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Home My WebLink About34 - FY2001-2002 Budget AdoptionCITY COUNCIL AGENDA ITEM 34 CITY OF NEWPORT BEACH June 26, 2001 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Homer L. Bludau, City Manager RE: 2001 -02 BUDGET ADOPTION RECOMMENDED ACTION: It is recommended that the City Council (1) straw vote the items included on the Budget Checklist and determine by individual vote if the Checklist items should be included in the 2001 -02 Budget, and (2) approve the Resolution adopting the City's 2001 -02 Budget, as amended by any approved Budget Checklist items. DISCUSSION: As provided in City Council Policy F -3 titled Budget Adoption and Administration, the City Council reviews the new fiscal year's proposed City Budget through study sessions and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in the City Manager's proposed budget shall be added to a budget checklist. Subsequent to Council review and prior to its final adoption, the City Manager shall provide each Council Member with an itemized list of all proposed changes to permit a roll call vote by the City Council on each item during the budget hearing at the regular Council meeting." Please find attached a summary sheet of the proposed Budget Checklist items. This year, Budget Checklist items total $6,471,380 broken down as follows: Supplemental Requests $1,995,357 Capital Improvement Program Re- budget 4,476,023 Total Budget Checklist items $6,471,380 It is currently estimated that there is sufficient unappropriated reserves to cover these items. Upon completion of the Budget Checklist review and roll call votes on each item, a Resolution must be adopted by the City Council adopting the 2001 -02 Budget as amended through the Budget Checklist actions. RESOLUTION NO. 2001 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2001- 02 FISCAL YEAR. WHEREAS, the City Manager of the City of Newport Beach has prepared and submitted to the City Council a preliminary annual budget for the 2001 -02 fiscal Year; WHEREAS, the City Council has reviewed said preliminary budget, determined the time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed budget were made available for inspection by the public in the Office of the City Clerk and the Administrative Services Department at least ten (10) days prior to said hearing; and WHEREAS, the City Council has held a public hearing on said preliminary budget on June 12, 2001, and has made such revisions in the preliminary budget as it deemed advisable; and WHEREAS, the City Manager has the authority to approve budget increases not to exceed $2,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3 (Budget Adoption and Administration), and WHEREAS, The City Manager may accept donations or grants of up to $5,000 on behalf of the City and appropriate the funds for the purpose intended, in accordance with Council Policy F -3 (Budget Adoption and Administration), and WHEREAS, all requirements of the City Charter relating to the preparation and consideration of the annual budget have been complied with. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the budget of the City of Newport Beach for the 2001 -02 Fiscal Year as revised by the City Council is hereby adopted. The total approved appropriation of $145,039,857.00, as amended by approved Budget Checklist items attached, has been allocated to the following funds in the amounts hereinafter shown: Fund Operating Capital Net Total Budget Budget Budget Transfers General Fund $83,869,417 $8,724,622 $3,750,643 $88,843,396 Ackerman Fund 185,000 0 0 185,000 CDBG Fund 0 427,700 - 100,000 527,700 AQMD Fund 49,000 0 - 45,000 94,000 NAF Fund 248,022 0 0 248,022 SLESF - Cops Fund 165,000 0 0 165,000 Misc. Grants Fund 53,599 0 0 53,599 State Gas Tax Fund 0 4,372,968 - 160,000 4,532,968 Traffic Cong. Relief Fd. 0 539,054 0 539,054 OC Comb. Trans. Fd. 0 2,963,567 0 2,963,567 AHRP Fund 0 638,066 0 638,066 Tidelands Fund 1,530,720 1,398,000 - 3,320,643 6,249,363 Contribution Fund 0 1,295,099 0 1,295,099 Circulation Fund 0 2,128,501 0 2,128,501 Building Excise Tax Fd. 0 520,000 0 520,000 Environmental Liab. Fd. 41,667 0 0 41,667 Misc. Restricted Rev. Fd. 0 4,742,487 0 4,742,487 CIOSA Fund 0 243,000 0 243,000 Bonita Canyon Dev. Fd. 0 0 0 0 Insurance Reserve Fund 3,462,810 0 0 3,462,810 Retiree Medical Fund 867,000 0 0 867,000 Comp. Absence Fund 1,000,000 0 0 1,000,000 Equipment Fund 4,172,497 0 - 125,000 4,297,497 Water Fund 12,904,729 5,263,000 0 18,167,729 Wastewater Fund 1,614,332 1,620,000 0 3,234,332 Cannery Village Fund 0 0 0 0 Total Appropriations $110,163,793 $34,876,064 $0 $145,039,857 BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it shall be available for public inspection. BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and copies made available for the use of the public and of departments, offices and agencies of the City. ADOPTED the 26" day of June, 200 1. MAYOR ATTEST: CITY CLERK 0611910103:14 PNI BUDRESO.DOC CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2001 -02 Department/Account Number /Description Balboa Peninsula Sign Amortization Amount 50,000 160 - 7161- C2700572 Balboa Peninsula Sign Amortization $ (50,000) 160 - 7161- C2700XXX CDBG Administration $ SUPPLEMENTAL BUDGET ITEMS 160 - 7161- C2700518 CDBG Balboa Peninsula Revitalization City Council 50,000 General Services 010 - 0110 -8250 Spec. Dept. Expense - ENC $ 33,000 010 - 0110 -8250 Spec. Dept. Expense - Film Festival $ 75,000 010 - 0110 -8250 Spec. Dept. Expense - Balboa Island FS Purchase $ 350,000 010 - 0110 -8250 Michael's Media $ 9,100 City Manager 125,000 010 - 7013- C5100XXX Median Landscaping 230 - 7231- C5100282 Tidelands Beach Replenishment Program $ 57,000 Police Department $ 25,000 010 - 7013- C5100XXX 010 - 1860 -8026 Collision Contingency Fund $ 40,000 Planning Department 010 - 2710 -8250 Balboa Peninsula Sign Amortization $ 50,000 160 - 7161- C2700572 Balboa Peninsula Sign Amortization $ (50,000) 160 - 7161- C2700XXX CDBG Administration $ 89,572 160 - 7161- C2700518 CDBG Balboa Peninsula Revitalization $ 50,000 General Services 010 - 3130 -8080 Field Maintenance - Beach Clean Up /Contract Labor $ 21,751 ` 010 -3130 8080 Clay Street Tree Maintenance $ 30,000 Public Works 010-7011- C5300XXX City Facility Lighting Retro Fit Program $ 125,000 010 - 7013- C5100XXX Median Landscaping $ 5,000 010 - 7013- C5100XXX Entrance - Newport Island $ 25,000 010 - 7013- C5100XXX Balboa Island Park Avenue Median Maintenance $ 15,000 010 - 7015- C4120XXX Newport Village Park Conceptual Plan $ 35,000 250 - 7251- C5200406 Traffic Signal Installation and Upgrade $ 17,915 ` 280 - 7281- C5100585 San Miguel; Pavement Overlay $ 315,075 ` 280 - 7281- C5100589 Ford Road Pavement Overlay $ 235,890 ` 285 - 7285- C5100585 San Miguel; Pavement Overlay $ 21,143 ` 285 - 7285- C5100589 Ford Road Pavement Overlay $ 18,911 ` 430 - 7432- C5100XXX Bonita Creek Park Landscaping $ 400,000 Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2001 -02 Department/Account Number /Description Amount 530 - 5600 -9100 3/4 Ton Van $ 30,000 Community Services 010 -4001 -8030 Maintenance & Repair Equip - Copier Lease $ (4,000) TOTAL SUPPLEMENTAL BUDGET ITEMS $ 1,995,357 REVENUE OFFSET $ 1,030,685 NET SUPPLEMENTAL BUDGET ITEMS $ 964,672 City Manager 230 - 7231- C2360437 NP Harbor Maintenance Dredging $ 32,746 230 - 7231- C2371601 Newport Harbor Pump Rehab $ 70,936 230 - 7232- CO310525 Nwpt Bay Pathogen TMDL Compliance $ 16,285 230 - 7232- CO310575 Toxics TMDL Newport Bay $ 10,600 230 - 7231- C2370058 Bay and Street End Beach Replenishment $ 35,000 230 - 7231- C2370522 Eel grass Mitigation Bank $ 53,000 Administrative Services 230 - 7231- C2360521 Lifeguard Facility Maintenance Program $ 010 - 7011- CO610503 City Hall 2nd Floor Design $ 13,292 Police Department None Requested Fire Department 010 - 7011- C2360546 Fire Department Logistics Center $ 13,556 010 - 7011- C2360547 Station and Fire Fighting Equipment $ 19,401 010 - 7017- C2310541 Fire Department Strategic Info & Communications $ 19,100 010 - 7017- C2310558 Fire Department Computer Upgrade $ 17,118 230 - 7231- C2360521 Lifeguard Facility Maintenance Program $ 6,020 270 - 7271- C2310334 Fire Department Office Centralization $ 43,414 270 - 7271- C2320527 Fire Station Modernization and Upgrade $ 146,369 270 - 7271- C2320577 Fire Station and Equipment Upgrades $ 100,095 Approved Department/Account Number /Description General Services 010 - 7015- C3170510 610 - 7611- C6110340 Community Services 010 - 7011- C4120324 010 - 7021- C4120431 270 - 7271- C4120369 Planning 010 - 7014- C2700499 010 - 7014- C2700550 160 - 7161- C2700518 Public Works 010 - 7011- C5100548 010 - 7012- C5100008 010 - 7013- C5100277 010 - 7017- C5200557 010 - 7025- C5100561 180 - 7181 - 5100591 180- 7181- C5100537 180 - 7181- C5100581 180 - 7181- C5100585 180 - 7181- C5100589 180 - 7181- C5100593 230- 7231- C5100454 250 - 7251- C5200604 280- 7281- C5100462 280 - 7281- C5100586 280 - 7281- C5100595 CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2001 -02 Bayside Drive Beautification Underground Storage Tank Rec & Oasis Facility Repair & Replacement Park and Field Renovation Central Library Improvement General Plan Update, Airport Area Public Signage Program CDBG Balboa Peninsula Revitalization Citywide Facility Inventory Storm Drain Improvement Program Alley Replacement Program Digital Orthographics Buck Gully Monitoring and Reporting PMP Major Maintenance, Backbay Drive Dover Drive Pavement Overlay PMP Major Maintenance - Dover Drive PMP Major Maintenance, San Miguel Drive PMP Major Maintenance - Ford Road Newport/Balboa 16 -26th Streets Grand Canal Eelgrass Damage Mitigation Dunes - Stormdrain to Sewer Citywide Slurry Program PMP Major Maintenance - Via Lido Corona Highlands 285 - 7285- C5100585 PMP Major Maintenance, San Miguel Drive 285 - 7285- C5100589 PMP Major Maintenance, Ford Rd 400 - 7401- C5100297 AD 78 NMI rIrbi[rSQ�Fi'IrIrLiE:�_I�i�] 400 - 7401- C5200603 AD 75 430- 7432- C5100592 Jamboree @ East Coast Highway 440 - 7441- C4120434 Bonita Canyon Banana Belt Park Development 500 - 7501- C5500578 Corona Highlands Water Main TOTAL CAPITAL PROJECT REBUDGET Amount $ 5,450 $ 7,072 $ 30,000 $ 50,714 $ 6,000 84,769 46,415 156,102 50,000 147,582 38,479 12,372 6.750 (5,500) 81,911 199,006 404,282 184,699 43,900 6,000 20,012 12,268 69,497 135,000 138,000 74,000 175,524 347,452 2,875 30,693 27,767 1,290,000 $ 4,476,023 Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2001 -02 Department/Account Number /Description Amount SUMMARY BY TYPE OF REQUEST Supplemental Requests $ 1,995,357 Capital Improvement Program Re- Budget $ 4,476,023 TOTAL CHECKLIST ITEMS $ 6,471,380 ' Offset by Additional Revenue $ 1,030,686 SUPPLEMENTAL REQUESTS BY FUND General Fund $ 809,851 CDBG Fund $ 89,572 Tidelands Fund $ 57,000, Contributions Fund $ 17,915 Measure M Fund $ 550,965. AHRP Fund $ 40,054 CIOSA Fund $ 400,000 Waste Water Fund $ 30,000 Total Supplemental Requests $ 212,000 1,995,357 CAPITAL IMPROVEMENT PROGRAM RE- BUDGET BY FUND General Fund $ 504,284 General Fund - Park -In -Lieu $ 50,714 CDBG Fund $ 156,102 Gas Tax Fund $ 908,298 Tidelands Fund $ 230,587 Contribution Fund $ 20,012 , Building Excise Tax Fund $ 295,878 Measure M Fund $ 216,765 AHRP Fund $ 212,000 Assessment District $ 525,851 CIOSA Fund $ 30,693 Bonita Canyon Development Fund $ 27,767 i Water Fund $ 1,290,000 Equipment Fund $ 7,072 Total Capital Improvement Program Re- Budget $ 4,476,023 1 Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2001 -02 Department/Account Number /Description Amount SUMMARY BY FUND TOTAL CHECKLIST ITEMS General Fund $ 1,314,135 General Fund - Park -In -Lieu $ 50,714 CDBG Fund $ 245,674 Gas Tax Fund $ 908,298 Tidelands Fund $ 287,587 Contribution Fund $ 37,927 Building Excise Tax Fund $ 295,878 Measure M Fund $ 767,730 AHRP Fund $ 252,054 Assessment District $ 525,851 CIOSA Fund $ 430,693 Bonita Canyon Development Fund $ 27,767 Water Fund $ 1,290,000 Waste Water Fund $ 30,000 Equipment Fund $ 7,072 TOTAL CHECKLIST ITEMS $ 6,471,380 Approved JUN-27 -47 03:19PM FROM- NEWPORT CHAMBER OF COMMERCE NEWPORT HARBOR AREA CHAMBER OF COMMERCE June 25, 2001 The Honorable Gary Adams Newport Beach City Council 3300 Newport Blvd. Newport Beach, CA 92658 Dear Mayor Adams: 714 -729 -4417 T -576 P.02/02 F -516 "K02 -D AFTER AGENDA I am writing to convey the Newport Harbor Area Chamber of Commerce's support of the Newport Beach Film Festival. The Chamber feels that the festival is great cultural event for the City of Newport Beach. It brings both exposure as well as important tourism dollars to the City. Additionally, the film festival provides the first class experience of movie making and new films to the citizens of Newport Beach. The Chamber has both financially and philosophically supported the event during the past two years and expects to continue to work with the festival well into the future. It is the Chamber's hope that the City will continue its support the Newport Beach Film Festival efforts to promote its outstanding cultural programs for our community. Sincerely, Q E2 o Roger Alford orn Chairman of the Board - "o M, m -ti Dr= oE2 .Zly 0% v� m c� c�A O 1470 JAMBOREE ROAD. NEWPOU ISEACH, GLIFOANIA 92660 ' PH: (949) 729 -4400 ' FA%: (949) 729 -4417 'WEB: WW W.NEWPORTPEACH COM