HomeMy WebLinkAbout19 - Legal Advertising Bid for Fiscal Year 2001-2002Agenda Item No. 19
June 26, 2001
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: LaVonne M. Harkless, City Clerk
SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2001 -2002
Recommendation
Accept the bid of the Daily Pilot and authorize a purchase order for the one -year period of fiscal
year 2001 -2002.
Background
Publication of the City's legal notices in a newspaper of general circulation is required by law.
During the last eleven fiscal years the Daily Pilot has performed this function for the City.
Notices inviting bids for a one -year period were sent to the Daily Pilot, the Newport News
Orange County Register/Newport Beach Light, and the Los Angeles Times. Bids were received
from the Daily Pilot, and the The Newport News, a publication of the Mission Viejo News, Inc..
The breakdown of the two bids submitted is as follows:
Daily Pilot
Newport News
$9.50 per column inch, per insertion [Same
rate as FY 1999 -2000 & FY 2000 -2001
$8.49 per column inch, per insertion
Published daily Sunda — Saturday)
Published once a week — Friday
Normal Deadline — Two days prior
Normal Deadline — Two days prior
Circulation — Daily — 21,000
Saturday & Sunday— 28,000
Circulation — 21,300
Even though the Newport Beach News submitted the low bid, I feel it is in the best interest of the
City to award the contract to the Daily Pilot based on their circulation and publication schedule.
Using a newspaper that publishes daily allows the City more flexibility in meeting legal noticing
requirements. In general, most of the City's public hearing notices require publishing ten (10)
days prior to the hearing date, and oftentimes relatively short notice is provided about the need to
advertise.
June 26, 2001
Page Two
The Daily Pilot will continue to abide by all agreements previously made as far as
complimentary copies, pick -up service for all advertising needs, accepting emergency copy
insertions to meet legal requirements, and publishing the Council agenda summary at no charge.
LWonne M. Harkless, CMC /AAE
Agenda Item No. 15
May 22, 2001
CITY OF NEWPORT BEACH in^ ���
OFFICE OF THE CITY CLERK cc �wCQ,11 ���1=1J, 11
ED. )9 6-Z(, -01
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: LaVonne M. Harkless, City Clerk
SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING
FISCAL YEAR JULY 1, 2001 TO JUNE 30, 2002.
RECOMMENDATION
Authorize the City Clerk to publish a notice advertising for bids to be received on or
before the hour of 4:00 p.m., on Thursday, June 14, 2001 for a one -year contract covering
the publishing and printing of legal notices, or other material required to be published
and circulated in the City of Newport Beach.
BACKGROUND
Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to
the beginning of each fiscal year, publish a notice inviting bids and contract for the
publication of all legal notices or other matter required to be published in a newspaper
of general circulation in said City.
Copies of the "Notice Inviting Bids" will be mailed to all newspapers of general
circulation published and circulated in the City of Newport Beach.
The current contract that expires on June 30, 2001 is with 77W Daily Pilot. In 2000 they
were awarded a one -year contract at the following rate:
FY 2000-01- $9.50 per column inch
After receiving and reviewing the bids, the City Clerk will make a recommendation to
award the contract at the Council meeting of June 26, 2001.
LaVonne M. Harkless, City Clerk
Attachment
NOTICE INVITING LEGAL ADVERTISING BIDS
NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on
Thursday, June 14, 2001, for a one -year contract covering the publishing and
printing of legal notices, or other material required to be published in a newspaper
of general circulation published and circulated in the City of Newport Beach for
Fiscal Year 2001 -02 (July 1, 2001 - June 30, 2002).
0(e7UPVKA, ". dad"
LaVonne M. Harkless, City Clerk
City of Newport Beach
Publish: May 26, 2001
June 2, 2001