HomeMy WebLinkAbout09 - Jamboree Road Median LandscapingNovember 13, 2001
CITY COUNCIL AGENDA
ITEM NO. 9
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: JAMBOREE ROAD MEDIAN LANDSCAPING SOUTH OF BISON
AVENUE REIMBURSEMENT REQUEST
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Authorize a Budget Amendment appropriating $104,229.35 to Account No. 7261 -
05200660 from the Circulation & Transportation Fund Balance.
DISCUSSION:
In January of 1998, a trial traffic plan was implemented to reduce the amount of pass -
through traffic in the Eastbluff Community. The traffic plan consisted of prohibiting
straight through traffic on Bison Avenue at Jamboree Road and the elimination of the
northbound left -turn pocket. In July of 1999, the City Council determined this trial to be
effective. Staff was directed to prepare plans to make the changes permanent. On
April 11, 2000, the City Council approved a Conceptual Landscape Plan to be used as
the basis for the final construction drawings.
Pacific Bay Properties, the developer of One Ford Road, was required to make
improvements to the Jamboree Road median south of Bison Avenue. These
improvements included the closure of an opening and removal of a southbound left -turn
pocket that formerly served the Loral site. This provided an opportunity for a public -
private partnership in a single construction operation rather than two separate ones,
minimized inconvenience to the motoring public, and shortened the overall construction
period.
The median improvement plans were prepared by Adams - Streeter and the landscape
plans were prepared by Burton Associates. These were the same consultants that had
previously prepared the plans for Pacific Bay Properties. Competitive bids were
obtained by Pacific Bay Properties and the work has been completed.
The City had agreed to be responsible for the work done specifically to remove the
northbound left -turn pocket and to share in some of the costs that were common to the
improvements for both the City and Pacific Bay Properties. These shared costs include
a new master irrigation controller, which provides remote operation capabilities to the
SUBJECT: JAMBOREE ROAD MEDIAN LANDSCAPING SOUTH OF BISON AVENUE REIMBURSEMENT REQUEST
November 13, 2001
Page 2
General Services Department, irrigation connections to water mains, traffic control and
an initial landscape maintenance period.
The Irvine Company was required to contribute $25,000 to the costs of these
improvements as a condition of the annexation of the Bonita Village area. This money
was previously deposited with the City. The remainder of the cost, $79,229.35, is to be
funded from the Circulation and Transportation Fund.
There are sufficient funds in the unappropriated balance of the Circulation and
Transportation Fund to reimburse Pacific Bay Properties for the improvements.
Respectfully suj)mitted,
J
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
By:
Richard M. Etlmonston, P.E.
Transportation and Development Services Manager
Attachment: Reimbursement request from Pacific Bay Properties
pacific,bay
P R O P F R F ES
October 11 , 2001
Mr. Rich Edmonston
CITY OF NEWPORT BEACH - PUBLIC WORKS
3300 Newport Blvd.
Newport Beach, CA 92663 -3884
Re: Jamboree Median Reimbursement Costs
Dear Rich:
Enclosed please find copies of billing for work completed on the
Jamboree median by Pacific Bay Properties. Per our meeting, an
additional amount of $2,000.00 will be added to these direct costs to
cover a portion of Pacific Bay Properties' supervision expenses. This
brings the total amount of reimbursements due from the City to
$104,229.35. At this time, we would like to request a check in this
amount, made payable to Pacific Bay Properties.
If you have any questions regarding this matter, please feel free to
contact me at (949) 440-7216.
Sincerely,
PACIJ=IC BAY PROPERTIES
Chns Yelich ` ' ---- "-
Senior Vice President
Enclosures
Sent: US Mail
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,yy 4 4 ,1 „ I n 44u 1 811 i �'
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Enclosed please find copies of billing for work completed on the
Jamboree median by Pacific Bay Properties. Per our meeting, an
additional amount of $2,000.00 will be added to these direct costs to
cover a portion of Pacific Bay Properties' supervision expenses. This
brings the total amount of reimbursements due from the City to
$104,229.35. At this time, we would like to request a check in this
amount, made payable to Pacific Bay Properties.
If you have any questions regarding this matter, please feel free to
contact me at (949) 440-7216.
Sincerely,
PACIJ=IC BAY PROPERTIES
Chns Yelich ` ' ---- "-
Senior Vice President
Enclosures
Sent: US Mail
iJ +I \LI. \tlhul Il. ni lr, .ud punt IPO \, ,poil Ii,.11h t \'I 111 (1 0
,yy 4 4 ,1 „ I n 44u 1 811 i �'
PACIFIC BAY PROPERTIES
Jamboree Median Cost Analysis
10/11/2001
VENDOR
WORK DESCRIPTION
TOTAL COST
CITY OF NEWPORT
BEACH PORTION
T. E. Construction Co.
Curb, Concrete & Asphalt work
S
66,61 5.85
S
66,61 5.85
Residential Electric Associates, Inc.
New meter pedestal for sprinkler
$
4,837.00
$
2,41 8.50
control
Bemus Landscaping, Inc.
Jamboree street crossings, traffic
$
66,390.00
$
33,195.00
control, median irrigation,
landscaping & maintenance (90 days)
Pacific Bay Properties
Portion of supervision expenses
$
2,000.00
S
2,000.00
TOTAL
$
139,842.85
$
104,229.35
1 0/ 1 112001
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
FX1 from unappropriated fund balance
EXPLANATION:
NO. BA- 020
AMOUNT: 81 oa,zzs.35
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations by $104,229.35 to reimburse Pacific
Bay Properties for the Jamboree Road Median Landscaping south of Bison Avenue.
I
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Eund Account
260 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Fund Balance
Description
Amount
Debit Credit
$104,229.35 .
Signed: 0 / /_a ,p
F ial pproval: Administr ti ery es irector Date
Signed: Z
Administrative Ap , oval: City Manager D e
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7261 Circulation & Transportation Fund
Account
Number
C5200660 Jamboree Rd Median Landscaping -Pac Bay Properties $104,229.35
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: 0 / /_a ,p
F ial pproval: Administr ti ery es irector Date
Signed: Z
Administrative Ap , oval: City Manager D e
Signed:
City Council Approval: City Clerk Date