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HomeMy WebLinkAbout15 - C-3416 - Balboa Peninsula Streetlight ModificationsJune 26, 2001 CITY COUNCIL AGENDA ITEM NO. 15 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: BALBOA PENINSULA STREETLIGHT MODIFICATIONS - AWARD OF CONTRACT NO. 3416 RECOMMENDATIONS: 1. Approve the plans and specifications. 2. Award Contract No. 3416 to ProTech Engineering of Anaheim for the Total Bid Price of $375,807.50, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $37,000.00 to cover the cost of unforeseen work. DISCUSSION: At 2:00 P.M. on June 13, 2001, the City Clerk opened and read the following bids for this project: TOTAL BID AMOUNT $375,807.50 $417,444.05 ' $432,815.00 ' $479,249.00 ' $519,890.00 ' $687,669.00 ' Corrected Bid Amount The low total bid amount is 15 percent below the Engineer's Estimate of $440,000.00. The low bidder, ProTech Engineering, possesses the required Electrical Classification C -10 contractor's license. ProTech Engineering has completed similar street light replacement projects for the City, under the contractor name of AAA Electric. ProTech Engineering obtained the new contractor license in January 1997. They listed only five agencies within the Southern California area as references and they have not completed a project of this magnitude. The agencies contacted gave the contractor only an average rating. Based on their past experience with the City and the fact that their price was significantly lower than the other bidders, Staff would recommend awarding the contract to ProTech Engineering. BIDDER Low ProTech Engineering 2 Inspection Engineering 3 Amelco Electric 4 Dynalectric 5 F.J. Johnson 6 LA Signal TOTAL BID AMOUNT $375,807.50 $417,444.05 ' $432,815.00 ' $479,249.00 ' $519,890.00 ' $687,669.00 ' Corrected Bid Amount The low total bid amount is 15 percent below the Engineer's Estimate of $440,000.00. The low bidder, ProTech Engineering, possesses the required Electrical Classification C -10 contractor's license. ProTech Engineering has completed similar street light replacement projects for the City, under the contractor name of AAA Electric. ProTech Engineering obtained the new contractor license in January 1997. They listed only five agencies within the Southern California area as references and they have not completed a project of this magnitude. The agencies contacted gave the contractor only an average rating. Based on their past experience with the City and the fact that their price was significantly lower than the other bidders, Staff would recommend awarding the contract to ProTech Engineering. Subject: Balboa Peninsula Streetlight Modifications — Award of Contract No. 3416 June 26, 2001 Page: 2 PROJECT DESCRIPTION: The streetlights on the Balboa Peninsula are slated for replacement under the City's fifteen -year program to convert obsolete 5000 -volt series streetlight circuits and replace aging facilities. The project calls for the replacement or refurbishment of 103 incandescent lights and approximately 20,000 feet of electrical conduit and wiring. The conduit is to be installed by boring and no open cut excavation is required. Most of the project work is along Balboa Boulevard between Island Avenue and 28th Street and on the Ocean Front sidewalk to Newport Pier. The contract documents stipulate the existing series streetlight system is to remain in service throughout the installation of the new system and that no more than a seven -day shut down for any one light will be allowed. The contractor is required to submit a schedule to show how phasing and cutover from the old system to the new system will be accomplished. Work also extends north of 32nd Street to River Avenue between Marcus and Lake Avenues. (See attached Project Location Map). PROJECT SCHEDULE, FUNDING AND RECOMMENDATION: The completion time for the project is one hundred and fifty working days. Awarding the contract now will allow the contractor to complete the work prior to next summer. There are sufficient funds available in the following account for the work: Account Number Account Description Amount 7014- C5200025 Street Light Conversion $ 19,910.82 7014- C5300035 Street Light Replacement 252,896.68 7295- C5100568 Oceanfront Walkway and Lighting 140,000.00 Total: $412,807.50 RespectF ly ub itted, /// V V PUB ORKS DEPARTMENT Don Webb, Directo By. "A Michael J. Sinacori, P.E. 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