HomeMy WebLinkAboutSS2 - FY 2001-2002 Budget UpdateCOUNCIL AGENDA
No. -S. s?>'A- �a-
CITY OF NEWPORT BEACH lo- \")--C)
ADMINISTRATIVE SERVICES DEPARTMENT
Resource Management Division
June 8, 2001
TO: HOMER 1. BLUDAU, CITY MANAGER
FROM: Dennis Danner, Administrative Services Director 40.4
SUBJECT: 2001 -02 FISCAL YEAR BUDGET UPDATE
DISCUSSION:
In preparation for Tuesday's Study Session Budget Review and the Council's Budget
Hearing for the City's Proposed Budget for the 2001 -02 Fiscal Year I am providing you
with the following information regarding the Budget Checklist.
Please find attached the Budget Checklist as it currently exists. This list includes all new
appropriation items the City Council has requested be added to the proposed budget for
consideration at their meeting of June 26'. At this time the Checklist does not include any
capital project carryover items. The Public Works Department is preparing this list and it
will be available prior to the Study Session, however it will not involve any new
appropriations - only the re- budget of existing capital projects that couldn't be completed
into the new fiscal year.
Please let me know if you require any further information prior to Tuesday's Study
Session or Council Meeting.
CITY OF NEWPORT BEACH
Budget Checklist Items
Fiscal Year 2001 -02
Department/Account Number /Description
> >° �:SUPPLEMENTALBUE7aTEMS::' • ,: ±' ::;
City Council
010 - 0110 -8250 (Spec. Dept. Expense - ENC) $
010 - 0110 -8250 (Spec. Dept. Expense - Film Festival) $
010 - 0110 -8250 (Spec. Dept. Expense - Balboa Island FS Purchase) $
010 - 0110 -8250 (Michael's Media) $
Amount
33,000.00
75, 000.00
350,000.00
9,100.00
City Manager
230 - 7231- C5100282 (Tidelands Beach Replenishment Program) $ 57,000.00
Fire Department
010- 7014- CXXXXXXX (Land Purchase and Design Fire Station #7) $ 1,700,000.00
Planning Department
010 - 2710 -8250 (Balboa Peninsula Sign Amortization) $ 50,000.00
General Services
010 - 3130 -8080 (Field Maintenance - Beach Clean Up /Contract Labor)
$
21,751.00 '
010 -3130 8080 (Clay Street Tree Maintenance)
$
30,000.00
Public Works
010- 7013- C5100XXX (Median Landscaping)
$
5,000.00
010 - 7015- C4120XXX (Newport Village Conceptual Plan)
$
35,000.00
430 - 7432- C5100XXX Bonita Creek Park Landscaping)
$
50,000.00
Community Services
010 -4001 -8030 (Maintenance 8 Repair Equip - Copier Lease)
$
(4,000.00)
TOTAL SUPPLEMENTAL BUDGET ITEMS $ 2,411,851.00
REVENUE OFFSET $ 21,751.00
NET SUPPLEMENTAL BUDGET ITEMS $ 2,390,100.00
Approvedl
Disapproved
A
COMMUNITY SERVICES DEPARTMENT I lah — SSA a
ARTS - LIBRARY - RECREATION - SENIORS
Date: June 12, 2001
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Budgetary Issues relating to the City Aquatics Program
BACKGROUND
The City of Newport Beach has two Joint Powers Agreements (JPA) with the Newport -Mesa
Unified School District for the use of District pools:
(1) A general JPA for use of all District facilities which includes the Harbor High pool;
and
(2) The Marian Bergeson Aquatic Center (MBAC).
Harbor High School Pool — The City has historically used this pool 10 weeks each
summer, 5 days each week, 8 hours per day. Programs included youth teaching
programs and recreational swim. The City has undertaken only minimal expenses at this
pool in recent years, purchase of diving board and other minor equipment.
Marian Bergeson Aquatic Center (MBAC) — At the MBAC, the City conducts the City
sponsored Newport Beach Aquatics Club, junior water polo and adult lap swim on a year
round basis. In the summer, eight -week lessons and recreation swim programs are
added. There are also rentals throughout the year during City- allotted hours.
The JPA for the MBAC was signed 1989, with a 25 -yea( term, and an optional 25 -year
extension. It resulted from the joint City- District project to build the pool. The City
contributed $625,000. Conditions in the JPA include:
•Specific times for City use
— Annually: 6pm - 9pm
— Vacation Periods i* Saturday: 6pm - 9am Joint use by District with City having priority
9am -9pm city only r
— Sunday: 6am - 9pm Joint use
• District has full responsibility of maintenance of the pool
• Pool closings to be made with mutual agreement
• Operation costs for pool the responsibility of the District.
• City is to assess a reasonable utilities surcharge on City programs and transmit
these funds to District.
The City has undertaken some maintenance of this facility, remodeling the pool office,
pool lights, lane lines, etc.
The City's normal use of the MBAC is as follows:
City Sponsored
Newport Beach Aquatic Club 8:
Swim Lessons
Recreation Swim
Jr Water Polo
Lap Swim
Rentals
10am- 5:30pm
2 -4pm
3:30 -6pm
5:30 -8pm
During City Time
(M - F)
(M -F)
(M-F)
(M -F)
8 weeks of the
8 weeks of the
All year w /breaks in summer
8am -Noon
summer
summer
and winter
i5 Et Su)
Budgetary Issues relating to the City Aquatics Program
Page 2
' ENERGY RELATED EVENTS
In March of this year, the Recreation staff heard indirectly that the School District was
planning on closing both pools this summer.
Senior Department staff had numerous discussions by phone with the District senior finance
official. Finally, in early April a joint meeting was held at City Hall with the City Manager.
It was agreed at that time that there would be a resolution by May 1.
The brochure advertising the City aquatics program was already at press, listing swim
programs at both pools with notice that an energy surcharge might be added.
There was no resolution when registration for the City's summer recreation programs began
May 1. So the City was not able to accept any registrations for the aquatics program. The
City's aquatics program is extensive as evidenced by the five pages of classes listed in the
Newport Navigator.
Finally at the end of May, the District responded. The City accepted payment of the costs
to heat the Harbor High pool. All classes were rescheduled for 8 -weeks at the Harbor High
pool only. Registration began June 4. A surcharge of $10 per student was added to swim
lessons; $15 per student in the City Newport Beach Aquatics Club and Junior Water Polo
programs.
Normally the City provides swimming options for one thousand Newport Beach youth each
summer. Registrations to date:
Swim Class I it 486
Harbor High Aquatics Club 90
Junior Water Polo 90
The City will be paying the District $16,880 for heating the Harbor High pool for 8- weeks,
less proportionate costs paid by the City of Costa Mesa, which is also using the pool. The
two school water polo teams, from Harbor High and Corona del Mar, are also using the
Harbor High pool daily from 6:30- 9:30am, and 8 -10pm, respectively.
There has been little negative response or drop out to date from the swimming
registration. Staff have received two calls from concerned parents of the Corona del Mar
High School Water Polo Team members, who are now being required to practice each
evening from 8 -10pm at the Harbor High pool.
ALTERNATIVES
Should the District decide now to heat the MBAC pool, the City would not be able to shift
the swim lessons back to that pool, but could relocate the Newport Aquatics Club, the
Junior Water Polo team, and the Lap Swim program back to MBAC.
RECOMMENDATION
Staff concurs with the recommendation from Senator Bergeson that a City -wide Task Force
look at other options for heating the pools and the broader issue of insuring that there are
public swimming pools in the City in which the youth of this beach community will have
teaching programs available.
Attachment
BECBEflilUli�fBYIC
Summer SW o-i
The City of Newport Beach Community Services Department
offers a variety of swim lessons using Red Cross techniques
and certifications. Learning to swim is vital in a beach - ariented
community and is a great form of exercise and stress reliever.
Swimming and diving classes offer exciting challenges to the
youth/adult swimmer and will provide activities to stimulate
interest and mativate students to advance to the next level of
instruction. Classes are held at Newport Harbor High School and
Marian Bergeson Aquatic Center /Corona del Mar High School.
Parent & Tot
Infants through preschoolers will gain confidence in the water and
have a one- on -ane water experience with parental assistance.
Learn water adjustment, blowing bubbles, putting face in water,
front /back floats and safety topics. Infants must wear plastic
pants with snug elastic around the leg.
Instructor: Cammunity Services WSI's 2 weeks Min S /Max 10
Class A Dates Day rime Age Fee lac
3301.301 6/25 -1/6'
3301.302 1/9 -1/20
3301.303 1/234/3
3301.304 8/6 -8/11
3302.301 6/2S -1/6•
3302.302 1/9 -1/20
3302.303 1/234/3
3302.304 8/64/11
3303.301 6/25 -1/6'
3303.302 1/9 -1/20
3303.303 1/23 -8/3
3303.304 8/6 -8/11
3304.301 6/25 -1/6'
3304.302 1/9 -1/20
3304.303 1/234/3
3304.304 8/6-8/11
330S.301 6/2S -1/6'
330S.302 1/9 -1/20
330S.303 1/23 -8/3
330S.304 8/6 -8/11
3306.301 6/25 -1/6'
3306.302 1/9 -1/20
3306.303 1/23-8/3
3306.304 8/6 -8/11
3301.301 6/25 -1/6'
3301.302 1/9 -1/20
3301.303 1/234/3
3301.304 8/6 -8/11
'No class 1/4
M -F
M -F
M -F
M -F
M-F
M -F
M -F
M -F
M -F
M -F
M-F
M-F
M -F
M-F
M -F
M -F
M -F
M -F
M-F
M-F
M-F
M-F
M-F
M-F
M-F
M -F
M -F
M -F
10:00- 10:30am 6ma -3yr S34 MBA(
10:00- 10:30am 6mr3yr S38 MBA(
10:00- 10:30am 6ma -3yr S38 MBA(
10:00- 10:30am 6mr3yr S38 MBA(
10:30- I1:00am 6ma -3yr S34 NNNS
10:30- 11:00am 6mr3yr S38 NNNS
10:30- TI:00�a� 6mo -3yr S38 NNNS
11j:30- 11:006m 6mr3yr S38 NNNS
IIA0- 11:40am 6ma -3yr S34 MBA(
11 :10- 11:40am 6mr3yr S38 MBA(
II; 10- 11:40am 6mr3yr S38 MBA(
11:10- 11:40am 6mr3yr S38 MBA(
II:40am- 12:10pm 6mo -3yr S34 NNNS
11:40am- 12:IOpm 6mr3yr S38 NNNS
11:4Oam- 12:10pm 6mr3yr S38 NNNS
11:40am- 12:IOpm 6mr3yr S38 NNNS
2:20- 2:SOpm 6ma -3yr S34 MIA(
2:20- 2:SOpm 6ma -3yr S38 MBA(
2:20- 2:SOpm 6ma -3yr S38 MIA(
2:20- 2:SOpm 6mr3yr S38 MBA(
3:30- 4:00pm 6mr3yr S34 NNHS
3:30- 4:00pm 6mr3yr S38 NNNS
3:30- 4:00pm 6mr3yr S38 NNNS
3:304:00pm 6mr3yr S38 NNNS
4:40- S:IOpm 6mr3yr S34 NNNS
4:40- S:IOpm 6mr3yr S38 NNNS
4:40- S:IOpm 6ma -3yr S38 NNNS
4:40- S:IOpm 6ma -3yr S38 NNNS
All Fees are Subject to an "Energy Surcharge" due to utility rate increases.
Level j -Nater Exploration
Skills taught include: water adjustment, face submerging, supported
(rant /back float, supported kicking an leant /back, blowing bubbles,
pushing off wall, introduction to crawl stroke and safety topics.
Instructor: Cammunity Services WSI's 2 weeks Min 3 /Max 6
Class M Dates Day rime Age Fee lac
3310.301 6/2S -1/6' M -F 10:00- 10:30am 3 -Syrs S34 MBA(
3310.302 6/2S -1/6' M -F 10:00- 10:30am 3 -Syrs S34 MBA(
3310.303 1/9 -1/20 M -F 10:00- 10:30am 3 -Syrs S38 MBA(
3310.304 1/9 -1/20 M -F 10:00- 10:30am 3 -Syrs S38 MBA(
3310.30S 1/234/3 M -F 10:00- 10:30am 3 -Syrs S38 MBA(
3310.306 1/23 -8/3 M -F 10:00- 10:30am 3 -Syrs S38 MBA(
3310.301 8/64/11 M -F 10:00- 10:30am 3 -Syrs S38 MBA(
3310.308 8/64/11 M -F 10:00- 10:30am 3 -Syrs S38 MBA(
3311.301 6/2S -1/6' M -F 10:30- 11:00am 3 -Syrs S34 NNNS
3311.302 6/25 -1/6' M -F 10:30- I1:00am 3 -Syrs S34 NNNS
3311.303 1/9 -1/20 M -F 10:30- 11:00am 3 -Syrs S33 NNNS
3311.304 1/9 -1/20 M -F 10:30- 11:00am 3 -Syrs S38 NNNS
3311.30S 1/23 -8/3 M -F 10:30- 11:00am 3 -Syrs S38 NNNS
3311.306 1/23 -9/3 M-F 10:30- 11:00am 3 -Syrs S38 NNNS
3311.301 8/6-8/11 M -F 10:30- 11:00am 3 -Syrs S38 NNNS
3311.308 8/6 -8/11 M -F 10:30 -MOOam 3 -Syrs S38 NNNS
3312.301 6/2S -1/6' M -F 11:10- 11:40am 3 -Syrs S34 MBA(
3312.302 1/9 -1/20 M -F 11:10- 11:40am 3 -Syrs S38 MBA(
3312.303 1/23 -8/3 M -F 11:10- 11:40am 3 -Syrs S38 MBA(
3312.304 8/6 -8/11 M -F 11:10- 11:40am 3 -Syrs S38 MBA(
3313.301 6/2S -1/6' M -F 11:40am- 12:IOpm 3 -Syrs S34 NNNS
3313.302 1/9 -1/20 M-F 11:40am- 12:10pm 3 -Syrs S38 NNNS
3313.303 1/23 -8/3 M-F 11:40am- 12:10pm 3 -Syrs S38 NNNS
3313.304 8/64/11 M -F 11:40am- 12:IOpm 3 -Syrs S38 NNNS
3314.301 6/2S -1/6' M-F 1:10- 1:40pm 3 -Syrs S34 MBA(
3314.302 6/2S -1/6' M-F 1:10- 1:40pm 3 -Syrs S34 MBA(
3314.303 1/9 -1/20 M -F 1:10- 1:40pm 3 -Syrs S38 MBA(
3314.304 1/9 -1/20 M -F 1:10- 1:40pm 3 -Syrs S38 MBA(
3314.30S 1/234/3 M -F 1:10- 1:40pm 3 -Syrs S38 MBA(
3314.306 1/23 -8/3 M -F 1:10- 1:40pm 3 -Syrs S38 MIA(
3314.301 8/6 -8/11 M -F 1:10- 1:40pm 3 -Syrs S38 MBA(
3314.308 8/64/11 M -F 1:10- 1:40pm 3 -Syrs S38 MIA(
331S.301 6/25 -1/6' M-F 2:20- 2:SOpm 3 -Syrs S34 MBA(
331S.302 1/9 -1/20 M -F 2:20- 2:SOpm 3 -Syrs S38 MIA(
331S.303 1/23 -8/3 M-F 2:20- 250pm 3 -Syrs S38 MBA(
331S.304 8/6 -8/11 M -F 2:20- 2:SOpm 3 -Syrs rS38r MBA(
3316.301 6/2S -1/6' M -F 3:30- 4:00pm 3 -Syrs S34 MBA(
3316.302 1/9 -1/20 M -F 3:304:00pm 3 -Syrs S38 MBA(
3316.303 1/23 -8/3 M-F 3:30-4:00pm 3 -Syrs S38 MIA(
3316,304 8/64/11 M-F 3:304:00pm 3 -Syrs S38 MBA(
3311.301 6/2S -1/6' M-F 3:30- 4:00pm 3 -Syrs S34 NNNS
3311.302 6/2S -1/6' M -F 3:304:00pm 3 -Syrs S34 NNNS
3311.303 1/9 -1/20 M -F 3:30- 4:00pm 3 -Syrs S38 NNNS
3311.304 1/9 -1/20 M-F 3:30- 4:00pm 3 -Syrs S38 NNNS
3311.30S 1/23 -8/3 M-F 3:304:00pm 3 -Syrs S38 NNNS
3311.306 1/23 -8/3 M -F 3:30-4:00pm 3 -Syrs S38 NNNS
3311.301 8/64/11 M -F 3:30-4:00pm 3 -Syrs S38 NNNS
3311.308 8/6 -8/11 M-F 3:30-4:00pm 3 -Syrs S38 NNNS
3318.301 6/2S -1/6' M -F 4:40 -SA Opm 3 -Syrs S34 NNNS
3318.302 1/9 -1/20 M -F 4:40- S:IOpm 3 -Syrs S38 NNNS
3318.303 1/234/3 M -F 4:40 -SA Opm 3 -Syrs S38 NNNS
3318.304 8/6 -8/11 M -F 4:40-SA Opm 3 -Syrs S38 NNNS
'No class 1/4
32 Newport Beach Community Services Summer 7001
Community Services Department
FY 2001/02
Community Services Department
FY 2001/02
$7,089,514
Administration (4001)
Community Services Director/
City Librarian Board of Library Trustees
LaDonna Nenlfz
3.7 FTE City Arts Commission
(2FT) Parks, Beaches &
$384,221 Recreation Commission
Arts & Cultural
Recreational Senior Services Library Services
Services (4002)
Services (4003) (4004) (4009)
Arts Coordinator
Sr. Recreational Sr. Services Mgr. Asst. City
Vacant
Mgr. Celeste Jardine- Librarian
1FT
Andrea McGuire Haug Darlene Gaetano
$127,698
22.17 FTE 5.48 FTE 58.61 FTE
(11 FT) (5FT) (36 FT)
$1,981,184 $490,359 $4,106,052
Community Services Department
FY 2001/02
Total Staff Complement
90.96 Full Time Equivalent
Full Time
55 Employees
Part Time
134 Employees
Total
189 Employees
% Full Time
29%
Total Volunteers
485 Persons (27.35 FTE)
Community Services Department
FY 2001/02
Division
Budget
Revenue/Grant
Funds
(within Budget)
Grants / Gifts
To be Added
During Year
Administration
$384,221
Arts BCultural
$127,698
$3.000
To be determined
Recreation
$1,981,184
$1,494,330
$5,000
Seniors
$490,359
$105,000
$220,000
Library
$4,106,052
$693,000
$525,000
Total
$7,089,514
$2,295,330
$750,000
600.000
Community Services Department
FY 2001/02
Recreation
Number of Cusbmers participating in City Recreation Progrerns 1996 -2001
600.000
575,372
120.009
400.000
m,zcs
10000D
300.000
BO.on
zs.000
200.000
40,04
zo,on
1oo.00o
6,m
x.000
0
1990'1991 19MIM 19M995 19961199/ 19981999 200 2M
0
Mmc.e:raF9 d0AGS-200%Incnrn
� MembersbiplP6F ,p®gQPo��,SI§,y,y.MG6R�
Total number of participants in OASIS programs - 53% increase
1990997
1997/1996 199811999 19982000 20002001
Participation — 36% Increase
Community Services Department
FY 2001/02
Seniors
120.009
11 ;W
10000D
BO.on
zs.000
e0,oro
40,04
zo,on
6,m
x.000
0
1990'1991 19MIM 19M995 19961199/ 19981999 200 2M
Mmc.e:raF9 d0AGS-200%Incnrn
� MembersbiplP6F ,p®gQPo��,SI§,y,y.MG6R�
Total number of participants in OASIS programs - 53% increase
Community Services Department
FY 2001/02
Community Services Department
FY 2001/02
Administration (4001) — $384,221
Support for Service Divisions
4 Service Divisions
3 Boards and Commissions
Major Accounts
Costs for Newport Navigator.
8050 — $29,000 — Postage
8250 — $48,000 — Printing
Budget Increase
8250 — $7,000 for printing brochure, the Newport Navigator
8030 — $4,000 for copier (to be deleted)
Change in
Personnel
Full Time
FY 2001/02
Staffing From
Previous Year
Administration
02
03.70 FTE
No Charge
Arts & Cultural
01
01.00 FTE
No Chago
Recreation
11
2217 FTE
Add 2 FT
Positions
Seniors
OS
05.46 FTE
Add 1 Part
Time Position
Library
36
58.61 FTE
Delete 2 Part
Time Positions
Total
55 Full Time
90.96 FTE
Community Services Department
FY 2001/02
Administration (4001) — $384,221
Support for Service Divisions
4 Service Divisions
3 Boards and Commissions
Major Accounts
Costs for Newport Navigator.
8050 — $29,000 — Postage
8250 — $48,000 — Printing
Budget Increase
8250 — $7,000 for printing brochure, the Newport Navigator
8030 — $4,000 for copier (to be deleted)
Community Services Department
FY 2001/02
Cultural Arts (4002) — $127,698
Services
Encourage and provide cultural arts activities in the City
Support for City Arts Commission
Support for the Sister City Association
Major Accounts
8015 — $40,000 — Cultural Arts Grants
8250 — $3,000 — Sister City Association
Budget Increase
8200 — $12,000 — Funding for series of Concerts in the City Parks
Community Services Department
FY 2001/02
Recreation (4003) — $1,981,184
Services
Youth Programs
Adult Sports
Aquatic Programs
Recreation Classes
Special Event Permits
Park and Playground Development
Support for
Parks, Beaches and Recreation Commission
City Youth Council
Youth Sports Commission
Community Services Department
FY 2001/02
Recreation (continued)
Recreation Utilizes
55 Part-time Employees
Contracts With:
55 Sports Officials
75 Contractors/ Instructors
Recreation budget subdivided into 7 units
Community Services Department
FY 2001/02
Recreation (continued)
Budqet Changes
Increased Funds for Energy
1 Senior Recreation Coordinator: $17,500
Replaces part-time position
1 Senior Recreation Leader: $13,517
Replaces part-time position
Increase in Proiected Revenue — $138,000
Community Services Department
FY 2001 /02
Recreation (continued)
Use of Account 8080
Maintenance
Sports Officials
Contract Classes
Rose Parade Costs
Payment to Corona del Mar Chamber for 5K Race
Mandated Expenses
City Fireworks: $7,500
Lawn Bowling Association: $9,000
Rental, Lincoln Athletic Center: $18,000
Fees to School District: $6,000
Community Services Department
FY 2001/02
Seniors (4004) — $490,359
Services
Recreation /Education Classes
Meal Programs
Transportation
Human Services
Support for
Friends of OASIS
OASIS Garden Club
Parks, Beaches and Recreation Commission
Community Services Department
FY 2001/02
Seniors (continued)
Budget Increase
Part-time Coordinator — $19,370
To Respond to — Demand for Increased Services
200% increase in membership of Friends
53% increase in participants
Use of 8080 Account
Contractors / Instructors
Maintenance / Equipment
Community Services Department
FY 2001/02
Library (4009) — $4,106,052
Administered by Board of Library Trustees
Guided by long -term plan — Commitment to Excellence: 2001 -2005
Services
Library & Information Services
Youth Services
Youth & Adult Programming
4 City libraries
Community Services Department
FY 2001/02
Library (continued)
Budget Chanqes
Increased funding for energy
Loss of 2 part-time positions
Addition — at request of Board of Library Trustees
$72,000 — Library Materials
$25,000 — Equipment Replacement
Community Services Department
FY 2001/02
Library (continued)
Major Accou nts
8030 Automation Hardware /Software
Maintenance of equipment
8080 Contract Services
Cataloging
Maintenance / Equipment
8260 Library Materials
Community Services Department
FY 2001/02
Community Services Department
Leverages appropriated funds with:
The use of Volunteers — 27.35 FTE
In -kind Services
Grants & Donated Funds — $750,000 to be added in FY
2001102
Community Services Department
FY 2001/02
Library (continued)
Budget— Subdivided in 7 units
4010
System -Wide Support Services
4020
to
Site- Specific Branch Costs
4040
4050
Central Library Costs
4060
Literacy (includes only $12,136 City funds)
4070
DSLS (no City funds)
Community Services Department
FY 2001/02
Community Services Department
Leverages appropriated funds with:
The use of Volunteers — 27.35 FTE
In -kind Services
Grants & Donated Funds — $750,000 to be added in FY
2001102
bSWF R.
°4 I T°�1 GENERAL SERVICES DEPARTMENT
\ Budget Proposal
FY2001 -02
FY 01.02 Budget Proposal Brief
I. Budqet Status
Current Year
Proposed
a. General Fund $113M
$13.4M
b. CIP $1.07M
$1.31M
C. ISF 4.4M
4.2M
$18.8M
$18.9M
1
FY 09.02 Budget Proposal Brief
II. Highlights of Proposed Budget
a. Personnel Changes
1) Proposed Reorganization
2) 3 Additional Positions
b. Breakdown of Largest Accounts - Overtime, Contractor Services, Refuse
c. Utilities (Water & Electricity) - Conservation Efforts
1) Redistribution of water fees to materials purchase
d. Proposed Supplemental Budget Items
1) State Grant - $21,750
2) Clay Street Tree Maintenance ($30,000)
e. Upgrading City Fleet - $2.1M expenditure / 42 items
f. Clean Air Mandates - EV leasing and Diesel equipment purchases
g. Recycling Requirements - (AB939) - No budget adjustments
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FY 01 -02 Budget Proposal
Account 8080 Detail
Division 3110 /Administration
Budget Amount ...................
Miscellaneous Studies
Alarm System
Nextel Radio/Telephone
. ............................... $2,500
$1,400
$800
$300
Division 3120 /Facilities Maintenance
BudgetAmount ............................. ...............................
Contracted Custodial Services
Miscellaneous Services (Locksmith, Carpet, Roof Repairs)
Maintenance of HVAC Systems, Duct Cleaning
Plumbing Services
City Hall Refuse Removal
Nextel /Paging
FY 01 -02 Budget Proposal
Account 8080 Detail
Division 3130 /Field Maintenance
Budget Amount ................ ...............................
Day Labor
Miscellaneous Work (Fencing, Contracted Sandbagging)
Washington Street Bin Refuse Removal
Underground Storage Tanks (Permits/Testing /Repair)
Nextel /Paging
Division 314010peration Support Division
Budget Amount ...... ...............................
Graffiti Removal
Extra Work (Temporary Labor)
NextelJPaging
.......$165,300
$132,000
$10,000
$10,000
$10,000
$2,000
$1,300
..................... $74,000
$37,000
$10,000
$14,000
$10,000
$3,000
.$36,000
$31,000
$4,100
$900
0
FY 01.02 Budget Proposal
Account 8080 Detail
Division 3150/Refuse
Budget Amount ................... ............................... ........................$35,000
$498,300
Temporary Help for Holidays and Summer
$25,400
Transfer Station Inspections (State)
$9,000
Nextel /Paging
$600
Division 3770 /Parks Division
Budget Amount .................. ............................... .......................$764,778
$498,300
Contract Services (Medians, Bob Henry Park, Mowing, New Parks)
$663,000
Extra Work - Replanting, repairs, etc.
$99,500
Nextel /Paging
$2,278
FY 01 -02 Budget Proposal
Account 8080 Detail
Division 3180/Trees Division
Budget Amount ......................................... ...............................
$498,300
Grid Trimming (8,600 Trees)
$335,400
Annual Trimming (3,200 Trees)
$124,800
Emergency Work
$20,000
Special Work (Removals, Root Pruning)
$18,100
Division 61 f 0/Eciuloment Maintenance
Budget Amount ................... ............................... ........................$30,000
Temporary Labor (Mechanic)
$28,200
Copier Lease
$900
Nextel /Paging
$900
Total $1,605,878
5
FY 01.02 Budget Proposal
Overtime Detail
Division 3110 /Administration
Budget Amount ...................
Clerical Overtime
Division 3120 /Facilities Maintenance
Budget Amount . ...............................
Holiday Restroom Cleaning
Incremental Overtime for special projects
Division 3130 /Field Maintenance
Budget Amount .......... ...............................
Summer Weekend Sweeping, Refuse Collection
Storm Response
Regular Tide Valve Duty
4th of July Barricades Setup
Saturday Work for Special Projects
.................. $100
.......$23,000
$18,000
$5,000
.... .......................$130,000
$80,000
$10,000
$25,000
$5,000
$10,000
FY 01.02 Budget Proposal
Overtime Detail
Division 3140 /Operation Support Division
BudgetAmount ...................... ............................... ...........................$600
Call back, special projects
Division 3150 /Refuse
Budget Amount ..................... ............................... .......................$128,000
Coverage for 11 City Holidays
Summer Saturday Collection for West Newport
Normal Overtime to finish daily collection
0
FY 01 -02 Budget Proposal
Overtime Detail
Division 3770 /Parks Division
BudgetAmount ............................. ...............................
Weekend Special Events (27 per year)
Weekend Summer Park Cleanup
Division 3180/Tree Maintenance
BudgetAmount ............................. ...............................
Storm Response
Division 6770/Ecluipment Maintenance
BudgetAmount ............................. ...............................
Holiday Coverage for Refuse Collection Fleet
Extra Friday Work Shifts to Assist with Backlog
............... $30,000
....................$200
.................. $7,500
Total $319,000
FY 01.02 Budget Proposal
Major Expenditure Account Detail (Continued)
Special Department Expense (8250) — (Solid Waste Disposal)
Field Maintenance ( 3130) ... ............................... .......................$190,000
Dump Fees (County /CRT /Ewles)
Refuse ( 3150) ....................................... ..............................* $1,580,000
40,575 tons @ $38.94 /ton
Parks(3170) ....................... ............................... .........................$8,000
Total $1,778.000
' Includes $7791K for recycling costs that is recovered by Recycling Service Fee
7
FY 01 -02 Budget Proposal
Major Expenditure Account Detail (Continued)
Utilities
Water Expense (8118)
Facilities Maintenance ( 3120 ) ............................. ........................$10,000
Beach restroom water costs
Parks ( 3170) ......................................... ............................... $487,500
City Water ($430,000 /year)
IRWD Water ($57,500 /year)
Total $497,500
Electricity Expense
All Divisions ............................................. ............................... 117,000
FY 01 -02 Budget Proposal
Major Expenditure Account Detail (Continued)
Other Major Expenditures
Equipment Maintenance (6110)
Auto Parts Expense ( 8145) ....................... ............................... $220,000
Equipment Replacement (6120)
Debt Service (9904) 13 Vehicles .........................
.......................$522,324
Pak -Mor Front Loaders (5)
$147,941
Valor Truck (Utilities)
$52,004
Pak -Mor Front Loader
$29,168
Street Sweeper
$27,586
Amrep Front Loader
$45,718
Patch Truck
$43,357
Valor Truck (GS)
$82,703
Street Sweeper
$45,964
Amrep Front Loader
$47,844
3
FY 01.02 Budget Proposal
Revenue and Grants
Revenue
Recycling Service Fee $779,814
Solid Waste Franchise Fee (Private Solid Waste Haulers) $525,000
Total $1,304,814
Grants
California Division of Recycling
(Summer Litter Abatement Project) $21,000
Equipment Maintenance and Replacement Fund
Proposed khxIule of Rolling EquVn"Repkwn" (FY 01 -02)
PUBLIC SAFETY DEPARTMENTS
Police Department
Patrol/Traffic Sedans (8)
Van
Trucks, 1/4 ton Ext. Cab (3)
Detective Sedan
Motorcycle (6)
Court Van
Radar Trailer
Motorcycle Trailer
Sub Total
FirelMarine Department
1 Rescue Boat ('funded by oil spill funding)
PUBLIC SAFETY TOTAL
$240,000
$26,000
$57,000
$26,000
$114,000
$32,000
$10,000
$3,500
$508,500
'$180,000
$688,500
9
Equipment Maintenance and Replacement Fund
Pizposed Sdx" ofRoffR EquVn"Rep&=z6V (FY 01 -02)
Community Services Department
10 Passenger Van
$50,000
General Services Department
Street Sweepers (3)
$412,000
Beach Sweeper /Scrubber
$42,000
Beach Tractor
$60,000
Beach Cleaner
$54,000
Transfer Tractor
$90,000
Refuse Truck, Front Loading
$140,000
Refuse Trucks (2), Rear Loading
$180,000
Transfer Trailer
$55,000
Backhoe
$155,700
Sub Total $1,188,700
Equipment Maintenance and Replacement Fund
Pmpos> rl Sclide of Rolling EquipvnentReplacanott (FY 01-02)
OTHER DEPARTMENTS (CONTINUED)
Public Works Department
Truck, 1 ton Utility Body, with Crane
Equipment Trailers (2)
Dump Truck
Truck, 112 ton with liftgate
Vador Truck
OTHER DEPARTMENT TOTAL
$35,000
$20,000
$80,000
$22,000
$250,000
Sub Total $407,000
$1,645,700
x[17
Equipment Maintenance and Replacement Fund
Proposa i kbffb le ofRo&M Equpz" Repbcar (FY 01 -02)
GRAND TOTAL
ALL DEPARTMENTS
$2,334,200 .................... 42 Items of Rolling Stock
($180,000) ..................... Rescue Boat/ Oil Spill Fund
$2,154,200 ..................... General Fund Obligation
�tt°�tigT
(� GENERAL SERVICES DEPARTMENT
Budget Proposal
FY 2001 -02
11
FY 01 -02 Budget Proposal Brief
III. Questions /Follow up
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CALIFORNIA COAST REALTY
To: Councilwoman Norma Glover, 450 Santa Ana Ave., C�2hU
We, the undersigned business professionals, respec1tfd�y � i F 1 '� �
petition the city to resurface the alley which parallel,& 9a � PIE r,;rY cLERr,
Highway and runs behind our place of employment from Tugtinrn r W E xii
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond.
; \ ir-'�' (16� t'.�
Signs
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VICKI W DONALD
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RADIO SHACK
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
Msible how the city will respond.
dW
J R fA Es �-
Print
�t�J IFS
PENGUIN PFORMALWERR
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond.
Sign
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Print
J
KYA SA in �' Oy-en c )
PETER GLENN SKI & SPORTS
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond.
Sign
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N2FORm ATHLETICS
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible ow the city will respond.
bCn.��P.u.. Flc.po� ti
Sign Print
JA-Cow ►POSE t,)c-1f-/+-Js
SEVEN SEAS TRAVEL
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
- ZA"-
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;spond.
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STRRBUCKS
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond. f
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Sign I Print
N "411-�
T 41 Stu p/ r. J
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NEWPORT SPINE & SPORT
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To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond.
Sign
TV— i kM W'T5rowv\
Print
STr--ve'kl h?-t &-P-.
/1!! i
ACCURATE PERSONNEL
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the ity will respond.
��- VICKI C. DRUCKER
Sign Print
L�x
LUCAS JENG
EDWARD F. COCCO
ROSE BUZOFF
JUSTIN DAMPF
ALLEGRA JAROS
FRANK VELASQUEZ
SHARON SPANN
STATE FARM INSURANCE
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond.
Sign
Print
� L
BURR BEAUTY SALON
To: Councilwoman Norma Glover, 450 Santa Ana Ave., NB 92663
We, the undersigned business professionals, respectfully
petition the city to resurface the alley which parallels Coast
Highway and runs behind our place of employment from Tustin
Ave. to Riverside Ave. It is deeply cracked, rutted and
deteriorated. It is not properly joined to the concrete drain line
running down its center. It is a hazard to anyone walking across it,
especially children and women in narrow heels. We appreciate
your interest in this matter, and would like to know as soon as
possible how the city will respond.
Sign
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