HomeMy WebLinkAbout11 - C-3296 CDM Main Beach-Breakers Dr Main ReplacementJanuary 9, 2001
CITY COUNCIL AGENDA
ITEM NO. li
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CORONA DEL MAR MAIN BEACH SEWER FORCE MAIN AND
BREAKERS DRIVE WATER MAIN REPLACEMENT- REJECT ALL BIDS
FOR CONTRACT NO. 3296
RECOMMENDATIONS:
1. Reject all bids.
2. Authorize the Mayor and City Clerk to execute Amendment No. 3 to the
Professional Services Agreement with The Keith Companies for additional design
fee of $8,700 to prepare revised plans.
DISCUSSION:
On November 29, 2000, the City Clerk opened and read the following bids for this
project:
Low R & L Sewer Inc.
2 Williams Supply Company, Inc.
3 GCI Construction, Inc.
4 A.D. General Engineering Const.
5 W.A. Rasic Construction Co., Inc.
BASE BID
BASE BID PLUS
ADDITIVE ITEMS
19 AND 20
$322,358.50
$355,521.00
$329,795.00
$361,107.50
$424,870.00
$447,225.00
$429,060.00
$638,997.00
$767,395.00
$851,195.00*
* Corrected Base Bid Amount is $767,695.00
The Low Bid exceeded the Engineer's estimate of $190,344 by 69 percent
PROJECT DESCRIPTION:
This project calls for the replacement of 355 feet of 1952 sewer force main that extends
from the Main Beach Sewer Pump Station in Breakers Drive up the slope between two
houses to Ocean Boulevard and then up Marguerite Avenue to the first alley. Instead of
replacing the line in the same location up a steep slope between two houses, an
alternate alignment in Breakers Drive, up the ramp serving Corona del Mar Main Beach
and along Jasmine Avenue was chosen. Even though this alignment is almost 4.5
times longer, it was felt that a standard installation in the street would not be
Subject: MAIN BEACH SEWER FORCE MAIN AND BREAKERS DRIVE WATER MAIN REPLACEMENT- REJECT ALL
BIDS FOR CONTRACT NO. 3296
January 9, 2001
Page: 2
significantly more expensive and that the new line would be more accessible in
the
future for maintenance. The bid price for the sewer force main was 121 % greater than
the Engineers estimate. Most of the price difference was in the sewer force main pipe
installation cost. Also included in the project is the replacement of the existing 4 -inch
cast iron water main within Breakers Drive with a new 8 -inch water main. This line was
installed in 1938 and relined in 1980. Existing water services and fire hydrants are to be
replaced. The new water line provides increased fire flow protection to Breakers Drive
and the project is recommended in the soon to be completed water master plan. The
price for the water line portions of the project were 21 % over the Engineers estimate and
appear to be in line with other water line projects recently bid.
It is recommended that the bids be rejected and that the project plans be revised to
provide for the replacement of the sewer force main in its existing alignment up the
slope and in Marguerite Avenue. Work on and in the slope will be expensive due to
space restrictions, but there is only about 160 feet of this work. It is anticipated that,the
total cost of this alignment will be $50,000 to $75,000 less than the bids received. Also
the Breakers Drive repaving options for the waterline will be reviewed to see if so: me
cost savings can be obtained. Breakers Drive is gated and not open to the public, so
that even though the street right of way is public the street is maintained by ,the
Breakers Drive Association. The staff will work with the Association to see if they wish
to participate in the cost to overlay the street in the areas that are outside the water line
trench area.
The Keith Companies completed the current design of the water and force main
replacement project for a fee of $29,780. This fee included two amendments to their
agreement that provided for revised scope of work. It is recommended that the Council
approve Amendment No. 3 to the Keith Company professional services agreement to
increase their fee by $8,700. The fee increase will provide plan revisions and I the
additional design to replace the sewer force main in its current alignment and review the
water line repaving options.
Re a Ily sub ed,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
MichaefJ. Sinacori, PE
Utilities Engineer
Attachments: Project Location Map
Bid Summary
Amendment No. 3
1.
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
Main Beach Sewer Force Me In Replacement and Breakers Drive Water R
TITL
CONTRACT NO.: 3296
ENGINEER'S ESTIMATE: $294,718.90
PROJECT MANAGER: Mike Seaweed
BID LOCATION:
City Clerk's Office - Cily Hall
DATE: 29.Now.00 TIME: 2:30P.M.
BY: CHECKED: DATE:
Y. \uzars \pbw\shared \comract \99\ \Bid Summary - Main Brach Page 1
En 'nee /s Estimate
R.L. SEWER
Inc.
WILLIAMS
GCI Inc.
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT I
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
1
Mobilization
1 I
LS
5.000.001
5,000.00
25.000.001
25,000.00
10,000.00
10,000.00
18,000.00
18,000.00
2
Traffic Control
1
LS
3.000.001
3,000.00
6,000.00
6,000.00
5,000.00
5,000.00
2,300.00
2,300.00
Main and Install New 6-inch H.D.P.E., SDR-17,
Sewer Force Main and Fittings In Breakers
3
Drive
890
LF
16.42
14,613.80
100.00
89000.00
75.00
66,750.00
150.00
133,500.00
Install New 6-inan mu.P.E., SDR -17 Sewer
Face Main and Fittings in Breakers Drive,
4
Ramp, Across ocean Boulevard, and in Jasmine
Avenue
750
LF
27.12
20,340.00
42.00
31500.00
75.00
56,250.00
105.00
78,750.00
5
Connection to Existing Sewer Manhole
1
EA
2.000.00
2,000.00
2,500.00
2,500.00
500.00
500.00
2,000.00
2,000.00
Install New S -inch PVC F900, Class 150 Water
6
Main in Breakers Drive
1,030
LF
28.59
29,447.70
35.00
36,050.00
60.00
61,800.00
47.00
48,410.00
Service, Including Connection to Existing
7
Pressure Reducing Valve, Meter Box, and Cover
23
EA
900.00
20,700.00
800.001
18,400.00
650.00
14,950.00
1,000.00
23,000.00
Install New Fire Hydrant Assembly and Connect
8
to New 8-inch Water Main
2
EAJ
2,000.00
4,000.00
3,000.00
6,000.00
3,000.00
6,000.00
3,000.00
6,000.00
9
Connect to 6 -inch Existin Water Main
1
EA
500.00
500.00
3500.00
3,500.00
3,000.00
3,000.00
2,000.00
2000.00
10
Install 6 -inch Gate Valve, Including Valve Box
and Cower and Appurtenances
3
EA
1,000.00
3,000.00
675.00
1,000.00
3,000.00
1,01)0.00
3000.00
Remove and Resurface A.C. Pavement within
Trench Boundaries along Breakers Drive and
11
Jasmine Avenue
8,250
F
4.30
35,475.00
4.85
3.50
28875.00
3.00
24,750.00
Remove and Resurface P.C.C. Pavement
E21"4161.0000
withing Trench Boundaries along Jasmine
12
Avenue and Ocean Boulevard
1,220
SF
4.23
5,160.60
8.00
5.50
6,710.00
16.00
19,520.00
Remove and Install Full Depth A.C. Pavement in
A.C. /P.C.C. Pavement Within Trench
13
Boundaries along Ram
3,660
SF
8.53
31,219.80
5.85
6.00
21,960.00
14.00
14,640.00
14
Pressure Test, Disinfect, and Flush Water Main
1
LS
2,000.00
2,000.001
1,200.00
1,200.001
3,000.00
3,000.00
2,000.00
2,000.00
Remove Existing and Install Re. Discharge
15
Piping in Existing Sewer Pump Station to Valve
Vault, Including Trench Resurfacing
1
LS
5,000.00
5,000.00
10,000.00
10,000.00
20,000.00
20,000.00
12,000.00
12,000.00
16
Construct Sewer Force Main Valve Vault
1
LS
5,887.00
5,887.00
10,000.00
10,000.00
10,000.00
10,000.00
17,000.00
17,000.00
Sheeting, Shoring and Bracing or Equivalent
Methods for the Protection of Life and Limb,
17
Which Shall Comply toApplicable safety Orders
1
LS
3,000.00
3,000.00
10000.00
10,000.00
12,000.00
12000.00
18000.00
18,000.00
Total Price for Bid Items 1.17
I
EE
190 343.90
LOW
322 358.50
2ND
329 795.00
3RD
424,870.00
Additive Bid Items OUANTITYJ
UNIT
I AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
micro-mnna -m
'
Sewer Force Main, Including Fittings, Access
Pits, and Miscellaneous appurtenances Along!
Ramp. Ocean Boulevard, and Jasmine Avenue
(Add or Dededuct Cost of Installing Portions of
Bid Item No. 4 in a Micro Tunnel within limits
18
identified on plans and credit for reduced
645
LF
50
32,250.00
200.00
129,000.00
110
70,950.00
140:00
90,300.00
Grinding and Cappin the Asphalt concrete
Pavement Along Breakers Drive, Along the Half.
19
Width of the Ramp, and Portion of Jasmine
Avenue.
34,350
SF
2.5
85,875.00
0.75
25,762.50
0.75
1 25,762.50
0.50
17,175.00
Grinding of Existing Asphalt Concrete Pavement
Along Brakers Drive, Along iha HalfiWidih of the
1
20
lRarnp and Portion of Jasmine Avenue
7,400
SF
2.5
18,500.00
1.00
7,400.00
0.75
5,550.00
0.7,0
5,180.00
Price for Base (1.17) plus Items 19 and
20
rEE
294 718.90
LOW
355 521.00
2ND
361107.50
3RD
447 225.00
Total Price for Bid Items 1 -20
E
1 326 968.90
LOW
484 521.00
2ND
432 057,50
1 3RD
537,525.00
Y. \uzars \pbw\shared \comract \99\ \Bid Summary - Main Brach Page 1
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
TITL Main Beach Sewer Force Main Replacement and Breakers Drive Water 9
CONTRACT NO.: 32%
ENGINEER'S ESTIMATE: 3na4.7Ja.9a
PROJECT MANAGER: Mike Sinacarl
BID LOCATION:
City Clerk's Office - City Hall
DATE: 29-NOY-00 TIME: 2:30 P.M.
BY: CHECKED: DATE:
f. \users \pbw \shoed \contract \99\ \Bid summary - Main Beach Page 2
A.D. GENERAL
ENGR.
W.A. RASiC CONSTRUCTION
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
1
Mobilization
1
LS
5.700.00
5.700.00
30.000.00
30.000.00
2
Traffic Control
1
Ls
4.400.00
4.400.00
20.000.00
20.000.00
3
Piper Burst Existing 4-inch Cast Iron Water Mair
890
LF
130.00
115.700.00
300.00
267.000.00
4
Install New 6-inch H.D.P.E., SDR-17 Sewer Forc
750
LF
93.00
69.750.00
275.00
206.250.00
5
Connection to Existing Sewer Manhole
1
EA
700.00
700.00
3.000.00
3,000.00
6
Install Now 8-inch PVC C900. Class 150 Water
1030
LF
91.00
93.730.00
120.00
123.600.00
7
Remove Existing and Install Newl -Inch Water S
23
EA
2.000.00
46.000.00
1.000.00
23.000.00
8
Install New Fire Hydrant Assembly and Connect
2
EA
4.400.00
8.800.00
3.500.00
7.000.00
9
Connect to 6-inch Existing Water Main
1
EA
2.400.00
2.400.00
3.000.00
3.000.00
Install 6-inNi Gate Valve. Including Valve Box
10
land Cover and Appurtenances
3
Eat
850.00
2.550.00
900.00
2,700.00
Remove and Resurface A.C. Pavement within
Trench Boundaries along Breakers Drive and
11
Jasmine Avenue
8.250
SF
2.90
23.925.00
2.50
20,625.00
Remove and Resurface P.C.C. Pavement
withing Trench Boundaries along Jasmine
12
Avenue and Ocean Boulevard
1.220
SF
6.50
7.930.00
7.00
8.540.00
Remove and Install Full Depth A.C. Pavement in
A.C. /P.C.C. Pavement Within Trench
13
Boundaries along Raw
3.660
SF
6.25
22.875.00
3.00
10,980.00
14
Pressure Test. Disinfect, and Flush Water Main
1
LS
3.700.00
3.700.00
3.000.00
3.000.00
move
Re Existing and Install New Discharge
Piping in Existing Sewer Pump Station to Valve
15
Vault, Including Trench Resurfacing
1
I LS
3.900.00
3.900.00
10.000.00
10.000.00
16
Construct Sewer Force Main Valve Vault
1
LS
8.000.001
8.000.00
19.000.00
19,000.00
Excavation Safoy Measures Including Adequate
Sheeting, Shoring and Bracing or Equivalent
Methods for the Protection of Life and Limb.
17
Which Shall Comply to Applicable Safety Orders
1
LS
9,000.00
9,000.00
10,000.00
10.000.00
Total Price for Bid Items 1.17 4TH 429.060.00 5TH 1 767.695.00
Additive Bid Items QUANTITY1 UNIT I AMOUNT UNIT AMOUNT
Sewer Force Main, Including Fittings. Access
Pits, and Miscellaneous appurtenances Along
Ramp, Ocean Boulevard, and Jasmine Avenue
(Add or DeDeduct Cost of Installing Portions of
Bid Item No. 4 in a Micro Tunnel within limits
18
identified on Plans and credit for reduced
645
OF
350
225.750.00
150
96,750.00
Grinding and Cappin the Asphalt concrete
Pavement Along Breakers Drive, Along the Half.
Width of the Ramp. and Portion of Jasmine
19
Avenue.
34.350
SF
5.25
180.337.50
2
68,700.00
Grinding of Existing Asphalt Concrete Pavement
Along Brokers Drive, Along the Half-Width of the
20
Ramp and Portion of Jasmine Avenue
7.400
SF
4
29.600.00
2
14.800.00
Price for Base (1.17) plus Items 19 and
20
4TH
639 997.50
STN
951195.00
Total Price for Bid Items 1 -20
I 4TH
1 864 747.50
5TH
947 945.00
f. \users \pbw \shoed \contract \99\ \Bid summary - Main Beach Page 2
AMENDMENT NO.3
TO MAIN BEACH SEWER FORCE MAIN REPLACEMENT
PROFESSIONAL SERVICES AGREEMENT WITH THE KEITH COMPANIES
FOR DESIGN ENGINEERING SERVICES
This AMENDMENT NO. 3 made and entered into this _ day of
2001, by and between the City of Newport Beach, a municipal corporation (hereinafter
referred to as "CITY "), and The Keith Companies, whose address is 2955 Red Hill
Avenue, Costa Mesa, CA, 92626 -5923, (hereinafter referred to as "CONSULTANT"), is
made with reference to the following:
RECITALS:
A. On July 29, 1999, a Professional Services Agreement for Design
Engineering Services, ( "AGREEMENT") related to the Main Beach Sewer Force Main
Replacement Project, ( "PROJECT') was entered into by and between CITY and The
Keith Companies, ( "CONSULTANT"). The AGREEMENT terminated in June 2000 by
its terms. However two previous AMENDMENTS to the AGREEMENT have been
approved.
B. The parties wish to extend the AGREEMENT termination date by; this
AMENDMENT NO. 3 from June 1, 2000 to October 1, 2001 to allow necessary time to
perform additional services.
C. All services described in the AGREEMENT and AMENDMENTS No. 1
and 2 have been completed and all agreed payments for services have been made:
D. CITY has requested and CONSULTANT has proposed additional services
related to the AGREEMENT to include an alternative design to replace the force main
in its current bluff side alignment. (See attached Exhibit "X).
CITY and CONSULTANT mutually desire to enter into this third AMENDMENT to
the AGREEMENT to be performed under the terms and conditions of the AGREEMENT
except as modified by the AMENDMENT.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall provide additional engineering services
related to the alternative force main design, as described in Exhibit A, and incorporated
herein by reference.
2. Compensation to be paid to CONSULTANT for such additional
construction management services shall not exceed $8,700.
3. CONSULTANT's not -to -exceed compensation to be paid under
AGREEMENT is hereby increased from $29,780 to $38,480.
4. The term of the AGREEMENT shall terminate on October 1 2001.
5. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain the same and continue to be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 3 on the date first above written.
CITY OF NEWPORT BEACH,
a municipal corporation
10
ATTEST:
LaVonne Harkless
City Clerk
Mayor
CONSULTANT
10
APPROVED AS TO FORM:
Robin Clauson
Assistant City Attorney
The Keith Companies
Robert S. Reid, P.E.
Vice President, Water Resources
Weis_ 1lsysWSerslpbw�shared %contractsHy 00-01Unain beach sewer force main o-3296Viceith oo amend3.doc
2