HomeMy WebLinkAbout12 - C-3419 - Traffic Signal Installations & UpgradesJune 26. 2001
CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: TRAFFIC SIGNAL INSTALLATIONS AND UPGRADES - AWARD OF
CONTRACT NO. 3419
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Accept the withdrawal of the low bid from Steiny and Company because of a
clerical error made in bid preparation.
3. Award Contract No. 3419 to Macadee Electrical for the Total Bid Price of
$242,938, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $24,290 to cover the cost of unforeseen work.
DISCUSSION:
At 11:00 A.M on June 11, 2001, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Steiny and Company
2 Macadee Electrical Construction
3 Baxter - Griffin Company
4 Inspection Engineering
5 F.J. Johnson
TOTAL BID AMOUNT
$168,714
$242,938
$262,500
$265,537
$289,920
" Error in Bid Preparation
The low bidder, Steiny and Company, requests to withdraw their bid from consideration
due to a clerical error made in transposing figures from the work sheet to the final bid
form. (See attached letter). Staff has reviewed the information from Steiny and
Company and agrees that a clerical error was made. Staff recommends that Steiny and
Company be permitted to withdraw their bid.
The second low bid amount submitted by Macadee Electrical is 3 percent below the
Engineer's Estimate of $250,000. Macadee Electrical possesses a C -10 contractor's
Subject: Traffic Signal Installations and Upgrades —Award of Contract No. 3419
June 26, 2001
Page: 2
license as required by the project specifications. Macadee Electrical has satisfactorily
completed similar concrete repair projects for the City.
The work included in this contract consists of:
• Installation of a new traffic signal at Irvine Avenue and Santa Isabel Avenue
• Upgrading of existing traffic signals at MacArthur Boulevard and Birch Street
• Installation of emergency vehicle preemption equipment at the intersection of
Coast Highway and Diver Drive
• Installation of emergency vehicle preemption equipment at the intersection of
Bristol Street North and Birch Street
A Notice of Exemption has been filed with the County Clerk, County of Orange, indicating
this project is a Class 2, Section 15302 Categorically Exempt project and will not require
an environmental document.
There are sufficient funds available in the following account for the work:
Account Description
Traffic Signal Installation and Upgrades
Traffic Signal Installation and Upgrades
Traffic Signal Preemption System
Respe bmitt�ed ��
(r- " `-�
P WORKS DEPARTMENT
Don Webb, Director
By: tG'1sf•G /�1��
James E. Brahler, P.E.
Project Manager
Attachment: Letter from Steiny and Company
Project Location Map
Bid Summary
Account Number Amount
7181- C5200068 $237,176
7261- C5200068 $ 15,052
7181- C5200408 $ 15,000
Total: $267,228
STEINY AND COMPANY. INC.
ELECTRICAL CONTRACTOR$ ANo ENG1Nfr R5
210 DELILAH STREET. CORONA, CA 92879
PHONi (909) 738 -1444 F" (909) 372 -8905
SIAtE 1.1CF.NSE NO 101273
June 14.. 2001
City of Newport Beach
3300 Newport Blvd.,
Newport Beach, CA 92658 -8915
ATTN: Jim Brahler
SUBJECT: Traffic Signal Upgrades 2001 -2002
Bid date: 06 -11 -01
Gentlemen:
Steiny and Company, Inc. request to withdraw our bid for the above references:
project.
When we were preparing our bid, we failed to transfer the cost of the signal
equipment to our final worksheet, thus not reflecting the true value ol'the
work.
We are sorry for this inconvenience.
Very truly yours,
STEINY AND COMPANY. INC.
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