HomeMy WebLinkAbout07 - Mesa Drive Widening ProjectMarch 12, 2001
CITY COUNCIL AGENDA
ITEM NO. 7
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: MESA DRIVE WIDENING PROJECT - APPROVAL OF PROFESSIONAL
SERVICES AGREEMENT WITH METROPOINTE ENGINEERS
RECOMMENDATIONS:
1. Approve a Professional Services Agreement with MetroPointe Engineers, of Costa
Mesa, California, for design of widening Mesa Drive at the intersection of Irvine
Avenue at a contract price of $87,060 and authorize the Mayor and City Clerk to
execute the Agreement.
2. Authorize a Budget Amendment in the amount of $87,060 from the unappropriated
balance of the Circulation & Transportation Fund to Account No. 7261- C5200665.
DISCUSSION:
The City advised the County as much as ten years ago of the need to widen Mesa
Drive westerly of Irvine Avenue to create an appropriate alignment with the proposed
widening of Mesa Drive to the east. It was agreed that the appropriate time to do this
was with the widening of Irvine Avenue between University Drive and Bristol Street.
The goal of this project is to allow the east approach on Mesa Drive to be restriped to
provide a dual left -turn lane for traffic turning on to southbound Irvine Avenue and the
current right -turn lane to become a through and right -turn lane.
The Irvine Avenue widening was begun by the County and then shelved as a result of
the bankruptcy. Due to administrative constraints, the County did not include the Mesa
Drive work when the Irvine Avenue project was started up again last year. When the
City brought this oversight to the County's attention, they were unsure whether they
would be able to fund the Mesa Drive improvements.
In an effort to move the project forward, Newport Beach retained the firm of
MetroPointe Engineers to prepare preliminary plans with enough detail to identify the
extent of necessary right -of -way acquisition and to provide an estimate for the County
to use for budgeting purposes.
The County has now agreed to include the Mesa Drive improvements in the contract for
the Irvine Avenue widening. The County consultant selection process is such that it
would delay the work and be more costly for them to hire a consulting firm directly. The
SUBJECT: MESA DRIVE WIDENING PROJECT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH
METROPOINTE ENGINEERS
March 12, 2002
Page 2
County has agreed to reimburse the City for the costs of having MetroPointe Engineers
complete the project design.
The scope of professional services will include: Survey work, preparation of right -of -way
exhibits, geotechnical investigation, utility coordination /relocation, a drainage study, and
final design work. The resulting plans, specifications, and estimates will be included by
the County in the project for Irvine Avenue.
It is recommended that the City advance Circulation and Transportation funds for this
design effort in the amount of $87,060. When the City requests reimbursement from
the County (as provided in a Cooperative Agreement), a Budget Amendment will be
processed.
Respectfully su
PUBLIOMORKS DEPARTMENT
Stephen G. Badum, Director
By: �y�nu�Y ► lm.�da v�-
Richard M. Edmonston
Transportation & Development Services Manager
Attachments: Professional Services Agreement
PROFESSIONAL SERVICES AGREEMENT
WITH METROPOINTE ENGINEERS FOR MESA DRIVE /IRVINE AVENUE
INTERSECTION IMPROVEMENT PROJECT
THIS AGREEMENT, entered into this day of 2002, by and
between the City of Newport Beach , a Municipal Corporation (hereinafter referred to as
"City "), and MetroPointe Engineers, whose address is 3151 Airway Avenue, Suite J -1,
Costa Mesa, California, 92626, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement an Intersection Improvement Project
('Project').
C. City desires to engage Consultant to prepare the final design and
construction documents for improvements to the Mesa Drive /Irvine Avenue
intersection using 50% design documents as the basis upon the terms and
conditions contained in this Agreement.
D. The principal member of Consultant for purpose of Project is Marie
Marston, P.E.
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E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
desires to contract with Consultant under the terms and conditions provided
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 1st day of April, 2002, and
shall terminate on the 31st day of March, 2003, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B° attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
eighty-seven thousand, sixty and 001100 Dollars ($87,060.00).
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3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses, which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement,
beginning on the effective date of this Agreement, City may withhold payment of ten
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percent (10 %) of each approved payment as approved retention until all services under
this Agreement have been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the sea-vices required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents to City that it has or shall obtain all licenses, permits, qualifications and
approvals required of its profession. Consultant further represents that it shall keep in
effect all such licenses, permits and other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly
approve or disapprove Consultant's work, delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
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to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
and means of performing the work provided that Consultant is in compliance with the
terms of this Agreement. Anything in this Agreement which may appear to give City the
right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies, which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Marie Marston, P.E., to be its Project
Manager. Consultant shall not bill any personnel to Project other than those personnel
identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior
written approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
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personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and Consultant shall perform the services in accordance with the schedule specified
below. The failure by Consultant to strictly adhere to the schedule may result in
termination of this Agreement by City and assessment of damages against Consultant for
delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays,
which are due to causes beyond Consultant's reasonable control. However, in the case
of any such delay in the services to be provided for Project, each party hereby agrees to
provide notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, but not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances by telephone, fax, hand delivery or mail.
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9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
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attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
Insurance policies with original endorsements indemnifying Project for the
following coverages shall be issued by companies admitted to do business in the State of
California and assigned Best's A- VII or better rating:
A. Worker's compensation insurance, including 'Wavier of Subrogation"
clause, covering all employees and principals of Consultant, per the laws of
the State of California.
B. Commercial general liability insurance, including additional insured and
primary and non - contributory wording, covering third party liability risks,
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including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance, including additional
insured and primary and non - contributory wording, covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance, which covers the services, to
be performed in connection with this Agreement in the minimum amount of
one million Dollars ($1,000,000.00).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, which
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
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City, on behalf of any insurer providing workers compensation, comprehensive general,
and automotive liability insurance to either Consultant or City with respect to the services
of Consultant herein, a waiver of any right of subrogation, which any such insurer of said
Consultant may acquire against City by virtue of the payment of any loss under such
insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership orjoint- venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
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pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
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B. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
18. ADMINISTRATION
The Public Works Department will administer this Agreement. Tony Brine, P.E.,
shall be considered the Project Administrator and shall have the authority to act for City
under this Agreement. The Project Administrator or his /her authorized representative
shall represent City in all matters pertaining to the services to be rendered pursuant to this
Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
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withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be borne by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
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of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Marie Marston, P.E.
MetroPointe Engineers
3151 Airway Avenue, Suite J -1
Costa Mesa, Ca 92626
714 -438 -1095
Fax: 714 -438 -1097
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26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
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same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification
or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of
accuracy or readability of CADD data due to inappropriate storage conditions or duration;
or (c) any use by City, or anyone authorized by City, of CADD data for additions to this
Project, for the completion of this Project by others, or for any other project, excepting
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only such use as is authorized, in writing, by Consultant. By acceptance of CADD data,
City agrees to indemnify Consultant for damages and liability resulting from the
modification or misuse of such CADD data.
All drawings shall be transmitted to the City in the City's latest adopted version
(A2000) of AutoCAD in ".dwg" file format. All written documents shall be transmitted to
the City in the City's latest adopted version of Microsoft Word and Excel.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Mayor
METROPOINTE ENGINEERS
By:
f:Wsers\pbw\shared\agreements \fy 01- Mnrytopointe -mesa d6ve4vine blvd.doc
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01/16/2002 13:49
7144381097 METROPOINTE ENGINEER PAGE 02
January 15, 2002
EXHIBIT A
A me 3151 Airway Avenue, Suite J -1
ineers Costa Mesa, CA 92626
Bus: (714) 438 -1095
Fax: (714) 438 -1097
Mr. Rich Edmonton
City of Newport Beach
3333 Newport Blvd.
Newport Beach, CA 92658
Subject. Mesa Drive / Irvine Avenue Intersection Improvements
Preparation of Construction Documents
Dear Mr. Edmonston:
This letter outlines our scope of work and fee estimate to prepare the final design and construction
documents for improvements to the Mesa Drive / Irvine Avenue intersection using our 50% design
documents as the basis. The final design will be coordinated with the County of Orange's ongoing Irvine
Avenue widening design from Bristol Street to Mesa Drive. We understand the County is preparing the
design, supplemented with additional design work from a consultant. Completion of our Mesa Drive
design will provide the County with a "set" of plans which will be added to the Irvine Avenue plan set, an
engineer's estimate of construction cost, a bid list which will be added to the Irvine Avenue bid list, and a
review of the Irvine Avenue specification to ensure they are inclusive of the Mesa Drive construction
requirements.
The purpose of the City of Newport Beach's improvement at Mesa Drive and Irvine Avenue is the
inclusion of a second westbound to southbound left turn lane. This can be accommodated by converting
the existing through lane to the outside left turn lane and converting the right turn lane to a through -right
turn lane. This new lane configuration requires realignment of Mesa Drive on the west leg of the
intersection, signal modifications, right- of-way acquisition from the Newport Bay Terrace apartments on
the north side and from the shopping center on the south side. Off-site improvements including new
retaining walls are required.
We anticipate the scope will include the following work tasks:
Task 1 Supplemental Ground Survey/ Augment Base Map's
Task 2
Drainage Study
Task 3
Geotechnical Investigation and Report
Task
Utility Coordination
Task 5
Right -of -Way Exhibits
Task 6
Plans
Task 7
Specifications Review
Task 8
Cost Estimate/ Bid List
Task 8
Meetings, Coordination 8 Submittals
Task 1 — Supplemental Ground Survey / Augment Bass Maps
We prepared a base map during the 50% design using the County's base map for the Irvine Avenue
widening project augmented with field survey to include a greater length Mesa Drive. We will perform a
supplemental field survey along and adjacent to Mesa Drive within the project area to obtain location
Information for additional topographic features based on the needs realized during the 50% design.
Again, the County of Orange datum for both horizontal and vertical control will be the basis.
The previous survey consisted of cross sections at a minimum of 50 -foot intervals which included the
street parameters and 10 feet beyond existing right of way. The additional survey will obtain more shots
on the private properties impacted by the proposed retaining walls. additional shots at the west join on
Mesa Drive, and additional topographic features. Due to the inability to locate as- builts for the existing
01/16/2002 13:49 7144381097 METROPOINTE ENGINEER PAGE 03
Mr. Rich Edmonton January 15, 2002
City of Newport Beach Page 2
private property retaining walls, we will also need to obtain 'potholes" to locate the footing depth and
dimensions on the street side. Some area shots will also be taken to attempt to determine existing offsite
and onsite drainage patterns as they relate to this section of roadway. Tree and large shrub locations
will also be obtained. Upon completion bf the survey, we will incorporate the data into the base map. The
survey data will augment the previously developed base map.
Task 2 — Drainage Study
Following review of our 50% plans, the County has indicated concern with the existing street drainage.
As we understand it their primary concern is potential impact to Irvine Avenue traffic whioh might be
caused by the increase in flow resulting from the Mesa Drive widening and the likely subsequent increase
of flow overshooting the Mesa Drive catch basins at the curb returns with Irvine Avenue. After a recent
meeting with the County, their direction was to attempt to quantify the before and after flow on Mesa Drive
and determine if modification to the Inlet size or providing grate inlets would help to pick up the drainage
before reaching Irvine Avenue. It was discussed that attempts to revise the geometry, specifically the
vertical alignment and cross slope on Mesa Drive, would not be practical due to existing adjacent land
uses and overall topography and therefore, would not be studied. The County has requested, however,
that the drainage facilities be designed such that no concentrated flows exceeding 0.1 cfs will cross Irvine
Avenue.
Based on this requirement, we will prepare a hydrology study in accordance with the Orange County
Hydrology Manual and the Orange County Local Drainage Manual. Having recently improved the Santa
Ana Delhi Channel (F01), just east of Irvine Avenue crossing under Mesa Drive, the County will provide
their previous drainage study and information. We will use topographic maps as available from the
County from the previous study, to examine local topography. We have included an additional day of field
survey to obtain more specific ground information. We have not included an aerial topographic map.
We will determine the 10 year flow from the hydrology study. We will determine the before and after
drainage areas draining to the catch basins near the intersection with Irvine Avenue and determine the
percentage increase in impervious area. We will maximize the catch basin size, the local depression
size, and potentially use a combined curb opening/grate inlet (longer grates than currently exist). We
anticipate the need for additional catch basins on Mesa Drive upstream from those near the Irvine
Avenue intersection will be required in order to collect the runoff before crossing Irvine Avenue. Thus a
piping system would extend from the Irvine Avenue / Mesa Drive intersection up Mesa Drive. Additional
plan sheets are included for the design of these facilities. We will identify utility conflicts resulting from the
new storm drain, however, we have assumed any utility modifications would be designed by the County if
any are involved.
Task 3 — Geotechnical Investigation and Report
Diaz Yourman & Associates has joined our team for the geotechnical investigation and report preparation.
Their scope of work.has been identified as the following subtasks:
Subtask 1A — Data Review/ Permitting
Subtask 1 B — Geophysical Survey (Optional)
Subtask 2A — Subsurface Investigation
Subtask 2B — Retaining Wall Foundation Investigation (Optional)
Subtask 3 — laboratory Testing
Subtask 4- Engineering Analyses
These are further discussed as follows.
Subtask 1A— Data Review/ Permitting. Available geotechnical data will be reviewed. We will assist the
City in obtaining encroachment / access permits from the property owners for field activities. We will
contact Underground Service Alert (USA) to check for locations of underground utilities as related to the
field investigation.
01/16/2002 13:49 7144381097 METROPOINTE ENGINEER PAGE 04
Mr. Rich Edmonton January 15, 2002
City of Newport Beach Page 3
Subtask 18 — Geophysical Sruvey (Optional). To help check for underground utilities for the field
investigations and to help investigate the type of foundation for the existing high retaining wall, we
recommend an optional geophysical survey. The geophysical survey will use a variety of techniques
such as ground penetrating radar (GPR), electromagnetic, electrical resistivity, and magnometer surveys.
Subtask 2A —Subsurface Investigartion. The subsurface investigation will consist of drilling three to four
borings between 5 and 20 feet deep for a total linear footage of 50 feet. The field investigation depths
were selected to investigate the subsurface materials that will be influenced by the proposed project. The
number of exploration points was selected to provide overall coverage of the project site.
Subtask 28 — Retaining Wall Foundation Investigation (Optionall._ This optional subtask will consist of
attempting to investigate the assumed shallow foundation of the retaining wall to remain in place
(shopping center wall). We will hand excavate one to two test pits adjacent to the retaining wall to
attempt to identify the depth of foundation on the existing wall.
Subtask 3 — Laboratory Testing. Soil samples collected during the field investigation will be reexamined
to confirm their field classifications and to select samples for testing. We estimate the following test will
be conducted:
• Moisture content / dry density
• Atterberg limits f particle size distribution
• Sand equivalent
• Shear strength
• Compaction
• R -Value
• pH, Sulfates, and Chlorides
Subtask 4 — Engineering Analyses. The results of the data review and field and laboratory tests will be
the basis of our engineering analyses. We will provide engineering conclusions and recommendations
regarding:
• Site conditions
• Geologic and seismic hazards
• Foundation type and design criteria
• Stability of existing and proposed retaining walls
• Lateral earth pressures and resistance to lateral loads
• Asphalt concrete pavement thickness
• Soil corrosion potential
Task 4 — Utility Coordination
During the 50% design we contacted the area utility companies and obtained their current facilities
location information. Based on that study, the following utilities are present:
Southern California Edison - Overhead Lines on poles along the north side of Mesa
Southern California Gas Company — a 3" line north of the Mesa centerline
Adelphia Cable — on the SCE power poles, and on poles on the south
Pacific Bell — on the SCE power poles, and on poles on the south
City of Newport Beach — an 8" water line north of the Mesa centerline
City of Newport Beach —a 6" sewer line located south of the Mesa centerline
Based on the 50% design, the following impacts are invotved in the project:
Relocation of the power poles on the north side
Relocation of the power poles on the south side
Relocation of a fire hydrant along the south side
01/16/2002 13:49 7144361097 METROPOINTE ENGINEER PAGE 05
Mr. Rich Edmonton January 15,20M
City of Newport Beach Page 4
The County has stated they will perform the coordination with the utility companies. We will provide the
information we have from the utility companies along with the impacts our design has on them. We will
assume our utility effort is limited to coordination with the County and identification of utility/roadway
improvement conflicts.
Task 5 - Right-of-Way Exhibits
The County is performing the right-of-way engineering and appraisal /acquisition processes for the
property needed for both Irvine Avenue and Meld Drive. We will prepare exhibits defining the limits of
the permanent fee transfer and the private property areas which require a temporary permit to construct
We will coordinate this with the County. We will prepare exhibits for the land required on both sides of
Mesa Drive.
Task 6 - Plans
We will prepare the 100% complete plan set for Mesa Drive. We estimate the following sheets:
1. Typical Cross Sections I Details I Notes
2. Street Plan & Profile
3. Storm Drain Plan & Profile
4. Stone Drain Plan & Profile
5. Storm Drain Details
6, Retaining Wall Plan & Profile
7. Retaining Wall Plan & Profile
8. Retaining Wall Design I Aesthetics
9. Construction Details
10. Signing and Striping Plan
11. Landscaping Plan
12. Irrigation Plan
The County will prepare the Title Sheet, Traffic Signal Modifications, and Utility Modifications (if required).
The contractor will be required to prepare traffic handling sheets and these will not be included as a part
of our plan set
We can prepare the sheets on either County or'City borders. We will prepare the street modification
plans at a scale of 1-40', or other appropriate scale. The plan will show existing and proposed curb,
gutter, sidewalk, median, walkways, driveways, etc. Curb profiles will be designed and shown. The
plans will include the relocationlreconstruction of existing drainage facilities and to the extent described in
Task 2 above, designed to pick up as much flow as possible before bypassing and entering Irvine Avenue
by potentially using a combined curb opening /grate inlet A hydrology study will not be prepared.
The signing and striping plans will show the existing striping, limits of striping/markers removal, new
striping, pavement markings, and markers. Existing signs conflicting with the new curbs will be shown to
be relocated.
Two retaining wall plans are anticipated. The south side Mesa Drive retaining wall plan will need to
coordinate with the county's wall plan to join at the curb return. The County has indicated they would like
to use a fractured rib aesthetic treatment to the proposed type 1 concrete retaining walls. The south side
retaining wall would be designed to be located in front of the existing shopping center moll. We will need
to ascertain the footing location of the existing wall in order to ensure the proposed wall design considers
the existing wail with respect to loading, actual dimensions, and oonstructability. The proposed north side
wall will require removal of the exMng wall. We will need to examine consbitclability to determine
methods which will be the least invasive on the existing apartment site.
We will investigate existing landscaping and irrigation of the adjacent properties to determine existing
plants and facilities. An "as- built" of the existing irrigation will have to be assembled and has been
assumed for purposes of this proposal, unless actual as- builts can be located. The proposed retaining
01/16/2002 13:49 7144381097 METROPOINTE ENGINEER PAGE 06
Mr. Rich Edmonton January 15, 2002
City of Newport Beach Page 5
walls will impact the existing landscaping and as such, we will prepare plans indicating the necessary
changes. Replanting and irrigation plans will be prepared. NUVIS has joined our team for this effort.
Task 7 — Specifications Review
We will prepare a list of items for the bid and compare to the County's bid item IisL We will prepare
specifications for only those items which are not included in the County's bid list and therefore, not
included in their specification package. We will review the County's specifications to ensure their
requirements are consistent with our design. For purposes of this proposal, we are assuming the need
for preparation of specification sections for two items.
Task 8 — Cost Estimate / Bid List
We will prepare a construction quantity and cost estimate. The estimate will show quantities and unit
prices for each item. Our unit prices will be based on a combination of prices obtained from recent
construction bids for similar projects, discussions with City and County staff, and discussions with others
in the construction industry.
A bid item list will be prepared. This will be provided to the County for inclusion in the construction bid
document package.
Task 9 — Meetings, Coordination, and Submittals
Upon the notice to proceed, we have assumed a kickoff meeting will be held with the City and County to
confirm the design intent and document preparation. Because of the single construction document
package for both the Irvine Avenue widening and the Mesa Drive widening, it will be important throughout
the project to ensure that duplication or omissions do not occur. We expect there maybe several
combined meetings with the City. County, and County's consultant
We will coordinate as required throughout the project with the City, County, and County's consultant to
confirm a complete set of documents and appropriate joins.
We anticipate three submittals — at the 75%, 100 %, and final set of completion. We expect that both the
City and County will review our documents and provide comments. We will respond and incorporate the
appropriate comments.
Exclusions to Scope of Work
•
Right-of-way legal descriptions, appraisals, acquisition, and title reports
• Traffic Signal Modification Plan
• Title Sheet
• Traffic Handling Plans
• Utility Plans
Fee Estimate
Task 1 — Supplemental Ground Survey / Augment Base Maps ....................... ............................... $ 760
The Culver Group (field survey) ....................................................... ............................... 3,960
Task2— Drainage Study ........................................................ ............................... .........................14,080
Task 3— Geotechnical Investigation and Report ...................... ............................... ..........................1.160
Diaz Younnan & Associates (geotechnical engineering ) ....................... ........................'14,410
Task 4— Utility Coordination ................................................... ............................... ..........................1,640
Task 5 — Right- of-Way Exhibits ......................................................................... ............................... 3,500
Task6 — Plans ................................................................................................ ............................... 22,980
NUVIS(landscape architecture) ............................ ............................... ..........................7,080
Task 7 — Specifications Review ..............°---..................................................... ............................... 2,560
Task4 — Cost Estimate I Bid List ............................................. ............................... .......................... 4,340
Task 4 — Meetings, Coordination & Submittals .................................................. ............................... 6.440
01/16/2002 13:49 7144381097 METROPOINTE ENGINEER PAGE 07
Mr. Rich Edmonton
City of Newport Beach
Reimbursables (estimated at 5 %)
Total
January 15, 2002
Page 6
4,150
$ 87,060
The geotechnical fee listed above under Task 3, includes the optional tasks identified in the scope. We
have attached our estimated task/labor hour list for MetroPointe's work. Task lists for our subconsultants
can be provided if needed. Please call if you would like to discuss and /or modify this proposal. We look
forward to continuing our work on this project with the City and County.
Sincerely,
Marie Marston, P.E.
Principal
Attachment Task List / Labor Hours
81/16/2802 13:49 7144381097
METROPOINTE ENGINEER PAGE 08
EXHIBIT B
FoZilP40q: M�Drwe/r�Aw�Ini�e&ionTng�is
PROJECT PATE
08 NO:219-
LABOR
DATE: Jerwrylg.Zccia
.
- — A
8
C
E
F G H Hours
Total
TIP=
140
140
112,600
E Jr.Enitneer/CADD Designer
82
92
116,74
IS
0 0
400
I Totals; 8
9S
140 313
82
60 0 0 699
S57.460
No. Function Description A
8
C 0
E
IF G H Movie
Total
Task 1 - Supplenternal Ground Surveir/Augment Base Maps
Survey Coordination
2
2
91W
Reduce Survey
4
A
$250
T&9*2 - Drainage Study
HydrOcgy Study
4
60
84
$5,000
Hydraulic Design
2
32 a
42
$3.720
Summarize Beore/After. Drainage Report
2
32 a
42
$3,720
ask 3 - GeatechnIclil Investigation and Report
LOW Coordination vil County
2
10
12
$901)
Task 5 - Right of Way Exhibits
RAN F-iftibilis Temp (4)
A
20
24
S2.000
Task 6 - Plans
I Typical Sections I Details I Notes
2
a
12 22
S1.660
2 Street Plan &Profile
2
20
12
34
$2.640
13 Sbxm Brain Plan, Proft (at fivins)
2
20
12 34
S2,520
4 Stwin Draln Plan. Profile (on Muse)
2
e 24
12 As
33
So
7 Retaining Wall Plan & Profile
2
is
12
30
$2.220
a Retaining Wall Plan & Profile
2
IG
12
30
$2.320
10 Signing and Striping Plan
2
16
a
246
$2.040
Review Countyr Specis
9800
Compare Bid rem LICK
12
12
MO
Quantity Take Off
2
6
is
24
$1,800
C491. EsIm ace
2
Is
Is
S.IABO
Bid List
1
12
13
$1.060
Drainage Meeting win County
4
4
a
$700
Coordination
a
12
20
21.780
Submittals I Responses (2)
8
6
16
$1.360
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 033
AMOUNT: $87,060.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Mesa Drive Widening Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
260 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Transportation & Circulation Fund Balance
Description
Description
Division Number 7261 Transportation & Circulation
Account Number C5200665 Mesa Drive Widening Project
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$87,060.00 '
$87,060.00
Date
O Zr
Date
Date