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Home My WebLink AboutS18 - C-3453 West Newport Sewer Main ReplacementSeptember 11, 2001 CITY COUNCIL AGENDA ITEM NO. S18 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: WEST NEWPORT SEWER MAIN REPLACEMENT PROJECT - AWARD OF CONTRACT NO. 3453 RECOMMENDATIONS: 1. Approve the plans and specifications. 2. Adopt Resolution No. 2001 - authorizing an emergency bidding process for the West Newport Sewer Main Replacement Project, Contract No. 3453, with a minimum of five affirmative votes approving the process per Section 1110 of the City Charter. 3. Award Contract No. 3453 to the contractor determined to be the lowest responsible bidder when bids are opened on September 11, 2001, at 2:00 p.m., for the total bid price of and authorize the Mayor and the City Clerk to execute the contract. 4. Establish an amount of $15,000 to cover the cost of unforeseen work. 5. Authorize a Budget Amendment transferring $150,000 from the unappropriated Wastewater Fund Balance to Account No. 7531- C5600292. PROJECT BACKGROUND The Utilities Department received a phone call from the resident at 5601 Seashore Drive close to noon on Thursday, August 23, stating that their home was flooded with sewer water. Crews responded immediately to the scene with Vactors in an effort to mitigate the spill. A General Services Vactor truck was also called to the scene. Wastewater crews assisted the homeowner with clean up and odor problems. The blockage was caused by excessive corrosion of the 8 -inch steel sewer pipe that crosses West Coast Highway approximately 900 feet east of the intersection of Prospect Street (see project location map). The corrosion resulted in the collapse of the sewer. A temporary repair was made to maintain the sewer service, which took most of the weekend. It became apparent during the repair that other sections were also corroded. Another failure is eminent, along with the risk of another backup. Subject: West Newport Sewer Main Replacement — Award of Contract No. 3453 September 11, 2001 Page: 2 APPROVAL OF EMERGENCY BIDDING PROCESS Staff prepared contract documents for the replacement of approximately 260 linear feet of sewer main in less than a week. The replacement pipe will be 12- inches instead of the existing 8- inches to increase capacity in the area. The sewer pipe will be vitrified clay and will replace all sections of steel pipe within this reach. Traffic will be impacted on Coast Highway during the anticipated 20 days of construction and minor delays can be expected. Staff solicited bids from five contractors for the emergency work; GCI Construction, Majich Brothers, Ken Thompson, Inc., A.D. General Engineering, and Dotty Brothers. Each of these contractors have been successful low- bidders on past Public Works projects. Three of the contractors are currently working within the City. The bid period for the project is for one week with the bid opening on September 11, at 2:00 p.m. Staff will tabulate the results, distribute the bid summary at the Council meeting, and announce the low bidder. The estimated project cost is $136,800. There is currently $304,000 available in the Sewer Main Master Plan Improvement Project Account, although those funds have already been earmarked for other projects throughout the coming year. There are sufficient funds in the Unappropriated Fund Balance of the Wastewater Fund to cover the estimated project costs for this emergency repair. Section 1110 of the City Charter allows the City to proceed on an emergency basis if the work is deemed of urgent necessity by the City Council for the preservation of life, health, or property and shall be authorized by Resolution passed by at least five affirmative votes containing a declaration of facts constituting such urgency. Staff recommends approval of the plans and specifications, approval of the emergency bid process, award to the lowest responsible bidder, and requests a Budget Amendment of $150,000 from the Wastewater Fund balance to the Sewer Main Master Plan Improvement Capital Project, Account No. 7531- C5600292. Respectfully M fC WORKS DEPARTMENT en G. Badum, DireFtor Micl,A nacofrP.E. Princi al ngineer Attachment: Resolution 2001 - Project Location Map Budget Amendment Bid Summary - to be provided at Council Meeting RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EMERGENCY BIDDING PROCESS FOR THE WEST NEWPORT SEWER MAIN REPLACEMENT PROJECT WHEREAS, The City of Newport Beach provides wastewater service to the citizens of Newport Beach; and WHEREAS, the City is proactive in its efforts to maintain and operate the wastewater system and has appropriate levels of staff and equipment to maintain a highly effective system; and WHEREAS, The City is proactive in its efforts to replace and improve the wastewater system through its Wastewater Capital Improvement Program by replacing aging and known problem sewers; and WHEREAS, the City Utilities Department Staff reported a 8 -inch steel sewer main with excessive corrosion which resulted in a collapse of a twenty -foot length of the sewer pipe on Thursday, August 23, 2001; and WHEREAS, the City staff believes another collapse or sewer backup is eminent; and WHEREAS, the City Staff has implemented an emergency bidding process for the replacement of 260 linear feet of sewer main. NOW, THEREFORE, it is hereby Determined and Resolved by the City Council of the City of Newport Beach that the replacement of the sewer is of urgent necessity for the preservation of life, health and property; and BE IT FURTHER RESOLVED, that the City Council hereby authorizes and approves the emergency bidding process for the West Newport Sewer Main Replacement, Contract No. 3453, in accordance with Section 1110 of the City Charter. Adopted this day of September, 2001. ATTEST: LaVonne Harkless CITY CLERK Garold Adams MAYOR F:\ Users \PBW\Shared\Resolutions \West Newport Sewer - Emergency Award.doc h i J.w � U 1 Q t- i i w Z 0.12 W JaSus ' NUS 1 1 Q W CJ— 2 i F 3x z W N 1— I i w I Ls Fuss W W Ls HISS > j 111 i � •� 1 jf IS tiu 1 1 I 1 i 1 rs 1s ues \ 1 � � 1 1 I Is H16S i Is HUos 1 I is rune F b 2 W t4 mi�I pIy j p $ I 15 LS49 � N 5 'c' ~ 1 w m Q i In Q arse F 4 a MTFM Ls ONZ9 I NI i I O IIII IIJ Ls1�O3°s °ae Isla3dsoaa City of Newport Beach BUDGET AMENDMENT 2001 -02 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues qX from unappropriated fund balance EXPLANATION: NO. BA- 006 AMOUNT: S1sa,aaa.aa Increase in Budgetary Fund Balance AND X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations by $150,000 for West Newport Sewer Main Replacement Project - Contract No. 3453 ACCOUNTING ENTRY: Amount BUDGETARY FUND BALANCE Debit Credit Fund Account Description 530 3605 General Fund Balance $150,000.00 REVENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number ' Auto=Uc System Entry. Signed: It4 ° ial proval: Administrative Servi ector Date Signed: Q p Administrative Appro City Manager Dat Signed: City Council Approval: City Clerk Date Description Division Number 7531 Sewer Main Replacement Account Number C5600292 Sewer Main Master Plan improvement $150,000.00 Division Number Account Number Division Number Account Number Division Number _ Account Number Division Number Account Number ' Auto=Uc System Entry. Signed: It4 ° ial proval: Administrative Servi ector Date Signed: Q p Administrative Appro City Manager Dat Signed: City Council Approval: City Clerk Date