the specific amount of CDBG revenue allocated to the City in any one fiscal year. The Planning Department shall administer these funds after City Council approval of the funds' expenditure. Human Services Grants shall be expended from the General Fund in the amount of $25,000 each fiscal year. The City Manager's Office shall review all requests for Human Services Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Human Services Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Human Services Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and 1 18 -3 Attachment A A -12 C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. District Discretionary Grant Accounts. At the start of the fiscal year, the City Manager shall provide an account for each Council District within the City Council's Budget division known as the District Discretionary Grant Accounts. The City Council shall set a funding level of these Accounts during the budget process preceding the June adoption of the City's budget. Each Council member shall have, at his or her discretion, the ability to allocate their District's funding to uses, projects, or community entities that benefit the City as a whole or the Council Member's district specifically. Any expenditure from these Accounts must have an identifiable public benefit. Requests to expend these funds should be directed by each Council Member to the Finance Director. Expenditures will be reported to Council annually. The report will include a brief description and the public benefit associated with each expenditure. At the conclusion of the fiscal year in which the District Discretionary Grant Accounts received appropriation, all unencumbered funds in the Accounts shall be deposited in the City's General Fund Reserve Account. 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