HomeMy WebLinkAbout08 - Traffic Model Update ServicesApril 9, 2002
CITY COUNCIL AGENDA
ITEM NO. a
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
URBAN CROSSROADS, INC., FOR TRAFFIC MODEL UPDATE
SERVICES
RECOMMENDATIONS:
Approve the Professional Services Agreement for Traffic Model Update Services
with Urban Crossroads, Inc., of Irvine, California, at a contract price of $189,585
for the project.
2. Authorize the Mayor and the City Clerk to execute the Agreement.
3. Authorize the Public Works Director to proceed with Phases I, II, and III of the
Traffic Model Update.
DISCUSSION:
The City of Newport Beach Traffic Analysis Model, known as NBTAM, was created in
1988 as a part of the previous General Plan update. The model was part of a
comprehensive traffic study that forecast future traffic volumes on the City's arterial
street system and identified roadway deficiencies and needed improvements relative
to the buildout of the General Plan.
The model was developed from a larger regional traffic database. Traffic volumes
and existing local and regional roadway information collected encompassed the City
of Newport Beach — with portions of unincorporated Orange County, Costa Mesa,
and Irvine. Average daily traffic volumes as well as AM and PM peak hour volumes
were produced from the NBTAM.
Periodically, the traffic model has been updated to reflect changes initiated by
General Plan amendments and upgrades to the roadway system. The last approved
NBTAM update was in 1996.
This update of the NBTAM is proposed in concert with the City's current preparation
of a comprehensive General Plan update, which will also include a revised
Circulation Element. The NBTAM is intended to be used for roadway planning and
traffic impact analysis, such as:
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS, INC., FOR TRAFFIC
MODEL UPDATE SERVICES
April 9, 2002
Page 2
• General Plan Land Use analysis required by the City, including analysis of
alternative land use scenarios.
• Amendments to the Orange County Master Plan of Arterial Highways (MPAH)
• Orange County Congestion Management Program (CMP) analysis
The consulting firm of Urban Crossroads, Inc., was solicited to submit a proposal
because they are a well - established transportation firm knowledgeable in traffic
modeling and familiar with regional model intricacies. This consultant has recent
experience with the City of Irvine in creating a traffic model that meets the Orange
County Transportation Authority (OCTA) regional guidelines for consistency.
The OCTA requires consistency between local traffic models and the current County
Traffic Model OCTAM 3.1. Before the NBTAM can be used to design regionally
significant infrastructure improvements model consistency must be demonstrated
between NBTAM and the OCTAM 3.1 model. The Congestion Management
Program (CMP) and the Growth Management Program (GMP) each require analysis
of regionally significant land use decisions, also based on the OCTAM 3.1 model or a
consistent subarea model. The NBTAM must meet regional modeling consistency
requirements or the City will lose the ability to use the model to justify regional and
local funding applications.
The scope of the modeling services is defined in three phases:
• Phase I - Project Initiation and Definition Refinement, at a cost of $19,195.
• Phase II - Origin- Destination Survey Data Analysis, at a cost of $32,190.
• Phase III -Traffic Model Update, at a cost of $138,200.
There are two main differences between the existing NBTAM model and the new
updated NBTAM model. One difference is a change from trip generation rates being
calculated directly from land use data, to a model where trip rates are derived from
socioeconomic data. An important factor in moving from a land use -based model to
a socioeconomic -based model is the local consistency requirements with the Orange
County Transportation Authority (OCTA) OCTAM 3.1 model. The OCTAM 3.1 model
and other regional models including the Southern California Association of
Governments (SLAG) model use socioeconomic data as the basis of the trip
generation rates.
Another difference is the new NBTAM model will use a more detailed Traffic Analysis
Zone (TAZ) system. The increase in the number of TAZ's is proposed in areas such
as the airport area, so that a more accurate picture of trip generation can be
obtained.
The scope of service was reviewed by the General Plan Update Committee and a
subcommittee that discussed the scope in detail. Major issues in this review were
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS, INC., FOR TRAFFIC
MODEL UPDATE SERVICES
April 9, 2002
Page 3
the change to a socioeconomic data base, inclusion of the origin- destination survey,
and delivery of information on the existing General Plan in time for consideration as
part of the visioning process. The Update Committee recommended City Council
approval of the scope of services on March 25, 2002.
—
Respectful) FRKS "Pttsd;
( -PGBLl5W DEPARTMENT
Ste0en G. Badum, Director
By:
Antony Brine, P.E.
Transportation Engineer
Attachments: Professional Services Agreement
DRAFT
PROFESSIONAL SERVICES AGREEMENT
FOR TRAFFIC MODEL THAT MEETS ORANGE COUNTY
TRANSPORTATION AUTHORITY CONSISTENCY GUIDELINES
THIS AGREEMENT, entered into this day of , 2002,
by and between the City of Newport Beach, a Municipal Corporation (hereinafter
referred to as "City "), and Urban Crossroads, Inc., whose address is 41 Corporate Park,
Suite 210, Irvine, California, 92606, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement a Traffic Model Update ( "Project').
C. City desires to engage Consultant to provide professional engineering
services to update the City of Newport Beach Traffic Model that meets
Orange County Transportation Authority Consistency Guidelines upon the
terms and conditions contained in this Agreement.
D. The principal member of Consultant for purpose of Project is Carleton
Waters, P.E.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
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desires to contract with Consultant under the terms and conditions provided
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the date of execution, and shall
terminate on the 30" day of June 2003, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibits "B and C" attached hereto
and incorporated herein by reference. No rate changes shall be made during the term of
this Agreement without prior written approval of City. Consultant's compensation for all
work performed in accordance with this Agreement shall not exceed the total contract
price of one hundred eight -nine thousand, five hundred eighty-five and 00/100
Dollars ($189,585.00).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
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3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibits "B and C."
3.4 City shall reimburse Consultant only for those costs or expenses, which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement,
beginning on the effective date of this Agreement, City may withhold payment of ten
percent (10 %) of each approved payment as approved retention until all services under
this Agreement have been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
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supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents to City that it has or shall obtain all licenses, permits, qualifications and
approvals required of its profession. If Consultant is performing inspection or construction
management services for the City, the assigned staff shall be equipped with a Nextel Plus
type cellular /direct connect unit to communicate with City Staff; consultant's Nextel Direct
Connect I.D. Number will be provided to City to be programmed into City Nextel units, and
vice versa. Consultant further represents that it shall keep in effect all such licenses,
permits and other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly
approve or disapprove Consultants work, delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultants control.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
in
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details and means of performing the work provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement which may appear to give City
the right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies, which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Carleton Waters to be its Project
Manager. Consultant shall not bill any personnel to Project other than those personnel
identified in Exhibits "B and C," whether or not considered to be key personnel, without
City's prior written approval by name and specific hourly billing rate. Consultant shall not
remove or reassign any personnel designated in this Section or assign any new or
replacement person to Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to removal or assignment of non -key
personnel.
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Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously fumish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
S. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
9. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
10. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his/her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
11. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
12. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
Insurance policies with original endorsements indemnifying Project for the
following coverages shall be issued by companies admitted to do business in the State of
California and assigned Best's A -VII or better rating:
A. Worker's compensation insurance, including "Wavier of Subrogation"
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clause, covering all employees and principals of Consultant, per the laws of
the State of California.
B. Commercial general liability insurance, including additional insured and
primary and non - contributory wording, covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance, including additional
insured (and primary and non - contributory wording for waste haulers only),
covering any owned and rented vehicles of Consultant in a minimum
amount of $1 million combined single limit per accident for bodily injury and
property damage.
D. Professional errors and omissions insurance, which covers the services, to
be performed in connection with this Agreement in the minimum amount of
One Million Dollars ($1,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, which
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing workers compensation, comprehensive general,
and automotive liability insurance to either Consultant or City with respect to the services
of Consultant herein, a waiver of any right of subrogation, which any such insurer of said
Consultant may acquire against City by virtue of the payment of any loss under such
insurance.
13. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint - venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership or joint-venture.
0
14. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
15. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
16. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
Still
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
D. City will prepare and provide to Consultant street base digital file in
AutoCAD (DWG) compatible format.
17. ADMINISTRATION
The Public Works Department will administer this Agreement. Richard M.
Edmonston, P.E., shall be considered the Project Administrator and shall have the
authority to act for City under this Agreement. The Project Administrator or his /her
authorized representative shall represent City in all matters pertaining to the services to
be rendered pursuant to this Agreement.
18. RECORDS
Consultant shall keep records and invoices in connection with the work to be
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performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
19. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
20. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
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Agreement.
21. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
22. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
23. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
24. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
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personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Carleton Waters
Urban Crossroads, Inc.
41 Corporate Park, Suite 210
Irvine, CA 92606
(949) 660 -1994
Fax (949) 660 -1991
25. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that parry shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting parry fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other parry of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
parry written notice thereof.
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25.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
26. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
27. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
28. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
29. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his/her
judgment as a design professional and is supplied for the general guidance of City. Since
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Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
30. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification or
misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy
or readability of CADD data due to inappropriate storage conditions or duration; or (c) any
use by City, or anyone authorized by City, of CADD data for additions to this Project, for
the completion of this Project by others, or for any other project, excepting only such use
as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages and liability resulting from the modification or misuse of
such CADD data.
All drawings shall be transmitted to the City in the City's latest adopted version of
AutoCAD in ".dwg" file format. All written documents shall be transmitted to the City in
the City's latest adopted version of Microsoft Word and Excel.
31. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Mayor
URBAN CROSSROADS, INC.
IN
f: \users\pbw\shared\agreements \fy 01- 02\urban crossroads -model update octa guidelines.doc
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Carleton Wat
Bill Lambn,
Scott Sato, P.E ; e'
Exhibit A
April 1, 2002
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
300 Newport Boulevard
Newport Beach, CA 92658 -8915
Subject: City of Newport Beach Traffic Model Update Proposal
(Revision #2)
Dear Mr. Edmonston:
INTRODUCTION
The firms of Urban Crossroads, Inc., in cooperation with Austin -Foust
Associates, are pleased to submit the attached proposal to perform a
comprehensive update of the City of Newport Beach Traffic Model. The
detailed scope and budget estimates presented herein have been
developed and refined on the basis of our ongoing cooperative effort with
City of Newport Beach staff to identify the most efficient and effective
approach to the model update effort. The proposed work effort is also
based on our knowledge of the Orange County Transportation Authority's
(OCTA's) consistency guidelines and requirements. Our meetings with
City staff and ongoing input from the City's decision - makers have all been
used to further refine the proposed work effort.
The proposed work effort is presented in terms of several phases- The
first phase represents (ongoing) effort required to define the necessary
work effort, assemble the needed traffic count data, and work with the
General Plan Advisory Committee (GPAC) Modeling Subcommittee to
develop an approved scope of services for the overall model update
effort. The Phase 2 work effort consists of optional tasks related to origin -
destination data collection and analysis that would serve to further
validate and confirm the underlying assumptions of the Newport Beach
Traffic Model (NBTM). The third phase of work consists of the level of
effort necessary to update the NBTM to a current (2001) base year and
satisfy the most recent regional consistency guidelines in accordance with
federal, state, and local requirements. A Currently Adopted General Plan
scenario will also be produced as part of the Phase 3 effort.
This proposal is organized as follows:
1-
Introduction
2.
Scope of Work
3.
Cost Summary
4.
Schedule
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 2
This proposal does not address the anticipated General Plan Update work effort. The
scope of services and cost proposal for the General Plan Update will be developed after
the model update is nearer to completion and the vision for the General Plan Update has
been further refined.
PROPOSED SCOPE OF WORK
This section of the proposal describes the proposed scope of services for this work effort.
The proposal is organized in accordance with the phased approach described in the
introduction.
Phase 1 — Project Initiation and Definition Refinement
Required work tasks that must be undertaken prior to the overall update effort include:
• Evaluating the available traffic count data and likely traffic count data needs
• Leading several staff workshops to "flesh out' the details of the updated model
structure
• Developing a detailed work program based on the results of the workshops
• Preparing a model structure overview document suitable for review and
comment/approval by the GPAC Modeling Subcommittee
• Working with the GPAC Modeling Subcommittee to review and refine the model
structure overview /model update work effort
Urban Crossroads, Inc. staff are prepared to provide the necessary services in a timely
manner as evidenced by the status of several of the initial tasks.
The following scope of work is proposed for the Phase 1 effort:
1. Intersection Traffic Count Data Review - Urban Crossroads, Inc. staff will asses the
peak hour traffic count data available from the City of Newport Beach. The available
data is summarized on the list faxed to us by Janet Divan of your staff. The data will
be evaluated in the context of the Newport Beach Traffic Model Intersection
Analysis Locations exhibit provided to us by AFA staff, as well as the analysis
location list faxed to us by Janet Divan of your staff. The objective of this effort is to
identify intersections where 2001 traffic count data is not available and should be
collected. This task is complete. Attachment 1 summarizes the locations where new
traffic count data was required. Attachment 1 has been expanded to include several
SR -73 interchange intersections not previously considered for analysis. These
locations have been added as a result of input received from the General Plan
Update Committee (GPUC). City staff is also aware of an additional 4 intersections
where count data may be needed.
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 3
2. Roadway Segment Traffic Count Data Review - Urban Crossroads, Inc. staff will
review the daily roadway segment traffic count data needs for the Newport Beach
Traffic Model Update project. We are unaware of any available 24 hour roadway
segment traffic count data that is currently available from the City. Roadways where
traffic count data should be collected will be determined on the basis of
previous /recommended Newport Beach Traffic Model screenlines and current
OCTAM 3.1 screenline locations. The objective of this effort is to identify roadway
segments where 2001 traffic count data is not available and should be collected.
Attachment 2 summarizes the locations where new daily traffic count data was
required. This task is complete.
3. Model Structure Workshops — Urban Crossroads, Inc. (UC) and Austin -Foust
Associates (AFA) staff will prepare materials documenting possible approaches to
each step of the modeling process, including input data characteristics (land use and
roadway system), trip generation, trip distribution, traffic assignment, and future
forecast refinement (post - processing) procedures. Additional issues such as the
potential benefits of interim year scenarios, appropriate level of service (LOS)
standards, relationship to the Transportation Phasing Ordinance (TPO), and the
need /desirability of evaluating peak summer versus typical "shoulder season"
(spring /fall) conditions in the City of Newport Beach, etc. will also be addressed. UC
and AFA staff will attend up to 4 workshops with City staff to discuss various aspects
of the modeling process and to receive direction on the City's preferred approach.
This task is complete.
4. Input Land Use Data Review — Urban Crossroads, Inc. staff will evaluate the
categories and unit of measurement for the City land use data in terms of conversion
to model inputs (socioeconomic data or SED). This task is complete.
5. Prepare Model Structure Overview - The Urban Crossroads, Inc. /Austin -Foust team
will provide a model overview document that can be used to finalize the parameters of
the updated NBTAM tool. A variety of issues will be discussed initially. Issues that will
be discussed include:
• Model type (windowed or focused)
• Limits of the primary/detailed modeling area
• Primary modeling traffic analysis zone structure
• Land use /socio - economic data inputs
• Trip generation
• Trip distribution
• Traffic assignment
• Post - processing proceudres
• Model validation / calibration parameters
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 4
Each of these areas will be carefully discussed to ensure that the resulting tool
satisfies all of the traffic modeling needs of the City of Newport Beach. A
recommended approach and one or more alternative approaches will be presented
in the form of a white paper or technical memorandum. One topic recommended for
discussion is the appropriate land use category level of detail in the context of long
range, General Plan level analysis. A related discussion item is the conversion of
land use data to socioeconomic data, which must be accomplished (at a minimum)
to allow for comparisons to regional databases. Another important topic will be raw
model data refinement procedures (post - processing).
6. GPAC Modeling Subcommittee Model Update Scope Review / Approval - Urban
Crossroads, Inc. and /or Austin -Foust Associates staff will attend up to three meetings
with the GPAC Modeling Subcommittee. The purpose of these meetings is to review
the draft model update scope of services and model structure overview and determine
any revisions necessary to obtain the approval of the GPAC Model Update
Subcommittee. This task is complete.
Phase 2 _ Optional Origin- Destination Data Collection and/or Analysis
City staff has indicated that interest has been expressed in providing more detailed data
and /or analysis related to existing origin - destination patterns within the City of Newport
Beach. The following two optional tasks would each provide valuable insight into specific
travel behavior / patterns for the City of Newport Beach. Either task may be authorized
independent of the other task, and either or both of these tasks should be completed prior
to undertaking the model validation task in Phase 3 of this proposed work effort.
1. Regional Origin- Destination Survey Data Analysis — A substantial body of regional
data related to travel behavior has been collected to calibrate the regional travel
demand model. Various model parameters from this work effort will be incorporated
into the updated Newport Beach Traffic Model. The regional data has been collected
in the form of a home -based origin- destination survey. Urban Crossroads, Inc. staff
will extract the data records specific to the City of Newport Beach and will analyze this
data to further evaluate the travel behavior of City of Newport Beach residents. The
following information will be analyzed and summarized in the form of a letter report as
part of this work effort:
Number of trips by household type
• Trip purpose data
• Mode choice by trip purpose
• Generalized distribution of trip origins and destinations for City of Newport
Beach residents
1. Roadway Traffic Source Evaluation Analysis —This optional task is intended to identify
the travel destinations of traffic using certain key roadway segments within the City of
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 5
Newport Beach. The proposed method of data collection is based on car following
techniques. The advantage of this approach is obtaining critical data at a minimum
cost. An alternative to this approach would be a comprehensive license plate survey
or "mail -back" survey. Either of these techniques would increase the cost of this task
by an order of magnitude. Further details regarding alternative techniques can be
provided upon request.
The proposed work effort would obtain sample data of at least 100 vehicles at each of
the following locations:
• Northbound Pacific Coast Highway south of Newport Coast Drive
• Southbound Pacific Coast Highway south of the Santa Ana River
• Southbound MacArthur Boulevard north of Bonita Canyon Drive
The data obtained in this work effort would be used to evaluate the proportion of traffic
that could be characterized as regional traffic on Pacific Coast Highway and
MacArthur Boulevard (i.e., trips ending outside the City of Newport Beach). Trips
within the City of Newport Beach would be "tracked" to their source as part of this work
effort. The Pacific Coast Highway.data could also be evaluated in the context of traffic
sources at key locations within the City of Newport Beach (e.g., Mariner's Mile). The
data will be compiled and our analysis summarized in the form of a letter report.
Phase 3 — Newport Beach Traffic Model Update
This phase of work addresses the primary work effort of updating the Newport Beach
Traffic Model to reflect current conditions and to satisfy recently adopted modeling
consistency guidelines pursuant to federal, state, and local requirements.
1. Refine Model Traffic Analysis Zone (TAZ) Structure - The Urban Crossroads,
Inc. /Austin -Foust team will work with City staff to finalize the updated NBTAM primary
study area traffic analysis zone (TAZ) structure. Additional detail in the Newport
Business Complex (near John Wayne Airport) is recommended as part of this effort.
The additional TAZ detail will facilitate improved traffic assignment and forecasting
capabilities in this key area of the City of Newport Beach. The TAZ structure for the
recently annexed Newport Coast area will also be carefully reviewed and refined as
necessary. Urban Crossroads, Inc. will then provide OCTA with a digital zonal
correspondence file (we typically provide the actual TRANPLAN routine directly to
OCTA for this purpose) between OCTAM 3.1 and the Tier -1 and Tier -2 zone system.
OCTA will use the zonal correspondence to extract vehicle trip tables from OCTAM
3.1 and provide the data to Urban Crossroads, Inc., as necessary for the various
analysis years.
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 6
2. Compile Existing Conditions Data - Urban Crossroads, Inc. and Austin -Foust
Associates will compile existing conditions data necessary to complete the various
modeling scenarios anticipated as part of this work effort. Urban Crossroads, Inc. will
take the lead role in this work effort. It is anticipated that Austin -Foust Associates will
be able to provide much of the necessary intersection geometric data as a result of
the 1999 work effort already undertaken. Data to be compiled will include existing
roadway geometries within the primary modeling area, including roadway segment
through lanes and intersection through and turning movement lanes. Intersection
traffic signal timing will also be compiled to reflect special conditions such as split
phasing or right turn overlaps.
The consultant team will work with the City of Newport Beach to support the City's
efforts to provide land use data corresponding to each analysis time frame (2001,
2007, and currently adopted General Plan Buildout) for use in developing the updated
Newport Beach Traffic Model. This data will be used as the starting point for each of
the various horizon year scenarios. The data may be aggregated to categories that
are more consistent with the land use categories identified in OCTA's modeling
consistency guidelines. The data may also be converted to socio- economic data to
facilitate consistency comparisons and future reviews of the regional and sub - regional
socio - economic data forecasts. The consultant will also coordinate with OCTA to
obtain additional Tier 3 input data or, alternately, to disaggregate regional data to the
more detailed Tier 3 TAZ structure.
The consultant team will compile existing roadway traffic volume data. The City of
Newport Beach will be responsible for collecting any new traffic counts required. Peak
hour data will be compiled for the list of intersections provided on Table 1. Data for up
to 70 existing or future intersections will be compiled (There are currently 65 locations
listed on Table 1). Daily traffic volumes will be compiled for all screenline locations
identified on Attachment 2 to this proposal. Exhibit A depicts the recommended
screenline locations and intersection analysis locations graphically. Sources of data
include the City of Newport Beach, the California Department of Transportation, the
Transportation Corridors Agency and other recently completed traffic studies within
the primary modeling area.
Daily traffic volumes will be compiled or estimated for each leg of every intersection
that will be the subject of future traffic volume forecasts. This will allow the consultant
team to evaluate existing peak to daily traffic relationships and use these relationships
as part of the quality control procedures for developing future traffic volume forecasts.
The data itself will also be used to further refine the raw model forecasts in
accordance with nationally recognized procedures and processes.
Data will be compiled regarding the future roadway system in the primary modeling
area. Data related to future conditions will include committed improvements within the
primary modeling area. The planned ultimate (General Plan) roadway system will also
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 7
be identified for all roadways within the primary modeling area. Data for areas outside
the primary modeling area will be obtained from OCTA in the form of model networks.
The consultant team will not be responsible for the accuracy of regional data outside
of the primary modeling area.
3. 2000 Consistency Scenario - The product of this task will be a NBTAM 2000 model
run that can be used to satisfy the OCTA validation year consistency requirements.
The focus of the NBTAM 2000 scenario will be daily traffic conditions. Minimal
attention will be paid at this point in the process to peak hour model performance, as
this is not a part of the consistency requirements.
Urban Crossroads, Inc. will use city land use data as input to the trip generation
model. The process may involve converting the land use data to a socioeconomic
data format for input into actual trip generation model. The trip generation model will
be used to determine the anticipated travel demand within the primary modeling area.
For consistency purposes, the local data will be used only to desegregate the regional
model trip tables to the more detailed subarea TAZ structure. OCTA will provide the
time of day (AM, PM, Midday, and Night) trip table for the 2000 base year regional
model.
Urban Crossroads, Inc., with assistance from Austin -Foust Associates (e.g., providing
existing primary study area highway network data), will develop a 2000 highway
network that is compatible with the subarea model zone structure. OCTA will provide
the Tier -1 and Tier -2 highway network for the 2000 base year. These networks will
also include the OCTAM 3.1 network within the primary modeling area. Urban
Crossroads, Inc. will work with city staff to define any additional streets that need to be
added to the subarea highway network (Tier 3). During the development of these
networks, Urban Crossroads, Inc. will review the data provided by OCTA to ensure
that modeling attributes within the primary modeling area are accurate.
The detailed subarea model trip tables will be assigned to the refined subarea model
highway network using the procedure determined during the Phase 1 work effort. The
resulting raw model results will be compared to the results of the regional model run
for the screenlines within the primary study area. Urban Crossroads, Inc. will perform
OCTANT consistency checks as specified in the Subarea Modeling Guidelines Manual
to ensure that the subarea model conversion process is consistent with the parent
OCTAM data.
4. 2001 Validation Scenario - Urban Crossroads, Inc., in association with Austin -Foust
Associates, will prepare the 2001 validation scenario. Urban Crossroads, Inc. will take
the lead role in trip generation and trip distribution. Austin -Foust Associates will take
the lead role in performing the model traffic assignments.
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 8
Although the Task 3 effort will yield a 2000 NBTAM scenario that is consistent with the
parent model (OCTAM 3.1), a separate 2001 validation scenario will also be prepared.
This will allow the Urban Crossroads /Austin -Foust team to improve upon regional
model performance outside the constraints imposed by model consistency
requirements. The Urban Crossroads /Austin -Foust team has historically been able to
greatly improve upon regional model performance at the local arterial roadway level
through extensive model parameter calibration that cannot be undertaken at the
regional model level of detail. This work effort will also include an increased focus on
peak hour model performance. The intersections to be included in the model will be
input to the required databases, including lane configurations, existing traffic volumes,
and the model network representation of the intersections.
The local area trip generation results will be used to modify the regional model initial
trip tables to better reflect the local area trip generation characteristics. It is
anticipated that a Fratar model approach will be used in this procedure. The net
changes in primary modeling area trip generation will be evaluated and documented
as part of this effort.
The resulting subarea model trip tables will be assigned to the subarea model
highway network. The focus of the traffic assignment process will shift from
consistency with the regional model to accurately reflecting study area traffic volumes.
Particular attention will be paid to the peak period /hour assignments as part of the
validation process. The consultant team will validate the subarea model to the
existing traffic counts across screenlines and specific arterials that will be identified in
consultation with city staff. The average daily traffic across screen lines and specific
arterials should be within acceptable tolerances as identified in the Transportation
Research Board's National Cooperative Highway Research Program Report 255.
Model validation will also include detailed peak hour validation review at the
intersection level for the intersections previously identified on Table 1. This will allow
the Urban Crossroads, Inc. /Austin -Foust team to improve upon regional model
performance outside the constraints imposed by model consistency requirements.
The Urban Crossroads, Inc. /Austin -Foust team has historically been able to greatly
improve upon regional model performance at the local arterial roadway level through
extensive model parameter calibration that cannot be undertaken at the regional
model level of detail. Peak hour validation will focus on overall intersection capacity
utilization (ICU). A preliminary target of a standard deviation for the AM and PM peak
hours of less than or equal to .12 is recommended. This target has been established
based upon review of the NBTAM Description and Validation (1999 Update) and our
recent experience in the City of Irvine.
Any "fine- tuning" to the traffic model structure in order to meet consistency and
validation requirements will be thoroughly documented. All adjustments will be
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 9
conducted in manner consistent with the Subarea Modeling Guidelines Manual and
acceptable to the City of Newport Beach and OCTA.
5. 2007 Short Range Interim Forecast Scenario - The consultant team will develop the
subarea model future year forecasts for 2007 conditions. The updated Newport
Beach traffic model databases will be updated to reflect anticipated development and
roadway improvements through 2007. Growth throughout the region that is
anticipated through 2007 will be estimated (interpolated) from the most current
adopted regional socio- economic data forecasts. The preferred approach is to
request an interim year model run from OCTA. Alternately, the 2000 trip tables can
serve as the starting point for this effort.
The local area trip generation results will be used to modify the regional model initial
trip tables to better reflect the local area trip generation characteristics. It is
anticipated that a Fratar model approach will be used in this procedure. The net
changes in primary modeling area trip generation will be evaluated and documented
as part of this effort.
The resulting subarea model trip tables will be assigned to the subarea model
highway network. Nationally recognized standards for refining the raw model
forecasts using existing traffic count data and the existing (2001) model results will be
the basis for all post- assignment refinements. Such refinements are typically required
to account for normal model bias /error. The 2007 forecasts will be reviewed to ensure
reasonable growth, peak hour to daily traffic volume relationships, and
responsiveness to projected roadway congestion. Forecasts will be prepared for up to
70 existing and /or future intersections.
6. 2025 Consistency Scenario - The product of this task will be a NBTAM 2025 model
run that can be used to satisfy the OCTA future horizon year (2025) consistency
requirements. The focus of the NBTAM 2025 scenario will be daily traffic conditions.
Minimal attention will be paid at this point in the process to peak hour model
performance, as this is not a part of the consistency requirements.
Urban Crossroads, Inc. will use city land use data as input to the trip generation
model. The process may involve converting the land use data to a socioeconomic
data format for input into actual trip generation model. The trip generation model will
be used to determine the anticipated travel demand within the primary modeling area.
For consistency purposes, the local data will be used only to desegregate the regional
model trip tables to the more detailed subarea TAZ structure. OCTA will provide the
time of day (AM, PM, Midday, and Night) trip table for the 2025 base year regional
model.
Urban Crossroads, Inc., with assistance from Austin -Foust Associates (e.g., providing
existing primary study area highway network data), will develop a 2025 highway
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 10
network that is compatible with the subarea model zone structure. OCTA will provide
the Tier -1 and Tier -2 highway network for the 2025 horizon year. These networks will
also include the OCTAM 3.1 network within the primary modeling area. Urban
Crossroads, Inc. will update the 2025 network to include any additional streets that
need to be added to the subarea highway network (Tier 3). During the development
of these networks, Urban Crossroads, Inc. will review the data provided by OCTA to
ensure that modeling attributes within the primary modeling area are accurate.
The detailed subarea model trip tables will be assigned to the refined subarea model
highway network using the procedure determined during the Task 1 work effort. The
resulting raw model results will be compared to the results of the regional model run
for the Newport Beach Traffic Model screenlines. Urban Crossroads, Inc. will perform
OCTAM consistency checks as specified in the Subarea Modeling Guidelines Manual
to ensure that the subarea model conversion process is consistent with the parent
OCTAM data. Detailed intersection peak hour turning movement forecasts will not be
produced as part of this scope of work. Detailed intersection peak hour turning
movement forecasts could be prepared in the future, if desired. The .goal of the
project team is to document the differences between the 2025 Consistency scenario
and the General Plan Buildout scenario and then use the General Plan Buildout
scenario for all long range transportation planning purposes.
7. Currently Adopted General Plan Scenario - The consultant team will develop the
subarea model future year forecasts for General Plan buildout (Post -2025) conditions.
Updated Newport Beach traffic model databases will be developed to reflect
anticipated development and roadway improvements for General Plan buildout
conditions within the City of Newport Beach. Model assumptions outside the City of
Newport Beach will remain consistent with the 2025 scenario assumptions.
The local area trip generation results will be used to modify the regional model initial
trip tables to reflect the local area trip generation for buildout of the currently adopted
General Plan of the City of Newport Beach. It is anticipated that a Fratar model
approach will be used in this procedure. The net changes in primary modeling area
trip generation will be evaluated and documented as part of this effort.
The resulting subarea model trip tables will be assigned to the subarea model
highway network. Nationally recognized standards for refining the raw model
forecasts using existing traffic count data and the existing (2001) model results will be
the basis for all post- assignment refinements. Such refinements are typically required
to account for normal model bias /error. The Post -2025 forecasts will be reviewed to
ensure reasonable growth, peak hour to daily traffic volume relationships, and
responsiveness to projected roadway congestion. Forecasts will be prepared for up to
70 existing and /or future intersections.
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 11
8. Technical Documentation Report - Urban Crossroads, Inc. will prepare a
comprehensive model technical documentation report that meets the requirements as
specked in the Subarea Modeling Guidelines Manual. The report will be based upon
the technical memoranda produced as the interim work products for the previous
tasks. The City of Newport Beach will be responsible for submitting comments on the
technical memoranda to ensure that the technical documentation report satisfies the
needs and requirements of the City's decision makers.
This report will also provide all the information necessary for OCTA to review the
updated NBTM and issue the necessary finding of consistency to allow use of NBTM
for MPAH analysis, including issues related to securing regional funding as
necessary/appropriate. The draft technical documentation report will be submitted to
the City of Newport Beach and OCTA for review. Review comments will be discussed
with the project team as necessary and a revised final technical documentation report
will be issued by Urban Crossroads, Inc..
9. Team Meetings - The consultant team will attend up to 12 team meetings during the
course of the work effort. This allows for a minimum of 1 meeting monthly, as well as
4 additional meetings with other interested agencies (e.g., OCTA).
10. Public Workshops /Hearings - Urban Crossroads /Austin -Foust team members will be
available for up to 8 public hearings and/or meetings during the NBTM update
process. These types of public outreach efforts provide an opportunity to educate the
community regarding the capabilities and limitations of travel demand modeling in
general and the updated NBTM in particular. The Urban Crossroads /Austin -Foust
team will prepare presentation materials and handouts on an as- needed basis to
support the public outreach process.
COSTSUMMARY
The fee for the work outlined in this proposal is based upon personnel charges plus
direct expenses as indicated on the attached Exhibit B for Austin -Foust Associates
andExhibit C for Urban Crossroads, Inc.. The proposed work effort will be performed
on a time and materials basis with a "not -to- exceed" fee amount. Exhibit D summarizes
the cost of the Phase 1 work effort. The total estimated cost of the Phase 1 work effort
is $19,195.00. The cost of the optional Phase 2 work effort is summarized on Exhibit E.
The estimated cost of the Phase 2 work effort is $32,190.00. The estimated fee to
accomplish the Phase 3 Scope of Work is $138,200.00. A detailed estimate of the cost
by task and staff position is provided on Exhibit F for Urban Crossroads, Inc.. and on
Exhibit G for Austin -Foust Associates. An overall summary of the Phase 3 cost by task
and team member (consultant) is provided as Exhibit H.
Six copies (five bound and one original for the client's use) of the draft and final project
report would be prepared. Semi - Monthly billings for Urban Crossroads, Inc. will be
Mr. Rich Edmonston
CITY OF NEWPORT BEACH
April 1, 2002
Page 12
based upon the attached Exhibit C - BILLING RATES FOR URBAN CROSSROADS, INC..
Billings from Austin -Foust Associates will be shown as subconsultant charges on the Urban
Crossroads, Inc. invoices and supported by a separate invoice from Austin -Foust Associates
that provides their charges by staff level and hours.
The Client agrees to limit the Design Professional's liability to the Client and to all
construction Contractors and Subcontractors on the project, due to the Design Professional's
negligent acts, errors, or omissions, such that the total aggregate liability of the Design
Professional to all those named shall not exceed $50,000 or the Design Professional's total
fee for services rendered on this project, whichever is greater.
In the event that a lawsuit is brought for the enforcement of any of the terms of this
agreement, the prevailing party shall be entitled to attorney fees and costs in addition to any
damages.
SCHEDULE
A detailed Phase 3 project schedule is presented on Exhibit I. The Phase 1 work effort
schedule is primarily dependent upon input from City staff and the GPAC Modeling
Subcommittee. The Phase 2 work effort would require approximately 2 months to complete.
A schedule of 8 months to complete the Phase 3 work effort represents an accelerated
timeline for completion of the proposed work effort necessary to complete a fully consistent
subarea traffic model. An interim product documenting the Currently Adopted General Plan
scenario can be produced by the end of August.
SUMMARY
Urban Crossroads, Inc., in association with Austin -Foust Associates, is pleased to provide
this proposal for your use. If you have any questions, please feel free to call me at (949)
660 -1994 x209.
Sincerely Yours,
URBAN CROSSROADS, INC.
Carleton to s, P.E.
Associate Principal
00460 -05
CW:rd
Attachments
xc: Terry Austin, AUSTIN-FOUST ASSOCIATES
TABLE
NEWPORT BEACH TRAFFIC MODEL UPDATE INTERSECTION FORECASTING LOCATIONS
MODELING ID NUMBER
tOM AFA)
INTERSECTION
1
superior ay. /PLACENTIA AV.
2
coast hwy /BALBOA BLVD - SUPERIOR AV.
3
NEWPORT BLVD /hospital rd
5
NEWPORT BLVD /via lido
6
NEWPORT BLVD /32nd st
7
coasthwy /RIVERSIDE AV.
8
coast hwyfrUSTIN AV.
9
MACARTHUR BLVD /campus dr
10
MACARTHUR BLVD/birch st
11
campus dr/VON KARMAN AV.
12
MACARTHUR BLVD /newport place dr - von karman ay.
13
JAMBOREE RD /campus dr
14
JAMBOREE RD /birch st
15
bristol st north/CAMPUS DR
16
bristol st north/BIRCH ST
17
bristol st south/CAMPUS DR - IRVINE AV.
18
bristol st south /BIRCH ST
19
IRVINE AV. /mesa dr
20
IRVINE AV. /university dr
21
IRVINE AVJsantiago dr- 22nd
22
IRVINE AV. /highland dr - 20th st
23
IRVINE AV. /dover dr -19th st
24
IRVINE AV. /westcliff dr -17th st
25
DOVER DR/westcliff dr
26
DOVER DR/16th St
27
coast hwy /DOVER DR - BAYSHORE DR
28
coast hwy /BAYSIDE DR
29
jamboree rd /MACARTHUR BLVD
30
bristol st north/JAMBOREE RD
31
bristol st/BAYVIEW PL
32
bristol st south /JAMBOREE RD
33
JAMBOREE RD /bayviewway
34
JAMBOREE RD /eastbluff dr north - university dr
35
JAMBOREE RD /bison ay.
37
MACARTHUR BLVD /bison ay.
38
JAMBOREE RD /eastbluff dr - ford rd
39.
MACARTHUR BLVD/ford rd - bonita canyon dr
40
JAMBOREE RD /sanjoaquin hills rd
41
JAMBOREE RD /santa barbara dr
42
coast hwy /JAMBOREE RD
43
san joaquin hills rd/SANTA CRUZ DR
44
san joaquin hills rd/SANTA ROSA DR
45
MACARTHUR BLVD /sanjoaquin hills rd
46
MACARTHUR BLVD /san miguel or
47 coast
hwy /NEWPORT CENTER DR
Counts2001Status2.XlSModInts Note: ALL CAPS indicate north /south direction.
TABLET
NEWPORT BEACH TRAFFIC MODEL UPDATE INTERSECTION FORECASTING LOCATIONS
MODELING ID NUMBER
(FROM AFA)
I INTERSECTION
48
coast hwy /AVOCADO AV.
49
coast hwy /MACARTHUR BLVD
50
san joaquin hills rd /SAN MIGUEL DR
51
coast hwy /GOLDENROD AV.
52
san joaquin hills rd /MARGUERITE AV.
53
coast hwy /MARGUERITE AV.
54
coast hwy /POPPY AV.
56
coast hwy /BLUFF RD (Future)
59
SPYGLASS HILL RD. /san joaquin hills rd.
60
san miguel dr. /SPYGLASS HILL RD.
61
AVOCADO AV. /san miguel dr
66
coast hwy. /NEW PORT COAST DR.
67
coast hwy /UNKNOWN (CRYSTAL COVE STATE PARK ?)
68
san joaquin hills rd /NEWPORT COAST DR.
SR -73 SOUTHBOUND RAMPS /bison ay.
SR -73 NORTHBOUND RAMPS/bison ay.
SR -73 SOUTHBOUND RAMPS /bonita canyon dr.
SR -73 NORTHBOUND RAMPS /bonita.canyon dr.
sr -73 northbound ramps /NEWPORT COAST DR.
sr -73 southbound ramps /NEWPORT COAST DR.
UaUWobs1004601Exce/ 1(Counts2001Status2.xls]Modlnts
Counts2001Status2.xlsModInts Note: ALL CAPS indicate north /south direction.
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EXHIBIT B
Ir�Aurr.H-FOrWAMVMM AW.
TRAFFIC ENGINEERING AND TRANSPamrA7ICR PLANNING
2020 NORTH TUSTIN AVENUE • SANTA ANA, CALIFORNIA 92705.7927
Effective January 1, 2001
AUSM -FOUST ASSOCIATES, INC
STANDARD RATE SCHEDULE
TELEPHONE (714) 9G74Xgg
FAX (714) 9G7.7WM
E4m[l. ma9GauMMfo, loom
CATEGORY
HOURLYRATE
Principal
$140
Associate
$135
Design Engineer
$105
Transportation Engineer
5100
S804100
Transportation Planner
$95
Transportation Analyst
$70 . $90
Design Drafter
$75
Technieal/Ocrieal
$55460
Direct eVenses bMMed as actin attic
EXHIBIT C
BILLING RATES FOR URBAN CROSSROADS, INC.
Compensation for Services
The Consultants Billing rates for services are as follows:
Position Hourly Rate
Senior Principal $145.00
Principal $135.00
Associate Principal $120.00
Senior Associate
$105.00
Associate
$ 95.00
Senior Engineer /Planner/Designer
$ 80.00
Engineer /Planner /Designer
$ 70.00
Assistant Engineer /Planner
$ 60.00
Senior Technician
$ 50.00
Engineering Technician II
$ 40.00
Engineering Technician 1
$ 35.00
Engineering Aide
$ 30.00
Administrative Assistant $ 40.00
Administrative Aide $ 35.00
Clerical Aide $ 30.00
General
(1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long- distance
telephone calls, travel and traffic counts will be billed at cost plus ten (10) percent.
(2) Hourly rates apply to work time, travel time and time spent at public hearings and meetings. For
overtime work, the above rates may be increased 50 percent
(3) Client payment for professional services is not contingent upon the client receiving payment from
other parties.
(4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30)
days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be.
subject to interest at the maximum permitted by law.
April 13, 2001
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ATTACHMENT
NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 INTERSECTION COUNT NEEDS
Modeling ID Number
(From AFA)
Intersection Name
5
NEWPORT BLVD /via lido
8
coast hwy/TUSTIN AVE
11
campus dr/VON KARMAN AVE
17
bristol st south /CAMPUS DR - IRVINE AVE
20
IRVINE AVE /university dr
21
IRVINE AVE/santiago dr - 22nd
23
IRVINE AVE/dover dr -19th st
24
IRVINE AVE/westcliff dr - 17th st
26
DOVER DR/16th St
29
jamboree rd /MACARTHUR BLVD
31
bristol sUBAYVIEW PL
37
MACARTHUR BLVD /bison ave
46
MACARTHUR BLVD /san miguel dr
47
coast hwy /NEWPORT CENTER DR
59
SPYGLASS HILL RD. /san joaquin hills rd.
60
san miguel dr. /SPYGLASS HILL RD.
61
AVOCADO AVE/san miguel dr
66
coast hwy. /NEWPORT COAST DR.
68
san joaquin hills rd/NEWPORT COAST DR.
SR -73 SOUTHBOUND RAMPS /bison ay.
SR -73 NORTHBOUND RAMPS /bison ay.
SR -73 SOUTHBOUND RAMPS /bon to canyon dr.
SR -73 NORTHBOUND RAMPS/bonita canyon dr.
sr -73 northbound.ramps /NEWPORT COAST DR.
sr -73 southbound ramps /NEWPORT COAST DR.
Counts2001Status2 .xlsModellntCountNeeds Note: ALL CAPS indicate north /south direction.
ATTACHMENT 2
NEWPORT BEACH TRAFFIC MODEL UPDATE
2001 ROADWAY SEGMENT COUNT NEEDS
SCREEN
LINE
-
SEGMENT
ID
I #
NAME
I
LIMITS
A
1
SR -73 Freeway
e/o SR -55 Freeway
A
2
Mesa Drive
e/o Newport Boulevard -East
A
3
Del Mar Avenue
e/o Newport Boulevard -East
A
4
Wilson Street
e/o Newport Boulevard -East
A
5
22nd Street
e/o Newport Boulevard -East
A
6
19th Street
e/o Newport Boulevard -East
A
7
17th Street
Fullerton Street
to
Orange Avenue
A
8
16th Street
Old Newport Boulevard
to
Orange Avenue
A
9
15th Street
Old Newport Boulevard
to
Orange Avenue
A
10
Hospital Road
Newport Boulevard
to
Old Newport Boulevard
A
11
Coast Highway
Old Newport Boulevard
to
Riverside Avenue
B
12
Campus Drive
Carlson Avenue
to
University Drive
B
13
MacArthur Boulevard
e/o Fairchild Road
B
14
SR -73 Freeway
e/o Jamboree Road (including University and MacArthur Ramps)
B
15
Jamboree Road
Bay View Way
to
University Drive /Eastbluff Drive
B
16
Coast Highway
Dover Drive
to
Bayside Drive
C
17
Bison Avenue
MacArthur Boulevard
to
SR -73 Freeway
C
18
Bonita Canyon Drive
MacArthur Boulevard
to
Buffalo Road
C
19
San Joaquin Hills Road
MacArthur Boulevard
to
San Miguel Road
C
20
San Miguel Road
MacArthur Boulevard
to
San Joaquin Hills Road
C
21
Coast Highway
e/o MacArthur Boulevard
D
22
SR -73 Freeway
e/o Newport Coast Drive
D
23
Coast Highway
e/o Newport Coast Drive
E
24
SR -55 Freeway
n/o SR -73 Freeway
E
25
Red Hill Avenue
n/o Bristol Street
E
26
MacArthur Boulevard
n/o Campus Drive
E
27
Von Karman Avenue
n/o Campus Drive
E
28
Jamboree Road
n/o Campus Drive
E
29
Carlson Avenue
n/o Campus Drive
F
30
University Drive
SR -73 Freeway
to
California Avenue
F
31
Bison Avenue
SR -73 Freeway
to
California Avenue
F
32
Bonita Canyon Drive
SR -73 Freeway
to
California Avenue
G
33
Placentia Avenue
s/o Victoria Street
G
34
Harbor Boulevard
s/o Victoria Street
G
35
Newport Boulevard West
s/o Victoria Street
G
36
SR -55 Freeway
s/o Victoria Street
G
37
Newport Boulevard East
s/o 22nd Street
G
38
Santa Ana Avenue
s/o 22nd Street
G
39
Irvine Avenue
s/o 22nd Street
H
40
Jamboree Road
Eastbluff Drive/Ford Road
to
San Joaquin Hills Road
H
41
MacArthur Boulevard
Ford Road /Bonita Canyon Drive
to
San Joaquin Hills Road
H
42
San Miguel Road
Ford Road
to
Spyglass Hill Road
H 1
43 1
Newport Coast Drive lBonita
Canyon Drive
to
SR -73 Freeway
ATTACHMENT 2
NEWPORT BEACH TRAFFIC MODEL UPDATE
2001 ROADWAY SEGMENT COUNT NEEDS
SCREEN
LINE
SEGMENT
ID
#
NAME
LIMITS
1
44
Bluff Road (Future)
1
45
Superior Avenue
n/o Coast Highway
1
46
Newport Boulevard (SR -55)
s/o Hospital Road
1
47
Riverside Avenue
n/o Coast Highway
1
48
Tustin Avenue
No Coast Highway
1
49
Dover Drive
No Coast Highway
J
50
Jamboree Road
No Coast Highway
J
51
Newport Center Drive
No Coast Highway
J
52
Avocado Avenue
n/o Coast Highway
J
53
MacArthur Boulevard
n/o Coast Highway
J
54
Goldenrod Avenue
n/o Coast Highway
J
55
Marguerite Avenue
No Coast Highway
J
56
Poppy Avenue
No Coast Highway
J 1
57 1
Newport Coast Drive
n/o Coast Highway
U. \ Uc]obs \ 00460\ Excel j [Counts200lStatus2 .xls]ModelADTCount Needs