HomeMy WebLinkAbout16 - C-3318 - City Hall Electrical UpgradesMay 14, 2002
CITY COUNCIL AGENDA
ITEM NO. 16
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CITY HALL ELECTRICAL UPGRADES, CONTRACT NO 3318 —
COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 27, 2000, the City Council authorized the award of the City Hall Electrical
Upgrades, Contract No. 3318, to Bay Shore Electric, Inc., of Newport Beach, California.
The contract provided for replacement of the older electrical systems, originally
constructed in the 1940's, with new electrical systems to handle the current needs of
City Hall, including the recently installed air conditioning systems.
During the course of this project, several electrical code issues were raised and these
issues needed to be addressed before the contract could be finalized. The effort to
reconcile these code issues with the City s consulting electrical engineer for the project
took approximately a year. The contract has now been completed to the satisfaction of
the Building and Public Works Departments.
A summary of the contract cost is as follows:
Original bid amount: $79,500.00
Council Approved Extra Work 20,000.00
Total amount of change orders: 23,965.73
Final contract cost: $123,465.73
SUBJECT: CITY HALL ELECTRICAL UPGRADES, CONTRACT NO 3318— COMPLETION AND ACCEPTANCE
May 14, 2002
Page 2
A large number of change orders on this project were needed because of the unknown
conditions of the City Hall electrical systems. Due to many years of undocumented
electrical modifications at City Hall, it was impossible to accurately account for them in
the contract documents. The final overall construction cost, including change orders,
was 24 percent over the Council approved contract.
More than half of the change order work ($13,000) was to search for unknown circuits.
There were wires connected to the old electrical sub - panels that could not be identified.
These electrical circuits had to be traced back to their sources to be properly connected
to the new system. The remaining change order work was to make electrical
modifications to the proposed new system.
Funds for the project were expended in the following accounts:
Description
City Hall Electrical Upgrade
City Hall and Corporation Yard Improvements
City Hall Maintenance
Respectfully
0
WORKS DEPARTMENT
G. Badum, Director
J. Sinacori, P.E.
Engineer
Account No.
Amount
7011- C3120441
$87,171.15
7011 - 03120363
23,294.78
7011 - 03120627
12999.80
Total $123,465.73