HomeMy WebLinkAbout26 - BA-028 - Corona del Mar Street Furniture DesignCITY OF NEWPORT BEACH
COMMUNITY AND ECONOMIC Hearing Date: January 22, 2001
e@ DEVELOPMENT
u r PLANNING DEPARTMENT Agenda Item No.: 26
3300 NEWPORT BOULEVARD Staff Person: George A. Berger, AICP
NEWPORT BEACH, CA 92658 (949) 644 -3207
(949) 644 -3200; FAX (949) 644 -3250
REPORT TO THE MAYOR AND CITY COUNCIL
SUBJECT: Corona del Mar Street Furniture Design
And Authorization for Purchase
SUMMARY: Arising from their annual work program and in conjunction with the
Vision 2004 public improvements project, the Corona del Mar
Business Improvement District (BID) desires to obtain approval
from the Council of their choice of street furniture design; and
participate with the City for the purchase. and installation of street
furniture along Coast Highway within the BID boundary.
SUGGESTED ACTIONS:
1. Approve the BID's selection of street furniture; and
2. Authorize a Fund Transfer in the amount of $50,000 from Account
No 7181- C5100641;and
3. Approve a Budget Amendment authorizing the appropriation of
unappropriated General Fund Reserves in the amount of $41,349
into AccountNo. 7014- C2700634.
4. Authorize the purchase of 34 (each) of the Landscape Forms
"Scarborough" benches and litter receptacles, and 6 of the
Landscape Forms "Kaleidoscope" bus shelters.
Project Description
The Corona del Mar BID is in its sixth year of existence since its inception on September 1, 1996.
During that time, the BID membership have made numerous improvements to both the public and
private realm within the BID area, working both on their own and in coordination with the City.
As a major part of the ongoing physical improvements in Corona del Mar outlined in the Vision
2004 project, the BID and its leadership has been taking steps to improve the aesthetic environment
of the street along East Coast Highway. A major element of this program is the replacement of the
existing street furniture with a high quality, durable, and aesthetically pleasing product that meets
the standards of both the village's residents and the BID's retail patrons. Discussion of the project
to upgrade the existing street furniture along Coast Highway was first outlined to the City Council
at its February 8, 2000 meeting to discuss the Coast Highway relinquishment, and was again
addressed at length during the Vision 2004 presentation to City Council in the Study Session on
April 10, 2001.
In order to establish criteria for the product that would provide superior looks, resistance to the
elements and physical environment of Coast Highway in CdM, and resistance to potential
vandalism, the BID conducted research —in the form of product analysis, on -site visual analysis
and verbal questioning of commercial property owners —of an extensive variety of comparable
products available through different manufacturers. In the end, they selected the "Scarborough"
family of benches and litter receptacles, as well as the "Kaleidoscope" bus shelter, from the
Landscape Forms Company.
The BID wishes to purchase 34 pedestrian benches, 34 litter receptacles, and 6 bus shelters. These
pieces of furniture will be installed along Coast Highway at or near the location of existing similar
pieces —with the exception that multiple litter receptacles may be placed in areas of high use —i.e.,
nearest the coffee shops and restaurants that have been shown to get the most foot traffic.
Product Description
The products specified by the BID —the Landscape Forms "Scarborough" bench and litter
receptacle and "Kaleidoscope" bus shelter —are very suitable to the
BID's criteria in both material and aesthetic quality. The six -foot
"Scarborough" benches are to be of "Ivy Green" color, woven
(basket weave) design, have
stainless steel strapping, and are
powder- coated for resistance to
rusting, chipping, peeling and
fading. The benches —as with
each of the products chosen by the
BID — come with a 5 -year
warranty. The "Scarborough" litter receptacles are specified at 30-
gallon capacity (actual size of the polyethylene liner is 30.3
gallons), have a side - loading (domed) cover, and match the
manufacture, aesthetics and warranty of the benches.
An example of both the bench and the litter receptacle specified by
the BID are in front of the Coco's restaurant location on East
Coast Highway in Corona del Mar.
The "Kaleidoscope" bus shelters are designed to the same standards as the benches and receptacles,
and were chosen by the BID to be aesthetically pleasing, resistant
to vandals (and excess defacement by skaters), free of advertising,
and accommodating to the visual display of the retail businesses
due to their minimal structural elements. Further, these shelters —
like all the furniture specified by the BID —were chosen for their
minimal intrusion into the already somewhat narrow sidewalks
along Coast Highway, allowing for their placement in accordance
with CalTrans, OCTA, and City requirements for sidewalk
clearance.
Funding
The unit price of these items (including the discount gained by the
BID from the vendor) is higher than other comparable units —the benches are $1,467; the litter
receptacles are $639; and the bus shelters are $7,832.75 and $13,338 per unit for the 3 -seat and 6-
seat bench respectively (see Attachment 1). Justification for the higher cost of these items is made
by BID Chairman, Don Glasgow, in his January 7,2002 memo to staff (see paragraph 3 --
Attachment 2). As he notes, the stainless steel strapping (the seats) of the benches, along with the
heavy -duty steel elements and powder coat finish protection of all three items allow for superior
protection from weather and abuse. Secondly, and also noted by Mr. Glasgow's memo, is the
aesthetic quality of each element—the benches and litter receptacles are of great aesthetic beauty
befitting Corona del Mar and its Vision for the future of the village. The bus shelters will be noted
for their functional beauty as well as their quality of manufacture. Staff also believes these
products are unique for their aesthetic quality, durability and functionality, and supports the BID's
efforts to contribute to the quality of physical improvements in Corona del Mar.
The total cost of this project is $141,349 and exceeds the $50,000 budgeted in Corona del Mar
Sidewalk Replacement & Street Furniture project in the FY 2001/02 Capital Improvement Program
budget. The funding for the purchase of street furniture will be shared between the City and the
BID. $75,000 will be contributed by the BID and $66,349 by the City. Installation of the street
furniture will be performed by the General Services Department.
To facilitate the funding of this furniture, staff proposes the following: There is an approved
Capital Improvement Project titled, Corona del Mar Medians, which also describes "street
furniture" in the project description. This $100,00 project, funded equally by the BID and the City,
contains a provision to provide median improvements between Heliotrope and Iris. Discussion
with Public Works staff indicate this project will not be moving forward in this fiscal year and
therefore the $50,000 budgeted by the City can be made available for other uses.
The City's $50,000 share of the Corona del Mar Median Project is funded with Gas Tax funds, and
these monies are not available to purchase street furniture. An approved and appropriate use of Gas
Tax funds is street sweeping activity, currently supported by the General Fund. Staff recommends
approval of a_Funds Transfer in the amount of $50,000 from the available Gas Tax funds in
Account No. 7181- C5100641 into the General Fund to be used for street sweeping and therefore
better spent on direct roadway improvements and operations. As a result of this Fund Transfer,
there will be sufficient monies made available in the General Fund Balance to appropriate $41,349
for the purchase of street furniture.
Staff further recommends a Budget Amendment authorizing the appropriation of unappropriated
General Fund Reserves in the amount of $41,349 into Account No. 7014- C2700634 for the
purposes of this project.
Funding for this project will be available in the following Accounts:
7014- C2700634 General Fund $ 66,349
7251- C2700634 BID Contributions $ 25,000
7251- C5100641 BID Contributions $ 50,000
Total $141,349
Maintenance Costs
The General Services Department has received an estimate for maintenance — cleaning the benches,
litter receptacles, and bus shelters —from our regular contractor for these services (Bonanza Mobile
Wash & Steam Cleaning) of $2,200 per month for cleaning twice per month. This amount of
cleaning will ensure that the furniture is maintained in a high state of cleanliness, particularly given
its location along a major arterial highway.
Twice- per -month maintenance and cleaning of street furnishings in Corona del Mar is comparable
to what has been predicted for the comparable furnishings to be placed in Balboa Village as the
public improvements project in that commercial area is completed, and is comparable to what
individual retail business owners and the Balboa Island Improvement Association are doing for
street furniture along Marine Avenue on Balboa Island.
The BID has effectively coordinated the additional emptying of the present litter receptacles in
those high- traffic areas nearest the coffee shops and restaurants that receive the most foot traffic —
specifically Coco's and Starbuck's —and has indicated that they will continue to provide this
coordination.
Requested City Council Action
1. Approve the Corona del Mar BID's overall concept of street furniture design.
2. Authorize the purchase of 34 (each) of the Landscape Forms "Scarborough" benches and litter
receptacles, and 6 of the Landscape Forms "Kaleidoscope" bus shelters, to replace existing street
furnishings, to be located at or near existing furniture in conformance with all applicable
requirements.
3. Accept installation costs, according to the specifications submitted by the manufacturer and
interpreted by City staff to meet or exceed all applicable requirements, of the street furniture as
described above. These costs will be determined by the General Services Department at a later
date.
4. Accept ongoing maintenance of the approved street furniture, at an estimated cost of
approximately $2,200 per month, as per a contract estimate provided by the General Services
Department.
Submitted by: Prepared by:
SHARON Z. WOOD GEORGE A. BERGER, AICP
Assistant City Manager Senior Planner
Attachments: Attachment l— Landscape Forms Itemized Estimate of Site Furniture Costs
Attachment 2 — Memo from Don Glasgow, January 7, 2002
Attachment3 —Memo from Don Glasgow, January 15, 2002
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Memo To:
George Berger, Senior Planner January 7, 2002
City Of Newport Beach Staff
Over the last two years the Corona del Mar Business Improvement District elected Advisory
Committee has been hard at work planning, researching and deciding many aspects of the Vision
2004 proposed plan. One of the more significant elements of this plan is the street furniture that
includes new park benches, litter receptacles and bus shelters. That is what I wish to discuss with
you in this letter
Upon a thorough research of the vast array of available urban street furniture choices on the
market, the CdM BID group has made selections of products that are best suited for the objectives
of the Vision 2004 plan. The items chosen are of superior quality, style and value compared to
anyone producing these products. Everything this BID has done to date has been very professional,
in good taste and the best quality of work possible. There is a reason for this and that is because the
Corona del Mar Business District is an extraordinary place with a uniquely affluent customer base
that expects quality from all aspects of their lives including their local village business district.
Anything short of the best is not acceptable to our residents and businesses. We know this and have
guided our plans and decisions accordingly. One might say this village and all of Newport Beach are
a "Mercedes and BMW town" therefore, everything affecting their lives is similar. Keep the quality
standard high. With these factors in mind your CdM BID has selected high quality street furniture for
this very high quality community. A perfect match.
The collection of park benches, litter receptacles, and bus shelters chosen are magnificent
featuring a unique basket weave design, stainless and anodized solid steel construction, polyester
powder coated dark green finishes which resist rusting, chipping, peeling and fading, plus a special
five year factory warranty. The BID Advisory Committee has selected these special products in
keeping with the spirit and goals of Vision 2004. Great products such as those produced by
Mercedes Motor Cars, BMW Vehicles and Landscape Forms Street Furniture cost more than other
products on the market but are superior in quality and performance. This BID is uniquely committed
to only the best for Corona del Mar and all of Newport Beach now and over the long run. We are
very fortunate to have found a manufacturer who can produce a product that meets the expectations
of this unique business and residential community.
The BID Advisory Committee, after two years of research, voted unanimously to place an order
for 34 park benches, 34 litter receptacles, and six bus shelters manufactured by Landscape Forms
of Kalamazoo, Michigan. Numerous other volunteer professional advisors to our committee are also
in support of this selection because it is the best choice for Vision 2004. The funds for this purchase
are in place. The BID is paying 50% and the City is paying 50% from pre- approved budgeted funds.
The support by the city staff and elected officials is respectfully requested now so that we may
process the order for delivery and installation by late spring 2002.
Donald Glasgow, Chairman Corona del Mar Business Improvement District
Catch the Spirit of Vision 2004... it is contagious and exciting
To: George Berger, Senior Planner Newport Beach January 15, 2002
From: Don Glasgow, Chairman CdM BID
Regarding: Street Furniture - Cities Research
Here is a few of the more significant cities where I or one of the CdM BID
Advisory Committee Members has viewed street furniture during our long search
for the right furniture for the CdM business district We viewed furniture in many
cities in California plus cities within other states such as Nevada, Arizona, Florida,
and Missouri. We also examined closely the furniture in the Canadian Cities of
Vancouver, Victoria Island, Calgary, Banff, Jasper and Edmonton.
California Cities included: Newport Beach, Corona del mar, Huntington Beach,
Laguna Beach, Dana Point, Irvine, Long Beach, Belmont Shores, Santa Monica,
Hollywood, Beverly Hills, Pasadena, Arcadia, Glendale, Santa Barbara, Solvang,
Carmel, Monterey, San Francisco, Sausalito, Modesto, Bakersfield, Fillmore,
Riverside, Palm Springs, Palm Desert, Costa Mesa, San Diego, Coronado Island,
Carlsbad, Santa Ana, Downtown Disneyland, Disneyland, Universal City Walk,
and others where business districts have made improvements.
Shopping Centers are huge users of these products. Most centers in the above
named cities were reviewed including Metro Point Costa Mesa where our selection
of benches is being used and South Coast Plaza. Almost all of the Irvine Company
shopping centers were included —such as our own Corona del Mar Plaza —which
inspired us to give serious consideration to metal products. All Irvine Company
properties are using metal furniture. None are utilizing the durable high quality
products we have chosen.
I am hopeful this information is helpful to your understanding the amount of time
and research that went into the CdM BID furniture selection. When we are done
with Vision 2004 one will readily see that our selections of furniture may the best
in the State of California.
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
X Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 028
AMOUNT: $a1,3as.00
X Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations to provide for the Com BID Street Furniture design and purchase.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
180 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Gas Fund
Description
Signed:
Signed
Signed:
Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$50,000.00
$41,349.00
$8,651.00
$41,349.00
$41,349.00
Date
Date
Date
Description
Division
Number
7014
Miscellaneous Studies
Account
Number
C2700634
CdM Sidewalk Replacement
Division
Number
7181
Gas Tax
Account
Number
C5100641
CdM Medians
Division
Number
9180
Gas Tax
Account
Number
9900
Transfer Out
Division
Number
9010
Other Financing Source
Account
Number
6000
Transfer In
Division
Number
Account
Number
Signed:
Signed
Signed:
Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$50,000.00
$41,349.00
$8,651.00
$41,349.00
$41,349.00
Date
Date
Date