HomeMy WebLinkAbout03 - Destruction of Records - Measure S & Measure T Initiative PetitionsAgenda Item No. 3
October 9, 2001
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
TO: Honorable Mayor and Members of City Council
FROM: LaVonne M. Harkless, City Clerk
SUBJECT: RESOLUTION AUTHORIZING THE DESTRUCTION OF
CERTAIN RECORDS OF THE CITY CLERK'S OFFICE AS
PROVIDED BY SECTION 17200 OF THE ELECTION CODE OF
THE STATE OF CALIFORNIA
RECOMMENDATION
Adopt Resolution No. 2001 -_ authorizing the destruction of initiative petitions for Measure S
and Measure T.
BACKGROUND
Section 17200 of the Election Code provides a procedure whereby initiative petitions shall be
preserved until eight months after the certification of the results of the election for which the
petition was qualified, and thereafter the petitions shall be destroyed as soon as practicable unless
the petitions are evidence in some pending action or proceeding.
The election for which the initiative petitions for Measure S and Measure T were qualified was
certified on December 12, 2000. The eight -month retention period has passed and there are no
pending actions or proceedings involving the subject documents, therefore the petitions can now
be destroyed.
LaVonne M. Harkless, CMC /AAE
City Clerk
Att: Resolution
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS OF THE
CITY CLERK'S OFFICE AS PROVIDED BY
SECTION 17200 OF THE ELECTION CODE OF THE
STATE OF CALIFORNIA
WHEREAS, the City Clerk's office is currently storing initiative petitions for
Measure S and Measure T, which both qualified for the November 7, 2000 election;
and
WHEREAS, Section 17200 of the Election Code of the State of California
provides a procedure whereby initiative petitions shall be preserved until eight
months after the certification of the results of the election for which the petition was
qualified and thereafter shall be destroyed as soon as practicable unless the
petitions are evidence in some pending action or proceeding; and
WHEREAS, the election for which the petitions were qualified was certified
on December 12, 2000 and there is no pending actions or proceedings involving the
subject documents; and
WHEREAS, the City Attorney has provided written consent to the
destruction of the records described.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Newport Beach as follows:
1. The City Clerk is authorized to destroy initiative petitions for Measure
S and Measure T, which are over eight months old, as provided for by Section 17200
of the Election Code; and
law.
2. The destruction of these records shall be done in accordance with the
ADOPTED this 9th day of October 2001.
MAYOR
ATTEST:
CITY CLERK