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HomeMy WebLinkAbout10 - Landscape Maintenance Contract RenewalCouncil Agenda Item No. 10 March 13, 2001 TO: Mayor and City Council FROM: General Services Director SUBJECT: Reaewal of Landscape Maintei:ai:ce Cor:tract Recommendation Approve the attached contract agreement with TruGreen Landcare, Inc. to provide landscape maintenance of City medians and roadsides. Background In 1995 it was determined following an extensive study to be in the City's best economic interest to privatize the landscape maintenance of medians and roadsides. On April 8, 1996, the City entered into a 5 -year contract with a private contractor, California Landscape Maintenance, Inc. (CLM) to perform landscape maintenance functions on City medians and roadsides. In January 2000, CLM was purchased by the TruGreen- ChemLawn Company and began to operate in the City under the name of TruGreen Landcare, Inc. (TGL). TGL assumed the duties and responsibilities of the existing maintenance contract. The contract will expire on April 8, 2001. Discussion TGL desires to enter into a new agreement to provide the same service at the same price, and adding the new areas as referenced in Exhibit J of the agreement, for a total cost of $231,273.88. TGL acknowledges that the City has relied upon its representations and commits to faithfully perform the services required by the Agreement and in accordance with the terms and conditions of the Agreement. Staff evaluated the possibilities of rebidding the contract by reviewing current market prices for industrial landscape maintenance and conducting an informal survey of the landscape maintenance costs in other Orange County cities. The fact that TGL has agreed to maintain the same pricing structure from 5 years ago without Consumer Price Index adjustments, coupled with the findings of the price survey, resulted in the decision to recommend the approval of the proposed contract renewal. The Agreement is proposed for a one -year term, which will automatically renew for four consecutive years based on satisfactory performance. The City may terminate the agreement with a 30 day written notice at the conclusion of the initial term or during any of the automatic extension periods. No annual Consumer Price Index adjustments are included in the proposed contract. To ensure that a high standard of service is maintained, specifications for the installation of materials, the application of herbicides or fertilizers, the planting of landscaping materials, and hardscape maintenance schedules are detailed in the proposed agreement. The Agreement also includes a provision allowing the City to alter the frequency of maintenance when necessary. City supervisory staff will monitor service levels and review the Contractor's required weekly, monthly, and annual reports of maintenance activities. Very respectfully, David E. Niederhaus Attachment: Landscape Maintenance Contract Agreement CONTRACTOR AGREEMENT THIS AGREEMENT, entered into this _ day of of 2001, by and between the City of Newport Beach, a Municipal Corporation and Charter City ( "City"), and TruGreen LandCare, Inc., a California Corporation ( "Contractor or TruGreen "), is made with reference to the following Recitals: RECITALS WHEREAS, In 1995, the City determined it to be in the City's best economic interests to maintain medians and roadsides by private contract. WHEREAS, On April 8, 1996, City entered into a contract with a private contractor, California Landscape Maintenance, Inc. (CLM) to perform landscape maintenance functions on medians and roadsides. WHEREAS, In January 2000, California Landscape Maintenance, Inc. was purchased by TruGreen — ChemLawn company and recently began to operate in the City under the name of TruGreen LandCare Inc. TruGreen assumed the duties and responsibilities of CLM under the contract. WHEREAS, The Contractor desires to enter into a new Agreement to provide services to the City and acknowledges that the City has relied upon its representations and commits to faithfully perform the services required by this Agreement and in accordance with the terms and conditions of this Agreement. WHEREAS, The Contractor has examined the location of all proposed work, carefully reviewed and evaluated the specifications relative to the type, common nature and frequency of work to be performed, is familiar with all conditions relevant to the performance of services and has committed to perform all work required for the price specified in this Agreement NOW, THEREFORE, the Parties agree as follows: 1. TERM The Term of this Agreement shall be for a period of one (1) year. The term shall commence within ten (10) working days of City Council Approval and upon receipt and approval of all required bonds and insurance. The term of this Agreement shall automatically be extended for four (4) additional one (1) year terms (automatic extensions) with the first extension to commence upon the expiration of the initial term, unless the City notifies Contractor in writing at least thirty (30) days before the end of the initial term or any automatic extension, of its intent to terminate this Agreement at the conclusion of the initial term or any extension. 1 2. CONTRACTOR DUTIES Contractor shall perform the services specifically described in, and in strict compliance with the Scope of Work ( "Contract Services ") requirements of Exhibit A at the median and roadside locations listed in Exhibits B and C. The Contract Services shall be performed at least as frequently as specified in Exhibit D. City shall have the right to alter frequency of maintenance as necessary to ensure highest industry standards of maintenance. Contract Services relative to the installation of material, the application of substances, or the planting of landscaping shall be in strict conformance with Exhibit E. Reports will be submitted by the Contractor in accordance with Exhibit F. Bid Unit Prices and Costs are contained in Exhibits G through J. All of the Exhibits are considered to be a part of, and are incorporated into, this Agreement. 3. WORKMANSHIP, SUPERVISION AND EQUIPMENT A. The Contractor shall provide a work force sufficient to perform the Contract Services and all members of the work force shall be legally documented. B. All Contract Services shall be performed by competent and experienced employees. Irrigation maintenance and repairs shall be monitored by a certified California Landscape Contractors Association Landscape Technician I (irrigation). All pesticide operations, where required, shall be performed by a California State Licensed Pest Control Operator through written recommendation by a California State Licensed Pest Control Advisor. Contractor shall be responsible for compliance with all local, state, and federal laws and regulations regarding pesticide usage. Contractor shall employ or retain, at its sole cost and expense, all professional and technical personnel (in addition to irrigation and pesticide specialists) necessary to properly perform Contract Services. C. The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications by directly overseeing the contract operations. All supervisory personnel must be able to communicate effectively in English (both orally and in writing). Any order given to supervisory personnel shall be deemed delivered to the Contractor. The supervisor assigned must be identified by name to ensure coordination and continuity. D. All Contractor personnel working at the outlined areas shall be neat in appearance and in uniforms as approved by the Parks and Tree Maintenance Superintendent when performing Contract Services. All Contractor personnel shall wear identification badges or patches. Those contract employees working in or adjacent to traffic zones shall wear orange vests. E. All work shall be performed in accordance with the highest landscape maintenance standards. 2 F. All vehicles and equipment used in conjunction with the work shall be in good working order and have appropriate safety guards (mowers, etc.). All vehicles shall bear the identification of the Contractor and clearly post "Serving the City of Newport Beach." G. Contractor shall provide an Operation Manager to coordinate work with the City Administrator and ensure satisfactory performance of Contract Services. An area supervisor shall coordinate work crews on a daily basis to ensure compliance with the terms of this Agreement. 4. COMPENSATION TO CONTRACTOR City shall pay Contractor the sum of $231,273.88 per year. Contractor shall submit invoices to City on a monthly basis. City shall pay invoices within thirty (30) days after receipt by the City. Payment shall be deemed made when deposited in the United States mail, first class postage pre -paid, and addressed to Contractor as specified in Section entitled "Notices ". 5. INDEPENDENT CONTRACTOR City has retained Contractor as an independent contractor and neither Contractor nor its employees are to be considered employees of the City. The manner and means of conducting the work are under the control of Contractor, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement No civil service status or other right of employment shall accrue to Contractor or its employees. 6. TYPE AND INSTALLATION OF MATERIAL A. Contractor shall use only the standard materials described in Exhibit E in performing Contract Services. Any deviation from the materials described in Exhibit E shall not be installed unless approved in advance by the City Administrator. B. Subject to the provisions of Section 7, City shall reimburse Contractor for the actual cost, plus fifteen percent (15 %), of all materials installed by Contractor in the performance of Contract Services. Actual cost shall be the best price available to Contractor including all applicable discounts. Contractor shall provide City with a schedule of typical costs of irrigation parts, plant materials and other commonly used items within thirty (30) days from the date of this Agreement. Contractor shall retain records reflecting the actual cost of parts or materials used and the performance of services required by this Agreement C. City reserves the right to purchase material or parts and make same available to Contractor. City shall notify Contractor of its intention to do so seven (7) days prior to Contractor's obligation to use City provided parts and /or materials. Contractor shall secure, store, inventory, distribute and control all materials or parts provided to Contractor by City. Contractor shall make all materials and inventory available to the City upon request. 3 7. REPAIR/REPLACEMENT A. Contractor shall advise the City Administrator of any damage to City equipment or property immediately upon becoming aware of the damage. B. Contractor shall repair, at its sole cost and expense, any damage to City equipment or property caused by Contractor or it agents, employees, representative or officers. C. Contractor shall repair damaged irrigation pipes, controllers and valves only after the City Administrator has approved a written estimate of the cost of repair. D. Contractor shall, at its sole cost and expense, replace all plant materials (including shrubs, ground cover, mulch and bark) which requires replacement due to the failure of Contractor to properly perform the services required by this Agreement or has been damaged by the acts of Contractor or its employees. Contractor shall replace plant materials damaged or destroyed by the acts of others only after the City Administrator approves a written estimate of the costs of replacement including materials and labor costs. 8.. EXAMINATION OF WORK SITES City makes no representation regarding the order or condition of any area or location for which Contractor is to provide services. City has also made no representation that the site or location of work will be free from defects, apparent or hidden, at the commencement of, or at any time during the term of the Agreement. 9. HOLD HARMLESS A. Contractor assumes all risk in any way related to the performance of Contract Services. Contractor agrees to indemnify, defend, save and hold harmless City, its elected and appointed boards and commissions, officers, agents, and employees from and against any loss, damages, liability, claims, costs, expenses or damages, including, but not limited to, bodily injury, death, personal injury, property damages, attorneys fees and court costs arising from, or in any way related to, the performance of Contract Services required by this Agreement, provided, however, Contractor's obligation in this regard shall not apply in the event of the sole negligence, fraud or willful misconduct by City, its officials, agents, employees or representatives. B. Contractor shall indemnify and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, costs and expenses whatsoever, including reasonable attorneys' fees, which may accrue to any and all persons, or business entities furnishing or supplying work, services, materials, equipment or supplies to Contractor in the performance of services under this Agreement. 4 C. In the event that Contractor and City are sued by a third party for damages caused or allegedly caused by negligent or other wrongful conduct of Contractor, or by a dangerous condition of City's property created by Contractor or existing while the property was under the control of Contractor, Contractor shall not be relieved of its obligation to defend, indemnify, and hold City and its officers, employees and representative harmless, by any settlement with any such third party unless that settlement includes a full release and dismissal of all claims by the third party against the City. 10. INSURANCE A. In addition to Contractor's obligation to defend, indemnify, and hold City harmless, Contractor shall obtain and maintain at its own expense during the term of this Agreement, policy or policies of liability insurance of the type and amounts described below and satisfactory to the City. Insurance policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with the City prior to performing any Contract Services. B. Prior to the commencement of work, Contractor shall provide to City certificates of insurance from an insurance company certified to do business in the State of California, with original endorsements. At the option of City, Contractor shall provide copies of all policies, providing coverage as required by this Agreement. C. Contractor shall provide the following insurance, with Best's Class A -7 or better carriers: 1. Worker's Compensation and Employers Liability insuring statutory Workers' Compensation limits as required by the California Labor Code and one million dollars ($1,000,000) per accident Employers' Liability; 2. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury; and property damage. If the policy contains a general aggregate limit, then the aggregate limit shall not be less than two million dollars ($2,000,000); 3. Commercial auto liability and property insurance covering all owned and rented vehicles of Contractor coverage Code 1 "any auto" with a minimum amount of two million dollars ($2,000,000) combined single limit per accident for bodily injury and property damage; 5 D. Endorsements to the policies providing the above insurance shall be obtained by Contractor, adding the following three provisions: 1. Additional Insured: "The City of Newport Beach and its elected and appointed boards, officers, agents, and employees as additional insured." 2. Notice: "The policy shall not terminate, nor shall it be canceled or the coverage reduced, until thirty (30) days after written notice is given to City." 3. Other Insurance: "Any other insurance maintained by the City of Newport Beach shall be excess and not contributing with the insurance provided by this policy." E. Contractor shall give to City prompt and timely notice of any claim made or suit instituted arising out of Contractor's performance of this Agreement. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and performance of Contract Services. F. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, that Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Contractor or City with respect to the services of Contractor, a waiver of any right of subrogation which any such insurer of Contractor may acquire against City by virtue of the payment of any loss under insurance. 11. PROHIBITION AGAINST TRANSFERS OR ASSIGNMENT A. Contractor may not assign any right or obligation of this Agreement or any interest in this Agreement without the prior written consent of City. Any attempted or purported assignment without consent of City shall be null and void. Contractor acknowledges that these provisions relative to assignments are commercially reasonable and that Contractor does possess special skills, abilities, and personnel uniquely suited to the performance of Contract Services and any assignment of this Agreement to a third party, in whole or in part, could jeopardize the satisfactory performance of Contract Services. Contractor may not employ any subcontractors unless specifically authorized by City. L B. The sale, assignment, transfer, or other disposition of any of the issued and outstanding capital stock of Contractor, of the interest of any general partner or joint venture which shall result in changing the control of Contractor, shall be construed as an assignment of this Agreement. 12. RECORDS /REPORTS A. All Contractor's books and other business records, or such part as may be used in the performance of this Agreement, shall be subject to inspection and audit by any authorized City representative during regular business hours. B. No report, information, or other data given to or prepared or assembled by Contractor pursuant to this Agreement may be made available to any individual or organization without prior approval by City. C. Contractor shall, at such time and in such form as City may require, provide reports concerning the status or cost of services required by this Agreement. D. Contractor shall complete a monthly maintenance report indicating work performed and submit this completed report to the City Administrator within ten (10) days after the end of each month. Irrigation programming schedules will be submitted monthly. A phone log will be submitted monthly of all calls from the City of Newport Beach General Services Department and the City of Newport Beach Police Department to the Contractor, whether or not those calls require a request for service and a description of the action taken from the City call. E. Contractor shall keep records and invoices in connection with its work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records. Contractor shall maintain and allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. ADMINISTRATION A. This Agreement will be administered by the General Services Department. The General Services Director or his /her designees shall be considered the City's Administrator and shall have the authority to act for the City under this Agreement. The Administrator or his/her authorized representative shall represent the City in all matters pertaining to the services to be rendered pursuant to this Agreement. FA e B. City shall furnish to Contractor maps, ordinances, data, and other existing information as may be requested by Contractor necessary for Contractor to complete the work contemplated by this Agreement City also agrees to provide all such materials in a timely manner. 14. INCREASE OR DECREASE IN SCOPE OF WORK A. Contractor shall perform additional turfgrass maintenance or landscape maintenance services as requested by the Administrator. The Administrator may give verbal authorization for additional services up to five hundred dollars ($500). B. City reserves the right to withdraw certain median or roadside locations from the Scope of Work to be performed by Contractor pursuant to this Agreement. City shall notify Contractor in writing of its intent to do so at least thirty (30) days prior to the effective date of withdrawal of any location. In the event a location is withdrawn from the scope of services, compensation to Contractor shall be reduced in accordance with the bid unit costs specified in Exhibits H and I. In the event the location is withdrawn for a period of less than a full one (1) year term, Contractor's compensation shall be reduced on a prorated basis. 15. DISPUTES PERTAINING TO PAYMENT FOR WORK Should any dispute arise respecting whether any delay is excusable, or its duration, or the value of the work done, or of any work omitted, or of any extra work which Contractor may be required to do, or respecting any payment to Contractor during the performance of the Agreement, such dispute shall be decided by the City Manager and his decision shall be final and binding upon Contractor and his sureties. 16. REIMBURSEMENT FOR EXPENSES Contractor shall not be reimbursed for any disposal fees or other expenses unless authorized in writing by City Administrator. 17. LABOR AND PERFORMANCE BONDS Contractor shall furnish, concurrently with the effective date of this Agreement, a bond or other instrument satisfactory to the Administrator in an amount equal to fifteen thousand dollars ($15,000) as security for the Faithful Performance of this Agreement. 18. LABOR A. Contractor shall conform with all applicable provisions of State and Federal law including, applicable provisions of California Labor Code, and the Federal Fair Labor Standards Act. M B. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this Agreement, Contractor shall immediately give notice to City, including all relevant information. 19. NONDISCRIMINATION BY CONTRACTOR Contractor represents and agrees that it does not, and will not, discriminate against any subcontractor, consultant, employee or applicant for employment based on race, religion, color, sex, handicap, national origin, or other basis that violates the federal or state constitution or federal or state law. Contractor's obligation not to discriminate shall apply, but not be limited to, the following: employment, upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 20. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS City reserves the right to employ other contractors in connection with this project. 21. CONFLICTS OF INTEREST A. The Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeable be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeable financially affect such interest. The Contractor will provide a completed disclosure form noting the above. Contractor will comply with the Act and relevant City Resolutions. B. If subject to the Act, Contractor shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by the City. The Contractor shall indemnify and hold harmless the City for any claims for damages resulting from the Contractor's violation of this Section. 22. NOTICES All notice, demands, requests or approvals to be given under this Agreement must be given in writing and will be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests or approvals from Contractor to City shall be addressed to City at: General Services Department City of Newport Beach 3300 Newport Boulevard PO Box 1768 Newport Beach, CA 92658 -8915 UO All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: TruGreen LandCare, Inc. 1150 West Trenton Avenue Orange, CA, 92867 23. TERMINATION /DEFAULT A. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required or if Contractor violates any provisions of this Agreement, Contractor shall be deemed in default. If such default is not cured within a period of two (2) working days, or if more than two (2) working days are reasonably required to cure the default and Contractor fails to give adequate assurance of due performance within two (2) working days after Contractor receives written notice of default from City, City may terminate the Agreement forthwith by giving written notice. City may, in addition to the other remedies provided in this or authorized by law, terminate this Agreement by giving written notice of termination. B. This Agreement may be terminated at anytime, without cause by City or Contractor, upon thirty (30) days written notice, Upon termination, City shall pay to Contractor that portion of compensation specified in the Agreement that is earned and unpaid prior to the effective date of termination. C. In addition to, or in lieu of, remedies provided in this Agreement or pursuant to law, City shall have the right to withhold all or a portion of Contractor's compensation for Contract Services if, in the judgment of the City Administrator, the level of maintenance falls below appropriate landscape or hardscape maintenance standards and /or Contractor fails to satisfactorily perform Contract Services. City shall have the right to return funds withheld until the City Administrator determines that Contract Services are performed as well as required by this Agreement. 24. COST OF LITIGATION If any legal action is necessary to enforce any provision of this Agreement, or for damages by reason for an alleged breach of any provisions of this Agreement, the parties agree that the court with jurisdiction over the action may determine and fix reasonable attorneys' fees and expenses to be paid to the prevailing party. 25. COMPLIANCE Contractor represents that it is familiar, and shall comply, with all state, federal, or local laws, rules, ordinance, statutes or regulations applicable to the performance of Contract Services. 10 26. WAIVER A waiver by City of any breach of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 27. INTEGRATED CONTRACT The April 1996 agreement is terminated as of the effective date of this Agreement. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties concerning the services to be provided under this Agreement All preliminary negotiations and agreements of whatsoever kind or nature are merged in this Agreement. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Contractor. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. ATTEST: LaVonne Harkless, City Clerk APPROVED S TO ORM: Daniel K. Ohl, Deputy Ci Attorney F:\cat\userslsharedAgkTruGreen.doc dM07 -25 -00 11 CITY OF NEWPORT BEACH A Municipal Corporation M TruGreen LandCare, INC. Title: LIST OF EXHIBITS Exhibit A Specifications for Contract of Landscape Maintenance City Median and Roadside Areas Scope of Work Exhibit B Median Maintenance Locations Exhibit C Roadside Maintenance Locations Exhibit D Maintenance Frequency Summary Exhibit E Standard Materials Exhibit F Required Reports Exhibit G Bid Unit Prices Exhibit H Bid Unit Costs — Medians Maintenance Exhibit I Bid Unit Costs — Roadsides Maintenance Exhibit J Bid Unit Costs — Median and Roadside Areas Added to the Original Contract 12 U EXHIBIT A SPECIFICATIONS FOR CONTRACT OF LANDSCAPE MAINTENANCE CITY MEDIAN AND ROADSIDE AREAS SCOPE OF WORK The contractor shall provide the following services and meet the following specifications: 1. SCOPE OF WORK A. Furnish all labor, equipment, materials, and supervision to perform landscape maintenance as described herein including, but not limited to, the following: 1. Weeding, cultivating and brush control both mechanically and with chemicals. 2. Fertilizing. 3. Shrub and groundcover trimming, pruning, training. 4. Minor tree pruning and staking. 5. Irrigation monitoring, maintenance, and repair. 6. General pest control. 7. Mowing, verticutting, and aerifying. 8. General litter control, refuse removal, and grounds policing. 9. Plant replacement. 10. Hardscape cleaning. 11, Access roadway clearance and visibility maintenance. 12. General drainage structure and system maintenance. B. It shall NOT be the contractors responsibility to maintain or repair: 1. Area lighting systems 2. Fencing 3. Gates 4. Any building located at the specified site 5. Graffiti 6. Vandalism 7. Signage 8. Damage resulting from vehicular accidents 9. Water, sewer, and electrical lines or systems, except to the extent required in the Technical Specifications of the Bid Schedules. 10. Trees over 8 feet in height (except minor pruning and staking) 11. Hardscape, (curbs, gutters, sidewalks, etc.) 2. WORKING HOURS Normal working hours shall be within a ten -hour day between the hours of 7:00 AM and 5:00 PM, Monday through Friday. No Saturday or Sunday work is to be scheduled without permission from the City, unless it is an emergency situation. No motorized equipment shall be operated before 8:00 AM nor after 5:00 PM 3. LEVEL OF MAINTENANCE A. All work shall be performed in accordance with the highest landscape maintenance standard, as stated in the enclosed maintenance specification description. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites. B. If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and/or failure to perform an item or work on a scheduled day may result in deduction of payment for that date or week. Payment will be retained for work not performed until such time as the work is performed to City standard. C. The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency is corrected, without right to retroactive payments. 4. SUPERVISION OF CONTRACT A. All work shall meet with the approval of the City of Newport Beach General Services Department. There shall be a weekly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. A monthly maintenance schedule will be submitted in writing to the City at the beginning of said month. B. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. 5. SPECIFICATIONS These specifications are intended to cover all labor, material and standards of architectural, landscaping, and mechanical workmanship to be employed in the work called for in these specifications or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. 6. CORRESPONDENCE All correspondence shall be addressed to Marcelino Lomeli, Park and Tree Maintenance Superintendent, General Services Department, City of Newport Beach, 3300 Newport Blvd., P. O. Box 1768, Newport Beach, CA 92658 -8915. PROVISIONS FOR EXTRAS No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved by the City before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs which were made without prior City approval (excluding minor irrigation repairs). Documentation of contract compliance may be required on some occasions. 8. STREET CLOSURES, DETOURS, BARRICADES A. Warning signs, lights, and devices shall be installed and displayed in conformity with the "The California Manual on Uniform Traffic Devices" for use in performance of work upon highways issued by the State of California, Department of Transportation and as directed by City staff. B. If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or ordered by the City staff, staff may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next progress payment. 9. DISPOSAL At least 50% of all landscape debris will be disposed of through a landscape material recycling center or reused in some manner. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses. The City shall not be responsible for the disposal. Contractor shall pay all disposal fees and provide documentation evidence of recycling to include location, tonnage, etc. on a monthly basis to the City. 10. RECORDS A. The contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. B. The Contractor shall complete a monthly maintenance report indicating work performed and submit this completed report monthly to the Park and Tree Maintenance Superintendent. This report should also contain a description, including man - hours, equipment, and materials breakdowns and costs used to accomplish any additional work which the contractor deems to be beyond the scope of the contract. Under ordinary conditions, payment for this work will not be authorized unless the additional work, and costs thereof, are first approved in writing by the City. Irrigation programming schedules will be submitted monthly. A phone log will be submitted monthly of all calls from the City of Newport Beach General Services Department and the City of Newport Beach Police Department to the Contractor, whether or not those calls require a request for service, and a description of the action taken from the City call. C. The Contractor shall, within fifteen (15) days of the effective date of an executed agreement, prepare and submit a written annual maintenance calendar to the Park and Tree Maintenance Superintendent. This maintenance calendar shall clearly indicate the all of the major maintenance tasks required by this agreement and the months of the year they are scheduled to be performed. If it is necessary to make periodic revisions to this maintenance schedule, a modified calendar must be submitted to the Park and Tree Maintenance Superintendent for approval prior to the date the changes are to take effect. D. The Contractor shall permit the City to inspect and audit its books and records regarding City- provided services only at any reasonable time. 4 11. EMERGENCY SERVICES The Contractor will provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force is not present in the City of Newport Beach. These Contractor representatives shall respond to said emergency within thirty (30) minutes from receiving notification. 12. SPECIALTY OPERATIONS Written notification of all "specialty type" maintenance operations shall be given to the City forty -eight (48) hours PRIOR to each of these operations by the Contractor. "Specialty type" maintenance operations are defined as: fertilization, preemergence weed control, turf aerification, turf dethatching, seeding, preventive and curative application of turf fungicide, all pesticide applications and plant replacements. 13. LANDSCAPE LICENSE The Contractor shall hold a valid and current California C -27 License and submit a copy thereof. The Contractor must also maintain a California State Licensed Pest Control Operator and a California State Licensed Pest Control Advisor or have one on staff. The name and permit number will be supplied to the City at the beginning of contract, and any changes forwarded within twenty -four (24) hours of said change. 14. CONTRACTOR'S OFFICE Contractor is required to maintain an office within a one (1) hour response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or pager. Contractor shall have a maximum response time of thirty (30) minutes to all emergencies. There will be no on -site storage of equipment or materials. Contractor will have full responsibility for maintaining an office and yard. 15. SCHEDULES A. ANNUALSCHEDULE 1. The Contractor shall provide an annual maintenance schedule indicating the time frames when items of work shall be accomplished per the performance requirements. 2. The Contractor shall complete the schedule for each facility and in a manner which shall correspond to the weekly schedules. 5 3. The annual schedule shall be submitted for City approval within fifteen (15) calendar days after effective date of the contract. 4. The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. B. WEEKLY SCHEDULE 1. Weekly schedule forms shall be provided by the Contractor indicating the major items of work to be performed in accordance with the performance requirements and further delineate the time frames for accomplishment by day of the week and by morning and afternoon. 2. The Contractor shall complete the schedule for each item of work and each area of work. 3. The initial schedule shall be submitted one week prior to the effective date of the contract. Thereafter, it shall be submitted weekly on Thursday mornings. 4. Changes to the schedule shall be received by the Parks and Tree Maintenance Superintendent at least twenty -four (24) hours prior to the scheduled time for the work. 5. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date or week. 6. The Contractor shall adjust his/her schedule to compensate for all holidays. Maintenance and litter removal shall be scheduled for all holidays, unless otherwise indicated by the City. C. PERFORMANCE ON SCHEDULE 1. The Contractor has been provided the maximum latitude in establishing work schedules which correspond to its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed on the day scheduled, as shown on the weekly schedule. 16. PERFORMANCE DURING INCLEMENT WEATHER A. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his/her work force in order to accomplish those activities that are not affected by weather. 0 to I. Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished. 2. The Contractor shall immediately notify the Parks and Tree Maintenance Superintendent when the work force has been removed from the jobsite due to inclement weather or other reasons. 3. The Contractor shall restake and re -tie trees or other such activities as required as a result of inclement weather. The Contractor will stay available to assist in any storm related damage repair. 17. UNDERGROUND EXCAVATIONS Contractor shall be responsible for locating all underground utility lines to insure the safety of his/her work crew and to protect in place existing utility equipment before commencing any excavation. Contractor shall contact the Park and Tree Maintenance Superintendent and Underground Service Alert (1- 800 - 422 -4133) 48 hours before commencing any excavation, to locate underground service lines. 18. PESTICIDES The City must maintain all documents that pertain to the use of pesticides on its property. Contractor must provide the Park and Tree Maintenance Superintendent with all of the following: 1. A copy of Contractors Orange County Agricultural Commissioners, "Restricted Materials Permit/Operator I.D. # ". 2. A written "Pest Control Recommendation" for each site before Contractor uses any pesticide. 3. A "Pesticide Use Daily Record" for any site that a pesticide was used, within twenty -four (24) hours of application. 4. If a restricted pesticide is going to be used, a copy of the "Notice of Intent To Use Restricted Materials ", twenty -four (24) hours before application. 5. A list and EPA numbers of all the pesticides Contractor intends to use for this contract, before any such use. 6. The contractor shall not use any pesticide that has not been authorized by the Park and Tree Maintenance Superintendent. 7. All pesticides proposed to be used must be submitted to City with application location and written recommendation from the Contrator's 7 Pest Control Advisor prior to use. All materials must be properly labeled and certified for intended use. Proper and legal disposal of any and all pesticides used is solely the responsibility of the Contractor. All state, county, and city laws regarding pesticide use and disposal must be followed. 19. PLANT STOCK All selection and condition of the plant material of plant stock, trees, shrubs, annuals and perennials, flowers, and ground covers must be approved by the Parks and Trees Maintenance Superintendent before planting. 8 EXHIBIT B Median Maintenance Locations Area Acres G St. X Balboa Blvd. 0.054 Balboa Blvd. - Medina Way to 21 st St. 0.034 Balboa Blvd. - Medina Way to 21st St. 0.223 McFadden Interchange Medians 0.293 Villa Way X 29th St. 0.034 M St. Median 0.093 Via Lido - Newport Blvd. to Via Operto 0.063 Newport Blvd. X Via Lido 0.16 Clubhouse X Finley 0.038 Balboa Blvd. - PCH to 32nd St. 0.385 Superior Ave. North of PCH 0.409 Newport Blvd. - PCH to Industrial Way 1.013 PCH - Santa Ana River to Newport Blvd. 1.877 PCH - E. of Riverside Avenue 0.093 St. James Road X Kings Place 0.033 Margaret Dr. between Tustin & Irvine 0.007 Westcliff Dr. - Irvine Ave to Dover 0.284 Triangular median - Westcliff X Dover 0.138 Dover Dr. - Westcliff to PCH 0.822 Irvine Ave. at Westcliff 0.034 Irvine Ave. @ Westcliff- Westcliff to Dover 0.5 Irvine Ave. - Dover to Holiday Road 0.524 Irvine Ave. - Santiago to University 1.409 Jamboree Road - Bristol to PCH 5.143 University Dr - Jamboree to MacArthur 0.284 Vista Del Sol 0.437 Ford Road - Jamboree to San Miguel 1.221 San Miguel - Ford Road to Avocado 2.576 San Joaquin - Spyglass to Backbay Rd. 4.806 PCH - Larkspur to Newport Coast Dr. 1.185 PCH - Iris to Goldenrod 0.156 MacArthur at PCH 0.037 PCH - Dover to Goldenrod 2.914 El Paseo Dr 0.101 Avocado - Waterfront to PCH 0.516 Park Avenue 0.691 Total Acreage 28.587 EXHIBIT C Roadside Maintenance Locations Area Acres Cannery Village Parking Lot 0.387 28th & 30th St. Parking Lots 0.83 McFadden Parking Lot 0.882 19th St. Street end - bayside 0.025 Marina Park Parking Lot 0.276 13th St. Street end - bayside 0.059 12th St. Street end - bayside 0.059 11 st St. Street end - bayside 0.059 F St. Street end - bayside 0.041 Palm Street Parking Lot 0.338 Miramar Dr. and Balboa Blvd. 0.107 I St. Street end - bayside 0.056 L St. Street end - oceanside 0.063 M St. St. Street end - oceanside 0.049 Via Oporto X Central Parking Lot 0.403 Short St. X Ne ort Blvd. Roadside 0.264 OCTA Bus Stop - Balboa Blvd. X 46th 0.045 OCTA Bus Stop - Balboa Blvd. X River 0.057 Newport Island entrance planters 0.023 37th - 41st St. Street ends off Seashore 0.011 Prospect Street ends off Seashore 0.004 Orange Street ends off Seashore 0.002 Summit St. planter 0.032 Cap y's trailibench area 0.172 W. PCH Roadsides 2.847 Superior X PCH Parking Lot 1.836 N.W. Quadrant - Newport Blvd. X PCH 1.174 S.W. Quadrant - Newport Blvd. X PCH 0.379 S.W. Quadrant - Newport Blvd. X PCH 0.918 S.E. Quadrant - Newport Blvd. X PCH 0.813 Newport Blvd. Roadsides 10.523 Mariners Mile Parking Lot 1.269 Rocky Point/Pelican Wall 0.09 Dover X Westcliff 0.82 PCH Bayshore Soundwall 0.328 OCTA Bus Stop - Bayshore Dr. X PCH 0.264 Dover Dr. Arterials - Westcliff to Mariners 1.308 Dover Dr. Arterials -(N) Irvine Ave. to Mariners 0.101 Dover Dr. Arterials -(S) Irvine Ave. to Mariners 0.418 Westcliff Dr. Arterial (Groves) 0.674 Westcliff Dr. X Santiago 0.072 EXHIBIT C Roadside Maintenance Locations Area Acres Groves Bike Trail 1.602 Irvine Ave. Arterial N of Private Road 0.286 Tustin Avenue Street End 0.047 Anniversary Lane Roadside 0.149 Jamboree Arterial - Bison to Eastbluff Dr. S) 0.498 Jamboree Big Canyon Roadside 0.431 Port Dunbar Drive Roadside 1.267 Spyglass Hill Road Roadsides 3.294 San Joaquin Hills Road Roadsides 4.59 PCH - Seaward to Cameo Highlands 0.496 Larkspur Street End 0.05 Jasmine Street End 0.098 Femleaf Ramp 0.23 Bayside Drive - Jamboree to Marguerite 1.367 PCH - Jamboree to Avocado 2.644 PCH - Bayside Drive to Jamboree 0.597 Jamboree - PCH to Bayside 0.323 Promentory Bay Plaza 0.118 Promentory Point & Channel Walk 0.471 Balboa Island Entrance 0.057 Balboa Island - Grand Canal Bridge 0.012 Total Acreage 46.705 EXHIBIT D Maintenance Frequency Summary FUNCTION FREQUENCY Irrigation Inspection Weekly Turf Maintenance Mowing Once/Week Edging At each mowing Clipping Removal At each mowing String Trimming At each mowing Fertilize 3 /year Vertical Mow 1 /year Aerate 2 /year Pest and Weed Control As needed Visual Inspection Weekly Ground Cover Maintenance Trim Monthly Fertilize Twice a year Pest and Weed Control As needed Visual Inspection Weekly Pre- emergent herbicide Per manufacturers recommendation Shrub, Vine, & Tree Maintenance Trim 4 /year Fertilize Twice a year Pest and Weed Control As needed Restake /Check Each site visit/every two weeks min. Visual Inspection Weekly Pre - emergent herbicide Per manufacturers recommendation Hardscape Maintenance Each site visit/weekly min. Grounds Policing/Litter Removal Each site visit/ 41 weekly EXHIBIT E Standard Materials All material used in maintenance must conform to the products listed below. Any deviation from the approved list must be approved by the City of Newport Beach before installation. Any item not mentioned in the Standard Materials list must be approved by Parks and Tree Maintenance Superintendent. STANDARD MATERIAL LIST: 1. Febco 825Y RP 2. Rainbird #ST -03UL Snap Tite Connectors 3. Rainbird #PT -55 Snap Tite Sealer 4. Toro Series Sprinklers 5. Griswald DW Series Elect. Valve 6. Rainmaster Evolution DX2 7. Rainmaster EVMV 2 way master valve 8. Rainmaster EVFM Flow sensor 9. Rainmaster EV -SEN ADJ moisture sensor 10. Matco 754 Series Full Port Ball Valve 11. Class 200 PVC Lateral Pipe 12. Class 315 PVC Main Supply Pipe 1 '/" and Larger 13. Schedule 40 PVC Main Supply Pipe 1 Yd' and Smaller 14. Rectangular Valve Box - Plastic -18% x 12 "Deep 15. Round Valve Box — Plastic — 10" 16. Rainbird #44 Quick Coupling Valve with Vinyl Cover 17. Control Wire: AWG, U.F. 600 -Volt Direct Burial Copper with PVC Insulation 18. Head model to be selected by the City a. Toro 570 Pop Up b. Toro 300 Series Stream Rotor -Pop Up c. Toro XP 300 Series — Pop Up d. Toro 640 Series — Turf Head e. Toro 500 Series Shrub Flood Bubbler f. Toro 2001 Turf Rotor g. Toro V 1550 TURF FERTILIZERS, ETC: 1. All commercial fertilizers must be homogenous. 2. All organic fertilizers must have lowest salinity rate possible 3. No steer nor chicken manure is allowed. 4. All fertilizers, planting medium, humus material, etc. must be City approved. EXHIBIT F Required Reports 1 Annual Maintenance Schedule 2 Weekly Maintenance Schedule 3 Weekly Performance Report 4 Monthly Chemical Use Report (as sent to County Agriculture Commission) 5 Monthly Fertilizer Use Report 6 Proposed Pesticide List with EPA numbers 7 Monthly Phone Log with action taken 8 Weekly irrigation check list (to include controller and site inspection for all site and a list of any repairs required) 9 Monthly irrigation controller programming charts 10 Extra work approval list 11 Weekly maintenance inspection list for all sites 12 Manual irrigation schedule 13 Annual pesticide safety training records 14 Required tailgate safety meeting records 15 Monthly maintenance report 16 Monthly greenwaste recycling report 17 Water truck schedule EXHIBIT G BID UNIT PRICES A. The Contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the Contract Sum shall be adjusted in accordance with the following unit prices, where the City elects to use this method in determining costs. B. Contractor is advised that the unit prices will enter into the determination of the contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all items installed and the Construction Documents and include all costs connected with such items; including but not limited to, materials, labor, overhead, and profit for the contractor. C. The unit price quoted by the Contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. D. All work shall be performed in accordance with specifications described in the RFP. FUNCTION TURF Turf Mow Turf Mow and Clippings Picked Up Turf Edge Turf String Trim Turf Chemical Edge 6" Swath Turf Chemical Edge 12" Swath Turf Aerify Turf Fertilize Turf Dethatch/Renovate HARDSCAPE MAINTENANCE Cleaning and weed abatement GROUNDCOVERS Mow Edge Fertilize PEST CONTROL Turf disease /insect spray Boom Application Hand Application COST/UNIT OF MEASURE $1.50 /1000 Sq. Ft. 1.65 /1000 Sq. Ft. 2.50 /1000 Linear Ft. 3.25 /1000 Linear Ft. 7.00 /1000 Linear Ft. 14.00 /1000 Linear Ft. 2.30 /1000Sq.Ft. 2.10 /1000 Sq. Ft. 150.00 /1000 Sq. Ft 6.50 /1000 Sq. Ft. 2.25 /1000 Sq. Ft. 2.60 /1000 Linear Ft. 2.75 /1000 Sq. Ft. /1000 Sq. Ft. 10.50 /1000 Sq. Ft. 19.50 /1000 Sq. Ft. EXHIBIT G, BID UNIT PRICES, Con't Turf Broadleaf Spray Boom Application 10.00 /1000 Sq. Ft. Hand Application 19.00 /1000 Sq. Ft. Groundcover disease /insect spray 19.50 /1000 Sq. Ft. Shrub disease /insect spray 21.00 /1000 Sq. Ft. Soil Sterilant Applicant _ /1000 Sq. Ft. Turf Pre- Emergent 6.50 /1000 Sq. Ft. Landscape Areas Weed Control 18.25 /1000 Sq. Ft. General Weed Control Post Emergent 18.25 /1000 Sq. Ft. SHRUB PRUNING 1 -4 Feet, Lacing 4.25 /Shrub 1 -4 Feet, Hedging 3.90 /Shrub 4 plus Feet, Lacing 6.25 /Shrub 4 plus Feet, Hedging 5.50 /Shrub TREE PRUNING up to 10 Feet 25.00 /Tree 10 -20 Feet 35.00 /Tree 20 -30 Feet 75.00 /Tree 30 -40 Feet 150.00 /Tree 40 -plus Feet 225.00 /Tree PLANTING 1 Gal. Shrub/Tree 5.00 /Each 5 Gal. Shrub 16.00 /Each 5 Gal. Tree 30.00 /Each 15 Gal. Shrub 50.00 /Each 15 Gal. Tree 70.00 /Each 24" Box Tree 175.00 /Each 64 Count Flat Groundcover 15.00 /Flat Turf - Seed and top dress .38 /1000 Sq. Ft. Turf - Sod .65 /1000 Sq. Ft. lull Maint. Laborer 10.00 /Hour Landscape Maint. Leadworker 12.00 /Hour Landscape Maint. Supervisor 17.00 /Hour Irrigation Specialist 19.50 /Hour Pest Control Applicator 19.50 /Hour Tree Trimmer 19.50 /Hour Heavy Equipment Operator 48.35 /Hour E EXHIBIT H Medians Maintenance Bid Unit Cost Median Unit Cost/Year G St. X Balboa Blvd. $136.34 Balboa Blvd. - Medina Way to 21 st St. $101.48 Balboa Blvd. - Medina Way to 21 st St. $665.60 McFadden Interchange Medians $933.83 Villa Way X 29th St. $85.67 M St. Median $250.87 Via Lido - Newport Blvd. to Via Operto $145.13 Newport Blvd. X Via Lido $318.36 Clubhouse X Finley $93.10 Balboa Blvd. - PCH to 32nd St. $791.20 Superior Ave. North of PCH $781.54 Newport Blvd. - PCH to Industrial Way $2,400.28 PCH - Santa Ana River to Newport Blvd. $4,168.41 PCH - E. of Riverside Avenue $190.64 St. James Road X Kings Place $108.01 Margaret Dr. between Tustin & Irvine $20.89 Westcliff Dr. - Irvine Ave to Dover $676.04 Triangular median - Westcliff X Dover $420.36 Dover Dr. - Westcliff to PCH $1,894.56 Irvine Ave. at Westcliff $98.09 Irvine Ave. @ Westcliff - Westcliff to Dover $653.40 Irvine Ave. - Dover to Holiday Road $1,564.00 Irvine Ave. - Santiago to University $4,097.88 Jamboree Road - Bristol to PCH $14,560.14 University Dr - Jamboree to MacArthur $691.52 Vista Del Sol $1,411.69 Ford Road - Jamboree to San Miguel $3,276.65 San Miguel - Ford Road to Avocado $7,284.93 San Joaquin - Spyglass to Backbay Rd. $13,692.06 PCH - Larkspur to Newport Coast Dr. $2,830.11 PCH - Iris to Goldenrod $335.77 MacArthur at PCH $68.66 PCH - Dover to Goldenrod $7,073.90 El Paseo Dr $335.77 Avocado - Waterfront to PCH $1,618.27 Park Avenue $1,962.60 Total $75,737.75 EXHIBIT I Roadsides Maintenance Bid Unit Cost Roadsides Unit Cost/Year Cannery Village Parking Lot $801.69 28th & 30th St. Parking Lots $1,670.04 McFadden Parking Lot $1,932.17 19th St. Street end - bayside $61.07 Marina Park Parkin Lot $553.94 13th St. Street end - bayside $176.10 12th St. Street end - bayside $176.10 l 1st St. Street end - bayside $176.10 F St. Street end - bayside $122.37 Palm Street Parking Lot $664.47 Miramar Dr. and Balboa Blvd. $297.75 I St. Street end - bayside $152.47 L St. Street end - oceanside $171.10 M St. St. Street end - oceanside $125.93 Via Oporto X Central Parking Lot $788.48 Short St. X Newport Blvd. Roadside $654.74 OCTA Bus Stop - Balboa Blvd. X 46th $123.16 OCTA Bus Stop - Balboa Blvd. X River $193.03 Newport Island entrance planters $58.49 37th - 41 st St. Street ends off Seashore $32.83 Prospect Street ends off Seashore $11.94 Orange Street ends off Seashore $5.97 Summit St. planter $71.80 Cappy's trailibench area $224.77 W. PCH Roadsides $6,241.64 Superior X PCH Parking Lot $4,256.83 N.W. Quadrant - Newport Blvd. X PCH $1,573.15 S.W. Quadrant - Newport Blvd. X PCH $1,131.21 S.W. Quadrant - Newport Blvd. X PCH $2,437.39 S.E. Quadrant - Newport Blvd. X PCH $2,157.87 Newport Blvd. Roadsides $31,322.52 Mariners Mile Parking Lot $2,444.02 Rocky Point/Pelican Wall $227.98 Dover X Westcliff $2,530.34 PCH Bayshore Soundwall $648.17 OCTA Bus Stop - Bayshore Dr. X PCH $642.32 Dover Dr. Arterials - Westcliff to Mariners $3,904.03 Dover Dr. Arterials -(N) Irvine Ave. to Mariners $301.46 Dover Dr. Arterials -(S) Irvine Ave. to Mariners $1,247.62 Westcliff Dr. Arterial (Groves) $1,941.71 EXHIBIT I Roadsides Maintenance Bid Unit Cost Roadside Unit Cost/Year Westcliff Dr. X Santiago $212.36 Groves Bike Trail $2,381.75 Irvine Ave. Arterial N of Private Road $878.59 Tustin Avenue Street End $130.12 Anniversary Lane Roadside $444.72 Jamboree Arterial - Bison to Eastbluff Dr. (S) $1,133.00 Jamboree Big Canyon Roadside $1,056.09 Port Dunbar Drive Roadside $3,439.53 Spyglass Hill Road Roadsides $8,659.91 San Joaquin Hills Road Roadsides $12,945.51 PCH - Seaward to Cameo Highlands $1,480.43 Larkspur Street End $134.56 Jasmine Street End $284.32 Femleaf Ram $634.55 Bayside Drive - Jamboree to Marguerite $4,022.54 PCH - Jamboree to Avocado $6,446.41 PCH - Bayside Drive to Jamboree $1,128.15 Jamboree - PCH to Bayside $827.45 Promentory Bay Plaza $247.19 Promentory Point & Channel Walk $1,167.57 Balboa Island Entrance $137.39 Balboa Island - Grand Canal Bridge $35.82 Total $120,082.73 EXHIBIT J Median and Roadside Areas Added to the Original Contract. BID UNIT COSTS MEDIANS AND ROADSIDES UNIT COST/YEAR Area Acreage Unit Cost MEDIAN AND ROADSIDE MacArthur Blvd., PCH to Bison 8.048 $21,033.48 MEDIANS Bonita Canyon Rd. 1.711 $4,471.68 ROADSIDES Cliff Drive to PCH, W. of Dover 0.187 $489.24 Mouth of Big Canyon, W. of Jambo 0.528 $1,380.00 Castaways Blufftop Trail 1.604 $4,191.00 Polaris Sloe @ Westwind Way 0.992 $2,592.00 Bayview Way E. of Jamboree 0.496 $1,296.00 Sub total: $9,948.24 Total: $35,453.40