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HomeMy WebLinkAbout05 - Janitorial Services for Park and Beach Restrooms�EWP RT �. °� ; , � Ge�lel'81 Services Department u r� i a� �4roP��' City Council Agenda Item No. 5 February 27, 2001 TO: Mayor and City Council FROM: General Services Director SUBJECT: Janitorial and Related Services for Park and Beach Restroom Facilities — Aivard of Contract Recommendation Award the attached contract to A -1 Spinelli Enterprises in the amount of $33,400 and authorize the City Manager and the City Clerk to execute the contract. Background • Each year, and particularly during the summer months, maintenance of the parks and beach restrooms is a very labor- intensive undertaking. Public restroom maintenance in a beach city such as Newport Beach requires a significant amount of attention and work. In previous years, the City hired part-time employees to maintain the restrooms on weekends, when public use of the facilities would increase. Until July of last year, weekend maintenance was performed by two part-time employees. During the FY 00 -01 budget process, it was determined that it would be in the City's best interest to contract weekend maintenance of the restroom facilities. This recommendation was based on the concern that hiring part-time employees was not the most efficient means of addressing the weekend maintenance issues, which require constant and immediate attention. As a result, staff looked into the option of contracting services with a private janitorial firm. Last year, staff proposed eliminating the two part-time Facilities Maintenance positions to fund the proposed contract services. At that time it was recommended that one of the City's janitorial firms, Ed Building Maintenance, extend its contract scope of work to include weekend restroom maintenance. The contractor initially agreed to the terms of the additional scope of work. However, after the contractor's employees arrived at one of the beach restroom facilities to begin their first day of weekend work, the contractor reneged on his offer due to the service required. Staff then proceeded to coordinate with 'the Administrative Services Department to begin a . formal bid process to find another contractor. Preparation of the bid specifications was delayed several months due to the volume of bids and purchasing for other City projects. In addition, CAWrNNTPmfiles \LHARKL— I\IACALS —I \Temp \Cou cil -A -1 Spinelli Ldoc staff took advantage of the opportunity to ensure that very detailed specifications were prepared for each of the 20 restroom facilities that would be maintained by the contractor. The details were necessary to ensure that the prospective bidders were fully informed of the required maintenance standards and to prevent a reoccurrence of the first contractor failure. In the interim, three full -time Facilities Maintenance Division employees have been working overtime on weekends to maintain the restrooms. However, the service needs at these facilities easily exceed the amount of daily work that three employees can perform, particularly as we draw closer to the spring and summer months. Weekday maintenance of the park and beach restrooms has been, and will continue to be performed, by three full -time Facilities Maintenance Division employees. A study of other beach cities confirms the continued trend to maintain this service in -house to address the service level expected by the general public and meet health and safety concerns. Discussion The Notice of the Invitation for Bid was provided to 52 firms. Sixteen of those firms responded that they would attend the mandatory job -walk. Thirteen firms attended the mandatory pre -bid meeting and job -walk on January 10, 2001. Bids were opened on January 24, 2001. Seven firms submitted bids and one firm submitted a no bid response. The attached bid results illustrate the range of bids. All bids were thoroughly reviewed for compliance to all stated bid specifications. • Staff met with the low bidder, A -1 Spinelli Enterprises, on February 9 to discuss the contractors proposed bid. Staff has determined that the firm has submitted a complete bid and is qualified to perform the required tasks. In addition, a reference check on the current and past performance of A -1 Spinelli Enterprises was completed with favorable results. Staff recommends that the contract be awarded to A -1 Spinelli Enterprises for a 1 -year term, with an annual renewal option for up to 5 years with no Consumer Price Index adjustment. Sufficient funds are available in the current budget to fund the proposal Very respectfully, David E. Niederhaus Attachments: (1) Contractor Agreement (2) Bid Summary • . CONTRACTOR AGREEMENT THIS AGREEMENT, entered into this day of of 2001, by and between the City of Newport Beach, a Municipal Corporation and Charter City ( "City'), and A -1 Spinelli Enterprises., a California Corporation ( "Contractor or A -1 Spinelli "), is made with reference to the following Recitals: RECITALS WHEREAS, janitorial and related services for certain City public restrooms and facilities are currently provided on weekends by City personnel and equipment. WHEREAS, the City Council has determined it is in the City's best economic interest to obtain contract services to replace the existing weekend maintenance provided by City staff at these facilities. WHEREAS, On January 8, 2001, a notice of Invitation for Bid was given to fifty - two firms that provide janitorial and related services; and WHEREAS, thirteen of the noticed firms attended the mandatory Pre -bid meeting and job -walk on January 10, 2001; and bids were received from seven of the thirteen firms. WHEREAS, a public bid- opening was held on January 24, 2001, and A -1 Spinelli Enterprises submitted the low bid. WHEREAS, A -1 Spinelli Enterprises desires to enter into an Agreement to provide services to City and acknowledges that the City has relied upon its representations and commits to faithfully perform the services required by this Agreement and in accordance with the terms and conditions of this Agreement. WHEREAS, A -1 Spinelli has examined the location of all proposed work, carefully reviewed and evaluated the specifications relative to the type, common nature and frequency of work to be performed, is familiar with all conditions relevant to the performance of services and has committed to perform all work required for the price specified in this Agreement NOW, THEREFORE, the Parties agree as follows: 1. TERM. The Term of this Agreement shall be for a period of one (1) year. The term shall . commence within ten (10) working days, of City Council Approval and upon receipt and approval of all required bonds and isurance. The term of this Agreement shall automatically be extended for four (4) additional one (1) year terms (automatic • extensions) with the first extension to commence upon the expiration of the initial term, 1 unless the City notifies Contractor in writing at least thirty (30) days before the end of • the initial term or any automatic extension, of its intent to terminate this Agreement at the conclusion of the initial term or any extension. 2. ADMINISTRATION A. This Agreement will be administered by the General Services Department. The General Services Director or his /her designees shall be considered the Administrator of this Agreement and shall have the authority to act for the City under this Agreement. The Administrator or his /her authorized representative shall represent the City in all matters pertaining to the services to be rendered pursuant to this Agreement. B. City shall furnish to Contractor maps, ordinances, data, and other existing information as may be requested by Contractor necessary for Contractor to complete the work contemplated by this Agreement. City also agrees to provide all such materials in a timely manner. 3. CONTRACTOR DUTIES Contractor shall perform the services specifically described in, and in strict compliance with the responsibilities and standard requirements described in the Scope of Work (attached hereto as Exhibit A Invitation for Bid for Janitorial and Related . Services for Park and Beach Restroom Facilities) to be performed at the park and beach restroorn facility locations listed in Exhibit B attached ( "Contractor's Proposal'). The Contract Services shall be performed at least as frequently as specified in the Scope of Work and as proposed in the Contractor's Proposal. City shall have the right to alter frequency of maintenance as necessary to ensure highest industry standards of maintenance. Bid Unit Prices and Costs are contained in the Contractor's Proposal. Both Exhibits are considered to be a part of, and are incorporated into, this Agreement. 4. WORKMANSHIP SUPERVISION AND EQUIPMENT A. The Contractor shall provide a work force sufficient to perform the Contract Services and all members of the work force shall be legally documented. B. All Contract Services shall be performed by competent and experienced employees. C. The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications by directly overseeing the contract operations. All supervisory personnel must be able to communicate effectively in English (both orally and in writing). Any order given to supervisory personnel shall • 2 • be deemed delivered to the Contractor. The supervisor assigned must be identified by name to ensure coordination and continuity. D. All Contractor personnel working at the outlined areas shall be neat in appearance and in uniforms as approved by the General Services Department when performing Contract Services. Contractor shall provide said uniforms at it's own expense. E. All work shall be performed in accordance with the highest maintenance standards and in a manner consistent with the specifications outlined in the attached Scope of Work (Exhibit A). F. All vehicles and equipment used in conjunction with the work shall be in good working order. Contractor shall be responsible for identifying it's vehicles which shall clearly bear the identification of the Contractor. The City shall provide magnetic labels to identify that the vehicles are serving the City of Newport Beach. Said magnetic labels shall read "serving the City of Newport Beach." G. Contractor shall designate a Supervisor to communicate and coordinate work with the Administrator and ensure satisfactory performance of Contract Services. An area supervisor shall coordinate work crews on a • daily basis to ensure compliance with the terms of this Agreement. 5. COMPENSATION TO CONTRACTOR City shall pay Contractor the sum of Thirty -three thousand four hundred dollars ($33,400) per year. Contractor shall submit invoices to City on a monthly basis. City shall pay invoices within thirty (30) days after receipt by the City. Payment shall be deemed made when deposited in the United States mail, first class postage pre -paid, and addressed to Contractor as specified in Section entitled "Notices ". 6. INDEPENDENT CONTRACTOR City has retained Contractor as an independent contractor and neither Contractor nor its employees are to be considered employees of the City. The manner and means of conducting the work are under the control of Contractor, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. 7. MATERIALS A. Contractor shall use only the standard materials as described in Section XIII of Exhibit A in performing Contract Services. Any deviation from the materials described in Section XIII of Exhibit A shall not be used unless approved in advance by the Administrator. 3 8. REPAIRIREPLACEMENT • A. Contractor shall advise the Administrator of any damage to City equipment or property immediately upon becoming aware of the damage. B. Contractor shall repair, at its sole cost and expense, any damage to City equipment or property caused by Contractor or it agents, employees, representative, or officers. C. Contractor shall remove graffiti from walls, surfaces, floors, sinks, urinals and other surfaces at facilities listed in the Contractor's Proposal utilizing the graffiti removal spray provided by the City. Any occurrence of graffiti that can not be removed by the Contractor's staff with a reasonable amount of effort, shall be reported by the Contractor to the Administrator. 9. EXAMINATION OF WORK SITES City makes no representation regarding the order or condition of any area or location for which Contractor is to provide services. City has also made no representation that the site or location of work will be free from defects, apparent or hidden, at the commencement of, or at any time during the term of the Agreement. 10. HOLD HARMLESS A. Contractor assumes all risk in any way related to the performance of Contract Services. Contractor agrees to indemnify, defend, save and hold harmless City, its elected and appointed boards and commissions, officers, agents, and employees from and against any loss, damages, liability, claims, costs, expenses or damages, including, but not limited to, bodily injury, death, personal injury, property damages, attorneys fees and court costs arising from, or in any way related to, the performance of Contract Services required by this Agreement, provided, however, Contractor's obligation in this regard shall not apply in the event of the sole negligence, fraud or willful misconduct by City, its officials, agents, employees or representatives. B. Contractor shall defend, indemnify and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, costs and expenses whatsoever, including reasonable attorneys' fees, which may accrue to any and all persons, or business entities furnishing or supplying work, rd services, materials, equipment or supplies to Contractor in the performance of services under this Agreement. C. In the event that Contractor and City are sued by a third party for damages caused or allegedly caused by negligent or other wrongful conduct of Contractor, or by a dangerous condition of City's property created by Contractor or existing while the property was under the control of Contractor, Contractor shall not be relieved of its obligation to defend, indemnify, and hold City and its officers, employees and representative harmless, by any settlement with any such third party unless that settlement includes a full release and dismissal of all claims by the third party against the City. 11. INSURANCE A. In addition to Contractor's obligation to defend, indemnify, and hold City harmless, Contractor shall obtain and maintain at its own expense during the term of this Agreement, policy or policies of liability insurance of the type and amounts described below and satisfactory to the City. Insurance policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with the City prior to performing any Contract Services. B. Prior to the commencement of work, Contractor shall provide to City certificates of insurance from an insurance company certified to do business in the State of California, with original endorsements. At the option of City, Contractor shall provide copies of all policies, providing coverage as required by this Agreement. C. Contractor shall provide the following insurance, with Best's Class A -7 or better carriers: 1. Worker's Compensation and Employers Liability insuring statutory Workers' Compensation limits as required by the California Labor Code and one million dollars ($1,000,000) per accident Employers' Liability; 2. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury; and property damage. If the policy contains a general aggregate limit, then the aggregate . limit shall not be less than two million dollars ($2,000,000); 3. Commercial auto liability and property insurance covering all owned and rented vehicles of Contractor coverage Code 1 "any auto" with i a minimum amount of two million dollars ($2,000,000) combined single limit per accident for bodily injury and property damage; D. Endorsements to the policies providing the above insurance shall be obtained by Contractor, adding the following three provisions: 1. Additional Insured: "The City of Newport Beach and its elected and appointed boards, officers, agents, officials, employees, and volunteers as additional insured." 2. Notice: "The policy shall not terminate, nor shall it be canceled or the coverage reduced, until thirty (30) days after written notice is given to City." 3. Other Insurance: "Any other insurance maintained by the City of Newport Beach shall be excess and not contributing with the insurance provided by this policy." E. Contractor shall give to City prompt and timely notice of any claim made or suit instituted arising out of Contractor's performance of this Agreement. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and performance of Contract Services. F. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, that Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Contractor or City with respect to the services of Contractor, a waiver of any right of subrogation which any such insurer of Contractor may acquire against City by virtue of the payment of any loss under insurance. 12. PROHIBITION AGAINST TRANSFERS OR ASSIGNMENT A. Contractor may not assign any right or obligation of this Agreement or any interest in this Agreement without the prior written consent of City. Any attempted or purported assignment without consent of City shall be null and void. Contractor acknowledges that these provisions relative to 11 assignments are commercially reasonable and that Contractor does possess special skills, abilities, and personnel uniquely suited to the performance of Contract Services and any assignment of this Agreement to a third party, in whole or in part, could jeopardize the satisfactory performance of Contract Services. Contractor may not employ any subcontractors unless specifically authorized by City. B. The sale, assignment, transfer, or other disposition of any of the issued and outstanding capital stock of Contractor, of the interest of any general partner or joint venture which shall result in changing the control of Contractor, shall be construed as an assignment of this Agreement. 13. RECORDS /REPORTS A. All Contractor's books and other business records, or such part as may be used in the performance of this Agreement, shall be subject to inspection and audit by any authorized City representative during regular business hours. B. No report, information, or other data given to or prepared or assembled by Contractor pursuant to this Agreement may be made available to any individual or organization without prior approval by City. C. Contractor shall, at such time and in such form as City may require, provide reports concerning the status or cost of services required by this Agreement. D. Contractor shall keep records and invoices in connection with its work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records. Contractor shall maintain and allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment under this Agreement. 14. INCREASE OR DECREASE IN SCOPE OF WORK A. Contractor shall perform additional janitorial or related maintenance services as requested by the Administrator. The Administrator may give. verbal authorization for additional services up to five hundred dollars ($500). ' 7 B. City reserves the right to withdraw certain park or facility locations from the Scope of Work to be performed by Contractor pursuant to this Agreement. City shall notify Contractor in writing of its intent to do so at least thirty (30) days prior to the effective date of withdrawal of any location. In the event a location is withdrawn from the scope of services, compensation to Contractor shall be reduced in accordance with the bid unit costs specified in Exhibit B. In the event the location is withdrawn for a period of less than a full one (1) year term, Contractor's compensation shall be reduced on a prorated basis. 15. DISPUTES PERTAINING TO PAYMENT FOR WORK Should any dispute arise respecting whether any delay is excusable, or its duration, or the value of the work done, or of any work omitted, or of any extra work which Contractor may be required to do, or respecting any payment to Contractor during the performance of the Agreement, such dispute shall be decided by the City Manager and his decision shall be final and binding upon Contractor and his sureties. 16. REIMBURSEMENT FOR EXPENSES Contractor shall not be reimbursed for any disposal fees or other expenses unless authorized in writing by Administrator. 17. LABOR AND PERFORMANCE BONDS • Contractor shall furnish, concurrently with the effective date of this Agreement, a bond or other instrument satisfactory to the Administrator in an amount equal to two thousand seven hundred eighty three dollars and thirty three cents ($2,783.33) as security for the Faithful Performance of this Agreement. 18. LABOR A. Contractor shall conform with all applicable provisions of State and Federal law including, applicable provisions of California Labor Code, and the Federal Fair Labor Standards Act. B. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this Agreement, Contractor shall immediately give notice to City, including all .relevant information. 19. NONDISCRIMINATION BY CONTRACTOR Contractor represents and agrees that it does not, and will not, discriminate against any subcontractor, consultant, employee or applicant for employment based on race, religion, color, sex, handicap, national origin, or other basis that is violative of the federal or state constitution or federal or state law. Contractor's obligation not to discriminate shall apply, but not be limited to, the following: employment, upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of pay or otherforms of compensation, and selection for training, including apprenticeship. 20. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS City reserves the right to employ other contractors in connection with this project. 21. CONFLICTS OF INTEREST A. The Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeable be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeable financially affect such interest. The Contractor will provide a completed disclosure form noting the above. Contractor will comply with the Act and relevant City Resolutions. B. If subject to the Act, Contractor shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by the City. The Contractor shall indemnify • and hold harmless the City for any claims for damages resulting from the Contractor's violation of this Section. 22. NOTICES All notice, demands, requests or approvals to be given under this Agreement must be given in writing and will be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests or approvals from Contractor to City shall be addressed to City at: General Services Department City of Newport Beach 3300 Newport Boulevard PO Box 1768 Newport Beach, CA 92658 -8915 All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: A -1 Spinelli Enterprises 370 S. Lilac Court Anaheim Hills, CA, 92808 E 23. TERMINATION /DEFAULT A. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required or if Contractor violates any provisions of this Agreement, Contractor shall be deemed in default. If such default is not cured within a period of two (2) working days, or if more than two (2) working days are reasonable required to cure the default and Contractor fails to give adequate assurance of due performance within two (2) working days after Contractor receives written notice of default from City, City may terminate the Agreement forthwith by giving written notice. City may, in addition to the other remedies provided in this or authorized by law, terminate this Agreement by giving written notice of termination. B. This Agreement may be terminated at anytime, without cause by City or Contractor, upon thirty (30) days written notice. Upon termination, City shall pay to Contractor that portion of compensation specified in the Agreement that is earned and unpaid prior to the effective date of termination. C. In addition to, or in lieu of, remedies provided in this Agreement or • pursuant to law, City shall have the right to withhold all or a portion of Contractor's compensation for Contract Services if, in the judgment of the Administrator, the level of maintenance falls below the standard contract requirements for janitorial services outlined in the Scope of Work (Exhibit A) or Contractor fails to satisfactorily perform Contract Services. City shall have the right to return funds withheld until the Administrator determines that Contract Services are performed as well as frequently as required by this Agreement. 24. COST OF LITIGATION If any legal action is necessary to enforce any provision of this Agreement, or for damages by reason for an alleged breach of any provisions of this Agreement, the parties agree that the court with jurisdiction over the action may determine and fix reasonable attorneys' fees and expenses to be paid to the prevailing party. 25. COMPLIANCE Contractor represents that it is familiar, and shall comply, with all state, federal, or local laws, rules, ordinance, statutes or regulations applicable to the performance of Contract Services. • T • 26. WAIVER A waiver by City of any breach of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. ATTEST: • LaVonne Harkless, City Clerk CITY OF NEWPORT BEACH A Municipal Corporation 0 A -1 Spinelli Enterprises APPROVED AS TO FORM: By: Robin L. Clauson, Assistant City Attorney 11 Title: FAFebruary0ACouncil_A -1 Spinelli_Contract.doc CITY OF NEWPORT BEACH FISCAL SERVICES - PURCHASING is (949) 644 -3065 INVITATION FOR BID (NOT AN ORDER) For JANITORIAL AND RELATED SERVICES For PARK & BEACH RESTROOM FACILITIES Bid No. 2 -11 NOTICE IS HEREBY GIVEN that sealed bids will be received at the Purchasing Office, City of Newport Beach, 592 Superior Avenue, Bldg. "H ", Newport Beach, California 92663 until 9:00 AM on Wednesday the 24`h day of January 2001. It shall be the responsibility of the bidder to deliver his bid to the Purchasing Office by the proper announced time. Bids shall be publicly opened and read aloud at 9:00 AM, or as soon thereafter as practicable on January 24, 2001, in the Purchasing Office . for furnishing of JANITORIAL AND RELATED SERVICES for the Park and Beach Public Restroom Facilities located within the boundaries of the City of Newport Beach. Each bid shall specify each and every item as set forth in the specifications. Any and all exceptions to the specifications shall be clearly stated in the submittal, and failure to set forth any item in the specifications shall be grounds for rejection of the bid. Bid packages will be made available to all interested parties who attend the mandatory Pre -Bid Meeting and Job -Walk. To reserve your Bid package and a space in the Pre -Bid meeting and Job -Walk, call the Purchasing Office at (949) 644 -3065 Indicate how many people from your firm will be attending. Seating may be limited and without a reservation you may be denied the opportunity to continue in the bidding process. You may also fax in your reservation to (949) 642 -7072. NOTE: The Pre -Bid Meeting and Job -Walk is mandatory In order to obtain your Bid package, you must attend both the Pre -Bid Meeting and Job -Walk. Under no circumstances shall an alternative meeting • and job -walk be granted. Dated: January 8, 2001 2 -bd -II Attachment A "Scope of Work" 1 Beach and Park Restroom Janitorial and Related Services Bid No. 2 -11 I. INTENT It is the intent of the City of Newport Beach to establish an annual contract to provide weekend janitorial and related services as specified herein. II. PROJECT LOCATION(s) 1 Newport Pier 6 38th Street 11 Ferry Landing 16 San Miguel Park 2 15th Street 7 Channel Park 12 Irvine Terrace 17 Port Carney 3 Balboa Pier 8 58th Street 13 CdM Main Beach 18 Port Westbourne a Washington St. 9 Orange Street 14 Buck Gully 19 Eastbluff Park 5 19th Street 10 Balboa Island 15 CYC Tennis Crts. 20 Bob Henry Park III. PRE -BID MEETING AND JOB -WALK (MANDATORY) A Mandatory Pre -Bid meeting and Job -Walk is required. All potential bidders must be in attendance at the Pre -Bid Meeting and Job -Walk in order to obtain their Bid Package and to continue in the bidding process. Under no circumstances shall an alternative meeting and job -walk be granted. The Meeting will be held at 9:00 AM on Wednesday, January 10, 2001, in the "General Services Lunch Room" located on the first floor in Building "A ", 592 Superior Ave., Newport Beach (cross St.- Industrial Way). The job sites shall be visited after that IV. RULES FORBIDDING A. Late bids shall not be accepted. It is the responsibility of the bidder to deliver bids by the proper announced time and date. If a bidder chooses not to respond, but wishes to remain on the City's bid list, the bidder must submit a "No Bid Response." This document must be returned to the Purchasing Office no later than the announced bid opening. Failure to return such response may result in the bidder's firm to be removed from the City's bidder's list. B. Bids shall be completed in its entirety on the City's Bid form. Incomplete bids shall be rejected. A "No Bid" submittal is not considered incomplete, unless where otherwise stated C. Bid submittal shall include a signed and dated "Certificate of Independent Price Determination" for the Bid to be valid. D. Bids shall be publicly opened and read on the date and time published in the bid document. E. The City of Newport Beach reserves the right to accept or reject any or all bids, or to cancel in part or in its entirety this solicitation, or to waive any informality, technical defect, or clerical error in the bid document. False, misleading, incomplete or unresponsive statements in connection with the submittal may be deemed sufficient cause for rejection. The City shall be the sole judge in making such determinations. By participating in this solicitation, bidders agree to accept the decision of the Purchasing Office as final. All opened bids received will be public record. F. If any bidder contemplating submitting a bid is in doubt as to the meaning of any part of the bid documents, or finds discrepancies in, or omissions from the specifications, bidders may request from Purchasing, in writing, an interpretation or correction thereof. The person submitting such a request shall be responsible for its prompt delivery. All interpretations of the bid document shall be made by addenda only, duly issued, and a copy of each such Addendum will be mailed or delivered to each bidder receiving a bid document at the submitter's last address of record. The City shall not be responsible for any other explanation or interpretation of the bid document. Whenever a question as to the meaning of any portion of this document, the Senior Buyer, Bill West, can be reached at: Phone (949) 644 -3065 Fax (949) 642 -7072. G. Bidder shall submit one (1) original bid response, Attachment "A ", Pages 1 through 4 marked "Original" with original signatures, and one (1) complete copy of the bid response, Attachment "A ", Pages 1 through 4, both marked "Copy ". H. All prices and notations shall be in ink or typewritten. No erasures permitted. Mistakes may be crossed out and corrected, and shall be initialed in ink by person signing the bid. Bidders shall take all responsibility for any errors or omissions in their bid. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the City of Newport Beach. I. The City of Newport Beach reserves the right to postpone the date and time of the opening of bids by announcing same at any time prior to the date and time announce in this document. J. In submitting the bid, the bidder acknowledges that the bidder has thoroughly and carefully read and understands the bid document and attachments; agrees to furnish the service at the prices, quantities and terms and conditions stated; and certifies that the information contained in the bid is true and complete to the best of the bidder's knowledge. V. AWARD A. Bids shall be reviewed by representatives of client City departments and one representative of the Administrative Services department. B It is the City's objective to obtain the best services at the lowest cost. One bidder shall . be awarded the contract for all aspects of this bid. The Following criteria shall be used in determining the award: I 1. Cost of Services 2. References 3. Experience providing comparable janitorial service J vi. GENERAL INFORMATION A. Work included in these documents shall be performed on the site locations as specified herein. B. Each bidder shall visit the sites of the project to fully acquaint himself with the conditions and difficulties attending the performance of the Contract. No additional compensation nor relief from any obligation of the Contract shall be granted because of lack of knowledge of the site or the conditions under which the work will be accomplished. C. There shall be a pre -bid meeting and job -walk as stated in Section III above. D. The successful bidder must be in good standing with the City of Newport Beach. The successful bidder shall obtain a City of Newport Beach Business License and all other permits required under the laws governing the State of California, prior to commencement of services and shall maintain them throughout the period of the agreement. E. The successful bidder shall execute and deliver to the Purchasing office all contract documents as outlined in Attachments "B" and "C" prior to commencement of services. VII. TERMS AND CONDITIONS A Contractor agrees to supply services shown, as needed by the City, at prices listed upon purchase document. B The Contract awarded shall be in effect for twelve (12) months. It may be renewed, on an annual basis, by mutual agreement of both parties. The City does not have to give reason if it elects not to renew. C The City of Newport Beach reserves the right to cancel this price agreement without cause with a thirty (30) day written notice, or with cause, immediately. D. Percentage discounts shall remain the same for the period of the price agreement. E. No price increases will be permitted during the first price agreement year. All decreases will be automatically extended to the City. Requests for price increases in the second, third, Etc. price agreement year will require thirty day written notice to Purchasing Division and include bona fide proof of cost increases. The net dollar amount of profit will remain firm during the period of contract. Adjustments increasing contractor's profit will not be allowed. F. The City of Newport Beach reserves the right to accept, negotiate or refuse the increase request, rebid the price agreement, or take any other action it deems • appropriate in lieu of granting price agreement price increases. G. In the event of contractor's default, the City of Newport Beach may procure from other sources and hold the original bidder liable for any resulting increased costs. d H. Contractor agrees that if there is a change in ownership prior to completion of this price agreement, the new owners will be required under terms of sale to assume this price agreement and complete it to the satisfaction of the City. I. Conflict of Interest: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interest of the City. J. This obligation shall apply to contractor's employees, agents, relatives, subtier contractor's and third parties associated with accomplishing the work hereunder. K. Contractor's efforts shall include, but not be limited to, establishing precautions to prevent its employees or agents from making, receiving, providing, or offering gifts, entertainment, payments, loans, or other considerations which could be deemed to appear to influence individuals to act contrary to the best interest of the City. L. Contractor warrants that he has no blood or marriage relationship, and that he is not in any way associated with any City officer or employee, or any architect, engineer, or other puerperal of the specifications for this project. Contractor further warrants that no person in his/her employ has been employed by the City within one year of the date of this solicitation. M. Any correspondence referring to the terms, prices and conditions of this price agreement must be directed to the Purchasing Division to the attention of the Senior Buyer. For further information, contact the Senior Buyer, (949) 644 -3065, between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday. Under no circumstances shall the contractor contact the using department without first clearing through the senior buyer. N. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. O. This price agreement is subject to and contingent upon applicable budgetary appropriations being made by the City of Newport Beach's City Council for each fiscal year during the term of this price agreement. If such appropriations are not forthcoming, the price agreement will be terminated without penalty to the City. P. This price agreement shall be construed and interpreted according to the laws of the Sate of California. Q. Any changes beyond this document shall occur only when ordered in writing by the City of Newport Beach Purchasing Division. In absence of such written order, any such product supplied or work done shall be considered unauthorized and will not be R. As applicable, all items furnished on this price agreement shall meet or exceed the • standards established by the California Occupational Safety and Health Act of 1973 s and current amendments thereto, provided the end use of the item is for the purpose for which the item was intended. S. Contractor shall comply with all air pollution control, water pollution, Safety and Health Ordinances and statues which apply to the work performed or supplies provided pursuant to this contract, including but not limited to, any requirements specified in state government codes. T. Contractor is, for all purposes arising out of this contract, an independent contractor and shall not be deemed an employee of the City of Newport Beach, It is expressly understood and agreed that the successful bidder shall in no event, as a result of this price agreement, be entitled to any benefits to which City employees are entitled including, but not limited to, overtime, any retirement benefits, worker's compensation benefits, and injury leave or other leave benefits. U. Assignment or Subcontracting: No performance of this agreement or any portion thereof may be assigned or subcontracted by the contractor without the express written consent of the City. Any attempt by the contractor to assign or subcontract any performance of this agreement without the express written consent of the City shall be invalid and shall constitute a breach of this agreement. Whenever the contractor is authorized to subcontract or assign, the terms shall incorporate by reference and not conflict with this agreement. V. The contractor warrants that all persons employed have satisfactory past records indicating their ability to accept the kind of responsibility anticipated in this type of work. All employees shall be required to wear uniforms, badges or other means of identification which are to be furnished by the contractor and must be worn at all times while working on City property. W. Whenever the contractor's operations create a condition hazardous to traffic or to the public, he shall furnish, erect and maintain at his expense and without cost to the City of Newport Beach, flagman and/or control devices as are necessary to prevent accidents or damage or injury to the public. Signs, lights, flags, and other warning and safety devices shall conform to the requirements set forth in the current 1976 Second Edition of Work Area Traffic Control Handbook, published by Building News, Inc., on behalf of the City of Los Angeles. X. The City of Newport Beach's terms and conditions shall take precedence over other terms and conditions. VIII. INDEMNIFICATION I A. Contractor shall protect and indemnify the City, the City Council, and all of its or their officers, agents and servants against any claim or liability arising from or based on bidder's violation of any existing or future State, Federal, and local laws, ordinances, regulations, orders or decrees pertaining to bidders submittal. r.� B. All work covered by this price agreement done at the site of maintenance or in preparing or delivering materials to the site shall be at the risk of contractor alone. Contractor agrees to protect, defend, indemnify, save and hold harmless City and its elected and appointed boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorney fees. for injury to or death of any person (contractor's employees, included), and for injury to any property, including consequential damages of any nature resulting therefrom, arising out of or in any way connected with the performance of this price agreement, except that the indemnity obligation of contractor shall be reduced by an amount proportional to the active negligence of City, if any. C. Contractor shall comply with all of the provisions of the Workers' Compensation insurance laws and Safety in Employment laws of the State of California , including the applicable provisions of Divisions 4 and 5 of the California Labor Code and al amendments thereto and regulations promulgated pursuant thereto, and all similar State, Federal or Local Laws applicable; and contractor shall indemnify and hold harmless City from and against all claims, liabilities, expenses, damages, sits, actions, proceedings and judgments, or every nature and description including attorney fees, that may be presented, brought or recovered against City or on account of any liability under or failure to comply with any of said laws which may be incurred by reason of any work performed under this price agreement by contractor or any subcontractor or others performing on behalf of contractor. D. City does not, and shall not, waive any rights against contractor which it may have by reason of the above hold harmless agreements, because of the acceptance by City or the deposit with City by contractor of any or all of the required insurance policies. E. The hold harmless agreements by contractor shall apply to all liabilities, expenses, claims, and damages of every kind (including but not limited to attorney fees) incurred or alleged to have been incurred, by reason of the operations of contractor or any subcontractor or others performing on behalf of contractor, whether or not such insurance policies are applicable. F. Contractor shall require any and all subcontractors to afford the same degree of indemnification to the City of Newport Beach and its elected and appointed boards, officers, agents, and employees that is required of contractor and shall incorporate identical indemnity provisions in all contracts between contractor and his subcontractors. G. In the event that contractor and City are sued by a third party for damages caused or allegedly caused by negligent or other wrongful conduct of contractor, or by a dangerous condition of City's Property created by contractor or existing while the property was under the control of contractor, contractor shall not a relieved of its indemnity obligation to City by any settlement with any such third party unless that settlement includes a full release and dismissal of all claims by the third party against the City. IX. Insurance See Attachments "B" and "C" Contractor shall not commence work under this price agreement until he has obtained all • insurance required under this section and the insurance has been approved by City as to form, amount, and carrier, nor shall contractor allow any subcontractor to commence any work until all similar insurance required of the subcontractor has been obtained and approved. Neither the failure of contractor to supply insurance policies and coverage, nor the failure of City to approve same shall alter or invalidate the provisions of this price agreement. Proof of Insurance: Prior to award of the price agreement, contractor shall furnish City proof of compliance with the above insurance requirements in a form satisfactory to the City Attorney or Risk Management. See Attachments "B" and "C" X. LABOR AND PERFORMANCE BONDS See Attachment "B ". Contractor shall furnish a performance bond or a certified check equal to three (3) month's contract charges within five (5) days after notification of proposed contract award. The performance bond or certified check will be required throughout the contract period. Both the Surety and Surety Forms must be satisfactory to the City. Such sureties must be authorized to issue bonds in California; sureties must be listed on the latest revision to the U.S. Department of the Treasury Circular 570; and must be shown to have sufficient bonding capacity to provide the bonds required by the contract documents. The rights and remedies available to City pursuant to this paragraph shall be cumulative with all rights and remedies available to City pursuant to statutory and common law. All rights and remedies are expressly reserved, and neither the furnishing of the Bonds, nor acceptance by City, shall constitute a waiver of any other rights or remedies available to City against Contractor. XI. SPECIFICATIONS - GENERAL A. Proof of performance and adherence to specifications shall be upon the bidder. Support such as restroom cleaning logs, or other pertinent information shall be supplied by the vendor at no cost to the City. The City shall be the sole judge as to the adequacy of supporting documentation. B. As part of the submittal, bidder shall submit references of similar sized jobs and requirements. Each reference shall include the name of the firm/agency, address, contact person(s), and telephone number(s). References shall not be within the bidder's own organization or subsidiary. The City of Newport Beach reserves the right to contact the references. 0 8 XII. CONTRACT SPECIFICATIONS A. The intention of the specifications is to define and control the quality of janitorial service. B. Proof of performance and adherence to specifications shall be upon the Contractor. Support such as . test results, technical data, or other pertinent information shall be supplied by the Contractor at no cost to the City C. If any product used by the Contractor contains any material which is listed on California's OSHA Director's list as hazardous, the Contractor shall provide a material safety data sheet (MSDS) (OSHA form 20), referencing the City of Newport Beach purchase order number, to City of Newport Beach, Attn: Senior Buyer, Purchasing, 3300 Newport Boulevard, Newport Beach, CA 92663 -3884. D. The Contractor shall be responsible for, but not limited to, the following: 1. Adherence to schedules 2. Training of new personnel 3. Maintenance or replacement of cleaning equipment 4. Notifying City of any personnel changes E. The Contractor warrants that all persons employed have satisfactory past records indicating their ability to accept the kind of responsibility anticipated in this type of work. Upon receipt of notice of award from the City of Newport Beach Senior Buyer, the Contractor must supply a list of the personnel who will perform the work and a completed information form for each individual, within fifteen (15) working days (see Attachment "D "). F. The Contractor's employees shall not remove any items from the job sites except that which has been specifically authorized by the City of Newport Beach in writing. • G. The Contractor shall provide qualified English speaking supervision in all areas of operations. The supervision shall work with City of Newport Beach personnel in planning and scheduling work for completion of tasks. H. A schedule defining the weekend tasks will be provided to the Contractor after the contract is awarded. Failure to perform these scheduled tasks may result in termination of the contract. I. The City of Newport Beach Building Maintenance Division staff' will be responsible for administering this contract. This staff will inspect and approve each phase of the job for compliance to the specifications prior to payment. Questions may be directed to the Facilities Maintenance Supervisor, Charles Coakley at (949) 644 -3068 or the Facilities Maintenance Crew Chief, Rick Scott at (949) 718 -3469. J. All work determined by the Building Maintenance staff to be defective or deficient in any of the requirements of the specifications shall be remedied by the Contractor at expense and in a manner acceptable to the City of Newport Beach. K. The City of Newport Beach shall provide toilet paper, paper towels, toilet seat covers, sanitary napkins and disposable bags, and hand s9ap. The Contractor shall provide, and not be limited to, trash liners, cleaning rags, and all other cleaning equipment. Any unauthorized usage of City supply items by the Contractor will be grounds for immediate . termination of the contract. XIII. ADDITIONAL STANDARD CONTRACT REQUIREMENTS FOR • JANITORIAL SERVICES CONTRACT A. GENERAL Performance Standards: The contract specifications define the minimum level of service and frequency deemed acceptable. It is intended that the Contractor will schedule its operations to meet or exceed these requirements. It is further intended that the Contractor shall put forth a level of effort to provide a thorough cleaning of the facilities. Deficient Performance: City reserves the right to deduct from the payments due or to become due to the contractor for deficient performance. The amount of such deductions will be based on the extent of the unsatisfactory work. A copy of the inspection record with associated deduction calculation will be furnished to the Contractor. Chan es • Changes in the areas serviced and/or specifications may be necessary during the term of this contract. Changes in the contract requirements and corresponding changes in compensation may be implemented upon mutual agreement of the City and the contractor. All such changes will be processed through the senior buyer. B. Securitv Keys: City of Newport Beach will issue such keys as necessary for access to the storage areas. Contractor shall assume full responsibility for theft or loss of said keys and shall pay for rekeying all locks operated by these keys. Keys shall not be duplicated. Security Gates: Some work areas may be accessed by entrance gates (or other such security restraints). The City will issue the access code(s) to the Contractor. Thereafter, all costs for changing the access code due to changes in personnel or required substitution of.. contracts shall be paid by the Contractor and may be deducted from payments due or to become due to the Contractor. ' Furthermore, any alarms originating from the • Contractor's operations shall also be paid by the Contractor and may be deducted from payments due or to become due to the Contractor. 10 Facilily Security: Contractor shall lock storage doors upon completion of cleaning each facility. At no time shall the Contractor or its employees enter other areas of the facility not • specifically included in this contract for janitorial services. The Contractor shall close all entrance gates (or other such security restraints) when leaving the facilities. Damage: Contractor shall immediately report all conditions and occurrences out or the norm to the City of Newport Beach Police Department to include broken windows, vandalism, and/or other facility damage. C. Contractor's Responsibilities Employees: 1. Backzround/Security: All personnel engaged in performance of this work shall be employees of the Contractor and as such shall be warranted to possess sufficient experience and security records to perform this work. Contractor shall research the employment and police records of each employee and shall maintain a copy of that research. 2. Health: All personnel shall be in good health and free of contagious diseases. . Contractor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building(s). Neither shall the Contractor allow the use or presence of alcohol or drugs on the premises or in the buildings. 3. Identification: All personnel shall wear uniforms, furnished by the Contractor, at all times during the performance of this work. The Contractor shall and/or its area supervisor may wear badges in lieu of uniforms. 4. Conduct: No person(s) shall be employed for this work who is found to be incompetent, disorderly, troublesome, under the influence of alcohol or drugs, who fails or otherwise refuses to perform the work properly and acceptably, or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not reemployed on this work. 5. Supervision: Contractor shall provide a supervisor or foreman who shall be available at all times during contract operations, and who.shall be responsible for both conduct and workmanship. The said supervisor or foreman shall be able to communicate effectively in both written and oral English. 6. Training: Contractor shall have an ongoing training program for all its staff. Contractor shall provide only personnel that have been fully trained for performance of this work. Supervisors shall have been trained in supervision as well as technical training in janit&ial services. 7. Nondiscrimination: The Contractor shall not engage in discrimination in • employment of persons because of race, color, national origin, ancestry, sex, or religion of such persons. Violations of this provision may result in the imposition of penalties under the Labor Code Section 1735. I Protection and Restoration: The Contractor shall protect all furnishings and improvements from damage by its . operations. All damage shall be repaired or replaced, at the option of the City, at the Contractor's expense within a reasonable time after notification of such damage. Repairs and/or replacements shall be equal to original in all aspects. Restrictions: General: Contractor's personnel shall not disturb nor shall they tamper with any personal or City property. D. Contractor Responsibilities Service Levels: The Contractor shall provide full service during all of the hours designated for the performance of this work and shall provide suitable substitutes if the regular staff is unavailable. Uniforms: The Contractor shall provide and all personnel shall wear a uniform at all times during • performance of this work. The uniform may range from a T -shirt with the company name /logo to a regular matching shirt/pants uniform, but identify the individual and the company. Communications: The Contractor shall furnish and maintain a pager system such that the Supervisor can and shall respond immediately to notification by the Facilities Maintenance Supervisor or Crew Chief. Any work performed by the Contractor, which creates a safety hazard, will be corrected within four (4) hours of notification D. Materials Quality of Cleaning Materials /Supplies: All cleaning supplies, materials, and tools used in the performance of this contract shall be of good commercial quality, suitable for the purposes intended, and shall provide results necessary to provide the high standards of cleanliness required under this contract. All cleaning processes used shall meet high standards of safety and effectiveness for commercial applications in high traffic areas and shall not damage is the facilities being cleaned. The City shall have the right to prohibit the use of any process, material, supply or too] which may damage City property or which may be a risk to employees, the public, or others using City facilities. 19 The following products meet the minimum standards established for performance of this work. Specific product names have been used to represent an acceptable product in each category. Contractor may utilize products of its choice, which are equal to those stated. 0 1. All- purpose cleaner (with a germicidal disinfectant): Fast Act Or Equal 2. Toilet & Urinal Cleaner/Disinfectant: Comet Cleanser...... Or Equal 3. Drinking Fountain Cleaner/Disinfectant: Comet Cleanser...... Or Equal 4. Stainless Steel Cleaner Any Lemon Oil Note: The Contractor shall post copies of MSDS (Material Safety Data Sheets) for all chemicals used in each custodial closet in compliance with OSHA's Hazard Communications Standard 29 CFR 1910.1200. This shall include labeling the . contents of all secondary type plastic bottles or containers. • 13 The City of Newport Beach is inviting bids on the following, per City specifications: . The undersigned bidder, in compliance with the invitation for bid for the above mentioned project, proposes to furnish all supervision, transportation, equipment, materials (City will provide all paper products & liquid hand soap) and labor to perform the services for the project in accordance with the Bid documents. A. Restroom Cleaning- Friday & Saturday Nights (52 Full Weekends) (Between 10:00 PM and 7:00 AM) 1. Newport Pier + Shower 11. Ferry Landing 2. 15`h Street + Shower 12. Irvine Terrace 3. Balboa Pier + Shower 13. CdM Main Beach + Shower (2- Sites) 4. Washington Street Buck Gully 14. Buck Gully 5. 19th Street + Shower 15. CYC Tennis Courts 6.38`h Street 16. San Miguel Park 7. Channel Park 17. Port Carney 8. 58`h Street 18. Port Westboume 9. Orange Street + Shower 19. Eastbluff Park 10. Balboa Island 20. Bob Henry Park B. Restroom Cleaning - Saturday & Sunday Daytime (Between 11:00 AM and 2:00 PM) 1. Newport Pier + Shower 8 581h Street 2. 15`h Street + Shower 9. Orange Street + Shower 3. Balboa Pier + Shower 10. Balboa Island 4. Washington Street 11. Ferry Landing 5. 19`h Street + Shower 13. CdM Main Beach + Shower (2 Sites) 6.38`h Street 14. Buck Gully • 14 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES SPECIFICATONS- JANITORIAL AND RELATED SERVICES CLEANING SERVICE REQUIREMENTS PARK AND BEACH PUBLIC RESTROOMS -CITY OF NEWPORT BEACH, CALIF. THE FOLLOWING FACILITIES CONSTITUTE THE SAID ABOVE PUBLIC RESTROOM SITES: 1) NEWPORT PIER SHOWER AND RESTROOM FACILITY 2) 15TH STREET SHOWER AND RESTROOM FACLITIY 3) BALBOA PIER SHOWER AND RESTROOM FACILITY 4) WASHINGTON STREET RESTROOM FACILITY 5) 19TH STREET SHOWER AND RESTROOM FACILITY 6) 38TH STREET PARK RESTROOM FACILITY 7) CHANNEL PARK RESTROOM FACILITY 8) 58TH STREET RESTROOM FACILITY 9) ORANGE STREET SHOWER AND RESTROOM FACILITY 10) BALBOA ISLAND RESTROOM FACILITIY 11) FERRY LANDING RESTROOM FACILTY 12) IRVINE TERRACE PARK RESTROOM FACILITY 13) CORONA DEL MAR MAIN BEACH SHOWER AND RESTROOM FACILITIES 14) BUCK GULLY RESTROOM FACILITY 15) CYC TENNIS COURTS RESTROOM FACILITY 16) SAN MIGUEL PARK RESTROOM FACILITY 17) PORT CARNEY RESTROOM FACILITY 18) PORT WESTBOURNE RESTROOM FACILITY 19) EASTBLUFF PARK RESTROOM FACILITY 20) BOB HENRY PARK RESTROOM FACILITY ALL OF THE ABOVE PUBLIC RESTROOM SITES SHALL BE CLEANED NIGHTLY ON FRIDAY AND SATUPDAY NIGHTS BETWEEN THE HOURS OF 10:00 P.M. AND 7:00 A.M. EACH SITE WILL BE CLEANED AND SERVICED BEFORE 7:00 A.M. FOR THE PUBLIC'S USE. THIS CONTRACT IS FOR ALL • WEEKEND NIGHTS 365 DAYS PER CALENDAR YEAR (52 FULL WEEKENDS). 15 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES THE FOLLOWING RESTROOM SITES WILL NEED A SECOND DAY TIME CLEANING AND SERVICING: 1) NEWPORT PIER SHOWER AND RESTROOM FACILITY; 2) 15TH STREET SHOWER AND RESTROOM FACILITY; 3) BALBOA PIER SHOWER AND RESTROOM FACILITY; 4) WASHINGTON STREET RESTROOM FACILITY; 5) 19TH STREET SHOWER AND RESTROOM FACILITY; 6)38 TH STREET PARK RESTROOM FACILITY; 7) 58TH STREET RESTROOM FACILITY; 8) ORANGE STREET SHOWER AND RESTROOM FACILITY; 9) BALBOA ISLAND RESTROOM FACILITY; 10) FERRY LANDING RESTROOM FACILITY; 11) BUCK GULLY RESTROOM FACILITY; 1.3) CORONA DEL MAR SHOWER AND RESTROOM FACILITIES. THIS DAYTIME CLEANING AND SERVICING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 A.M. AND 2:00 P.M. ON BOTH SATURDAY AND SUNDAY. THE CITY OF NEWPORT BEACH WILL FURNISH ALL THE PAPER PRODUCTS THAT WILL BE STOCKED IN EACH OF THE RESTROOMS. THIS WILL INCLUDE TWIN SAVER TOILET PAPER, C -FOLD PAPER TOWELS, AND LIQUID HAND SOAP. THE CONTRACTOR WILL NOT BE RESPONSIBLE FOR ANY PAPER PRODUCTS. THE FOLLOWING, ARE THE FACILITIES TO BE CLEANED BY THE CONTRACTOR: to 1) NEWPORT PIER RESTROOM AND SHOWER AREAS (TOTAL OF 3 SHOWER AREAS -]) WEST END OF NEWPORT PIER PARKING LOT, BY LIFEGUARD TOWER #24; 2) WEST SIDE OF DORY FISHING FLEET; 3) IN COMMON AREA NEXT TO LIFEGUARD ACCESS ROAD AT 20TH STREET). THIS RESTROOM FACILITY IS CONSISTED OF 4 QUADRANTS, 2 WOMEN'S RESTROOMS AND 2 MEN'S RESTROOMS. 10 TOILETS - WOMEN'S 6 TOILETS -MEN'S 4- URINALS 4 LAVATORIES- WOMEN'S 4 LAVATORIES -MEN'S 10 TWN SAVR T. PAPER DISPS. 6 TWN SAVR T. PAPER DISPS. 2 OUTSIDE TWIN TEERED DRINKING FOUNTAINS 1) ALL FLOOR AREAS IN THE FOUR QUADRANTS WILL BE SWEPT AND CLEANED OF ALL DEBRIS. THE FLOOR WILL BE MOPPED WITH A DISINFECTANT CLEANER. ALL OUTSIDE ENTRANCES WILL BE SWEPT AND CLEANED OF ANY TRASH. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. ALL FIXTURES WILL BE WIPED DOWN AND DRIED. 3) THE TWO DRINKING FOUNTAINS WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL TWIN SAVER TOILF,T PAPER DISPENSERS WILL BE CHECKED AND REFILLED, IF NECESSARY, ON EACH VISIT TO THE RESTROOM. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. 14 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES 5) ALL 3 SHOWER AREAS WILL BE SWEPT OF ALL SAND AND BE HOSED DOWN AFTER THE SWEEPING. 2) 15' STREET RESTROOM AND SHOWER AREA (LOCATED BETWEEN THE OCEAN AND RESTROOM). THIS RESTROOM FACILITY CONSISTS OF ONE WOMEN'S AREA AND ONE MEN'S AREA. 10 TOILETS- WOMEN'S 4 LAVATORIES- WOMEN'S 10 TWN SAVR. T. PAPER DISPS. 2 C -FOLD TOWEL DISPS 4 TOILETS -MEN'S 1 URINAL 4 LAVATORIES -MEN'S 4 TWN SAVR T. PAPER DISPS 2 C -FOLD TOWEL DISPS. I ) ALL FLOOR AREAS INSIDE MEN'S AND WOMEN'S RESTROOMS WILL BE SWEPT CLEAN OF ALL DEBRIS. THE FLOOR WILL BE MOPPED WITH A DISINFECTANT CLEANER. ALL OUTSIDE RAMPS AND WALKWAYS WILL BE SWEPT AND HOSED DOWN. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. ALL THE FIXTURES WILL BE WIPED DOWN AND DRIED. 3) ALL TWIN SAVER AND C -FOLD PAPER DISPENSERS WILL BE CHECKED AND REFILLED, IF NECESSARY, ON EACH VISIT TO THE RESTROOM. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. 4) THE SHOWER AREAS THAT ARE LOCATED NEAR THE OCEAN WILL BE SWEPT OF ALL SAND AND BE HOSED DOWN AFTER THE SWEEPING. 3) BALBOA PIER RESTROOM, PATIO, AND SHOWER AREAS. THIS RESTROOM FACILITY CONSISTS OF A WOMEN'S AREA, A MEN'S TOILET AREA, A MEN'S URINAL ROOM, AND A HANDICAP AREA. 5 TOILETS - WOMEN'S 3 TOILETS -MEN'S 2 URINALS 1 TOILET - HANDICAP 2 UNISEX LAVATORIES 1 LAVATORY - HANDICAP ROOM 6 TWN SAVR DISPS 2 DRINKING FOUNTAINS 2 LAVATORIES- URINAL ROOM 3 TWN SAVR DISPS 1) ALL FLOOR AREAS, WHICH INCLUDE THE RESTROOM, PATIO, AND SHOWER AREAS, WILL BE SWEPT AND HOSED OF ALL SAND AND DEBRIS. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE 2 DRINKING FOUNTAINS WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL TWIN SAVER TOILET PAPER DISPENSERS WILL BE CHECKED AND REFILLED, IF NECESSARY, ON EACH VISIT TO THE 17 E XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES . RESTROOM. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. 4) WASHINGTON STREET RESTROOM FACILITY. THIS RESTROOM CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 3 TOILETS- WOMEN'S 2 TOILETS -MEN'S I URINAL I LAVATORY - WOMEN'S I LAVATORY -MEN'S 3 TWN SAVR 1 C -FOLD DISP. 2 TWN SAVR I C -FOLD DISP. 1 TWIN TEERED DRINKING FOUNTAIN 1 LIQUID SOAP DISPENSER- WOMEN'S 1 L1Q. SOAP DISP. -MEN'S 1) ALL FLOOR AREAS IN BOTH RESTROOMS WILL BE SWEPT AND MOPPED WITH DISINFECTANT CLEANER. ALL OUTSIDE ENTRANCES WILL BE SWEPT AND CLEANED OF DEBRIS. 2) ALL TOILETS, URINALS, LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE DRINKING FOUNTAIN WILL CLEANED, DISINFECTED, AND WIPED DOWN. 4) ALL TWIN SAVER AND C -FOLD DISPENSERS WILL BE CHECKED AND REFILLED, IF NECESSARY, ON EACH VISIT TO THE FACILITY. BOTH SOAP DISPENSERS WILL BE REFILLED, IF NECESSARY. THE TOPS OF THE DISPENSERS WILL BE WIPED CLEAN. THE PAPER 18 AND LIQUID SOAP IS STORED IN THE PIPECHASE AREA. 5) 19T" STREET RESTROOM AND SHOWER AREAS (LOCATED NEXT TO RESTROOM AND DOWN ON THE BEACH AT 18T" STREET). THIS RESTROOM FACILITY CONSISTS OF ONE WOMEN'S AREA AND ONE MEN'S AREA. 2 TOILETS - WOMEN'S I TOILET -MEN'S I URINAL I LAVATORY - WOMEN'S I LAVATORY -MEN'S 2 TWN SAVR I C -FOLD DISP. I TWN SAVR DISP. I LIQUID SOAP DISP.-WOMEN'S I TWIN TEERED DRINKING FOUNTAIN I) ALL FLOOR AREAS WILL BE SWEPT OF DEBRIS AND MOPPED WITH A DISINFECTANT CLEANER. ALL OUTSIDE ENTRANCES WILL BE SWEPT CLEAN OF SAND AND DEBRIS. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL ALL BE WIPED DOWN AND DRIED. 3) THE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL TWIN SAVER AND C -FOLD DISPENSERS WILL CHECKED AND REFILLED, IF NECESSARY, ON EACH VISIT TO THE RESTROOM. THE TOPS OF THE DISPENSERS WILL BE WIPED CLEAN. THE LIQUID SOAP DISPENSER IN THE WOMEN'S RESTROOM WILL BE . REFILLED ON EACH VISIT. THE PAPER IS STORED IN THE OUTSIDE STORAGE AREA. 18 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES 5) THE TWO SHOWER AREAS WILL BE SWEPT OF ALL SAND AND BE HOSED DOWN AFTER SWEEPING. 6)38 TH STREET PARK RESTROOM FACILITY (I MEN'S AND I WOMEN'S) 2 TOILETS - WOMEN'S I TOILET -MEN'S I URINAL I LAVATORY - WOMEN'S I LAVATORY -MEN'S 2 TWN SAVR DISPS - WOMEN'S I TWN SAVR DISP -MEN'S I OUTSIDE TWIN TEERED DRINKING FOUNTAIN I) ALL FLOOR AREAS WILL BE SWEPT AND HOSED DOWN WITH A DISINFECTANT CLEANER. ALL OUTSIDE PATIO AREAS WILL BE HOSED DOWN. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL TWIN SAVER TOILET PAPER DISPENSERS WILL BE CHECKED AND REFILLED, IF NECESSARY, ON EACH VISIT. THE PAPER IS STORED IN THE PIPECHASE AREA. 7) CHANNEL PARK RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 5 TOILETS - WOMEN'S 3 TOILETS -MEN'S I URINAL 2 LAVATORIES- WOMEN'S 2 LAVATORIES -MEN'S 5 TWN SAVR DISPS - WOMEN'S 3 TWN SAVR DISPS. -MEN'S I) ALL FLOOR AREAS, OUTSIDE ENTRANCES, AND WALKWAYS WILL BE SWEPT AND HOSED OF ANY DEBRIS. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) ALL TWIN SAVER DISPENSERS WILL BE CHECKED AND REFILLED AT EACH VISIT. THE TOPS OF THE DISPENSERS WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. 8)58 TH STREET RESTROOM FACILITY. THIS SITE CONSISTS OF ONE WOMEN'S RESTROOM AND ONE MEN'S RESTROOM. 5 TOILETS - WOMEN'S 3 TOILETS -MEN'S I URINAL 2 LAVATORIES- WOMEN'S 2 LAVATORIES -MEN'S 5 TWN SAVR DISPS. - WOMENN'S 3 TWN SAVR. DISPS. -MEN'S I OUTSIDE DRINKING FOUNTAIN I) ALL FLOOR AREAS, OUTSIDE ENTRANCES, AND WALKWAYS WILL BE SWEPT AND HOSED OF ANY DEBRIS. 19 • • u • E XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) ALL TWIN SAVER DISPENSERS WILL BE CHECKED AND REFILLED AT EACH VISIT. THE TOPS OF THE DISPENSERS WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. 4) THE OUTSIDE DIRNKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 9) ORANGE STREET SHOWER AND RESTROOM FACILITY. THIS SITE CONSISTS OF ONE WOMEN'S RESTROOM AND ONE MEN'S RESTROOM. THE SHOWER AREA IS ATTACHED TO THE OUTSIDE OF THE BUILDING. 5 TOILET'S- WOMEN'S 3 TOILETS -MEN'S 1 URINAL 2 LAVATORIES- WOMEN'S 2 LAVATORIES -MEN'S 5 TWN SAVR DISPS.- WOMEN'S 3 TWN SAVR. DISPS -MEN'S 1 OUTSIDE TWIN TEERED DRINKING FOUNTAIN 1) ALL FLOOR AREAS, OUTSIDE ENTRANCES, AND WALKWAYS WILL BE SWEPT AND HOSED OF ALL SAND AND DEBRIS. 2) ALL TOILETS, URINALS, AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) ALL TWIN SAVER DISPENSERS WILL BE CHECKED AND REFILLED AT EACH VISIT. THE TOPS OF THE DISPENSERS WILL BE WIPED CLEAN. THE PAPER IS STORED INSIDE THE PIPECHASE. 4) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 5) THE OUTSIDE SHOWER AREA WILL ALSO BE HOSED COMPLETELY CLEAN OF SAND. 10) BALBOA ISLAND RESTROOM FACILITY. THIS SITE CONSISTS OF ONE WOMEN'S RESTROOM AND ONE MEN'S RESTROOM. 1 TOILET- WOMEN'S 1 TOILET -MEN'S 1 LAVATORY - WOMEN'S 2 TWN SAVR. DISPS. 1 LAVATORY -MEN'S 1 TWN SAVR DISP. 1 LIQ. SOAP DISP. 1 LIQ. SOAP DISP 1) ALL FLOOR AREAS WILL BE SWEPT AND MOPPED WITH DISINFECTANT. 2) ALL TOILETS AND LAVATORIES WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED AND DRIED. 3) ALL TWIN SAVER TOILET PAPER DISPENSERS WILL BE CHECKED AND REFILLED. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER AND LIQUID SOAP WILL BE STORED AT THE IRVINE TERRACE FACILITY'S STORAGE ROOM. 4) THE LIQUID SOAP DISPENSERS WILL BE REFILLED AT EACH VISIT TO THIS SITE. 20 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES I I) FERRY LANDING RESTROOM FACILITY. THIS SITE CONSISTS OF TWO UNISEX RESTROOMS. 2 - TOILETS - UNISEX 2- LAVS - UNISEX 2 -TWN SAVR DISPENSERS 2 -C -FOLD DISPENSERS 2 -LIQ. SOAP DISPS. I) ALL FLOOR AREAS ARE TO SWEPT AND MOPPED WITH DISINFECTANT CLEANER. ALL OUTSIDE AREAS TO BE SWEPT OF ALL DEBRIS. 2) ALL TOILETS AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) ALL TWIN SAVER AND C -FOLD DISPENSERS WILL BE REFILLED ON EACH VISIT. THE TOPS OF ALL DISPENSERS WILL BE WIPED CLEAN. ALL SOAP DISPENSERS WILL BE FILLED AT EACH VISIT. THE PAPER FOR THIS FACILITY IS STORED AT IRVINE TERRACE PARK. 12) IRVINE TERRACE PARK RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 3- TOILETS - WOMEN'S I -LAV.- WOMEN'S 1- TOILET 1 URINAL -MEN'S I -LAV: MEN'S 3 -TWN SAVR DISPS. - WOMEN'S I -TWN SAVR DI SP.-MEN'S I -C -FOLD DISP. - WOMEN'S I -C -FOLD DI SP.-MEN'S I -LIQ. SOAP DISP.- WOMEN'S I -LIQ. SOAP DISP: MEN'S I- OUTSIDE TWIN TEERED DRINKING FOUNTAIN I) ALL FLOOR AREAS WILL BE SWEPT AND MOPPED WITH DISINFECTANT CLEANER. ALL OUTSIDE AREAS WILL BE SWEPT CLEAN. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL ALL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL TWIN SAVER AND C- FOLD DISPENSERS WILL BE REFILLED ON EACH VISIT. THE TIPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED-IN THE STOREROOM. 13) CORONA DEL MAR MAIN BEACH RESTROOM AND SHOWER FACILITES. THIS SITE CONSISTS OF TWO SEPARATE SITES. THE WEST FACILITY IS LOCATED NEAR THE ENTRANCE TO THE BAY AND CONSISTS OF ONE MEN'S RESTROOM, ONE WOMEN'S RESTROOM, AND A SHOWER FACILITY THAT IS LOCATED IN FRONT OF THE RESTROOM ON THE BEACH. THE EAST FACILITY IS LOCATED NEAR LIFEGUARD TOWER #4. IT CONSISTS OF ONE MEN'S RESTROOM AND DRESSING ROOM, AND ONE'S 21 0 u XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES WOMEN'S RESTROOM AND DRESSING ROOM. THE SHOWER AREA IS LOCATED ON THE BEACH IN FRONT OF THE BUILDING. WEST FACILITY 5- TOILETS - WOMEN'S 3- TOILETS 3- URINALS -MEN'S 2- LAVS - WOMEN'S 2 -LAVS -MEN'S 5 -TWN SAVR DISPS. - WOMEN'S 3 -TWN SAVR DISPS. -MEN'S 1- OUTSIDE TWIN TEERED DRINKING FOUNTAIN 1- OUTSIDE SHOWER AREA EAST FACILITY 5- TOILETS - WOMEN'S 3- TOILETS 3 URINALS -MEN'S 2 -LAVS- WOMEN'S 2 -LAVS -MEN'S 5 -TWN SAVR DISPS. - WOMEN'S 3 -TWN SAVR DISPS. -MEN'S 1- OUTSIDE DRINKING FOUNTAIN 1- OUTSIDE DRINK. FOUNT. 1- OUTSIDE SHOWER AREA 1) ALL FLOOR AREAS IN EACH BUILDING WILL BE SWEPT AND CLEAN OF ANY DEBRIS. ALL INSIDE AND OUTSIDE AREAS WILL BE HOSED OF ALL SAND (INSIDE AREAS WILL BE DISINFECTED). 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) ALL 3 DRINKING FOUNTAINS WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) • ALL TWIN SAVER DISPENSERS WILL BE REFILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN EACH BUILDING PIPECHASE. 5) BOTH SHOWER AREAS WILL BE SWEPT OF ALL SAND AND BE HOSED DOWN AFTER SWEEPING. 14) BUCK GULLY RESTROOM FACILITY (ALSO KNOWN AS "LITTLE CORONA BEACH ". THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. THE ENTRANCE GATE CODE TO THIS SITE IS 4344. 3- TOILETS - WOMEN'S 1- TOILET 1 URINAL -MEN'S ] LAV- WOMEN'S ] -LAV -MEN'S 3 -TWN SAVR. DISPS. - WOMEN'S IJWN SAVR DI SP.-MEN'S ] -C -FOLD DI SP.-WOMEN'S ] -C -FOLD DI SP.-MEN'S ] -LIQ. SOAP DISP.- WOMEN'S ] -LIQ. SOAP DI SP.-MEN'S ]- OUTSIDE TWIN TEERED DRINKING FOUNTAIN 1) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 1 • 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 22 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT (PAPER AND SOAP). THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. I5) CYC TENNIS COURTS RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 5 TOILETS - WOMEN'S 3- TOILETS I URINAL -MEN'S 2- LAVS - WOMEN'S 2 -LAVS -MEN'S 5 TWN SAVR DISPS - WOMEN'S 3 TWN SAVR DISPS -MEN'S I- OUTSIDE DRINKING FOUNTAIN I) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. • I6) SAN MIGUEL PARK RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTOOM AND ONE WOMEN'S RESTROOM. 3- TOILETS - WOMEN'S I- TOILET 1 URINAL -MEN'S I- LAV- WOMEN'S I -LAV -MEN'S 3 -TWN SAVR DISPS. - WOMEN'S I TWN SAVR DISP. -MEN'S I- OUTSIDE DRINKING FOUNTAIN I) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE AREA. I7) PORT CARNEY RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 2- TOILETS - WOMEN'S I- TOILET I- URINAL -MEN'S • I- LAV - WOMEN'S I -LAV -MEN'S 23 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES 2 -TWN SAVR DISPS. - WOMEN'S I -TWN SAVR DISP. -MEN'S I- OUTSIDE DRINKING FOUNTAIN I) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE STOREROOM. 18) PORT WESTBOURNE RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 2- TOILETS - WOMEN'S I- TOILET I URINAL -MEN'S I- LAV- WOMEN'S I LAV -MEN'S 2 -TWN SAVR DISPS. - WOMEN'S I -TWN SAVR DISP -MEN'S I- OUTSIDE DRINKING FOUNTAIN I) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE STOREROOM. 19) EASTBLUFF PARK RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 5- TOILETS - WOMEN'S 3- TOILETS IURINAL -MEN'S 2- LAVS - WOMEN'S 2 -LAVS -MEN'S 5 -TWN SAVR DISPS. - WOMEN'S 3 -TWN SAVR DISPS. -MEN'S I- OUTSIDE DRINKING FOUNTAIN . I) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 74 XIV. SPECIFICATIONS - JANITORIAL AND RELATED SERVICES 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE. 20) BOB HENRY PARK RESTROOM FACILITY. THIS SITE CONSISTS OF ONE MEN'S RESTROOM AND ONE WOMEN'S RESTROOM. 5- TOILETS- WOMEN'S 3- TOILETS 2 URNALS -MEN'S 2- LAVS - WOMEN'S 2 -LAYS -MEN'S 5 -TWN SAVR DISPS.WOMEN'S 3 -TWN SAVR DISPS. -MEN'S 1- OUTSIDE DRINKING FOUNTAIN 1) ALL INSIDE AND OUTSIDE AREAS WILL BE SWEPT AND HOSED OF ANY SAND OR DEBRIS. THE INSIDE FLOOR AREAS WILL BE DISINFECTED. 2) ALL TOILETS, URINALS, AND LAVS WILL BE CLEANED AND DISINFECTED. THEY WILL BE WIPED DOWN AND DRIED. 3) THE OUTSIDE DRINKING FOUNTAIN WILL BE CLEANED, DISINFECTED, AND TOWEL DRIED. 4) ALL DISPENSERS WILL BE FILLED ON EACH VISIT. THE TOPS OF EACH DISPENSER WILL BE WIPED CLEAN. THE PAPER IS STORED IN THE PIPECHASE. 25 is 0 BID FORM (NOT AN ORDER) Janitorial and Related Services Park & Beach Restroom Facilities Bid No. 2 -11 (Bids sent by delivery service or hand delivered shall be delivered to the 592 Superior Avenue address. It is the responsibility of the Bidder to make sure that the Bid is delivered by the time Bids are Due.) The City of Newport Beach is inviting bids on the following, per the attached specifications: The undersigned bidder, in compliance with the invitation for bid for the above mentioned project, proposes to furnish all supervision, transportation, equipment, materials (City will provide all paper products & liquid hand soap) and labor to perform the services for the project in accordance with the Bid documents. A. Restroom Cleaning Services — Friday & Saturday Nights (52 Weekends) (Between 10:00 PM and 7:00 AM) Amount Amount Location Per Year Location Per Year (En /Sat Nights) (Fri. /Sat. Nights) I. Newport Pier 2. 15th Street 3. Balboa Pier 4. Washington Street 5. 19`h Street 6.38`h Street 7. Channel Park 8.58`h Street 9. Orange Street 10. Balboa Island $ 2 ltrtl $ 2 ­7�e� Company Name I I. Ferry Landing 12. Irvine Terrace 13. CdM Main Beach 14. Buck Gully 15. CYC Tennis Courts 16. San Miguel Park 17. Port Carney 18. Port Westbume 19. Eastbluff Park 20. Bob Henry Park Sub -Total Section "A" $ Al Cr-` $ QGC $ yin $o� $ ,1-2G 215n_ For this Bid to be valid, /this sj�eet must be signed i27 - -Ci Title Attachment B Contractors Proposal BID FORM (continued) (NOT AN ORDER) Janitorial and Related Services Park & Beach Restroom Facilities Bid No. 2 -11 B. Restroom Cleaning Services — Saturday & Sunday Day Time (Between 11:00 AM and 2:00 PM) Amount Location Per Year Location (Sat. Daytime) 1. Newport Pier 2. 15d' Street 3. Balboa Pier 4. Washington Street 5. 19d Street 6.38` Street Company Name $ �� c $ Ec $ ? C -c' $ /1 cc $ oc� Z�ID 8.58` Street 9. Orange Street 10. Balboa Island 11. Ferry Landing 13. CdM Main Beach 14. Buck Gully Sub -Total Section `B" Amount Per Year (Sat. Daytime) $ 41e457 $ 41 0c; $ h{r� $ $ EOi� a COMPANY INFORMATION .Each bid shall set forth the full names and residences of all persons and parties interested in the bid. If the bid is by a corporation, state names of the officers who can sign an agreement on behalf of the corporation and whether more than one officer must sign. If the bid is by a partnership or a joint venture, state the names and addressed of all genera partners and joint venturers. If the bidder is a sole proprietorship or another entity that does business under a fictitious name, the bid shall be in the real name of the bidder with a designation following showing "DBA (the fictitious name) ": provided, however, no fictitious name shall be used unless there is a current registration with the Orange County Recorder. In case of corporations, include the names of the President, Secretary, Treasurer, and Manager. The undersigned, as bidder declares that all documents regarding this bid have been examined and that, if awarded, will enter into a price agreement with the City of Newport Beach. The bidder acknowledges that addenda number l to 6 have been received and have been examined as part of the bid document. In submitting the bid response, the bidder agrees that acceptance of this bid by the City of Newport Beach City Council with ninety (90) days after the bid opening constitutes a contract. Firm Name: ,—/ - / Sri ?ii1 /F_ /, /�; Address: 13 7C/�' � //- / 7 C`. C.. ,� 1 1. /. 'ice T �S Telephone:( 71 4) % C% ��il � L /_ L,7 -1 Area Code v Fax: Area Code Federal Tax Numbe. Signature: Circle One: Print Above Name: Title: Date: • COMPANY INFORMATION (continued) Awarded contractor must possess a Newport Beach Business License, a City solid waste franchise and all necessary permits, prior to contract award. All bidders must submit the following information with their written bid submittal: (You may use additional sheets if desired) 1. Length of time you firm has been in business: 2. Length of time at current location: % 3. Type, number and City business license(s): L /7 � fF L �r('G�1; :,% C/5 -- - References: Submit the company names, addresses, telephone numbers, contacts, and a brief contract description of at least three clients in California for whom comparable projects (per proposed price agreement requirements) have been completed: 1::%K E/ \,�% �k'%� /ice /� "�� (Company N e) --(Contact Person) Address: i /,�/ Z / 6", 141, 0, (Street) _ (City) (StateL Brief Description of Project: i (Phone # ) r (Zip) Brief Description of Project: (Company Name) (Contact Person) (Phone #) Address: (Street) Brief Description of Project: L.i r�rZry�. S fs�. 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