HomeMy WebLinkAbout08 - C-3376 - Corporation Yard Building OMarch 13, 2001
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works and General Services Departments
SUBJECT: CORPORATION YARD BUILDING "O" — AWARD OF CONTRACT NO.
3376
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3376 to Lacy Construction for the Total Bid Price of $97,981
and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $10,000 to cover the cost of testing and unforeseen work.
4. Approve a Budget Amendment to transfer a total of $67,000 from three accounts
to Account No. 7011- C3120363.
DISCUSSION:
Bids for this project were previously opened on January 9, 2001. Only one bid in the
amount of $135,796 was received and the City Council found that there was inadequate
bid response and rejected the bid at its meeting of January 23, 2001. Further, the City
Council directed staff to modify the plans and specifications as needed to attract more
bidders and re- advertise the project for bid.
At 11:00 A.M on February 22, 2001, the City Clerk opened and read the following new
bids for this project:
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$ 97,981
$ 99,101
$148,000
$162,241
$174,500
The low total bid amount is 9 percent above the Engineer's Estimate of $90,000. The
low bidder, Lacy Construction, possesses a General Building Contractor "B" license and
has satisfactorily completed other prefabricated building projects.
BIDDER
Low
Lacy Construction
2
MMC; Inc.
3
Maybed Contractor
4
Shook Building Systems, Inc.
5
Bryce Parker Co.
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$ 97,981
$ 99,101
$148,000
$162,241
$174,500
The low total bid amount is 9 percent above the Engineer's Estimate of $90,000. The
low bidder, Lacy Construction, possesses a General Building Contractor "B" license and
has satisfactorily completed other prefabricated building projects.
SUBJECT: CORPORATION YARD BUILDING V -AWARD OF CONTRACT NO. 3376
March 13, 2001
Page: 2
PROJECT DESCRIPTION:
This project provides for constructing a prefabricated metal equipment canopy building
at Corporation Yard. The 72 -foot wide x 75 -foot deep x 14 -foot clear height canopy will
help protect heavy -duty vehicles from the elements.
The plans and specifications were prepared by Public Works staff. The contract
requires the contractor to:
• Furnish the Building Department with plans and calculations for foundations
and a pre- engineered, prefabricated canopy;
• Obtain all necessary building permits;
• Complete construction within 40 consecutive working days; and
• Complete all required work within 80 consecutive working days.
Funds to award the contract and provide for testing and unforeseen work are available
in the following Accounts and the budget amendment will consolidate the funds in one
account:
Description
City Hall and Corporation Yard Improvements
Restroom Facilities Improvements
Sidewalk, Curb and Gutter Replacement
Street, Alley and Bikeway Improvement
Liquidated damages are $250 per calendar day.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
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Lloyd Dal.
Design Engineer
Attachments: Bid Summary
Budget Amendment
Account No. Amount
7011- C3120363 $ 40,000
7011- C3120544 $ 30,000
7013- C3130016 $ 27,000
7013- C3130015 $ 10,000
Total $107,000
GENERAL SERVICES DEPARTMENT
David E. Niederhaus, Director
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City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
X Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 035
AMOUNT: $s7,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer and consolidate funds to provide for Corporation Yard
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account'
EXPENDITURE APPROPRIATIONS , 3603)
"O ". Contract 3376.
Amount
Debit
Description
Fund Balance '
Description
Description
Division
Number
7011
Facilities Rehab /Remodel
Account
Number
C3120544
Professional & Technical Services
$30,000.00
Division
Number
7013
Street
Account
Number
C3130016
Sidewalk, Curb & Gutter Replacement
$27,000.00
Division
Number
7013
Street
Account
Number
C3130015
Street, Alley & Bikeway Improvements
$10,000.00
Division
Number
7011
Facilities Rehab /Remodel
Account
Number
C3120363
City Hall/Corporate Yard Improvements
Division
Number
Account
Number
Signed:
Fi6ancial Approval: Administrative Services Director
Signed: c %
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Automatic
Credit
$67,000.00
3— 6 --(f)/
Date
G v
ate
Date