HomeMy WebLinkAbout16 - C-3337 - BA-017 - Balboa Library Electrical Modifications & Air ConditioningOctober 23, 2001
CITY COUNCIL AGENDA
ITEM NO. 16
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BALBOA LIBRARY ELECTRICAL MODIFICATIONS AND AIR
CONDITIONING —AWARD OF CONTRACT NO. 3337
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3337 to Abeam Construction, Inc., for the Total Bid Price of
$106,500, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $10,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment transferring $16,500 from Account No. 4010 -9000 to
Account No. 7011- C4120613.
DISCUSSION:
At 11:00 A.M on October 12, 2001, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Abeam Construction, Inc.
2 WCM & Associates, Inc.
3 Datum Group Inc.
4 Syram International Inc.
5 Watermark Development, Inc.
6 West Star Construction
7 Klassic Engineering & Const., Inc.
8 Graycon,Inc.
9 Refrigerated Air Mechanical Systems
10 State Wide Const. Mgmnt., Inc.
TOTAL BID AMOUNT
$106,500.00
$111,900.00
$113,800.00
$114,649.35
$119,900.00
$120,000.00
$132,500.00
$138,170.00
$138,550,®®
$178,199
The low total bid amount is 6.5 percent above the Engineer's Estimate of $100,000.
The low bidder, Abeam Construction, Inc., possesses a General Building Contractor "B"
license, but has not performed previous contract work for the City. A check with their
references and the Contractors State License Board indicates that Abeam has
satisfactorily completed building contracts for other southern California agencies and
businesses.
SUBJECT: BALBOA LIBRARY ELECTRICAL MODIFICATIONS AND AIR CONDITIONING -AWARD OF CONTRACT NO.3337
October 23, 2001
Page: 2
PROJECT DESCRIPTION:
Existing electrical circuits and heating units in the Balboa Library need to be updated.
New computer equipment installations within the library will generate heat, thereby
increasing the need for air conditioning at times. Construction is needed to bring the
electrical circuits and heating units up to current code. When completed,the work will
permit the installation and operation of state -of- the -art electronic equipment and air
conditioning in the library for use by the public as well as Staff.
On September 26, 2000, Public Works Staff entered into a Professional Services
Agreement with Paul J. Ruffing, AIA, to prepare plans and specifications for the project.
The plans and specifications are now complete and ready for the City's contractor to
secure the building permit.
The project includes:
• Removing overhead electrical service and bringing underground service into the
existing electrical panel for Fire Station No. 3
• Installing a new 400 -amp library panel
• Installing new electrical feeds through the fire station to two existing subpanels
and three new subpanels within the library
• Replacing most ducts and registers within the library
• Installing five new heating, ventilation and air conditioning units to serve the
library
• Removing unneeded electrical apparatus
• Enclosing new conduits and electrical panels within the library
• Patching and painting walls and ceilings where unneeded apparatus has been
removed
Most of the work will be done while the library is open for business. However, Library
Staff will need to modify hours of operation for several weeks and close the library while
the most noisy and bothersome demolition and construction work is being performed.
FUNDING:
Sufficient funds are available for this project in the following accounts:
Account Description
Balboa Library Electrical Modifications and
Air Conditioning
Office Equipment
Account Number Amount
7011- C4120613 $100,000
4010 -9000 $ 16,500
Total $116,500
The bid prices for this job are reasonable, although market prices have increased since
this project was originally budgeted. Community Services Staff reviewed the Capital
section of their Maintenance and Operations budget and have authorized the use of
SUBJECT: BALBOA LIBRARY ELECTRICAL MODIFICATIONS AND AIR CONDITIONING - AWARD OF CONTRACT NO.3337
October 23, 2001
Page: 3
$16,500 for the extra monies needed to fully fund the project and provide for the cost of
unforeseen work. The Community Services Director has approved the use of Office
Equipment funds for this project due to its importance. Any unused contingency funds
will be returned to the Community Services Office Equipment account at the close of
this project.
Barring delays in obtaining equipment or inclement weather, all work should be
completed by January 2002. Liquidated damages are $500 per calendar day.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
By:
Lloy alton, P.E.
Des gn Engineer
Attachment: Bid Summary
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City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
frofn unappropriated fund balance
EXPLANATION:
NO. BA- 017
AMOUNT: $16,soo.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
NX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations for the Balboa Library Electrical Modifications and Air Conditioning, C -3337.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
. Fund Account Description
REVENUE ES TIMA TES (360 1)
Amount
Debit Credit
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 4010 Community Services - Support Services
Account
Number 9000 Office Equipment
$16,500.00
Division
Number 7011 Facilities
Account
Number C4120613 Balboa Library Electrical Modifications
$16,500.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
' Autometic System Entfy.
Signed:
r7
/Q
Financial proval: Administr ative Se ices Director
Date
Signed:
Administrative Appro .City Manager
at
Signed:
City Council Approval: City Clerk
Date