HomeMy WebLinkAbout12 - C-3386 BA-046 - Buck Gully Pump Station RehabilitationMay 8, 2001
CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BUCK GULLY PUMP STATION REHABILITATION - APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH THE KEITH
COMPANIES, CONTRACT NO. 3368
RECOMMENDATIONS:
1. Approve a Professional Services Agreement with The Keith Companies (TKC) of
Costa Mesa, California, for a contract price of $86,065 and authorize the Mayor
and the City Clerk to execute the agreement.
2. Authorize a budget amendment transferring $52,259 from the unappropriated
Wastewater Fund Balance to Account No. 7532- C5600100.
PROJECT DESCRIPTION:
The Buck Gully Wastewater Pump Station is located near Little Corona Beach off
Ocean Boulevard in Corona del Mar. See attached Exhibit "A" for the location of all of
the City's pump stations. This pump station was constructed in the 1940's when the
community was less developed and its sewer load was considerably less than today's.
The 50 -year old station has operated beyond its design life. The pumps are worn and
obsolete. Many of the components of the station need to be upgraded to meet current
State mandated codes and standards.
The Regional Water Quality Control Board has become more stringent in requiring
agencies to maintain a "spill free" wastewater system. The Buck Gully Pump Station is
directly adjacent to the Buck Gully and right above the Little Corona swimming beach.
If the station fails, Staff has approximately one hour to respond and hook up a bypass
pumping unit. Replacement of the Buck Gully pumps will also include the purchase of a
quieter backup generator.
A design consultant, Metropointe Engineers, was retained to prepare a preliminary
study of various refurbishment or replacement options for the pump station. The study
was completed in December and is available for review in the Public Works
Department. The report identified a cost - effective solution for utilizing the existing
structure and replacing the pumps and electrical controls.
SUBJECT: BUCK GULLY WASTEWATER PUMP STATION REHABILITATION - APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT WITH THE KEITH COMPANIES, CONTRACT NO. 3368
May 8, 2001
Page 2
THE SELECTION PROCESS:
Three firms submitted a written proposal for design services for the project:
Metropointe Engineers
The Keith Companies
PBS &J
The Utilities Manager, the Utilities Engineer, and the Wastewater Superintendent
reviewed the proposals to evaluate each firm's qualifications, past experience on similar
projects, and availability before ranking The Keith Companies (TKC) the highest. TKC
has extensive experience in designing pump stations and has successfully completed
several related projects for the City. A fee of $86,065 was negotiated with TKC to
complete the design.
SCOPE OF SERVICES:
TKC will prepare the project plans and specifications for the refurbishment of the
existing Buck Gully Wastewater Pump Station. Project design will include construction
drawings detailing all mechanical, pipeline appurtenances and electrical controls as well
as the preparation of detailed written special provisions, bid documents, quantity
estimates. and an overall cost estimate.
Funds are available for this design contract in the Wastewater Enterprise Fund in the
following accounts:
Description
Sewer Pump Station Improvements
Wastewater Fund Balance
Account Number Amount
7532- C5600100 $33,806
$52,259
Total $86,065
Staff recommends approval of the professional services agreement with TKC to
prepare the plans and specifications for the project and the approval of a budget
amendment to appropriate $52,259 from the Wastewater Fund Balance.
Respectful ubmitt %ed�,
A /
PUBLIC WORKS DEPARTMENT
Don Webb, Director
Xy
By:
Michael J. ori, P.E.
Utilities Engineer
Attachments: City Pump Station Location Map
Professional Services Agreement with The Keith Companies
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PROFESSIONAL SERVICES AGREEMENT
WITH THE KEITH COMPANIES FOR DESIGN OF
BUCK GULLY WASTEWATER PUMP STATION REHABILITATION
THIS AGREEMENT, entered into this 8th day of May, 2001, by and between the City
of Newport Beach, a Municipal Corporation (hereinafter referred to as "City), and The
Keith Companies whose address is 2955 Red Hill Avenue, Costa Mesa, California, 92626,
(hereinafter referred to as "Consultant'), is made with reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to cant' on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to refurbish the Buck Gully Pump Station ('Project').
C. City desires to engage Consultant to prepare plans and specifications for the
Project, upon the terms and conditions contained in this Agreement.
D. The principal members of Consultant are for purpose of Project are
Robert Reid, Vice President and Bob Seeman, Project Manager.
E. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
contract with Consultant under the terms and conditions provided in this
Agreement.
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NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the 8th day of May, 2001, and shall
terminate on the 31st day of June 2002, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
eighty -six thousand, sixty -five and 00/100 Dollars ($86.065.00).
3.1 Consultant shall maintain accounting records of its billings which includes the
name of the employee, type of work performed, times and dates of all work which is billed on
an hourly basis and all approved incidental expenses including reproductions, computer
printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
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3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance with
the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which have
been specifically approved in this Agreement, or specifically approved in advance by City.
Such cost shall be limited and shall include nothing more than the following costs incurred
by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the terms
and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement, beginning
on the effective date of this Agreement, City may withhold payment of ten percent (10 %) of
each approved payment as approved retention until all services under this Agreement have
been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
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personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional standards.
All services shall be performed by qualified and experienced personnel who are not
employed by City nor have any contractual relationship with City. Consultant represents and
warrants to City that it has or shall obtain all licenses, permits, qualifications and approvals
required of its profession. Consultant further represents and warrants that it shall keep in
effect all such licenses, permits and other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control or
without Consultant's fault.
4.3 The term Construction Management or Construction Manager does not imply
that Consultant is engaged in any aspect of the physical work of construction contracting.
Consultant shall not have control over or charge of, and shall not be responsible for Project's
design, Project's contractor (hereinafter referred to as "Contractor"), construction means,
methods, techniques, sequences or procedures, or for any health or safety precautions and
programs in connection the work. These duties are and shall remain the sole responsibility
of the Contractor. Consultant shall not be responsible for the Contractor's schedules or
failure to carry out the work in accordance with the contract documents. Consultant shall not
have control over or charge of acts or omissions of City, Design Engineer, Contractor,
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Subcontractors, or their Agents or employees, or of any other persons performing portions of
the work.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not an
employee of City. The manner and means of conducting the work are under the control of
Consultant, except to the extent they are limited by statute, rule or regulation and the
expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details in
means of performing the work provided that Consultant is in compliance with the terms of
this Agreement. Anything in this Agreement which may appear to give City the right to direct
Consultant as to the details of the performance of the services or to exercise a measure of
control over Consultant shall mean that Consultant shall follow the desires of City only in the
results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with Citys designated Project
Administrator, and any other agencies which may have jurisdiction or interest in the work to
be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all phases
of Project. This Project Manager shall be available to City at all reasonable times during
term of Project. Consultant has designated Bob Seeman to be its Project Manager.
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Consultant shall not bill any personnel to Project other than those personnel identified in
Exhibit "B ", whether or not considered to be key personnel, without City's prior written
approval by name and specific hourly billing rate. Consultant shall not remove or reassign
any personnel designated in this Section or assign any new or replacement person to
Project without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City. Consultant
warrants it will continuously furnish the necessary personnel to complete Project on a timely
basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement and
the services shall be performed by Consultant in accordance with the attached Exhibit "C ".
The failure by Consultant to strictly adhere to the schedule may result in termination of this
Agreement by City . Notwithstanding the foregoing, Consultant shall not be responsible for
delays which are due to causes beyond Consultant's reasonable control. However, in the
case of any such delay in the services to be provided for Project, each party hereby agrees
to provide notice to the other party so that all delays can be addressed.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project direction
with the Project Administrator in advance of all critical decision points in order to ensure that
Project proceeds in a manner consistent with City goals and policies.
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10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or are
desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or omissions
of Consultant, its employees, agents or subcontractors in the performance of services or
work conducted or performed pursuant to this Agreement, excepting only the active
negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or
to enforce the terms of this Agreement.
13. INSURANCE
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Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the term of
this Agreement policy or policies of liability insurance of the type and amounts described
below and satisfactory to City. Certification of all required policies shall be signed by a
person authorized by that insurer to bind coverage on its behalf and must be filed with City
prior to exercising any right or performing any work pursuant to this Agreement. Except
workers compensation and errors and omissions, all insurance policies shall add City, its
elected officials, officers, agents, representatives and employees as additional insured for all
liability arising from Consultant's services as described herein.
Insurance policies with original endorsements indemnifying Project for the following
coverages shall be issued by companies admitted to do business in the State of California
and assigned Best's A- VII or better rating:
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other form
with a general aggregate is used, either the general aggregate shall apply
separately to this Project, or the general aggregate limit shall be twice the
occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
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rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to be
performed in connection with this Agreement in the minimum amount of one
million Dollars ($1,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be canceled
by either party, except after thirty (30) days' prior notice has been given in writing to City.
Consultant shall give City prompt and timely notice of claim made or suit instituted arising
out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that Consultant
shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of
any insurer providing comprehensive general and automotive liability insurance to either
Consultant or City with respect to the services of Consultant herein, a waiver of any right of
subrogation which any such insurer of said Consultant may acquire against City by virtue of
the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any
of the services to be performed under this Agreement, directly or indirectly, by operation of
law or otherwise without prior written consent of City. Any attempt to do so without consent
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of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture or
syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be
construed as an assignment of this Agreement. Control means fifty percent (50 %) or more
of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation,
partnership or joint-venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection
with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant pursuant
to this Agreement are not intended or represented to be suitable for reuse by City or others
on any other project. Any use of completed documents for other projects and any use of
incomplete documents without specific written authorization from Consultant will be at City's
sole risk and without liability to Consultant. Further, any and all liability arising out of
changes made to Consultant's deliverables under this Agreement by City or persons other
than Consultant is waived as against Consultant and City assumes full responsibility for such
changes unless City has given Consultant prior notice and has received from Consultant
written consent for such changes. .
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Consultant shall, at such time and in such forms as City may require, furnish reports
concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one copy
of all existing record information on file at City. Consultant shall be entitled to
rely upon the accuracy of data information provided by City or others without
independent review or evaluation. City will provide all such materials in a
timely manner so as not to cause delays in Consultant's work schedule.
B. Provide blueprinting, CADD plotting, copying and other services through Citys
reproduction company for each of the required submittals. Consultant will be
required to coordinate the required submittals with City's reproduction
company. All other reproduction will be the responsibility of Consultant and as
defined above.
C. City staff will provide usable life of facilities criteria and provide information with
regards to deficient facilities.
D. City will prepare and provide to Consultant street base digital file in AutoCAD
(DWG) compatible format.
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18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Michael J.
Sinacori, P.E. shall be considered the Project Administrator and shall have the authority to
act for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate records
with respect to the costs incurred under this Agreement. All such records shall be clearly
identifiable. Consultant shall allow a representative of City during normal business hours to
examine, audit and make transcripts or copies of such records. Consultant shall allow
inspection of all work, data, documents, proceedings and activities related to the Agreement
for a period of three (3) years from the date of final payment under this Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute with
respect to such payment. Such withholding shall not be deemed to constitute a failure to
pay according to the terms of this Agreement. Consultant shall not discontinue work for a
period of thirty (30) days from the date of withholding as a result of such withholding.
Consultant shall have an immediate right to appeal to the City Manager or his designee with
respect to such disputed sums. Consultant shall be entitled to receive interest on any
withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of
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any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have resulted
if there were not errors or omissions in the work accomplished by Consultant, the additional
design, construction and /or a restoration expense shall be borne by Consultant. Nothing in
this paragraph is intended to limit City's rights under any other sections of this Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the California
Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose financial interest that may foreseeably be materially affected by the
work performed under this Agreement, and (2) prohibits such persons from
making, or participating in making, decisions that will foreseeably financially
affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination of
this Agreement by City. Consultant shall indemnify and hold harmless City for any
and all claims for damages resulting from Consultant's violation of this Section.
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24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in this
Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement shall
be given in writing and conclusively shall be deemed served when delivered personally or on
the third business day after the deposit thereof in the United States mail, postage prepaid,
first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach, Attention Michael J. Sinacori, P.E.
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Robert S. Reid, P.E.
The Keith Companies, Inc.
2955 Red Hill Avenue
Costa Mesa, CA 92626
(714) 540 -0800
Fax (714) 668 -7071
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions hereof
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at the time and in the manner required hereunder, that party shall be deemed in default in
the performance of this Agreement. If such default is not cured within a period of two (2)
days, or if more than two (2) days are reasonably required to cure the default and the
defaulting party fails to give adequate assurance of due performance within two (2) days
after receipt by defaulting party from the other party of written notice of default, specifying
the nature of such default and the steps necessary to cure such default, the nondefaulting
party may terminate the Agreement forthwith by giving to the defaulting party written notice
thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant or condition contained herein whether of the same or a different
character.
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29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding or
market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer or
architect in responsible charge of the work. City agrees that Consultant shall not be liable
for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse
by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or
readability of CADD data due to inappropriate storage conditions or duration; or (c) any use
by City, or anyone authorized by City, of CADD data for additions to this Project, for the
completion of this Project by others, or for any other project, excepting only such use as is
authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of such CADD
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data.
All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file
format. All written documents shall be transmitted to the City in Microsoft Word 97 and
Microsoft Excel 97 and be consistent with Microsoft Office 97.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and employees
against liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in Consultant's drawings
and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
By:
Robin Clauson
Assistant City Attorney
ATTEST:
By:
LaVonne Harkless
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Mayor
City of Newport Beach
CONSULTANT
By:
Robert S. Reid, P.E., Vice President
The Keith Companies, Inc.
F: \Users %PBW\SharedlAgreements %Fy 00- 01 %TKC - Buck Gully Pump Station Rehab.doc
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EXHIBIT "A"
PROPOSED SCOPE OF WORK
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The Keith Companies (TKC) has developed a scope of services that is based upon the
City of Newport Beach's description of the engineering design services that are required
to complete the Buck Gully Wastewater Pump Station Rehabilitation and the Cameo
Shores Pump Station engineering study. TKC will work as a unified, well- coordinated,
and highly motivated project unit with strong technical leadership provided by Mr. Bob
Seeman.
TKC proposes to complete design services and construction engineering assistance
relative to the Buck Gully Wastewater Pump Station Rehabilitation project. For the City
proposed consultant task presented below, the expanded services to be provided by
TKC are shown.
BUCK GULLY WASTEWATER PUMP STATION REHABILITATION
I. ANALYSIS AND REVIEW
A. Meet with City staff to discuss improvements and gain an understanding of
the City's philosophy regarding the operation of the proposed project.
■ TKC will meet with the City's operational and utilities staff to
discuss the design of the improvements to be implemented at the
modified Buck Gully station. The outcome of this meeting will be
design criteria under which the final design will be performed.
B. Prepare a project design memorandum outlining the major design issues
pertinent to the rehabilitation of BGWPS as agreed upon by consultant
and the City staff.
■ TKC will prepare a brief project design memorandum (maximum of
three pages) outlining the design issues and criteria formalized during
the initial City/TKC project meeting.
■ Design issues to be discussed will include removal of the existing top
wet well slab, demolition of the mechanical and electrical equipment,
bypassing of the wet well during construction, and placement of lining
in the wet well.
II. RESEARCH AND DATA COLLECTION
A. Consultant shall gather and review all available information and materials
pertaining to the proposed pump station, including but not limited to:
• Geotechnical investigation reports
• As -built construction plans
BUCK GULLY WASTEWATER 1 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626
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PROPOSED SCOPE OF WORK
• The recently completed feasibility design report ITWC
• Other pertinent information that will expedite the completion of this
project
■ TKC has already received and reviewed several of the available
information and materials for the project. TKC will coordinate with
the City staff to determine what additional information and
materials are available and assist the City in researching its
library to obtain this information. Any additional materials will be
reviewed by the TKC project team.
B. The City will provide topography and survey control points for the
proposed BGWPS site. Consultant shall perform any additional survey
work necessary for the completion of the project.
■ TKC's surveyors will perform the additional survey work necessary
to complete the project. This will include locations of the building
corners, corners of the top slab, the toe /top of the slopes, the
corners of the valve vault, the location of the existing electrical
conduit, surface piping, the fence corners, etc.
III. MEETINGS AND COORDINATION
Meet periodically with City staff during the design process to review and
discuss progress and coordinate courses of action. TKC will make
recommendations on site layouts, piping configurations, pump types and
sizes, valves, electrical, and mechanical equipment, etc. It is anticipated
that a maximum of five (5) design meetings will be required. This does not
include the initial project meeting, project submittal review meetings, the
pre -bid meeting, or the preconstruction meeting.
■ To allow for thorough communication, TKC has budgeted for the
recommended five (5) design meetings during the progress of
the project.
■ In addition to the initial project meeting, TKC plans to attend and
conduct project submittal review meetings after each of the three
(3) project submittals. Also, TKC will attend the pre -bid and the
pre - construction meetings.
IV. CONSTRUCTION DOCUMENTS
A. Prepare complete detailed construction plans, specifications, details,
sections, and cost estimates for the rehabilitation of the BGWPS. Plans
shall include the building demolition, piping, pumps, site work, and all work
BUCK GULLY WASTEWATER 2 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626
PROPOSED SCOPE OF WORK
necessary for installation. All plans and details will be drawn an
appropriate scale to produce clear, accurate, easy to read drawings.
Construction plans will be complete and fully detailed as required by City
staff and field personnel. All specifications and construction plans will be
subject to final review and acceptance by the City's Utilities Manager and
Public Work's Director.
B. The consultant shall prepare the construction plans in AutoCAD Release
14 or newer, and shall plot them on City standard mylar sheets. Once
completed, the original mylars of all approved drawings will be submitted
to the City together with all other bid documents. Project technical
specification, special provisions, and control bid documents will be
prepared in accordance with the requirements of the City's design criteria.
The consultant shall provide a copy, in Microsoft Word compatible format,
of the special provisions and contract bid documents.
■ The TKC project team will perform any required structural,
civil, mechanical and electrical designs and will prepare the
necessary construction drawings and technical specifications
required for the construction of the Buck Gully Wastewater Lift
Station. TKC currently has the capability of preparing the
construction plans in either AutoCAD Release 14 or AutoCAD
2000. The construction plans for the Buck Gully project will be
prepared in AutoCAD Release 14 to match previously submitted
drawings. The proposed construction plans will contain the
following sheets:
Title Sheet
Index Map, Location Map, Abbreviations, Notes
Site Plan
Demolition Plan for existing pump station (1 sheet)
Mechanical Plans & Details (3 sheets)
Structural Plans for retaining wall, roof slab (5 sheets)
Electrical and Controls (5 sheets)
• Plan and details sheets will be prepared at a scale appropriate with
the sheet being prepared. Typically, plans sheets will be
prepared at a scale of V = 10'.
• Technical specifications will be prepared for the various disciplines
covered by the engineering designs.
BUCK GULLY WASTEWATER 3 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Mesa, CA 92626 OA-
Costa q-
PROPOSED SCOPE OF WORK
ITKC
V. CONSTRUCTION PLANS AND SPECIFICATIONS REVIEW
A. The City will require a number of submittals prior to approval and
signature of the plans and specifications. Consultant's proposal fee shall
include all meetings and submittals necessary for review and coordination
of the project. The following list identifies key submittals and required
design information for each:
1. 50 percent Design Review: Consultant shall — as a minimum
- submit preliminary title sheet, second sheet (including
vicinity map, location map, general notes and construction
notes), preliminary civil, structural, mechanical, electrical,
piping & instrumentation diagrams (P & ID's) and detail
sheets as well as a preliminary cost estimate for the
BGWPS.
2. 80 percent Design Review: Consultant shall submit complete
plans, a refined cost estimate, and preliminary special
provisions, as well as addressing the 50 percent design
review comments.
3. 95 percent Design Review: Consultant shall — as a minimum
- submit the final plans reflecting 80 percent design review
corrections; a complete and detailed cost estimate on the
contractors bid proposal form (with cost estimate backup
detail); complete (and bound) special provisions, contract
documents, and any appendices necessary for final
approval.
4. Final Approval Review: Consultant shall submit final plans
reflecting 95 percent design review corrections; complete
(and bound) special provisions, contract documents, and any
appendices for final approval and plan signature by the
Utilities Manager and Public Works Director. Consultant
shall submit mylar originals with consultant stamp and
signature with original specifications.
■ The Keith Companies will prepare a number of submittals prior to
approval and signature of the plans and specifications. Our proposal
fee includes all meetings and submittals necessary for review and
coordination of the project. The above list identifies the key submittals
and the design information that will be submitted and included for each
review:
■ TKC will address all plan comments furnished by the City at each of
the formal submittals and information coordination throughout the plan
BUCK GULLY WASTEWATER 4 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626
a��
PROPOSED SCOPE OF WORK
TKC
preparation process. TKC anticipates that the City will require a leriod
of two (2) weeks of plan review for each submittal. A review meeting
will be held after each City review period is completed.
VI. CONSTRUCTION SERVICES
A. Consultant shall attend pre -bid and preconstruction meetings and shall be
available during the bid process to respond to questions and resolve any
discrepancies.
• The BGWPS rehabilitation project will be publicly bid by the City. To
achieve fair and accurate bids, it is important that all contractors
receive their information from the same source. The City's Project
Manager will be the primary contractor contact. When requested by
the City, TKC will respond to bidder's questions during the bid
advertisement periods and provide information and clarification of bid
documents to prospective bidders, including the preparation of
complete addenda documentation as required for City issuance and
distribution. Our project manager will also attend the pre -bid meeting.
B. Consultant shall provide not -to- exceed fee based on time and material to
review shop drawings submittals related to the design of this project.
• Our senior engineers will review the drawings and the other submittals
prepared by the Contractor. All correspondence will be through the
City.
C. Consultant shall prepare final construction drawings, including revision of
the plans and project specifications, and any bid addendum.
• TKC will update the construction plans and technical specifications to incorporate
any revisions and /or modifications generated during the bidding process or through
addendums. Revised construction plans and specifications will be furnished to the
City.
D. Consultant shall provide guidance and recommendations to the City with
respect to the Contractor's general conformance to the plans and
specifications. This does not mean Consultant will be responsible for
project construction inspection, but will instead be expected to provide
some monitoring — and where appropriate — make field recommendations.
• TKC will attend a limited number of field meetings with City staff
and /or the contractor to clarify design - related items. TKC will provide
clarification of "Requests for Information" (RFI's) from either the
Project Manager or the contractor, including any new detailed
drawings. TKC will make field recommendations where appropriate.
BUCK GULLY WASTEWATER 5 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626 26
PROPOSED SCOPE OF WORK
ITKC
E. Consultant shall include in his proposal a fee to prepare record drawings
once project construction has been completed, based on Contractor
furnished "Redline" construction plans.
• Upon completion of construction, The Keith Companies will prepare
record drawings. Since the City will carry out the inspection of the
project, modifications to the original drawings will be based upon
information supplied by the City and its contractor. The record
drawings will incorporate any changes between the engineering
design and the actual construction.
CAMEO SHORES PUMP STATION AND FORCE MAIN
TKC proposes to complete design services relative to the Cameo Shores Pump Station
and Force Main project.
I. ANALYSIS AND REVIEW
A. TKC will meet with the City's operational and utilities staff to discuss the
evaluation study of the operational problems occurring at the Cameo
Shores Pump Station and in the Cameo Shores Force Main. The
outcome of this meeting will be criteria under which the evaluation study
and force main design will be performed.
B. Prepare a project design memorandum outlining the major design issues
pertinent to the evaluation study and analysis of the Cameo Shores Pump
Station.
• TKC will prepare a brief project design memorandum outlining the
evaluation study issues, criteria formalized during the initial City/TKC
project meeting, findings, and recommendations generated by the
evaluation study.
• Issues to be evaluated and analyzed will include operating criteria of
the existing pumps, causes for the current cavitation problems,
replacement pumps, hydraulics of the existing force main, and
condition of the existing discharge manhole.
II. DATA COLLECTION /UTILITY RESEARCH
A thorough and complete utility search is an important element of a successful
pipeline design project. Including accurate utility data on the construction plans
BUCK GULLY WASTEWATER 6 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626
PROPOSED SCOPE OF WORK
TKC
will reduce the likelihood of encountering unanticipated conditions during
construction. Locations of the existing utilities will have a significant bearing on
the proposed force main alignment.
TKC will review reports, record drawings, and other information affecting the
project. The first source will be the as- builts for the recently installed force main.
Other sources will include the City's record drawings, street improvement plans,
water improvement plans, any available City construction plans and /or
specifications, utility information, legal descriptions, or other pertinent information
prepared by the City, or others which are related to the project.
TKC will research and obtain record data from the utility companies, and any
other agencies having existing or proposed facilities or jurisdiction in the project
area. Besides the City's facilities, additional utilities that we will contact include,
but are not limited to, natural gas, petroleum, storm drains, telephone, electrical,
traffic control facilities, cable television companies, manholes and other
structures. TKC will coordinate with these agencies to obtain facility information
and to verify the horizontal and vertical locations of the existing and any
proposed facilities that will parallel or intersect the project area. We will
accurately indicate on the construction plans, the locations and elevations of all
existing and proposed utilities, improvements, and related facilities. Information
pertaining to utilities such as material, size, depth, and horizontal location will
also be identified on the construction drawings.
III. FIELD SURVEY
The Keith Companies will be responsible for all field surveying required to
properly design the project. Cross sections will be taken at 50 -foot intervals.
The design survey will include all items within the street right -of -way including
curbs, gutters, driveways, and edges of sidewalk. The survey control shall be
established .using the County's GPS coordinate system. The survey control will
conform to N.A.D. 83 California Coordinate System values horizontally and or 88
vertical datum.
The basis of bearing and benchmark will be indicated on the construction plans.
Lastly, our surveyors will gather information on topographic features and culture
features such as manhole covers, water valve caps, electrical pull boxes, and
curbs. We will obtain the rim and invert elevations of sewer and storm drain
manholes that are along the alignment.
BUCK GULLY WASTEWATER 7 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626
PROPOSED SCOPE OF WORK
IV.
V.
MEETINGS AND COORDINATION
ITKC
The Keith Companies Project Manger will meet and coordinate work with the
City. The Project Manager will also be responsible for coordinating all design
efforts and staffing to ensure a successfully completed project on time and on
budget. The Project Manager will meet with the City once a month to complete
the work within the schedule limits. For budgeting purposes, we are assuming
attendance at three meeting during the design phase of the project. This does
not include the initial project meeting, project submittal review meetings, the pre -
bid meeting, or the preconstruction meeting.
In addition to the initial project meeting, TKC plans to attend and conduct project
submittal review meetings after each of the three (3) project submittals. Also,
TKC will attend the pre -bid and the pre - construction meetings.
Construction Documents
A. All drawings and design specifications shall be prepared in accordance
with requirements of the City of Newport Beach Design Criteria, Special
Provisions and Standard Drawings for Public Works Construction" 1994
edition, which incorporates the "green book" specifications entitled,
"Standards Specifications for Public Works Construction," latest edition.
All specifications and drawings will be subject to final review an
acceptance by the City of Newport Beach, Public Works Department.
The Keith Companies will use AutoCAD Release 14 to prepare the
construction plans. The construction drawings will be plotted at 1" = 40'
horizontal scale for the plan and 1" = 4' vertical scale for the profile. All
plans will be drawn on 24" x 36" size sheets and will include the City of
Newport Beach's standard title block format. For maximum time and labor
efficiencies, and to ensure that the City's input is incorporated into the final
design, TKC will submit plans and specifications to the District for review
at the fifty percent (50 %), one hundred percent (100 %), and final design
milestones.
The title sheet of the contract drawings will contain the project title, space
for approval signatures, and the date. The index sheet will contain the
vicinity map, location map, utility and agency index, list of standard
symbols, list of abbreviations, general notes, sheet index, benchmark and
basis of bearings.
• The Final Approval Review package will include final plans
reflecting 100% design review corrections, complete (and bound)
special provisions, contract documents and any appendices, for
final approval and plan signature by the Public Works
BUCK GULLY WASTEWATER 8 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue
Costa Mesa, CA 92626 1�/
p
PROPOSED SCOPE OF WORK M/
Department. In addition, final drawings in digital format in
AutoCAD Version 14 and one (1) set of original drawings inked
on Mylar measuring 24 -inch by 36 -inch will also be provided for
the final submittal. The proposed construction plans will contain
the following sheets:
Title Sheet
Index Map, Location Map, Abbreviations, Notes
40 Scale Plan and Profile Sheets (2 sheets)
Details (1 sheet)
B. TKC will prepare contract documents for bidding and construction
purposes including bid proposals, specifications, special provisions, and
construction plans. Items such as the bid proposals, specifications, and
special provisions will be prepared in most current version of Microsoft
Word.
The special provisions will carefully describe the contractor's sequence of
work for the parallel force main. The contractor will be instructed of
specific requirements and procedures to connect to the existing force main
and manhole, and requirements for demolishing and abandoning portions
of the existing force main, if necessary.
C. TKC will prepare an engineer's estimate of probable construction cost for
the project, including all other associated appurtenant construction costs.
Senior design staff with considerable office design and construction
experience will prepare the engineer's estimate. Our experience has
shown that these professionals have a better understanding of the
construction efforts required. Therefore, the accuracy of the construction
cost estimate will be increased. An electronic copy of the construction
cost estimate will be submitted to the City in a Microsoft Excel '97 format.
VI. CONSTRUCTION PLANS AND SPECIFICATIONS REVIEW
The City will require a number of submittals prior to approval and signature of the
plans and specifications. Consultant's proposal fee shall include all meetings
and submittals necessary for review and coordination of the project. The
following list identifies key submittals and required design information for each:
1. 50 percent Design Review: Consultant shall — as a minimum - submit
preliminary title sheet, second sheet (including vicinity map, location map,
general notes and construction notes), and preliminary plan and profile
sheets as well as a preliminary cost estimate for the Cameo Shores Force
Main. A preliminary cost estimate will be prepared. Eight (8) copies of the
work in progress will be furnished for the submittal reviews.
BUCK GULLY WASTEWATER 9 The Keith Companies ��11
PUMP STATION REHABILITATION 2955 Red Hill Avenue hT
Costa Mesa, CA 92626 JV
PROPOSED SCOPE OF WORK
VII.
2. 100 percent Design Review: Consultant shall — as a minimum - submit the
final plans reflecting 50 percent design review corrections; a complete and
detailed cost estimate on the contractor's bid proposal form (with cost
estimate backup detail); complete (and bound) special provisions, contract
documents, and any appendices necessary for final approval. Eight (8)
copies of the work in progress will be furnished for the submittal reviews.
3. Final Approval Review: Consultant shall submit final plans reflecting 100
percent design review corrections; complete (and bound) special provisions,
contract documents, and any appendices for final approval and plan signature
by the Utilities Manager and Public Works Director. Consultant shall submit
mylar originals with consultant stamp and signature with original
specifications.
TKC will address all plan comments furnished by the City at each of the
formal submittals and information coordination throughout the plan
preparation process. TKC anticipates that the City will require a period of
two (2) weeks of plan review for each submittal. A review meeting will be
held after each City review period is completed.
CONSTRUCTION SERVICES
A. TKC will attend pre -bid and preconstruction meetings and shall be
available during the bid process to respond to questions and resolve any
discrepancies.
To achieve fair and accurate bids, it is important that all contractors
receive their information from the same source. The City's Project
Manager will be the primary contractor contact. When requested by the
City, TKC will respond to bidder's questions during the bid advertisement
periods and provide information and clarification of bid documents to
prospective bidders, including the preparation of complete addenda
documentation as required for City issuance and distribution. Our project
manager will also attend the pre -bid meeting.
B. TKC will review shop drawings submittals related to the design of this
project. Our senior engineers will review the drawings and the other
submittals prepared by the Contractor. All correspondence will be through
the City.
C. TKC will prepare final construction drawings, including revision of the
plans and project specifications, and any bid addendum. TKC will update
the construction plans and technical specifications to incorporate any
revisions and /or modifications generated during the bidding process or
through addendums. Revised construction plans and specifications will be
furnished to the City.
BUCK GULLY WASTEWATER 10 The Keith Companies '
PUMP STATION REHABILITATION 2955 Red Hill Avenue 2
(meta Moca (.G Q9R99
PROPOSED SCOPE OF WORK ITKC
D. TKC will provide guidance and recommendations to the City with respect
to the Contractor's general conformance to the plans and specifications.
TKC will not be responsible for project construction inspection, but will
instead be expected to provide some monitoring — and where appropriate
— make field recommendations.
TKC will attend a limited number of field meetings with City staff and /or the
contractor to clarify design - related items. TKC will provide clarification of
"Requests for Information" (RFI's) from either the Project Manager or the
contractor, including any new detailed drawings. TKC will make field
recommendations where appropriate.
E. TKC will prepare record drawings once project construction has been
completed, based on Contractor furnished "Redline" construction plans.
Since the City will carry out the inspection of the project, modifications to
the original drawings will be based upon information supplied by the City
and its contractor. The record drawings will incorporate any changes
between the engineering design and the actual construction.
BUCK GULLY WASTEWATER 11 The Keith Companies
PUMP STATION REHABILITATION 2955 Red Hill Avenue 2
Costa Mesa, CA 92626 2�
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EXHIBIT "B"
THE KEITH COMPANIES, INC.
FEE SCHEDULE - CITY OF NEWPORT BEACH
111KC
Compensation of The Keith Companies for work performed on time and materials basis will be computed
as follows:
FieldSupervisor .....................................................................
............................... .........................125.00
Hourly Rate
CIVIL ENGINEERING SERVICES, WATER RESOURCES and MAPPING
ThreePerson Crew ................................................................
President, Vice President ...................................................... ............................... ........................$145.00
TwoPerson Crew ..................................................................
Director.................................................................................. ............................... .........................140.00
OnePerson Crew ..................................................................
Sr. Project Manager ............................................................... ............................... .........................130.00
ProjectManager ..................................................................... ............................... .........................125.00
Sr. Project Engineer, Sr. Project Surveyor, Sr. Project Designer ......................... .........................115.00
Project Engineer, Project Surveyor, Project Designer . .......... ............................... .........................110.00
Sr. Design Engineer, Sr. Designer, Sr. Survey Analyst ......... ............................... .........................100.00
Design Engineer, Designer, Survey Analyst ........................... ............................... ..........................90.00
Design Technician, Research Coordinator ............................. ............................... ..........................90.00
Sr. CADD Technician .............................................................. ............................... ..........................85.00
SurveyTechnician ................................................................... ............................... ..........................80.00
CADDTechnician, Jr. Engineer .............................................. ............................... ..........................75.00
Jr. CADD Technician, Jr. Survey Analyst ................................ ............................... ..........................70.00
OfficeWork, Engineering Aide ................................................ ............................... ..........................48.00
FIELD SURVEY
Directorof Survey .........................................................................................
............................... $130.00
FieldSupervisor .....................................................................
............................... .........................125.00
FieldCoordinator ....................................................................
............................... .........................105.00
ThreePerson Crew ................................................................
............................... .........................205.00
TwoPerson Crew ..................................................................
............................... .........................170.00
OnePerson Crew ..................................................................
............................... .........................140.00
MISCELLANEOUS FEES
The following services are billed at our cost plus 10 %:
Subcontracted services.
Fees advanced by us.
Commercial delivery services, including Federal Express, Express Mail, and Messenger Services.
Blueprint services and printing.
\ \KEITH0l01 \p \p7121001\doc \1688 fee.da
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City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
fJ from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 046
AMOUNT: Ssz,zss.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations in the Wastewater Fund for the rehabilitation of the Buck Gully Pump Station.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
530 3605
REVENUE ESTIMA TES (360 1)
Fund /Division Account
EXPEND/ TURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Signed:
Description
Fund Balance
Description
Description
Number 7532 Sewer Pump Station Improvements
Number C5600100 Sewer Pump Station Master Plan Improvements
Number
Number
Number
Number
Number
Number
Amount
Debit Credit
$52,259.00 .
$52,259.00
Pinion ial p val: Administrative rvices Director ate
� D
Administrative Approval: City Manager Vate
City Council Approval: City Clerk Date
7�
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