HomeMy WebLinkAbout09 - C-3345 & BA-049 - West Newport Sound Wall ReplacementMay 22, 2001
CITY COUNCIL AGENDA
ITEM NO. 9
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: WEST NEWPORT SOUND WALL REPLACEMENT, CONTRACT NO
3345 — ACCEPTANCE AND COMPLETION
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Authorize a budget amendment transferring $1,690 from unappropriated Gas Tax
Fund balance to Account No. 7181- C5100563.
DISCUSSION:
On November 14, 2000, the City Council authorized the award of the West Newport
Sound Wall Transparent Panel Replacement to A &M Construction of Garden Grove,
California. The contract provided for the installation of 12,928 square feet of new
sunlight resistant acrylic panels to replace the old polycarbonate panels in the West
Newport sound wall. The contract has now been completed to the satisfaction of the
Public Works Department. A summary of the contract costs are as follows:
Original bid amount: $186,058.67
Actual amount of bid items constructed: 186,058.67
Total amount of change orders: 10,431.25
Final contract cost: $196,489.92
The contractor's original bid was for $126,768.00 to replace 8500 square feet of panels.
However, when the Council met on November 14, 2000, they authorized an increase in
the contract amount to cover the cost of replacing all 12,928 square feet of panels. The
contract amount was revised to $186,058.67. The final overall construction cost
including change orders was 5.56 percent over the revised bid amount.
SUBJECT: West Newport Soundwall Replacement, Contract No. 3358 - Completion And Acceptance
May 22, 2001
Page 2
Two change orders totaling $10,431.25 were issued during the project. They were as
follows.
1. The first change order was for $6,000.00 and provided for the drilling of holes in the
top corners of each panel and for the installation of steel pins through the holes to
secure the new panels to the existing frames.
2. The second change order in the amount of $4,431.25 was for additional work
related to the adjustment and securing of the panels in place and for the installation
of 85 new post caps on the existing frames.
Funds for the project were budgeted in the following accounts:
Description Account No. Amount
W. Coast Hghwy Sound Wall Replacement 7181- C5100563 $156,689.42
W. Coast Hghwy Sound Wall Replacement 7023- C5100563 39,800.50
Total $196,489.92
All work was completed on April 19, 2001, prior to the scheduled completion date of
May 23, 2001.
BLIC WORKS DEPARTMENT
n Webb, Director
By: �-
R. Gunther, P.E.
Construction Engineer
City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Pq Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA. 049
AMOUNT: $x,890.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations for the West Newport Sound Wall Replacement Project
from unaoorooriated Gax Tax funds.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
180 3605
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Signed:
Signed:
Signed:
Administrative
Description
Fund Balance
Description
Description
7181 Gax Tax
C5100563 West Coast Highway Sound Wall Replacement
Amount
Debit Credit
$1,690.00
$1,690.00
al: Administrativ rvices Director Date
pro
pro I: City Manager Date
City Council Approval: City Clerk
Date