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Home My WebLink AboutSS2 - C-3270 - Bonita Canyon Sports Park Project UpdateMarch 13, 2001 STUDY SESSION AGENDA ITEM NO. ss2 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: BONITA CANYON SPORTS PARK, CONTRACT NO. 3270 - PROJECT UPDATE RECOMMENDATION: Receive and file project update report. PROJECT UPDATE: On May 9, 2000, the City Council awarded the $6,276,000 Bonita Canyon Sports Park Improvements contract to Castello, Inc., of Escondido, California. The park has three distinct use areas - East Park, Mid Park and West Park. Please see attached color site plans. The awarded contract included the following basic park components: (a) Three 200 -foot youth baseball fields (b) One multi - purpose baseball /soccer field (c) Mid Park - three mid -youth soccer fields (d) West Park youth soccer fields (e) East Park restroom and equipment storage facilities (e) East Park on the site parking for 240 vehicles (f) West Park on site parking for 115 vehicles (f) East Tot Lot (g) Pedestrian walking trails (h) Green open spaces with earth. berms, concrete walks, and lights (i) Picnic areas In addition to the above described park components, several alternative bid items were considered in the contract documents. These items were: 1. West Park Open Space (area south of soccer fields) along MacArthur Boulevard to the Manning Park (approximately 2000 feet) 2. West Park Tot Lot 3. West Park tennis courts 4. West Park basketball courts 5. Mid Park restroom facility 6. Five decorative park signs (Bold indicates Council Approved Alternative Bid Item) The total project cost for the base bid, plus the six alternate bid items, exceeded available funding sources last May. Staff and Council recommended constructing the base project with the addition of bid Alternate No. 2 (West Tot Tot) and bid Alternate No. 5 (Mid Park restroom facility). The remaining alternate bid items may be considered in the future if other City or grant funding becomes available. SUBJECT: Bonita Canyon Sports Park — Project Update March 13. 2001 Page 2 FUNDING AND SCHEDULE The Irvine Company's Bonita Canyon development provided the City a Community Facilities District Bond Issue in the amount of $5.9 million for the development of the Bonita Canyon Sports Park. The bond proceeds available for the park grew to approximately $6,500,000 before the funds were needed for construction. In addition, Council approved a Capital Project for the West Park Open Space. The City applied for both Federal and State environmental enhancement funds for the $500,000 West Park Opens Space, but neither application was approved. The Bonita Canyon Sports Park project includes a new sewer main that will also serve the Pacific Bell facility near MacArthur Boulevard at the westerly end of Old Ford Road along with the West Park and Mid -Park restrooms. The Pacific Bell facility is currently served by a septic system and needs to be connected to a public sewer line. Pacific Bell agreed to share in a portion of the costs to construct the sewer main from their building to the connection in Newport Hills Drive West. To date, $59,000 in funds have been received from Pacific Bell for this work. The following is a summary of project funding distribution, which includes $42,000 for unforeseen conditions and change orders: Account Number Account Description Amount 7441- C4120434 Bonita Canyon Sports Park $6,170,000 7532- C5600100 Bonita Canyon Sports Park Sewer 100,000 7021- C4120375 Freeway Reservation Park 48.000 Total: $6,318,000 The contract documents call for completion of the project within 275 working days from the "Notice- to-Proceed" date, not including the plant establishment and maintenance periods. Construction was to be completed by July 20, 2001. However, due to this year's rains, the project completion is now scheduled for the end of September. There will be a plant establishment period of 60 days and maintenance period of 90 days. Depending on the progress of the turf establishment, use of the soccer and baseball fields could begin as early January 2002. To date, fifteen change orders have been processed. Staff from Public Works, General Services, Community Services, and EPT has worked to monitor the project and maintain a "zero" change order balance on this contract. Value engineering throughout the construction process has resulted in several substantial cost savings and has offset unforeseen cost increases. Attached is a summary of the change orders to date. Also attached are aerial photos of the park taken this past month. The project manager, Michael Sinacori, will make a brief presentation on the construction process and answer questions. Re ectfully submitted, P BLIC WORKS DEPARTMENT Don Webb, Dir for By: - Michael J. Sinacori Utilities Engineer Attachments: Change Order Summary Project Color Site Maps Aerial Photos SUBJECT: Bonita Canyon Sports Park — Project Update March 13, 2001 Page 3 Bonita Canyon Sports Park- Change Order Summary Change Order No. 1 - Mid Park Wet Soils Placing Geotextile Fabric 8XT per Field Meeting on 7/10/2000 $ 16,243.00 Fill Test Holes $ 1,850.00 Extra Excavation @ Canyon Drains @ East Park $ 30,085.00 Grading "Credit" at Mid Park ($14,079.00) Subtotal CC01 $ 34,099.00 Negotiated CC01 (Approved /Signed) $ 32.000.00 Change Order No. 2. - Request for Time Extension from Soils Issue (30 days) $ 0.00 Change Order No. 3 - Modifications to Sewer Mains for Pacific Bell $6,108.00 Pothole at Pacific Bell $ 824.00 Add for Realignment of Sewer line on Ford Road $ 7,940.35 Additional Depth of Sewer $ 5,834.40 Delete Sewer Cleanout/PVC ($3,300.00) Total to Date: S11,298-75 Change Order No. 4 - Modification of Storm Drain Pipe Material ($9,996.00) Change Order No. 5 - Modification to Sidewalk Base Material ($43,504.45) Change Order No. 6 - Structural Changes at Dissipater Structure $1,700.16 Change Order No. 7 - Interfering Utilities (ACP Water Main) $5,500.00 Change Order No. 8 - Reduction to Street Patching Efforts ($3,856.00) Changer Order No. 9 — Additional Cost for Sewer Main (partial paid by Pacific Bell) Slurry backfill for sewer 8/4/2000 $ 3,086.60 Hard Rock Excavation 817 & 8/8 $ 4,767.40 Remove Excess Rock 8/9/2000 $ 2,816.00 Remove Excess Rock 8/10 & 8/11 $ 5,637.55 Slurry backfill for sewer 8/7/2000 $ 4,202.00 Sewer Pothole /Delay on Ford Road $ 3,000.00 Total CC09 $ 23.509.55 Change Order No. 10 — City Requested change to berms along MacArthur Blvd. $6,108.00 Change Order No. 11 — Value Engineering Changes to Irrigation System ( $101,870.00) Change Order No. 12 — Changes for Electrical Connections Penetrate Edison Vaults $3,300.00 Credit for DG Pads vs. Concrete Pads ($408.00) Total CCO12 $2.892.00 Change Order No. 13 - Electricalfrelephone Services to Site $60,458.95 Change Order No. 14 — Powder Coat Cable Fencing and Stabilize Outlet Structure $7,311.30 Change Order No. 15 — Modification to Irrigation Control Valves $7,169.30 PENDING CHANGE ORDERS 4' Fencing Credit Revised ($3,450.00) Additional Junction Structure $4,162.40 Modification to bleachers to meet new Building Codes and addition of S.D. 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