HomeMy WebLinkAbout10 - Jamboree Road RehabilitationApril 9, 2002
CITY COUNCIL AGENDA
ITEM NO. 10
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR JAMBOREE ROAD
STREET REHABILITATION FROM BISON AVENUE TO UNIVERSITY
DRIVE
RECOMMENDATION:
Approve a Professional Services Agreement with Dewan, Lundin & Associates for
professional engineering services for a contract price of $40,418.
DISCUSSION:
The Orange County Transportation Authority (OCTA) is issuing a special call for
projects for the Arterial Highway Rehabilitation Program (AHRP). This call is based on
a short time frame, and if funding were successfully obtained, the City would have to
meet the deadline for designing the project and awarding it to a construction contractor
within the next year. No time extensions are allowed for this Federal and State
approval process.
Certain segments of Jamboree Road are in need of rehabilitation. Based on the City's
pavement management program,the segment between Bison Avenue and University
Drive is in the worst condition.
In order to meet the deadlines for constructing this project, the design needs to be
started as soon as possible. Therefore, staff sent Requests for Proposals to three
engineering firms and the following two responded:
• Walden & Associates
• Dewan, Lundin & Associates (DL &A)
Staff independently reviewed the firms' qualifications, past experience on similar
projects, and availability, before ranking DL &A the highest. Upon selection, staff
negotiated with DL&A to provide the necessary scope of services for a fee of $40,418.
These services include an aerial and ground survey, utility investigation and
coordination, pavement rehabilitation design, signing and striping plans, environmental
application, and Caltrans processing.
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR JAMBOREE ROAD STREET REHABILITATION FROM
BISON AVENUE TO UNIVERSITY DRIVE
April 9, 2002
Page 2
The project construction costs are estimated to be $800,000 and the AHRP portion
could be up to 50 percent of this cost, if the project receives grant funding. Funds are
available in the Gas Tax Account No. 7181- C5100070, EIR/Preliminary Plans for the
design costs.
Respectfully
)RKS DEPARTMENT
Badum, Director
Bill p•
Engineer City
Attachments: Professional Services Agreement
PROFESSIONAL SERVICES AGREEMENT
FOR STREET REHABILITATION ON JAMBOREE ROAD
FROM BISON AVENUE TO UNIVERSITY AVENUE
THIS AGREEMENT, entered into this day of 2002, by and
between the City of Newport Beach , a Municipal Corporation (hereinafter referred to as
"City"), and Dewan, Lundin & Associates, whose address is 12377 Lewis St., Suite 101,
Garden Grove, California, 92840, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement street rehabilitation on Jamboree Road from
Bison Avenue to University Avenue ('Project').
C. The City desires to engage Consultant to complete design services for the
Project upon the terms and conditions contained in this Agreement.
D. The principal member for the Consultant for purpose of this Project is
Surender Dewan, P.E.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
desires to contract with Consultant under the terms and conditions provided
in this Agreement.
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NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the _ day of , 2002, and
shall terminate on the 30th day of June, 2003, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit `B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
forty thousand four hundred eighteen and no /100 ($40,418).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice.
3.3 Consultant shall not receive any compensation for extra work without prior
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written authorization of City. Any authorized compensation shall be paid in accordance
With the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses, which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Actual costs and /or other costs and/or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents to City that it has or shall obtain all licenses, permits, qualifications and
approvals required of its profession. If Consultant is performing inspection or construction
management services for the City, the assigned staff shall be equipped with a Nextel Plus
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type cellular/direct connect unit to communicate with City Staff, consultant's Nextel Direct
Connect I.D. Number will be provided to City to be programmed into City Nextel units, and
vice versa. Consultant further represents that it shall keep in effect all such licenses,
permits and other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly
approve or disapprove Consultant's work, delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details and means of performing the work provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement which may appear to give City
the right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
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Project Administrator, and any other agencies, which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Surender Dewan to be its Project
Manager. Consultant shall not bill any personnel to Project other than those personnel
identified in Exhibit 'B ", whether or not considered to be key personnel, without City's prior
written approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
a. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and Consultant shall perform the services in accordance with the schedule specified
below. The failure by Consultant to strictly adhere to the schedule may result in
termination of this Agreement by City and assessment of damages against Consultant for
delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays,
which are due to causes beyond Consultant's reasonable control. However, in the case
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of any such delay in the services to be provided for Project, each party hereby agrees to
provide notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, but not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant' s control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances by
telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
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described herein.
Insurance policies with original endorsements indemnifying Project for the
following coverages shall be issued by companies admitted to do business in the State of
California and assigned Best's A- VII or better rating:
A. Worker's compensation insurance, including "Wavier of Subrogation"
clause, covering all employees and principals of Consultant, per the laws of
the State of California.
B. Commercial general liability insurance, including additional insured and
primary and non - contributory wording, covering third parry liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance, including additional
insured (and primary and non - contributory wording for waste haulers only),
covering any owned and rented vehicles of Consultant in a minimum
amount of $1 million combined single limit per accident for bodily injury and
property damage.
D. Professional errors and omissions insurance, which covers the services, to
be performed in connection with this Agreement in the minimum amount of
one million Dollars ($1,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, which
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing workers compensation, comprehensive general,
and automotive liability insurance to either Consultant or City with respect to the services
of Consultant herein, a waiver of any right of subrogation, which any such insurer of said
Consultant may acquire against City by virtue of the payment of any loss under such
insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
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be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership orjoint- venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
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Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
D. Pavement Evaluation Report.
18. ADMINISTRATION
The Public Works Department will administer this Agreement. Bill Patapoff shall
be considered the Project Administrator and shall have the authority to act for City under
this Agreement. The Project Administrator or his /her authorized representative shall
represent City in all matters pertaining to the services to be rendered pursuant to this
Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
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performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be borne by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
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22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
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All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
Bill Patapoff, City Engineer
City of Newport Beach
Public Works Department
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Surender Dewan
DUA
12377 Lewis Street, Suite 101
Garden Grove, Ca 92840
(714) 740 -8840
Fax: (714) 740-8842
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
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provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
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31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification or
misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy
or readability of CADD data due to inappropriate storage conditions or duration; or (c) any
use by City, or anyone authorized by City, of CADD data for additions to this Project, for
the completion of this Project by others, or for any other project, excepting only such use
as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages and liability resulting from the modification or misuse of
such CADD data.
All drawings shall be transmitted to the City in AutoCAD 2000 in ".dwg:' file format.
All written documents shall be transmitted to the City in the City's latest adopted version
of Microsoft Word and Excel.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
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APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
m
Tod W. Ridgeway
CONSULTANT
0
Surender Dewan
Principal
f: \users\pbw\shared\agreements \fy 01- 02\dewan Iundin- jamboree rehab..doc
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PROJECT UNDERSTANDING
The proposed project area is Jamboree Road from Bison Avenue to University Drive. The
proposed project consists of rehabilitation of existing roadway.
Services to be provided by Dewan, Lundin & Associates under this proposal encompass a
full range of services. These services include the following:
Design Survey
Preparation of Street Improvement Plans
Preparation of Signage and Striping Plans
Project Specifications
Estimate of Probable Construction Costs
Jamboree Road between Bison Avenue and University Drive is a major arterial that serves
the businesses and residents of Newport Beach.
The curb to curb width of the street is 120 feet. The existing street is striped for three lanes
In each direction with a 16 foot wide median divider in the center. A build up of overlays In
the roadway over the years has resulted in a minimum (2 -inch) curb face in the median
divider (Figure 1, Plate 1). There is an existing concrete walk on both sides of the street. No
parking is permitted along this section of the roadway.
The intersections of Jamboree Road and Bison Avenue, and Jamboree Road and University
Drive are signalized.
The existing sidewalk, curb and gutter are in extremely good condition. The only portion of
sidewalk requiring replacement is approximately 800 feet south of University Drive at SCE
pole 1729182E where a 10 foot by 12 foot section has lifted. There are existing handicap
ramps at all intersections.
Jamboree Road Street Rehabilitation Project Dewan, Lundin & Associates • Page 0
There is an existing storm drain system in the roadway. There are existing catch basins along the
easterly and westerly curb and also along the median curb. During our field observation we also
noticed the following utilities:
• Overhead electrical behind the easterly sidewalk between University Drive and Camelback
Street.
• Underground electrical along the easterly sidewalk.
• Underground telephone along the westerly sidewalk.
• Gas main in the southbound direction.
The existing pavement is in fair condition. However, portions of the roadway are experiencing
some deterioration with longitudinal and early alligator cracking (Figure 1 and Figure 2, Plate 2).
The pavement has been overlaid in the past as is evident by the minimal curb face. A 12 foot wide
section of the pavement has been repaired in the northbound number three lane between
University Drive and Camelback Street.
While the rehabilitation of the Jamboree Road pavement is the primary focus of the project, the
restoration of "disappearing" curb face along the existing landscaped medians is also of importance
and will be addressed. It is the City's intent to provide for a minimum 6 -inch curb face.
The existing median curb can be preserved and curb face restored if the pavement analysis report
recommends that the existing pavement needs to be reconstructed.
In the event the report recommends that existing pavement in the project area is adequate and only
overlay is required, we will investigate the alternative of coldmilling a reasonable portion of existing
pavement and replacing with rubberized asphalt pavement, thereby restoring if possible a 6 -inch
curb face. If the structural design considerations and cross slope requirements dictate otherwise,
the median divider curb and stamped concrete may require reconstruction. Reconstruction of
existing landscape improvements, if any, is not included in the scope of work for this project.
Jamboree Road Street Rehabilitation Project Dewan, Lundin & Associates • Page 2
PROJECTAPPROACH
DESIGN REVIEW MEETING
■ In a consultation meeting with the City, the scope of work, procedure for the project and the
precise limits of the project improvements will be reviewed.
■ Review with City Staff to obtain specific input related to City goals, and discuss preliminary
issues.
■ Meet with City Staff on a continuous, as- needed basis throughout the design and
construction phases to ensure that work is expeditiously carried out in keeping with the
City's requirements.
UTILITY COORDINATION
■ Notify all utilities at the start and at 50% design of the location and extent of the work to
ensure that all structures are properly located on the plans.
■ Request utility companies to pothole at locations with the greatest likelihood of impacting
the proposed construction. (If utility has prior rights, potholes shall be excavated as
negotiated extra work.)
■ A copy of all correspondence with utility companies will be provided to the City.
■ Final plans will be sent to each affected utility company prior to bidding of the work along
with notification of when work is anticipated to begin.
■ Proposed improvements will be coordinated with utility companies in the project area. Each
utility company will be sent a "Utility Notification Letter" prior to commencement of
preliminary design, preliminary improvements plans and final plans.
DEFLECTION ANALYSIS
■ To be provided by the City of Newport Beach
DESIGN SURVEY
■ Locate beginning, intermediate and final bench marks. Locate and identify horizontal
controls used. Set a total of five (5) aerial targets.
■ Conduct aerial survey. Aerial survey to show spot elevations and contours at 1 foot
intervals.
Jamboree Road Sheet Rehabilitation Pmject Dewan, Lundin & Associates • Page 3
■ Mark limits of broken curb and gutter as well as defective sidewalk.
■ Conduct topographic survey and obtain street cross sections at 50 foot intervals. Street
cross sections to show elevations at top of curb, gutter flowline, lip of gutter, edge of
pavement, lane line, centerline, top of median curb, and finished surface at median curb.
■ Obtain street cross sections at all BCR's and ECR's.
■ A minimum of two (2) bench marks will be used. A bench circuit will be run and closure
error established, if any. Each bench mark will be established on the plans and in the
survey notes.
■ A report will be provided to the City containing all survey control and cross section notes.
PRELIMINARY DESIGN - 70% DESIGN
■ Prepare base maps using computer aided drafting (AutoCAD Release 2000). Plot existing
utilities, existing right -of -ways, etc.
■ Plot existing cross sections.
■ Superimpose proposed improvements over existing cross sections.
■ Check the proposed cross sections for accuracy of cross slope. If the proposed cross
slope is less than the minimum required or more than the maximum permissible, revise the
type of proposed treatment to the street surface. An effort will be made to provide a
minimum of 3 -inch curb face at the median curb.
■ Develop alternate methods of achieving City's goals, giving consideration to existing
pavement condition as determined by the pavement evaluation report. Repair,
rehabilitation, partial and full replacement of existing pavement and replacement and
reconstruction of median curb divider will be considered.
■ Prepare preliminary street improvement plans.
■ Prepare preliminary signage and striping plans in accordance with the State of California
Department of Transportation Traffic Manual.
■ Prepare preliminary estimate of probable costs in tabular form.
■ Prepare environmental permit application for the project.
FINAL DESIGN - 100% DESIGN
■ Evaluate cross sections and profiles for drive quality.
■ Prepare final street improvements plans. In addition provide copies of all calculations,
cross sections and other support data to the City.
Jamboree Road Street Rehabilitation Project Dewar, Lundin & Associates • Page 4
■ Title sheet will show:
Title
Vicinity and location map with plan sheet index and scale
Utility and plan legends
0 Bench marks, basis of bearings
o General and master construction notes
0 Standard signature and title blocks
0 Utility notes, contact names and telephone numbers
■ Plan and profiles will include:
o Topography between right -of -way and beyond as necessary
Right -of -way limit lines (existing and proposed)
Utility location plot
0 Construction notes and quantity estimates
Typical sections and details
Top of curb and centerline profile
o Location of borings
Plot proposed cross sections at 50 foot intervals
■ Prepare final striping and signage plans. Final plans to include:
Removal and /or construction of existing and /or proposed traffic features where
applicable
o Traffic striping (traffic lanes, crosswalks, etc.)
Traffic signing
Pavement markings and markers
■ Prepare project specifications based on the latest edition of the Standard Specifications for
Public Works.
■ Prepare final estimates of probable cost.
■ After final approval of project design the plans will be plotted on 4 mil thick mylar and
delivered to the City along with IBM compatible disks.
■ Provide coordination of ARHP requirements with Caltrans including all necessary
paperwork.
CONSTRUCTION ASSISTANCE
■ Provide coordination during bidding process including answering bidders questions during
the bidding phase.
Jamboree Road Street Rehabilitation Project Dewan, Lundin & Associates • Page 5
■ Provide assistance during construction consisting of plan interpretation and plan revisions
resulting from changed conditions.
■ Prepare As -Built plans based on information provided by the City.
(QUALITY CONTROL PROCEDURES
■ The importance of reviewand checking cannot be overemphasized, given the extreme time
constraints under which documents are often produce
■ Checking plays a central role in our quality assurance effort.
Documents are comprehensively checked at one or more milestones before they
are completed.
o A senior team member checks all documents before they are issued.
0 One person checks all important dimensions.
The person responsible for the drawings reviews the drawings, and the writer
reviews the text.
0 Consultants review the documents produced by other contributors for coordination.
The City reviews and approves the documents before they are issued.
Jamboree Road Street Rehabilitation Project Dewan, Lundin & Associates • Page 6
PROJECT TEAM
The most important element in the provision of professional services is the assignment of key
personnel. Quality personnel and an effective management system combine to produce quality
services. Accordingly, the following personnel have been assigned to this project.
Surender Dewan, P.E.
Walter Lundin, P.E., L.S.
Hoang Nguyen
Jon Safdari
Charles Tuggle, L.S.
Subconsultants
Project Manager /Principal
Quality Control /Principal
Project Engineer
CAD Designer
Survey Party Chief
Digital Mapping, Inc.
Photogrammetric Services
Jamboree Road Street Rehabilitation Project Dewan, Lundin & ASSOCiates • Page 7
Organization Chart
for
Jamboree Road Street Rehabilitation Project
From Bison Avenue to University Drive
City of Newport Beach I
Mr. Biii Patapoff, P.E.
City Engineer
Mr. SurenderDewan, P.E.
Principal- in- Charge/Project Manager
Dewan, Lundin & Associates
9 on Harrington .E. [L Mr. Ali Aliyazicioglu
W Matena ng Services Photogrammettic Services
rri� Geotechn22 c. i Digital Mapping Inc.
Mr. Walter Lundin, P.E., L. S. Mr. Hoang Nguyen
Quality Control Project Engineer
Dewan, Lundin & Associates I I I Dewan, Lundin & Associates
Mr. Jon Safdari
CAD Designer
Dewan, Lundin & Associates
Mr. Charles Tuggle, L.S.
Survey Party Chief
Dewan, Lundin & Associates
2 -Man Survey Crew
Jamboree Road Street Rehabilitation Project Dewan, Lundin & Associates • Page 8
TENTATIVE DESIGN SCHEDULE
Jamboree Road Street Rehabilitation Project
From Bison Avenue to University Drive
TASK DESCRIPTION
APRIL
MAY
JUNE
JULY
AUGUST
1:2:3:4
12:3:4
1:2'3:4
1:23:4
1:2:3:9
Aerial Survey and Design Survey
Deflection Analysis - Provided by the City
Utility Coordination
Preliminary Design Phase - 70% Design
Prepare Base Maps
Street Improvement Plans'r<�
s=
Signage and Striping Plans
City Review of Preliminary Plans
Final Design Phase -100% Design
Street Improvement Plans
Project Specifications and Cost Estimates
Project Complete
Assumed Notice to Proceed - April 1, 2002 ♦ Project Complete End of July, 2002
Jamboree Road Street Rehabilitation Project Dewar, Lundin & Associates • Page 19
RESOURCE REQUIREMENTS
Jamboree Road Street Rehabilitation Project
From Bison Avenue to University Drive
PHASE OF WORK
Project
Manager
Project
Engineer
AutoCAD
Designer
Survey
Crew
Clerical
TOTAL
HOURS
PRELIMINARY DESIGN DEVELOPMENT
2
4
6
--
2%
12
Subconsultant
DESIGN SURVEY Digital Mapping, Inc.
2
4
--
40
—
46
PRELIMINARY DESIGN PHASE - 70% DESIGN
Base Maps
—
8
50
—
58
Utility Notification and Coordination
4
--
6
10
Street Improvement Plans
2
48
64
—
114
Signage and Striping Plans
2
12
20
—
--
34
Estimate of Probable Costs
2
8
--
4
14
Environmental Permit Application
2
—
--
—
2
4
FINAL DESIGN PHASE -100% DESIGN
Street Improvement Plans
2
8
24
--
34
Signage and Striping Plans
1
4
4
—
9
Coordination of ARHP Requirements with Caltrans
4
8
—
--
--
12
SPECIFICATIONS, ESTIMATES & BID PACKAGE
4
14
—
20
38
BIDDING & CONSTRUCTION PHASE ASSISTANCE
1
4
--
—
—
5
AS -BUILT PLANS
2
4
8
—
--
14
TOTAL HOURS:1
26
130
176
40
32
404
Percent of Work Hours Performed by Various Members of the Team by Designation
PROJECT TEAM MEMBER
PERCENTAGE OF WORK HOURS
Project Manager
8%
Project Engineer
34%
AutoCAD Designer
46%
Survey Crew
10%
Clerical
2%
Subconsultants
Not Included
Jamboree Road Street RehabiAYation Project Dewan, Lundin & Associates • Page 20
FEE PROPOSAL
For
Professional Civil Engineering Services
Jamboree Road Street Rehabilitation Project
From Bison Avenue to University Drive
ITEM DESCRIPTION
AMOUNT
1. Preliminary Design Development ..... ...............................
$960.00
2. Design Survey .................. ...............................
$6,940.00
3. Preliminary Design Phase ........ ...............................
$17,460.00
4. Final Design Phase .............. ...............................
$6,750.00
5. Assistance During Bidding Phase .... ...............................
$440.00
6. As -Built Plans .................. ...............................
$1,100.00
7. Printing Allowance ................ ...............................
$500.00
Subtotal: $34,150.00
Subconsultants:
Digital Mapping, Inc .................................................. $5,450.00
(Photogrammetric Services) Mark -Up 15% ........................... $818.00
Subtotal: $6,268.00
TOTAL NOT -TO- EXCEED FEE: ........................................ $40,418.00
SCHEDULE OF HOURLY RATES -2002
Dewan, Lundin & Associates
Project Manager .......................
............................... $100.00
Project Engineer ........................
............................... $85.00
Design Engineer ........................
............................... $75.00
CADD Designer ........................
............................... $70.00
Senior Drafter ..........................
............................... $60.00
Senior Plan Checker .....................
............................... $55.00
Construction Administrator ................
............................... $58.00
Construction Observer ...................
............................... $50.00
Building Official .........................
............................... $65.00
Building Plan Check Engineer ..............
............................... $60.00
Building Plan Examiner ...................
............................... $60.00
Building Inspector .......................
............................... $50.00
Two -Man Field Party ....................
............................... $160.00
Three -Man Field Party ..................
............................... $185.00
Office Survey Manager ...................
............................... $75.00
Word Processor ........................
............................... $40.00