HomeMy WebLinkAbout12 - Balboa Village Improvement ProjectApril 9, 2002
CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: PROJECT STATUS & APPROVAL OF AMENDMENT NO. 6 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS FOR THE
BALBOA VILLAGE IMPROVEMENT PROJECT
RECOMMENDATIONS:
Approve Amendment No. 6 to the Professional Services Agreement with Psomas for
the Balboa Village Improvement Project in the amount of $91,215. This Amendment
supplements the Phase 1 construction services budget and provides a design budget
to revise the construction and bid documents for Phase 2. The Amendment also
provides for a time extension to the Agreement.
2. Authorize the Mayor and City Clerk to execute Amendment No. 6.
3. Approve a Budget Amendment approving the transfer of funds in the amount of
$12,179 from Account No. 7181- C5100070 to Account No. 7181- C5100543.
REVIEW OF THE PLANNING, DESIGN, AND CONSTRUCTION SERVICES BUDGET
On May 23, 2000, Council authorized the City to execute an Agreement with Psomas to
provide pre- design, design, and construction services for the Balboa Village Improvement
Project for a fee of $493,131.
Five amendments totaling $252,176 have been previously approved for planning, design, and
design revision tasks. (Amendment No. 5 for $130,195 was approved by Council on May 8,
2001.) Tasks covered by the previous amendments included:
• Participating in expanded planning activities and working on design development for the
streetscapes, Peninsula Park refurbishment, pier plaza redesign, and the landmark
tower concept and preliminary design.
• Designing landscape areas for the pier plaza, Oceanfront median area, and Peninsula
Park.
• Researching options for replacement street trees.
• Preparing parking design options for Bay Avenue.
• Preparing design options for Balboa Boulevard.
• Modifying the design for underground utilities.
• Revising the storm drain alignment in Washington Street.
• Planning and design for the storm drain outfall across Edgewater into Newport Harbor.
• Designing a new storm drain tide gate and vault.
SUBJECT: PROJECT STATUS & APPROVAL OF AMENDMENT No. 6 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH PSOMAS FOR THE BALBOA VILLAGE IMPROVEMENT PROJECT
April 9, 2002
Page 2
• Design and revising parking, hardscape, trees, landscape, traffic, and utilities
improvements throughout the Village.
• Adjusting the drawings to accommodate a change in the limits of Phase 1 construction.
• Providing supplemental survey.
• Revising drawings to accommodate new construction phasing.
• Providing enhanced project planning and coordination.
AMENDMENT NO. 6
Amendment No. 6 totals $91,215. It provides $54,740 to supplement Phase 1 construction
services and $36,475 for Psomas to revise the Phase 2 bid and construction documents.
During the course of this complex revitalization project, several opportunities arose to improve
and 'fine tune' the project design in an effort to improve the overall quality and aesthetics of the
completed project. The construction services and design tasks to accommodate those
revisions and improvements in Phase 1 include:
• Extensive community coordination for the review of hardscape and landscape aesthetic
treatments including investigating alternative colors, patterns, textures, and treatments.
• Redesigning and coordinating the pier plaza seat walls, street furniture, planters,
irrigation, concrete benches, and concrete trash receptacles to improve contructibility
and durability of the completed product.
• Preparing a palm tree relocation plan and hand selecting 60 King Palms.
• Preparing a landscape plan for the area at the north end of Washington Street at
Edgewater including special treatment to hide the tide gate vault.
• Preparing as -built plans for the construction revisions.
Phase 2 design tasks include:
• Revising the Phase 2 drawing set to accommodate changed conditions discovered
during Phase 1 construction and to ensure compatibility with completed Phase 1
improvements that were revised from the original plans.
• Revising plans to accommodate future electrical service the proposed Balboa Theatre.
• Adding low- voltage uplighting on palm trees along Palm Street both north and South of
Balboa Boulevard.
• Adding irrigation and street light conduit to accommodate changes in the construction
phasing to add Main Street North of Balboa Boulevard into Phase 2 and Balboa
Boulevard East of Main Street into Phase 3.
Designing a Fire Department connection near the Balboa Pavilion.
• Completing the Palm Street seashell pattern plan and specification.
• Preparing a striping delineation plan for Oceanfront sidewalk/bikeway.
• Preparing Phase 2 bid specifications and special provisions.
• Assisting in the preparation of a staged construction plan.
• Preparing a circulation and parking plan (to be evaluated in conjunction with the
construction staging approach and shall include OCTA bus circulation, tourist bus
circulation, pedestrian access requirements & signage, City parking permits, and City
parking policies for metered areas).
SUBJECT: PROJECT STATUS & APPROVAL OF AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH PSOMAS FOR THE BALBOA VILLAGE IMPROVEMENT PROJECT
April 9, 2002
Page 3
Funding for this work is available in the following accounts:
Description
Balboa Peninsula Improvement
Balboa Village Plan
EIR/Preliminary Plans
Account No.
Amount
7161- C5100361
$ 4,456.00
7181- C5100543
$74,580.00
7181- C5100070
$12,179.00
Total
$91,215.00
Staff is requesting a Budget Amendment to transfer $12,179 from Account No. 7181 -
05100070 to Account No. 7181- C5100543. This transfer of funds will ease the trace ability of
the expenses with the Balboa Village project.
If approved, the term of Psomas' agreement will be extended to December 31, 2003.
REVIEW OF PROJECT PHASING
The Village Project has three construction phases. Phase 1, with a construction budget of
approximately $3.5 million, will complete by June 2002. The major components of Phase 1
include:
• Reconfiguring and resurfacing the pier parking lot including adding new bus bays.
• Reconstructing the street and sidewalks on Balboa Boulevard (Adams Street/Main
Street)
• Installing a new storm drain system with new outfall to the Bay.
• Installing a new water main in Balboa Boulevard.
• Installing new street lights along Balboa Boulevard and in the pier parking lot.
• Reconstructing the pier plaza.
• Constructing an egress road from the A Street Parking Lot.
• Installing new trees on Balboa Boulevard and in the pier parking lot.
• Installing new street furniture.
Phase 2 is scheduled to begin on September 9, 2002. The Phase 2 construction budget is
estimated at $2.0 million. The recently approved $2.4 million CDBG loan will fund the Phase 2
improvements. In this phase, the construction tasks include:
■ Reconstructing the Oceanfront boardwalk and median area,
■ Reconstructing Main Street for the pier parking lot to the Pavilion.
• Reconstructing Washington Street and Palm Street from Oceanfront to Balboa
Boulevard.
• Adding new trees on these streets.
• Installing new streetlights and street furniture on these streets.
Phase 3, scheduled to begin in September 2003 has an estimated cost of $1.5 million. The
following project elements are slated for construction in Phase 3:
• Reconstructing Washington Street and Palm Street from Balboa Boulevard to
Edgewater.
SUBJECT: PROJECT STATUS & APPROVAL OF AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH PSOMAS FOR THE BALBOA VILLAGE IMPROVEMENT PROJECT
April 9, 2002
Page 4
• Reconstructing Bay Avenue from Palm Street to Main Street.
• Installing an odor control system in the vicinity of Bay Avenue and Washington Street.
• Widening the sidewalk on Balboa Boulevard from Main Street to A Street.
• Adding new trees on these streets.
• Installing new streetlights and street furniture on these streets.
• Installing a new irrigation system and new turf in Peninsula Park.
CONCURRENT PROJECTS
In the Balboa Village area, there are also several other projects that are anticipated to be in
construction sometime during the implementation of Phase 2 and 3 of the Village Project
including:
• The Balboa Inn expansion could be starting construction in Fall 2002.
• The Orange County Sanitation District is anticipating construction of a replacement
pump station at Balboa Boulevard and A Street in January 2003 with a 14 -month
construction schedule.
• The formation of an Underground Utilities Assessment District for the Village is
underway. Construction is anticipated for the spring of 2003.
CONSTRUCTION MANAGEMENT
Harris & Associates is providing the day -to -day construction management of the Phase 1
Village improvements. Staff anticipates the City will need to hire a construction manager for
the remaining two phases to inspect the proposed improvements, as well as to help coordinate
the Village construction with the other proposed project in the area.
Respectfully sub aged,
_ PUBLI ORKS DEPARTMENT
Stephen G. Badum, Director
By:
Robert Stein, P.E.
Project Manager
Attachment: Amendment No. 6
BALBOA VILLAGE IMPROVEMENT PROJECT
AMENDMENT NO.6
TO
PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS
THIS AMENDMENT NO. 6 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this day of , 2002, by and
between the CITY OF NEWPORT BEACH, a municipal corporation, (hereinafter
referred to as "CITY ") and Psomas, whose address is 3187 Red Hill Avenue, Suite 250,
Costa Mesa, California, 92626, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS:
A. On May 23, 2000, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT', for final
design and construction support services for the Balboa Village Improevement Project,
hereinafter referred to as "PROJECT ".
B. CITY and CONSULTANT have entered into five separate
AMENDMENTS of the AGREEMENT, the latest dated May 8, 2001.
C. CITY desires to enter into this AMENDMENT NO. 6 to reflect
additional services not included in the AGREEMENT or prior AMENDMENTS and to
extend the term of the AGREEMENT to December 31, 2003.
D. CITY desires to compensate CONSULTANT for additional
professional services needed for PROJECT.
E. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 6 ", as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to this AMENDMENT NO. 6 according to Exhibts "A, A -1, B, B -1 and B -2"
attached and dated March 26, 2002, attached hereto.
2. Total additional compensation to CONSULTANT for services
performed pursuant to this AMENDMENT NO. 6 shall not exceed ninety -one thousand,
two hundred fifteen and 00/100 Dollars ($91,215.00).
2003.
3. The term of the AGREEMENT shall be extended to December 31,
4. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO.6 on the date first above written.
CITY OF NEWPORT BEACH,
A municipal corporation
L3'
APPROVED AS TO FORM: Mayor
City of Newport Beach
City Attorney
ATTEST:
LaVonne Harkless
City Clerk
Psomas
M
f:WSers \pbw\shared\agreements \fy 0"2\psomas - amendment no. 6.doc
BALBOA VILLAGE IMPROVEMENT PROJECT
AMENDMENT NO. 6
TO
PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS
THIS AMENDMENT NO. 6 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this day of , 2002, by and
between the CITY OF NEWPORT BEACH, a municipal corporation, (hereinafter
referred to as "CITY ") and Psomas, whose address is 3187 Red Hill Avenue, Suite 250,
Costa Mesa, California, 92626, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS:
A. On May 23, 2000, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT', for final
design and construction support services for the Balboa Village Improevement Project,
hereinafter referred to as 'PROJECT ".
B. CITY and CONSULTANT have entered into five separate
AMENDMENTS of the AGREEMENT, the latest dated May 8, 2001.
C. CITY desires to enter into this AMENDMENT NO. 6 to reflect
additional services not included in the AGREEMENT or prior AMENDMENTS and to
extend the term of the AGREEMENT to December 31, 2003.
D. CITY desires to compensate CONSULTANT for additional
professional services needed for PROJECT.
E. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 611, as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to this AMENDMENT NO. 6 according to Exhibts "A, A -1, B, B -1 and B -2"
attached and dated March 26, 2002, attached hereto.
2. Total additional compensation to CONSULTANT for services
performed pursuant to this AMENDMENT NO. 6 shall not exceed ninety -one thousand,
two hundred fifteen and 00/100 Dollars ($91,215.00).
2003.
3. The term of the AGREEMENT shall be extended to December 31,
4. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 6 on the date first above written.
CITY OF NEWPORT BEACH,
A municipal corporation
L]'
APPROVED AS TO FORM: Mayor
City of Newport Beach
By:
City Attorney
ATTEST:
LaVonne Harkless
City Clerk
Psomas
F-.W
f :\users\pbw\shared\agreements \fy 01- 02\psomas - amendment no. 6.doc
P S O M A S
Memorandum Exhibit A
Additional Service Authorization
Date: March 26, 2002
Client: City of Newport Beach
Project: Balboa Village
Psomas Project No. 2NEW060300; City of Newport Beach Project No.: 3333
Psomas Project Manager Reference Change Order — Phase I
I am forwarding a change order prepared by Psomas, Austin -Foust and Nuvis for extra work solicited by the City
on the Phase I Construction. The support requested by the City has been substantially beyond that anticipated by
the original contract, and a number of design tasks, not anticipated by the original contract, have been added to
our scope during the construction phase.
I. Construction Support — The number of construction and coordination meetings held on the project have been
higher than budgeted; extensive coordination has been needed to properly control issues related to the
hardscape aesthetic treatments; and the number of RFI's being generated by GCI to the Psomas team are
more than budgeted in the original scope of work. At the City's request Psomas is estimating about 6 hours
of coordination effort per week for an anticipated period of 15 weeks to complete the project. A description
of Nuvis' tasks and manhours is attached.
2. The City has asked that the Pier Plaza be redesigned at the request of GCI so that the project can be
completed on schedule. Psomas activities include revising the base geometry, revising the horizontal control
plan, revising tree well locations, eliminating and adding lights to the plaza, revising the plaza grading, and
revising all top -of -wall and top -of- footing callouts along the seat wall. A description of Nuvis' tasks and
manhours is attached.
3. The Psomas team must prepare as -built drawings for the Phase I construction. In Psomas' case, the
anticipated amount of work required to prepare the as -built drawings is anticipated to be higher than the
original budget prepared for this task. This assessment is based upon discussions with Omar Dandashi and
Emmet Berkery. Austin- Foust's construction support budget included a dollar and manhour amount
intended to cover both support and as- building the drawings. The amount of support requested of Austin -
Foust has been higher than budgeted and they no longer have any budget remaining to prepare the as -built
plans. A description of AFA's manhour estimate to prepare the as -built plans is attached.
4. Nuvis has been asked to prepare a Palm Tree Relocation Plan. A description of their scope and manhour
estimate is attached. Psomas has provided some coordination manhours for this effort.
5. Nuvis has been asked to provide a detail and color palette of the circular pattern at the northeast comer of
Balboa and Palm. Psomas has helped coordinate this effort and hours have been included to add the detail to
the as -built plans after completion of the work.
Assumptions:
• Our work needs to be done by June so that the bidding and award of the work will occur during the summer
and work can actually begin just after Labor Day.
• As- builts won't be fully available until May, Psomas may need to revise this estimate based upon the
amount of as -built information received at that time.
Project Manager
$140/hr 120 Ins
CAD Tech
$85/hr 30 hrs
Nuvis
$32,390
Austin -Foust
$2,500
Reproducibles
$500
C:\WINDO WS\Temporary Internet Files \OLKCI81 \020226 Ph 1 Const Changes.doc
P S O M A S
Additional Services Fee: $ 54,740
Type of Fee: (check one)
_ Lump Sum _ Time & Materials X Time & Materials, not to exceed: $ 54,740
Psomas Manager:
(signature required) Neil Gillis, Project Manager (Date)
Client Authorization:
(signature required)
(Name) (Title)
C: \WINDOWS \Temporary Intemet Files \OLKCl81 \020226 Ph 1 Const Changes.doc
(Date)
P S O M A S
Exhibit B
Project Manager $140/hr 120 hrs
CAD Tech $85/hr 30 his
Nuvis $32,390
Austin -Foust $2,500
Reproducibles $500
MAR.27.2002 5:59PM MIS N0. 113 P. 1
FAX /TRANSMITTAL.
To: Bob Stein Dates 3/27/03
City of Newport Beach
Project Balboa Village
Project #t 00- 210,01
❑ By Delivery ❑ For Approval
�-
❑ By Mail ❑ Review and Comment
❑ Overnight Information
W U V I S
Fox ❑ Distribution
of pages is inclusive of cover sheet.
Please Coll (71:41754-7311 ex 230 if all pages are not transmitted.
LANOSCAPI ARCNITECTURE
A N D ► L A N N r N e
Bob:
As requested, please fined o copy of the task and hourly breakdown for Phase One
INNOVATIVE AND
Change Orderitem #1.
RESPONSIBLE DESI6N
SOLUTIONS FOR
OUR ENVIRONMENT
Irrigation Valve Plan:
(One Auto Cad Drawing @ 1 " =20' on a 30 "x40° sheet)
Meetings- Project Principal had a total of two on site meetings of the request of City Staff to
review Irrigation Volvo relocation olternofives. (The total meeting time was three and a half
hours)
Revised Irrigation Plan- Nuvis under direction of City Staff and General Contractor
developed a Auto Cod Drawing showing all irrigation revisions along Balboa Avenue.
See attached reduced pion for additional information. (The total number of hours to
develop this drawing was twenty two plus on odditionol two hours on site to verify existing
conditions in addition to two and a half hours of Principal review.1
Site Furniture Relocation Plan:
3151 AIRWAY AVENUE, SURE 1-3
(Three Auto Cad Drawings @7' =20' on 30'x40" sheets)
COSTA MESA, CALIFORNIA
Meetings- Project Principal had a total of five meetings at the request of City Staff and
U.S.A. 97626 -4640
Construction Management to review and select alternative 40 gal. trash cons, add
TX: 714.754.7346
additional 32 gal. bosh cons @ Balboa Avenue, coordinate replacing metal benches with
PH: 714.754.7311
E-MAIL- NUV15 {M4i+RUYIS.NET
concrete benches and coordinate revised drawings City Staff. he total meeting time
g tY (The 9
was seven hours)
Revised Site Furniture Poo- Nuvis under direction of City Stoff developed Auto Cod
Drawings showing locations of revised Site Furniture, quantities and locations. (The total
COSTA MESA, CALIFORNIA
number of hours to develop this drawing package was twenty plus one hour of Principal
SAN RAMON, CALIFORNIA
review)
LAS VEGAS, NEVADA
Signed:
CALIFORNIA 1246
NEVADA 396
cc:
MAR.27.2002 5:59PM NUVIS N0. 113 P. 2
FAX /'TRANSMITTAL
To: Bob Stein Dote: 3/27103
City of Newport Beach
Project: Balboa Village
Project #: 00.210.01
❑ By Delivery ❑ For Approval
�� ❑ By Mail ❑ Review and Comment
i7 V I S ❑ Overnight Information
N
Fax ❑ Distribution
_# of pages is inclusive of cover sheet,
Please call if all pages ore not transmitted.
LANDSCAPE ARCNITECtURE
A N P P L A N N I IN G Palm Tree Relocation Plan:
(Two Auto Cad Drawings @ 11 =201 on 30 °xA011 sheets)
A PREMIER RESOURCE FOR Meetings- Project Principal Under direction from City Stoff was asked to develop a strategy
INNONATIVEANDCOMPR9eUMe and plan that would best cotegorize the existing palm trees at the pier parking lot. Nuvis
DESIGN SOLUTIONS FOR
OUR ENVIRONMENT attended a total of five meetings during this period several to "cifically identify and
verify over one hundred palm trees. (The total meeting time was fifteen hours)
Revised Palm Tree Relocation Plan- Nuvis under direction of City Staff Developed Auto Cod
Drawings illustrating exact locations of all palm trees to be relocated of the new pier
parking lot. ( The total number of hours to develop this package was eight plus one hour of
Principal review.)
Palm Tree Selection:
As requested by City Staff Nuvis spent eight hours hand selecting over 60 King Palms
In Son Diego for Phase 1 and spent four hours reviewing photographs of alternate palm
trees and reviewing planting revisions due to the lack of King Palm ovoilability,
S CROW CANYON COURT. #110 Tide Gate Vault:
SAN RAMON, CALIFORNIA See attached hourly breakdown for estimated hours.
U.S.A. 9,1583.1621
.F%: S 1 0 . 6 2 0 2 7 1 1 Estimated Construction Support5ervlces:
PH; 5 1 0. R 2 0.2 7 7 2 The estimated nine hours a week is based on the overage of on site meetings that are
requested from City Staff and Construction Management for o number of tasks due to
design modifications and documentation,
COSTA MESA, CALIFORNIA Please feel free to contact me if you additional information,
SAN RAMON. CALIFORNIA
105 ANGELES, CALIFORNIA Sincerely,
LAS VEGAS, NEVADA
MESQUITE. NEVADA
CALIFORNIA 1226 Signed: Perry A. Cordozo
cc: Neil Gillis
MAR. 27. 2002 9:11AM NUVIS N0. 093 N. 2
3127/03
Phase I
Support Services hourly breakdown
for item #1 Change Order dated 3125102
Irrigation Valve Plan
24Yus @ $70 ($1,680)
6brs @ $110 ($660)
Total $2,340
Site Furniture Relocation Plan
20 hrs @ $70 (1,400)
Shrs @ $110($880)
Total $2,280
Palm Tree Relocation Plan ,
16hrs @ $70($1,120)
Stirs @ $110 ($880)
Total $2,000
Palm Tree Selection -
12hrs @ $110 ($1,200)
Total $ 1,200
Tide Gate Vault
Preliminary Design 10hrs @ $110 ($1,100)
Working Drawings Construction Details, Planting & Irrigation
25hrs @ $70 ($1,750)
8hrs @ $110 ($880)
Total 2,630
Estimated Construction Support Services:
15 weeks @ 9hrs a week @ $110 ($14,850)
(Starting Feb -18 -May 27)
Subtotal Request for Change Order Item $25.300
IF
L_
R.27.2002_ 6:OOPM -NUVIS NO. 113:
waeE,eteo�awe�n t4114-
lip
r
k
f
m
g B�i
L 15i:
8 oil u;F a
� 9
3
Ni
B€
Y
V
4:
.r
r
I � S
I
___I
P. 3
�Q
rip
4:
.r
r
I � S
I
___I
P. 3
iw
" 9
4f
27.2002— 6:OOPM —NUVIS N0. 11
1 1F
�a�A
NO
vi•
0n
i
I
P. 4
ptltl
111,00060 06
qp fa 1p 4 egga�o $��# iii
Rob
�
®00 0000 O 00
�'viq
� �
r
$
Ell
o�q "f3�R6 llp
1110.
Is
gy �rvg a € gg aa
§
p
a
®
lot
P. 4
a
2
1�
27.2002— 6:O1PM-- -NUV1S N0. 11
e �
'R A
F
if
9 na
a
°ges iy i$ 4g;
a
tl�
w�
1
1-9 F;WI 1 I "'TVV a
nom law-BOA am ME BELOW
le wo
01 .
I°Mc"- m0-r >- $ra
�ldflq®oo� ®m#
Ze. if
P. 6
I
m
e6 .
1 = a
5 9Y9 2
YI a
AR. 21.2002_ 6:03PN -NUVIS N0. 113,
4 � �°q°ca m 0 -i a� $ r
p a E j y o 0ti y¢F
AAA
i it
it I
* 9 Q¢ y
M11
® 4 am
L C �
P. B
P S O M A S
Exhibit A - I
Memorandum
Additional Service Authorization
Date: March 26, 2002
Client: City of Newport Beach
Project: Balboa Village
Psomas Project No. 2NEW060300; City of Newport Beach Project No.: 3333
Psomas Project Manager Reference Change Order— Phase 2
1. Provide recommendations to the Phase 2 drawing set and revise accordingly.
Emmet Berkery will redline plans for CAD drafting by Psomas. Psomas estimates that revisions to each
of 3 intersections will require about 2 hours of minor CAD drafting for each. The revisions for the
frontage road revisions will be more extensive and an allowance of 6 hours has been provided for
drafting revisions to that area. 6 hours of coordination time has been provided for the Project Manager
(and I hour for participation of Project Principal in the Phase 2 design activities) has been included in
this task. Descriptions and manhours estimates for both Nuvis and Austin -Foust tasks are attached.
2. Contact Edison and show the proposed theatre vault in Main St at Alley 256U. Confirm with SCE that
the 2 vents near BJ's must remain in place.
Emmet Berkery will contact SCE and coordinate the placement of the SCE Vault for electric service to
the theater. Actual design work will be performed by SCE; Emmet will provide Psomas with a redlined
plan which will define the location of the theater vault. Psomas will provide CAD drafting to include
the vault on our improvement plans.
3. Add low- voltage uplighting on palm trees along Pahn Street both north and south of Balboa Blvd.
Psomas has prepared a budget of hours to coordinate this work by Emmet Berkery and City Staff,
with support from Nuvis. Nuvis will prepare a total of two lighting alternatives for the Fan Palms at
Palm Street and submit to the City for approval. The two alternatives will consist of a providing cut
sheets showing a low voltage light fixture alternative as well as a 120 volt light fixture as the second
alternative. Emmet and City staff will prepare construction drawings for transformer locations, service
connections and conduit runs. The estimate assumes that Psomas will not have to make extensive plan
sheet modifications to Sheets 13 and 14, "Main Street Improvement Plans," which should be the only
Psomas plans impacted by the proposed revisions.
4. As needed, modify irrigation drawings to provide irrigation to Main Street N/o Balboa Boulevard and
on Balboa Boulevard E/o Main Street No conduit may run in the street through the Main Street
intersection pavers. If needed, consider if conduit can be in the sidewalk area of the Main Street
Intersection.
Modify the street light drawings to provide power to Balboa Boulevard street lights E/o Main Street,
Eliminate any conduit crossing within the street at the Main Street intersection. Consider if conduit can
be run in the sidewalk area of the Main Street Intersection.
Psomas has prepared a budget to coordinate this work by Nuvis and Austin- Foust. Descriptions and
manhours estimates for both Nuvis and Austin -Foust tasks are attached.
Nuvis will review the irrigation drawings for Main Street north of Balboa Boulevard and consider if the
system will be battery or electric powered for phases 2 and 3. The irrigation system will be resized
C:IWINDOWSUemuorary tntemetRes\OLKC181 \032602 Pb 2 Revisions sldoc :
P S O M A S
accordingly and the drawings modified.. On Balboa Boulevard east of Main Street, Nuvis will consider
if the irrigation system will be battery or electric powered and they will resize the system accordingly.
Austin- Foust will redesign the existing lighting system to provide power to streetlights on Balboa east
of Main Street. AFA proposed to do the following:
a) Recalculate existing system voltage drops to see if it can accommodate the streetlights.
b) Redesign existing system to add these street lights or design new system with new power source to
provide power to these lights.
c) Modify all plans to reflect this new design.
5. Design FDC (Fire Department Connection) at Pavillion.
Emmet Berkery will coordinate and prepare redlines for a FDC in the vicinity of the Pavillion at the
north end of Main Street Psomas will prepare a design sheet for the work defined by Emmet.
6. Complete the Palm Street seashell pattern plan spec.
Psomas has prepared a budget of 1 hour to coordinate a specification section modified by Nuvis. The
City will coordinate the incorporation of Nuvis' modification into the specification. Nuvis' task
description and budget is attached.
7. Need striping delineation for Oceanfront. Coordinate with Paul Taylor.
Psomas has prepared a budget of 2 hours to coordinate this work by Austin- Foust. Austin - Foust's task
description and budget is attached.
8. Revise specs and estimate as needed.
Emmet Berkery will perform this task. Psomas will provide up to 6 hours of support for this task,
helping Emmet identify new specification requirements and also help him prepare the bid item list.
9. Stage Construction and Schedule based on funding. (Support for Omar and Emmet)
Psomas and Austin -Foust will provide support for this activity, which will be performed by the City and
other support staff. Psomas will provide up to 4 hours of support. A description of Austin - Foust's
scope and manhour estimate is attached.
10. Circulation and Parking Plan (to be evaluated in conjunction with the construction staging approach and
should include OCTA bus circulation, tourist bus circulation, pedestrian access requirements & signage,
City parking permits, City parking policies for metered areas)
Psomas will provide input and minimal coordination to this task, which will be primarily performed by
Austin -Foust and Emmet Berkery. City staff will provide limits of work and design criteria to Austin -
Foust. Austin -Foust will revise traffic and pedestrian control plans to accommodate the staging plan
defined by the City.
Assumptions:
• Our work needs to be done by June so that the bidding and award of the work will occur during the
summer and work can actually begin just after Labor Day.
• As- builts won't be fully available until May, Psomas may need to revise this estimate based upon the
as -built information that is not yet available.
• Survey activities are not included. If survey is deemed necessary a supplemental budget will be
prepared or City staff will provide the requested data.
• Billing rates have been adjusted to reflect rates currently used on other Psomas Public Works projects.
C:\ WINDOWS \Te orary Internet Files\ OLKC181W32602 Ph 2 Revisions rasl.dx^: "'° te• et
dae
P S O M A S
• 4 hours of coordination time for Gary Dysart has been spread throughout the various tasks.
Project Director
$150/hr
4 hrs
Project Manager
$140/hr
36 bra
Design Engr
$95/hr
8 bra
CAD Tech
$85/hr
29 hrs
Project Asst
$60/hr
hrs
Nuvis & A -F
$24,010
Reimbursables
$3,600
Additional Services Fee: $ 36,475
Type of Fee: Time & Materials, not to exceed: $ 36,475
Psomas Manager:
(signature required) Gary Dysart, Project Principal (Date)
Client Authorization:
(signature required)
(Name) (Title)
C:\ WINDOWS \TenIDorary Internet Files \OLKC181 \032602 Pb 2 Revisions rasl.doc .
(Date)
NUVIS Exhibit B 1-
BiMbg Rates
Name
Title
Billing Rate
Robert R.Cardoza
SeniorPrinci al
$110.00
Leslee A. Temple
SeniorPrinci al
$110.00
Robert W. Stone
Senior Principal
$110.00
Perry Cardoza
Principal
$110.00
TomMttnoz
Piinci al
$110.00
Jaime Rios
Desikner
$ 85.00
Linda Forde
CADD Tech I
$ 70.00
Lamont Mecker
CARD Tech 1
$ 70.00
Chris Atencio
CADD Tech II
$ 55.00
Robert Ftisbie
Draftsperson I
$ 45.00
Scott Downey
Drafts erson II
$ 35.00
May 11, 2000
ziZ'd 69G, OW WdE0:0T 0002'TT',kdW
®Ar�AUST /N FOUST ASSOCIATES, INC,
TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING
2020 NORTH TUSTIN AVENUE • SANTA ANA, CALIFORNIA 92705.7827
Effective January 1, 2000
AUSTIN -FOUST ASSOCIATES, INC.
INDIVIDUAL RATE SCHEDULE
Exhibit B —Z
TELEPHONE (714) 667 -0496
FAX (714) 667 -7952
E-mail: mail @austinfoust.com
CATEGORY HOURLY RATE
Principal
Terry Austin $135
Joe Foust $135
Design Engineer
Rick Chavez $105
Transportation Engineer
Cathy Lawrence
$95
Jamie Anderson
$90
Pat Kelley
$80
Design Drafter
Rob Steaffens
$70
Technical /Clerical
Connie Woodward
$55
Joanne Herbel
$50
Direct expenses billed as actual costs
of
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
rq from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 038
AMOUNT: $12,179.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds provide for Amendment No. 6 to the professional services agreeemnt related to the
Balboa Village Improvement Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Signed:
Signed:
Signed:
Financial
Administrative
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$12,179.00
$12,179.00
Z
Date
Date
Description
Division
Number
7181
Gas Tax
Account
Number
C5100070
EIR/Preliminary Plans
Division
Number
7181
Gas Tax
Account
Number
C5100543
Balboa Village Plan
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial
Administrative
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$12,179.00
$12,179.00
Z
Date
Date