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HomeMy WebLinkAboutSS2 - Revised Emergency Management Plan - EMPStudy Session May 14, 2002 Item No. ss2 TO: Mayor and Members of the City Council FROM: Timothy Riley, Fire Chief ;72- SUBJECT: Revised Emergency Management Plan (EMP) RECOMMENDATION: Receive and File. BACKGROUND: On March 23, 1992, the City Council adopted the first -ever City of Newport Beach Disaster Response Plan. Since that time, the City has faced numerous management and fiscal challenges that have limited our ability to update, train on, and exercise this plan. In 1995, the California Legislature passed a law that required all jurisdictions to update their emergency management plans to be consistent with the Standardized Emergency Management System (SEMS) in order to remain eligible for State disaster assistance. In 1997, the Fire Department updated the plan to meet the requirements of State law but did little else until 1998, when the City Council re- authorized a dedicated Emergency Services Coordinator position in the Fire Department budget. Since that time, our staff, led by Emergency Services Coordinator Donna Boston, has re- enervated our inter - departmental Emergency Preparedness Committee, trained all personnel on SEMS, and conducted numerous table -top exercises and three full -scale disaster response exercises. This recent activity allowed us to evaluate the effectiveness of our EMP and update it to meet our City's current emergency management needs. The draft EMP is a full -scale update that is the result of the hard work of many employees throughout the City that are responsible for the continuity of government and the protection of the quality of life in Newport Beach should a disaster befall us. THE EMP The draft EMP has been published and is available in its entirety in the Office of the City Clerk and on the City's public website. It will be available for public review for approximately thirty days, at which time we intend to present it to the City Council for formal adoption as required by Chapter 2.20 of the Municipal Code and State law. In general, the EMP remains a two -part document: Part One -Basic Plan describes the organizational and operational concepts relative to management of the Emergency Response Organization of the City of Newport Beach in major emergencies or disasters. It includes an overview of potential hazards the City faces, legal authorities, and mutual aid requirements. Part Two - Annexes contains the functional annexes found in the Functional Responsibility Matrix. All annexes are written by the City Department with primary responsibility, as designated in the Functional Responsibility Matrix, and the Emergency Services Office. The annexes are broken down into the five ICS functions: (1) Mana eg ment (2) Operations, (3) Planning and Intelligence, (4) Logistics, and (5) Finance and Administration. The Annexes of this plan are updated every four years. Annexes include organizational charts, position assignments, resource lists, and checklists. Each Department is responsible for creating Department SOPS outlining how the department will accomplish its responsibilities as outlined in the City Emergency Management Plan. The EMP also includes, by reference, four other types of support materials: Emergency Resources is a document compiled of key personnel contact numbers and methods, contacts for other governmental agencies, available contract services, and any other critical contact information needed during an emergency. Emergency Resources will be updated annually and will be maintained as a document separate from the EMP. Reference Material or information relating to emergency management is referenced in this plan, if the document is not itself included, its location will be cited. Resource Lists will be available in emergencies: a complete list of C& inventories and a list of vendors. These lists should be updated annually and will be maintained by the Administrative Services Department. EOC Activation Procedures are listed in the Basic Plan. Included in these procedures are lists of key personnel who can activate the EOC and how to activate, the line of succession for Director of Emergency Services and City Incident Commander, and locations of alternate EOCs. A more thorough oral and graphic presentation of the EMP update process and product will be presented during the Study Session. City of Newport Beach Emergency Management Plan AWWMAB f Deps t -'We*v Wmserve' e The Public expects Government to... • be able to protect life and property • alert them in advance of a disaster • assess the magnitude of the emergency • keep them informed • evacuate dangerous areas and relocate evacuees • provide temporary shelters and feeding • provide rapid restoration of services • provide . recovery services • mitigate the Impact of future emergencies Ne»vn.reaxn fbeDeprbnenr- •�xrg vmuero x..-e• 3. Trained & Equipped Citizens Community Emergency Response Teams (CERT) NewpaRe hilia DlyviD.f -'Wehe iroWroServe' The City of Newport Beach Emergency Management Plan is an extension of the State of California Disaster Plan Governed by the California Emergency Services Act Nerye"Wh 9re Bepnfvent -'Were prWM w solve' In order to ensure State reimbursement, SEMS requires • A Plan • An EOC • Training for Personnel • Annual Exercises Newport Beacn tNe Oegrbnent -'We're pmW m save- Our Emergency Management Plan a iegai document Adopted by the City Council in 1992 Updated in 1996 to meet State Requirements Updated in 2002 Written by City Department Representati Approved by the City CoundI Approved by State DES Ng Mm.MmN n.• �.��'! Newpen BaaM FNe Beperbnent • `We're PioW ro.w.a' Umbrella Organizations Federal FEMA state t CES County OA -Legal Mandates CITY - Mutual Ald'� Financial Assistance Emergency Planning and coordination - Grants 107 Newport Bests ilia Bbprfinent- •We're preudro Serve^ N.B.M.C. Chapter 2.20 "Emergency Services" Purpose: • To provide for the preparation and implementation of plans to provide services in the event of an emergency; • Empowers certain public officials to respond and preserve public order and safety; and • To provide for the coordination of emergency functions with public and private organizations Newpertsoxn £ne Bbparbnenr- 'Were pmuaW same' Our Emergency Management Plan provides for.. • Basic Plan Formulation • Establishes the Emergency Organization • Emergency Operations Center • Department Specific Annexes •Detailed Responder Checklists • Continuity of Government during a r disaster Newporteee.n eae aepennmr- °werevmuero.ume^ Our Emergency Management Plan includes.. • Profile of Newport Beach, pp 1 -8 • Basic Planning Info, pp 9 -13 • specific Planning Info, pp 14 -39 • Hazards Analyses, pp 41 -84 cv •c • Appendices, pp 85 -121 N8 NeHn"rtnercn f)ne ueparmxrt eo=rt•n Mmm< ".m elm •w °,. fkowroserva• CITYOENE FORTRACHEMERGENC MANAGEMQNTORGANRATION "Director of Emergency Services" Powers & Duties • Requests the City Council proclaim a Local Emergencyor issue such a proclamation in the council's absence • Request the Governor to proclaim a State of Emergencyif local resources are inadequate • Control and direct the emergency response organization Newp"K eaTCn fba fkfvKment - •We rcYroeEm Serve' Normal City Organization Gty Council City Atlomey City Manager Cily Clerk Daector pirevor Dirador Woker Worker Worker W(•kEr Worker WoMer k' �Z +,? nelrynreurn fW UIlpKmenf - •We'ie <rouem serve• All municipal employees are Disaster Service Workers Government Code 8580 Newporraeacn fire DepaKmenr- "We're➢muE mServe' After a Proclamation, the Director may... • Make and issue rules and regulations, including: — Establishing a curfew — Restricting circulation in certain areas — Restricting the sale of alcoholic beverages • Obtain vital supplies, equipment, etc. • Require services of any officer or employee • Requisition necessary personnel and material from any city department �jl+J,!Newport eearn fire OepebnMt- °We're CivrMms e•.,. 2 The City Council... • Proclaims a Local Emergency, if in session, or • If not in session, they ratify the Local Emergency within 7 days after it was proclaimed • Terminates a Local Emergencywithin 14 days of the close of the incident The City Council works out of their Caucus Room, not the EOC. pvewyo.re xa F/ie Oew��r- •Wre vmvemsarn• E.O.C. Organization bbwp taeacaF Deyv .t -'W" RoWNServe- V- Pra�ary fuwNn Ssuppo,I PUrc�Im FUNCTION Our ,w. -_ - -- .,,.�n,...,.�_ •W ft_ a' Other Possible City Council Actions • Special regulations or curfews • Special budget expenditures and contracts • Approve special proceedings — condemnation of buildings • Approve controversial decisions — relocation of residents — use of city facilities and parks — waiving building permits and costs MewporfDm[a A2 Depim enr- 'We're Fi WSam' Back up EOCs... • Primary - Police Auditorium, 870 Santa Barbara • First Alternate - Central Library, 1000 Avocado St • Second Alternate - City Yard, 592 Superior Av • Third Alternate - Oasis Senior Center, 5th & Iris • Mobile EOC —PD Tactical Command Vehicle located at Police Headquarters NewpailBeecA Fbe Depeet t - •We're oeWM ae' Checklists provided for / each EOC Position v City Hall Services Manager -Maintains City Hall Services to assure continuity of govemment .Anticipates business & residential recovery needs -Presents a positive public Image with a high level of customer service a4,apart Bestb /Se Depaelmenr- 'WYeirtru ✓m Serve' Plan for the Continuity of Government Alternate Seat of Government: Emergency Operations Center • First Alternate • E.O.C., 870 Santa Barbara • Second Alternate • Central Library Theater, 1000 Avocado • Third Alternate •.Oasis Senior Center, Sth and Marguerite • Fourth Alternate • Community Youth Center, Sth and Iris Newpwfae•rn eveaep.me�rr• •were arowmserve• The 2002 EMP Changes: • Addition of Newport Coast • Re- evaluation of Hazard Analysis • Update of activation notification system • Streamlining of emergency functions • Reassignment of emergency responsibilities to include all departments NewpeK b Oepwmwef -'"'S M WW Sri - Lines of Succession Director of Emergency Services • City Manager • Assistant City Manager • Fire Chief • Police Chief • Public Works Director • Administrative Services Director • General Services Director • Building and Safety Director • Community Services Director Newpwfaeecnf fAfyiNmeer•'We'reR wServe• Preservation of Vital Records • Vital Records are those that are essential to: • protect the rights and interests of individuals • conduct emergency response operations • re- establish normal governmental functions. . The City Clerk is the designated custodian of vital records. Newpartwrfi Wro abpertmenr •WeYU MOVCm Serve' �da mOu Newpwffi a fne DWpftr- °We're ameeroserm' 0 City of Newport Beach 4WPO,6� � U- 14LjFOg�,1 EMERGENCY MANAGEMENT PLAN PART ONE BASIC PLAN City of Newport Beach 4N Pp.0 Alk T �LI1i 0��1 EMERGENCY MANAGEMENT PLAN Prepared by: Newport Beach Fire Department 3300 Newport Boulevard Newport Beach, CA 92663 949- 644 -3104 Platt Approved on XKKX(CPG 1 -8A, 3) City of Newport Beach Emergency Management Plan BASIC PLAN PURPOSE The purpose of the Emergency Management Plan (EMP) is to provide guidance for the City of Newport Beach's response to extraordinary emergency situations associated with natural disasters, technological incidents, and nuclear defense operations in both war and peacetime. (CPG 1 -8A, 4)(CPG 1 -8A, 12) This plan does not address ordinary day -to-day emergencies or the established departmental procedures used to cope with such incidents. Rather, this multi- hazard plan concentrates on management, concepts and response procedures relative to large - scale disasters. Such disasters pose major threats to life, the environment and property, and can impact the well being of a large number of people. This plan is designed to be read, understood, and exercised pjior to an emergency. It will assist any individual in understanding the City of Newport Beach's emergency management procedures. However, it is written primarily for (1) City Management Staff, (2) City Employees, 3) Federal, State and County Governments, 4) Special Districts who serve City of Newport Beach residents, and (5) Private and volunteer organizations involved in emergencies. (CPG 1- 8A, 9) Departments and agencies identified in this plan will develop and maintain current Standard Operating Procedures (Department SOPs) detailing how their assigned responsibilities will be performed to support implementation of this plan. • PLANNING PROCESS This document is the product of a joint planning effort involving all departments of the City of Newport Beach. Technical advice was obtained from the States Office of Emergency Services, Region I representatives and FEMA publications. (CPG 1 -8A, 42) APPROVAL AND PROMULGATION Prior to issuance, this plan will be reviewed by all agencies assigned a primary function in the Functional Responsibility Matrix on page 18. Upon completion of review and written concurrence of these agencies, the plan will be submitted to the Newport Beach City Council for review. Upon concurrence of the City Council, the plan will be officially adopted and promulgated. Copies of the plan will then be forwarded to all agencies with a primary and secondary responsibility. PLAN DEVELOPMENT AND MAINTENANCE The Newport Beach City Manager, with assistance from the Cit}�s Fire Department, is responsible for ensuring necessary changes and revisions to this plan are prepared, coordinated, published, and distributed. (CPG 1-8A, 32, 43 & 105) Each City department and entity discussed in this plan is responsible to revise its portion of the plan and SOPS, as required, based on identified deficiencies experienced in drills, exercises, or actual emergencies and changes in government structure and emergency response organizations. (CPG 1 -8A, 44) Revisions to the plan will be forwarded to the Emergency Services Coordinator within the Fire . Department and changes will be made to the original plan. Revisions will then be forwarded using the Plan Revision Form to all plan holders. (CPG 1 -8A, 45) Basic Plan h: \basic plan %asicl.doc Page i 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN LAWS, REGULATIONS, AND GUIDELINES • The Basic Plan was developed using the following laws, regulations and agencies as guidelines. (CPG 1- 8A,13) The Federal Emergency Management Agency (FEMA) is responsible for ensuring the establishment and development of policies and programs for emergency management at the Federal, State and local levels. This includes the development of a national capability to mitigate against, prepare for, respond to and recover from the full range of emergencies, including natural and technological disasters and national security emergencies. In accordance with the Federal Civil Defense Act of 1950, as amended, the civil defense program provides the basic elements to build an emergency management capability at the State and local levels. The City EMP was developed with the "Civil Preparedness Guide" (CPG 1 -8), Guide for the Development of State and Local Emergency Operations Plans" (a FEMA publication) as a guideline. Note sections meeting CPG 1 -8 are designated throughout the plan. At the State level, Chapter 7 of Division 1 of Title 2 of the California State Government Code Emergency Services Act, Article 10 Local Disaster Councils section 8610, Creation by Ordinance; Plan Development— Counties, Cities and Counties, and Cities may create disaster councils by ordinance. "A disaster council shall develop plans for meeting any condition constituting a Local Emergency or State of Emergency ...." On the local level, Chapter 2.20 of the Newport Beach Municipal Code describes the local authorities and responsibilities. Chapter 2.20 of the City's Municipal Code is included in the Basic Plan as Appendix D. The City Council has appointed the City Manager as the Director of Emergency Services. • The City of Newport Beach EMP is a multi- hazard plan, providing guidance for the City's response to extraordinary emergency situations. The City of Newport Beach has adopted the Standardized Emergency Management System (SEMS) as described and required by Government Code 8607 (a) for managing response to multi- agency and multi- jurisdictional emergencies in California. (SEMS #1) SEMS incorporates the use of the Incident Command System, the Master Mutual Aid Agreement, existing mutual aid systems, operational area concepts, and multi- agency or interagency coordination. Under SEMS, the City incorporated the following elements into the City Plan: • Use of SEMS in emergencies • Participation in the Operational Area • Description of the role of the City and its relationship to other SEMS levels (Operational Area, Region and State governments) • Use of the five essential SEMS functions (Management, Operations, Logistics, Finance & Administration, and Planning & Intelligence) in the Emergency Operations Center (EOC), Department Operations Centers (DOCs) and in the Field. (SEMS #1) • Relationship between the EOC, DOCs, and Field Units • Description of communications systems from the EOC to DOCs to the Field • Description of communications system from the EOC to the Operational Area The emergency operations plan is consistent and compatible with the California Emergency Operations Plan and is considered to be an extension of that plan as necessary. Individuals and agencies assigned emergency responsibilities within this plan will prepare appropriate supporting procedures using SEMS. They will also conduct periodic reviews, update alert • procedures and resource lists, maintain level of preparedness by participating in annual exercises and be prepared to implement all or portions of the plan as necessary. Basic Plan h.basic planlbasicl.doc Page ii 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN CITY:`OF NEWPORT BEACH EME:RIlGENCT Y MA NAGEMENT PLAN The following Parts make up the City of Newport Beach Emergency Management Plan (EMP): Part One —Basic Plan Part One describes the organizational and operational concepts relative to management of the Emergency Response Organization of the City of Newport Beach in major emergencies or disasters. It includes an overview of potential hazards the City faces, legal authorities, and mutual aid requirements. This plan is written by the Emergency Services Office of the Fire Department. The Basic Plan is updated every four years. (CPG 1 -8A, 42) (CPG 1 -8A, 46) Part Two -- Annexes Part Two contains the functional annexes found in the Functional Responsibility Matrix on page 18. All annexes are written by the City Department with primary responsibility, as designated in the Functional Responsibility Matrix, and the Emergency Services Office. The annexes are broken down into the five ICS functions: (1) Management (2) Operations , (3) Planning and Intelligence, (4) Logistics, and (5) Finance and Administration. The Annexes of this plan are updated every four years. (CPG 1-8A, 46) Annexes include organizational charts, position assignments, resource lists, and checklists. (CPG 1 -8A, 32) Each Department is responsible for creating Department SOPS outlining how • the department will accomplish its responsibilities as outlined in the City Emergency Management Plan. Emergency Resources 'Emergency Resources' is a document compiled of key personnel contact numbers and methods, contacts for other governmental agencies, available contract services, and any other critical contact information needed during an emergency. Emergency Resources will be updated annually and will be maintained as a document separate from the EMP. Reference Material Information relating to emergency management is referenced in this plan, if the document is not itself included; its location will be cited. Resource Lists The following resource lists will be available in emergencies: a complete list of City inventories and a list of vendors. These lists should be updated annually and will be maintained by the Administrative Services Department. EOC Activation Procedures The EOC activation procedures are listed in the Basic Plan. Included in these procedures are lists of key personnel who can activate the EOC and how to activate, the line of succession for Director of Emergency Services and City Incident Commander, and locations of alternate EOCs. • Basic Plan hAbasic planlbasicl.dw Page iii 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN EMERGENCY MANAGEMENT PLAN LAYOUT FINANCE & ADMINISTRATION LOGISTICS PLANNING & INTELLIGENCE OPERATIONS MANAGEMENT • • Basic Plan h:\bwicpinkbuicl.dm Page iv 5114 /2002 City Council Resolution Approving The Plan (CPG 1 -8A,1) (SEMS #2) • RESOLUTION NO. 96- 977 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE CITY OF NEWPORT BEACH EMERGENCY MANAGEMENT PLAN AND APPROVING SUBMITTAL OF THE NEWPORT BEACH EMERGENCY MANAGEMENT PLAN TO THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES BY DECEMBER 1, 1996. WHEREAS, the City of Newport Beach Emergency Management Plan meets all federal and state criteria as described in the Federal Emergency Management Agency Civil Preparedness Guide 1 -8A and Standardized Emergency Management System (SEMS) Crosswalk developed by the State Office of Emergency Services (OES) from SB 1841; and WHEREAS, the City of Newport Beach Emergency Management Plan describes how the City of Newport Beach will manage and respond to major emergency incidents, including a system of organization consisting of City Managers, clear designations of distinct functions which must be conducted during a disaster, assignment of each distinct function to City departments; and guidelines for performance of the distinct functions by departments; and • WHEREAS, the City of Newport Beach Emergency Management Plan describes the method of requesting mutual aid resources from the County, State, and Federal Governments when needed and one of the eligibility requirements for Federal funding of Emergency Services staff positions is submittal of the City of Newport Beach Emergency Management Plan to the State of California Office of Emergency Services by December 1, 1996; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City Of Newport Beach hereby approves submittal of the City of Newport Beach Emergency Management Plan to the State of California Department of Emergency Services by December 1, 1996. ADOPTED, this 25th day of November , 1996. J Mayor ATTEST: City Clerk Basic Plan h: \basic p1;mVbnicl.doc Page v 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN EMERGENCY MANAGEMENT PLAN APPROVAL: Having reviewed the foregoing City of Newport Beach Emergency Management Plan and approved same, I hereto set my signature. (CPG 1 -8A,2) Homer Bludau, Director Emergency Services City Manager Sharon Wood Assistant City Manager Bob McDonell Police Chief Steve Badum Public Works Director David E. Niederhaus General Services Director LaVonne Harkless City Clerk Jay Elbettar Building Director Linnea Livingston Human Resources Director Dave Kiff Assistant City Manager Timothy Riley Fire Chief Dennis Danner Administrative Services Director LaDonna Kientz - Community Services Director Eldon Davidson Utilities Director Robert H. Burnham City Attorney Patricia Temple Planning Director Donna Boston Emergency Services Coordinator Basic Plan hAbasic plan %wicl.duc Page vi 5/1412002 • • • • • • City of Newport Beach Emergency Management Plan BASIC PLAN Chy Offices City Manager Assistant City Managers City Attorney City Clerk City Council City Departments Administrative Services Department Building Department Community Services Department Fire Department General Services Department Human Resources Department Planning Department Police Department Public Works Department Utilities Department Facilities Central Library City Hall City Yard Fire Stations yq� Lifeguard Headquarters Police Station Utilities Yard Emergency Management Plan distribution includes the following agencies: (CPG 1-8A, 2) (10 copies) Hospitals Hoag Hospital Volunteer Organization American Red Cross Radio Amateur Civil Emergency Service (RACES) School Districts Newport/Mesa Unified School District Utilities The Gas Company Southern California Edison Orange County Sanitation District Irvine Ranch Water District (IRWD) Mesa Consolidated Water District (MCWD) Businesses Corona del Mar Chamber of Commerce Newport Harbor Area Chamber of Commerce Government Agencies Orange County Operational Area EOC Orange County Sheriffs Department— Harbor Division State of California, Office of Emergency Services (OES), Region I Federal Government, Federal Emergency Management Agency (FEMA), Region IX US Coast Guard hAbuic plan \basicl.dw Basic Plan Page vii 5/142002 City of Newport Beach Emergency Management Plan BASIC PLAN RECORD OF CHANGES (CPG 1- 8A,11) • PART DATE 1 OR 2 SECTION PLAN NAME PAGES DESCRIPTION • • Basic Plan bAbasic plan \basicl.doc Page Viii 5/1412002 • • City of Newport Beach Emergency Management Plan BASIC PLAN h PART ON W SIC IAN" J�i f Y :lar r Profile of City of Newport Beach .............................................................................. ..............................1 Cityof Newport Beach Map ...................................................................................... ..............................3 Mapof City Facilities .................................................................................................. ..............................4 City of Newport Beach Organization Chart ........................................................... ..............................5 PublicExpectations ..................................................................................................... ..............................6 Activation of the Emergency Management Plan ................................................... ..............................7 EOCActivation Procedures ....................................................................................... ..............................8 Basic Plan - General Planning Information 1.1 Purpose ............................................................................................................. ..............................9 1.2 Authorities and References ........................................................................... ..............................9 1.3 Preparedness Elements .................................................................................. ..............................9 1.4 Hazard Identification and Analysis ........................................................... .............................10 1.5 Concept of Operations .................................................................................. .............................10 1.5.1 General ............................................................................................... .............................10 1.5.2 Pre -Event Period ............................................................................... .............................10 1.5.3 Emergency Period ............................................................................ .............................11 1.5.4 Post - Emergency Period ( Recovery) ............................................... .............................12 1.5.5 Peacetime Emergencies ................................................................... .............................13 1.5.6 Wartime Emergencies ...................................................................... .............................13 Specific Planning Information (City, Operational Area, Region, State and Federal Planning) Chartsand Matrixes ................................................................................................... .............................14 City of Newport Beach Emergency Management Organization ....................... .............................15 Emergency Operations Center (EOC) Organization ............................................ .............................16 Department Operations Centers (DOCs) ............................................................... .............................17 City of Newport Beach Functional Responsibility Matrix .................................. .............................18 Orange County Functional Responsibility Matrix ................................................ .............................19 California State Functional Responsibility Matrix ................................................ .............................21 State Regional Mutual Aid Map .............................................................................. .............................24 Federal Functional Responsibility Matrix .............................................................. .............................25 1.6 Statewide Emergency Management System ............................................. .............................26 1.6.1 Mutual Aid Regions ......................................................................... .............................26 1.6.2 Orange County Operational Area Emergency Management Structure ..............26 1.6.3 City of Newport Beach Emergency Management Structure .... .............................27 Organizational Relationship of Entities with Emergency Management Responsibilities................................................................. .............................28 1.6.4 Functions and Responsibilities ....................................................... .............................29 • 1.6.5 Continuity of Government ....... ............................... 1.7 Standardized Emergency Management System (SEMS) 1.7.1 SEMS and How it Relates to the Operational Ar ............35 ............36 Basic Plan hAbasic plaMbasicl.doc Page lx 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.7.2 SEMS Levels Organization Chart .................................................. .............................38 1.7.3 SEMS Coordination /Communications Links ............................. .............................39 • Newport Beach Hazard Analysis 1.8 City of Newport Beach Hazard Analysis .................................................. .............................41 Federal Emergency Management Agency (FEMA) California Hazards .........................42 1.8.1 Flood, Storm, Hurricane, Tidal Surge, Water Spout, and Tornado ......................43 1.8.1.1 Flood Hazard Areas 100 & 500 Year Flood Map ........ .............................44 1.8.1.2 Local Flooding Map ......................................................... .............................45 1.8.1.3 Drainage Channels & Pumping Stations Map ............ .............................46 1.8.1.4 National Summary of Tornado Occurrences .............. .............................47 1.8.2 Imminent /Actual Dam Failure ...................................................... .............................48 1.8.2.1 Release Inundation Map ..................................................... .............................51 1.8.3 Major Earthquake ............................................................................. .............................52 1.8.3.1 Modified Mercalh Intensity Scale .................................. .............................58 1.8.3.2 Earthquake Prediction Response Policy ...................... .............................59 1.8.3.3 Southern California Earthquake Fault Map ................ .............................60 1.8.3.4 8.3 San Andreas Fault Shaking Intensity Map ............ .............................61 1.8.3.5 7.5 Inglewood- Newport Fault Shaking Intensity Map ........................... 62 1.8.3.6 City of Newport Beach Liquefaction Zones ................ .............................63 1.8.4 Hazardous Chemical Spill General Information ........................ .............................64 1.8.4.1 Location of Storage Facilities & Handlers in the City of Newport ---_ ................................................................................... ............................... • 1.8.5 Aircraft Accident .............................................................................. .............................66 1.8.5.1 Map of Arrival & Departure Routes ............................. .............................68 1.8.6 Tsunami .............................................................................................. .............................69 1.8.6.1 Tsunami Evacuation Map for City of Newport Beach ...........................71 1.8.7 Response to War, Terrorism, Weapons of Mass Destruction, Nuclear Emergencies..................................................................................... ............................... 72 1.8.7.1 . California Nuclear Blast Areas for Civil Defense Planning Purposes OrangeCounty Area ........................................................ .............................78 1.8.7.2 FEMA Nuclear Map of Califon-via ................................. .............................80 1.8.8 San Onofre Nuclear Generating Station (SONGS) ..................... .............................81 1.8.8.1 SONGS Public Education Zone ..................................... .............................82 1.8.8.2 ]ingestion Pathway Zone for Songs ............................... .............................83 Appendixes Appendix A Authorities and References ................................................... ............................... 85 Appendix B State of Emergency Orders and Regulations ..................... ............................... 87 Appendix C Local Authorities and References ........................................ ............................... 92 Appendix D Newport Beach Municipal Code Ordinance 2. 20 ............. ............................... 93 AppendixE Mutual Aid .............................................................................. ............................... 97 Appendix F Continuity of Government ................................................... ............................... 99 Appendix G Hazard Mitigation .................................... ............................... ............................101 Appendix H Newport Beach EOC Layout .................. ............................... ............................109 • Glossary....................................................................... ............................... ............................110 Basic Plan h9bnic plan \bwicl.dm Page X 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN PROFILE.OF THE CITY OF NEWPORT BEACH (CPG 1 -8A, 15) Located on the Orange County coast, some 50 miles southeast of Los Angeles, the City of Newport Beach encompasses Newport Harbor and Upper Newport Bay. These bodies of water divide the City into three separate geographical areas: a low -lying area comprised of the Newport /Balboa Peninsula, West Newport, and eight islands; a higher elevated area to the northwest containing Newport Heights and West Cliff, which shares a boundary with the City of Costa Mesa; and the East Bluff /Corona del Mar area, which ranges southeast into low rolling hills. Of the 43.04 square miles inside its boundaries, only 21.0 are dry land. The Upper Newport Bay is an estuary receiving drainage from a 150 square mile area of Orange County, and provides a habitat for at least six threatened species of wildlife. Coastal bluffs rise from the Upper Bay, as well as the coastline in Corona del Mar and Newport Coast. East of Newport Bay are coastal hills and canyons that carry drainage to the Bay and the Pacific Ocean. Additionally, with the annexation of the Newport Coast area, the City now includes Crystal Cove State Beach, which possesses tide pools and an urban -wild land interface. The City also holds 1,168 acres of "tidelands" (lands below water and filled areas that are water - adjacent). Weather conditions for Newport Beach are consistent with coastal Southern California. It is a semiarid region experiencing an average of 10 to 12 inches of rainfall during the winter months, and has warm, dry summers. The threat of severe storms, while not a major concern, is greatest from September through October when there is the potential of tropical storms tracking up from Mexican coastal waters. The permanent residential population is currently at 75,662, but because of the recreational attractions of the beach and harbor, tourists normally increase this by another 20,000 to 100,000. Thousands more visit Newport Beach daily to work, dine or shop. On a summer weekend, a total population of well over 200,000 can be expected. Of the eight major routes of egress from the city, seven are four -lane, signal - controlled, surface streets, which lead to adjacent, similarly populated communities. The eighth is an eight -lane divided freeway, but has limited access for the majority of the population. These routes are somewhat congested under normal usage; and therefore cannot be relied upon for a rapid mass evacuation of the population. Additionally, Newport's roadway continuity is dependent on the integrity of 18 bridges for traffic flow and island access and egress. The preponderance of buildings in Newport Beach are single family and multi- occupancy residences, however there have been over 30 high rise buildings constructed since the 1960's. The majority of these surround a large shopping center in the eastern Basic Plan h: \basic plan \basic2.dm Page 1 of 118 5/14/2002 0 • • City of Newport Beach Emergency Management Plan BASIC PLAN portion of the city. Although most buildings within the city are new construction or is have been remodeled, a few still exist from the 1930's. In 1989, the unreinforced building earthquake retrofit ordinance was adopted and 127 buildings were identified as requiring earthquake strengthening. As of March 2000, all buildings were either successfully retrofitted or demolished. Guided economic development has brought many benefits to the City. City leaders are dedicated to preserving and enhancing the natural beauty along the coastline and throughout the City. Following the American Trader Oil Spill of 1990, in which 400,000 gallons of crude oil were spilled off the coast of Newport Beach, the environmental concerns and awareness of the community continued to increase. The Santa Ana River extends from the San Bernardino Mountains to the ocean at Newport Beach. The riverbed is normally dry and is used for bicycling and recreation, but it has also been the site of severe flooding. The riverbed serves as a drainage outlet for the San Bernardino Mountains. Other types of emergency situations experienced by the City include: flooding from severe winter storms approximately every other year, seasonal civil disturbances on the beach in the 1980's and 1990's, fires, minor hazardous materials spills, tornadoes /water spouts (1991 and 1994), hurricane (1939), earthquakes on the Newport - Inglewood (1933), San Andreas, and other earthquake faults, and a major oil spill along the coast • (1990). The Newport Beach City Council has set "Public Safety and Disaster Preparedness" as a City priority. Commitment to these priorities has been ongoing by the City Council, the Fire Department and the City Emergency Preparedness Committee. The City Council has appointed the City Manager as the Director of Emergency Services per Chapter 2.20 of the Municipal Code. Working for the Director of Emergency Services is the Fire Chief who is assigned the position of Deputy Director of Emergency Services. As the Deputy Director, the Fire Chief manages the Emergency Services Office. The Emergency Services Office handles the day -to -day emergency preparedness functions including planning, training, exercising, and public education. The City uses both the Standardized Emergency Management System (SEMS) and the Integrated Emergency Management System approach to emergency management where City Departments are assigned the responsibilities of: mitigation, preparedness, response, and recovery issues related to their department. The Emergency Services Office of the Fire Department trains departments in their EOC duties and coordinates EOC exercises. Each city department must develop their own Standard Operating Procedures (Department SOPS), train and exercise their employees, and procure the • equipment and supplies needed to perform the duties assigned to them in the Functional Responsibility Matrix. Basic Plan h: \basic p1an \basic2.dm Page 2 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN CITY OF NEWPORT BEACH MAP (CPG 1- 8A,16) ..l y' r,.r; of I, I > . .. u >� Cu _ IT y g �., >. r I 2;, o crL air - IL t r'' ® _s Vf dry i".�.,;'Ik� =ii��L ='II;�IP- Ifl��%" z Q 0 V a 3 Basic Plan hAbasic v?�\bas;clda Page 3 of 118 5/14 /2002 I C� J E City of Newport Beach Emergency Management Plan BASIC PLAN .MAP O,P, AJOIt CITY FACILrFIES 1A 58) Base Plan h: \basic plan \basid.dm Page 4 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN CITY OF NEWPORT BEACH ORGANIZATION CHART IN ELECTORATE III F — L Tya j :Ey� I FL -1 III III III NG L II II HUMAN RESOURCES BUILDING L - -- I Fiscal Year 2002-200 11ft" 15.20M MAYOR COUNCIL 01YATTORNEY CRY MANAGER L — — —_J r- - - - --I L L r II III II II II F L — — — — — _j UTILITIES II II II II POLICE Ii COMMUNITY SERVICES GENERAL SERVICES PUBLIC IAORKS Basic Plan N\ba is plan\basid.dIx Page 5 of 118 5/14/2002 0 • • City of Newport Beach Emergency Management Plan BASIC PLAN PLJIC: �1'ECTATIQ The potential for many different types of disasters exists within the City of Newport Beach. Under normal circumstances, few citizens place a high priority on emergency management. These same citizens, however, expect their local government leaders to be able to effectively manage a disaster should one occur. The Emergency Services Office has developed several educational programs targeting various segments of the population. These programs emphasize self - sufficiency due to the fact that government agencies cannot care for all persons in times of a disaster. In spite of continued disaster preparedness education, most citizens routinely expect local government to: • be able to adequately protect life, property, and the environment • alert them in advance of a disaster • quickly and accurately assess the magnitude of an emergency • keep them informed of the situation with accurate and complete information • safely evacuate dangerous areas • relocate citizens to a safe place • coordinate temporary sheltering and feeding operations • provide for a rapid restoration of services • • give assistance in the form of recovery services • mitigate the impact of future emergencies • Planning Assumptions (CPG 1- 8A,18) The following systems may be damaged and temporarily out of service during an emergency: • telephone systems • electrical power • communications systems including police, fire & marine, and municipal radio systems • computers, including computer aided dispatch for Police and Fire Departments • transportation systems including roads, highways, bridges, and traffic signals • water systems • sewer systems • natural gas In addition, there may be a shortage of trained and experienced personnel to manage the disaster. All city personnel should be prepared to operate under adverse conditions. No matter what type of disaster or conditions of personnel, facilities, and resources, the City must be prepared to manage the response to the emergency. Basic Plan h: \basic plan \basicIdx Page 6 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN ACTIVATION OF THE EMERGENCY MANAGEMENT PLAN. Who can activate the Emergency Management Center and Plan? The plan may be activated on the order of the following individuals who direct the emergency response and recovery operations for the City of Newport Beach: (CPG 1 -8A, 28) • City Manager, Director of Emergency Services • Assistant City Manager, Deputy Director of Emergency Services • Fire Chief, Deputy Director of Emergency Services, or highest ranking on -duty Fire Officer • Police Chief, Watch Commander, or highest ranking on -duty Police Officer • Public Works Director • Administrative Services Director • General Services Director • Utilities Director • Planning Director • Building Director • Community Services Director • Emergency Services Coordinator 0 When is the Emergency Management Plan activated? The activation of the EOC will be determined by the requirements of the emergency. • Criteria suggesting EOC activation include: • The emergency is of long duration • Major policy decisions will or may be needed • The emergency requires the activation of shelters • An earthquake causing widespread damage has occurred • An uncontrolled release or failure of Prado Dam, tidal threat or other flooding conditions • When the Governor has proclaimed a State of Emergency in an area including the City of Newport Beach, or the City has declared a Local Emergency • Automatically on the proclamation of a State of War Emergency as defined in California Emergency Services Act (Chapter 7, Division 1, Title Z California Government Code) • A Presidential Declaration of a National Emergency • Automatically on receipt of an attack warning or actual attack on the United States • Any emergency situation that has occurred or will occur that is of such a magnitude it will require a large commitment of resources from two or more City Departments over an extended period of time to control or mitigate • Activation of the EOC will be advantageous to the successful management of an event How is the EMP and the City's EOC activated? (CPG 1-8A, 64) For detailed information on how to activate this plan, refer to the Newport Beach EOC Activation Procedures section of this plan immediately following. • Basic Plan h \basic plan \basicZdm Page 7 of 118 5/14/2002 u City of Newport Beach Emergency Management Plan BASIC PLAN EMEit(�I Ncy OI'EIitATIOl s CEN'T'ER { i �WPWCEDURES To activate this plan, the Director of Emergency Services or one of the positions noted under the previous section (Activation of the Emergency Management Plan) should can Police Dispatch at (949) 644 -3730 and request the Watch Commander to initiate a Group Page of the EOC Staff Members. Following any occurrence of a local or regional event requiring an EOC activation during non - business hours, the Police Watch Commander will initiate a group page to all Department Directors and EOC Staff Representatives for each City Department through the Police Dispatch Center, using the "EOC Activation Notification List." An EOC Activation Page will display a phone number to the Police Dispatch Center. Personnel receiving this page are required to call the phone number, and accept direction from the dispatcher. Dispatchers will re -page responders every 10 -15 minutes until all responders have made contact with the dispatch center. Dispatchers may transfer the incoming responder calls to the voicemail briefing hotline, if available. The voicemail briefing hotline, if used, will indicate the preliminary situation. Employees may be requested to leave their status and estimated time of arrival on this briefing hotline. Using the same "EOC Activation Notification List," the Police Dispatch Center will begin telephone notification of all responders that have not made contact after being paged. Each • department is responsible for notification of staff beyond those who are part of the EOC Group Page. If there is no telephone service all EOC Staff Members are required to respond to the EOC. EOC Activation Levels: The City of Newport Beach EOC has three (3) levels of activation: Level I, Level II and Level III. (CPG 1-8A, 65) The EOC has a generator and a 14 -day fuel supply. (CPG 1-8A, 66 and 67) It has a Protection Factor of 1000. (CPG 1 -8A, 80) • Level I: Awareness and Notification —Staff remains on standby, EOC is set up in preparation of situation development, City Department Directors are notified of EOC Activation by pager, impacted departments may activate their DOCs. • Level II: Moderate —EOC is staffed at a level to support the activation of the Department Operations Centers, or DOCs, City Department Directors are notified of EOC Activation by pager. • Level III: Severe— Activation of the DOCs and Full Activation of the Emergency Operations Center will coordinate the overall emergency management effort. EOC Responder Actions: Upon arrival, each EOC responder will check -in, set up their EOC Position, receive a briefing, and review the Emergency Management Plan and Position Checklists. • All EOC Responders are expected to brief their replacements prior to shift change and must be approved to checkout at the end of their shift by their EOC Supervisor. Basic Plan h: \bas1cp1= \basic2.dm Page 8 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN PART ONE -- BASIC PLAN ,GENERAL PLANNING INFORMATION 1.1 Purpose The Basic Plan addresses the City of Newport Beach's planned response to all natural and technological emergencies, including both peacetime and wartime nuclear defense operations. It provides an overview of operational concepts, identifies components of the City Emergency Management Organization, and describes the overall responsibilities of Federal, State, Region, Operational Area, and City entities. The City of Newport Beach adopted the Standardized Emergency Management System (SEMS) concept, SB 1841, on November 14,1995. SEMS incorporates use of: • The Incident Command System (ICS) • Multi- Agency /Inter - Agency Coordination System (MACS) • Mutual Aid • Operational Area Concept, and • Operational Area Satellite Information System (OASIS) The City uses the SEMS as its emergency management system in the EOC, the DOCs, and in the field. 1.2 Authorities and References • Response and recovery operations will be conducted as outlined in Section 1.5, "Concept of Operations" and in accordance with the enabling legislation, plans, and agreements listed in Appendix A, "Authorities and References." 1.3 Preparedness Elements Pre -event planning, training, public awareness and education, hazard identification, capability assessment, and hazard mitigation will be emphasized throughout this plan. The Federal Emergency Management Agency (FEMA) describes emergencies in four phases. All entities identified in this plan are responsible for all four phases of an emergency: (1) mitigation (2) preparedness (3) response and (4) recovery. (CPG 1- 8A,19) The State of California Emergency Plan describes emergencies in three phases: pre - event, response and recovery. Mitigation and preparedness operations are included in the pre - event phase. During the pre -event phase, each City Department and entity listed in this plan will mitigate emergency hazards, write disaster plans, train their employees, procure needed equipment and supplies, and exercise their management and response personnel. Response operations will be conducted as outlined in this plan. The procedures are intended as guidelines and do not supplant common sense or initiative. Recovery operations will be managed by the City's Emergency Management Organization. The Director of Emergency Services has the authority to reassign EOC positions during the • response and recovery phase to meet the organizations needs. Basic Plan h:\ba is plan\ba if2.d« Page 9 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.4 Hazard Identification and Analysis • A Hazard Identification and Analysis survey illustrates the City of Newport Beach is subject to the effects of numerous natural and technological disasters. A summary analysis of these events is provided in Section 1.8 "City of Newport Beach Hazard Analysis. " • 1.5 Concept of Operations 1.5.1 General The operational concepts presented in this section are applicable to both peacetime and wartime situations. In cases where similarities in operational concepts exist, concepts have been combined. Operational concepts particular to either peacetime or wartime situations are noted. In some instances, emergencies will include an indication, build -up or warning period, providing sufficient time to alert the population and implement mitigation measures designed to reduce loss of life and property damage. However, often an emergency occurs with little or no warning, requiring immediate activation of the Emergency Management Plan and commitment of resources. In light of these possibilities, this plan will be implemented, to the extent possible, in the following three periods and related phases. Each function will be implemented only as needed. Below is a diagram of the three emergency periods: Normal Increased Immediate Sustained Preparedness Readiness Pre-Impact Impact Emergency Post Emergency Phase Phase Phase Phase Phase Phase Pre -Event Period Emergency Period Post- Emergency (Preparedness) (Response) Period Recove Mitigation 1.5.2 Pre -Event Period The Pre -Event period is divided into two phases, as follows: Normal Preparedness Phase City departments and other entities identified in this plan as having either a primary or support responsibility shall prepare Department Standard Operating Procedures (Department SOPs) and checklists detailing personnel assignments, policies, notification rosters, and resource lists. All personnel should be acquainted with these Department SOPS and checklists and trained periodically in their activation and execution. Increased Readiness Phase (CPG 1-8A, 48) This phase is initiated upon the receipt of a warning, or the observation of an imminent emergency situation. Actions to be accomplished during this phase include, but are not necessarily limited to: • • Review and update of the Emergency Management Plan and Department SOPs • Dissemination of accurate, timely, emergency public information Basic Plan h: \basic p1an \basic2.dm Page 10 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • Accelerated training of permanent and temporary employees, as well as volunteers • Inspection of critical facilities Recruitment of additional staff and Disaster Service Workers • Mobilization of resources • Situation notification of the Orange County Operational Area 1.5.3 Emergency Period The Emergency Period is composed of the following three phases: Pre- Impact Phase Actions to be accomplished during this phase are precautionary and emphasize protection of life. Typical responses may include: Activate the EOC and DOCs to the appropriate activation level • Evacuation of threatened populations to safe areas • Notify threatened populations of the emergency and safety measures to be implemented • Notify the Orange County Operational Area (OA) and request the OA to notify the State Office of Emergency Services (OES) of the emergency • Identify the need for Mutual Aid and request such through appropriate channels • Declare a Local Emergency by local authorities, if necessary Immediate Impact Phase During this phase: • Identify the impacted area and determine the scope of the emergency • Determine if the situation can be controlled without use of Mutual Aid the City • Request Mutual Aid support from outside agencies, as required • Evacuate portions of the City (as required), if necessary • The City could be either minimally impacted or not impacted at all requested to provide Mutual Aid to other jurisdictions Priority will be given to the following operations during the Impact Phase: • Safety assessment • Situation analysis • Dissemination of accurate, timely, emergency public information • Evacuation • Resource allocation and control • Fire and rescue operations • Medical care operations • Access and perimeter control • Care and shelter operations • Public health operations • Coroner operations • Restoration of vital services and utilities from outside and may be Basic Plan h: \basic plan \basic2.dm Page 11 of 118 5/14/2002 • • • • • City of Newport Beach Emergency Management Plan BASIC PLAN When City resources are committed and additional resources are required, requests for Mutual Aid will be initiated through the proper channels of to the Orange County Operational Area. State OES may activate the State Operations Center (SOC) in Sacramento. The mission of the SOC is coordination and support of operations in affected areas. The SOC may be supported by activation of the State Region I EOC (called the REOC) at the Los Alamitos Armed Reserve Center, or an alternate location. The State OES Director will assist the Governor in direction and coordination of response activities of State agencies, as well as coordinate and support response and recovery activities conducted by local government. Depending on the severity of the emergency, a Local Emergency may be proclaimed. In this case, the City EOC will be activated and the Operational Area EOC (OAEOC) and the State OES will be advised. The State OES Director may request a Gubernatorial Declaration of a State of Emergency. Should a State of Emergency be proclaimed, State agencies will, to the extent possible, respond to requests for assistance. In the event that the Governor requests and receives a Presidential Declaration of an Emergency or a Major Disaster under the provisions of Public Law 93 -288, a State Coordinating Officer (SCO) will be appointed. In conjunction with a Federal Coordinating Officer (FCO), the SCO will coordinate State and Federal efforts in support of the City and County operations. Sustained Emergency Phase In addition to continuing life and property protection operations, during a sustained emergency damage assessment operations will be performed periodically. The State and Federal governments may also establish Disaster Assistance Centers (DACs) that provide victim's services and address immediate emergency or rehabilitation needs. 1.5.4 Post - Emergency Period (Recovery) As soon as possible, the State OES Director, operating through the SCO, will bring together representatives of FEMA, State, Operational Area, and City agencies, as well as representatives of the American Red Cross (ARC), for the purpose of coordinating the implementation of assistance programs and establishment of support priorities. The Post - Emergency Period has at least five prime objectives, which may overlap. These objectives include: • Reinstatement of family autonomy • Provision of essential public services • Permanent restoration of public and private property • Identification of residual hazards • Plans to mitigate future hazards • Recovery of costs associated with response and recovery efforts h: \basic plan \basiadm Basic Plan Page 12 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.5.5 Peacetime Emergencies Generally, the level of involvement in peacetime emergencies will be City, to Operational • Area, to Region, to State, to Federal. To facilitate the planning process, State OES has established the following three levels of response with respect to peacetime emergencies. Level I A minor to moderate incident characterized by adequate local response capability and sufficient resources to favorably resolve the situation A Local Emergency may or may not be proclaimed. The EOC may or may not be activated. Level II A moderate to severe emergency characterized by a need for Mutual Aid to ensure a favorable resolution of the situation. In most cases, a Local Emergency will be proclaimed. A State Of Emergency may be proclaimed. Activation of the City Department Operations Centers may occur, as needed. Activation of the EOC may occur. Level III A major disaster exemplified by depletion of resources and Mutual Aid response capability area wide, necessitating extensive Statewide and Federal assistance. Generally, a Local Emergency and State of Emergency will be proclaimed. A Presidential declaration may or may not be proclaimed. These levels are consistent with the County of Orange, the Orange County Operational Area, and the State of California. Department Operations Centers (DOCs) are activated • at the Department Director's discretion. 1.5.6 Wartime Emergencies The impact of wartime emergencies may range from minor inconveniences, such as food and petroleum shortages, to a worst -case scenario involving a nuclear, biological or chemical weapon attack on the United States. Protective measures to be employed in the event of a threatened or actual attack on the United States include: • In -place protection using designated shelters • Upgrading of homes and other buildings to a radiation Protection Factor (PF) of at least 40, given adequate lead time • Spontaneous evacuation by an informed citizenry. (Crisis relocation is not considered a viable option within the context of this plan due to the population density of Southern California.) • Construction of shelters, given adequate lead time • Basic Plan h: \basic plan \ba kZdw Page 13 of 118 5/14/2002 0 City of Newport Beach Emergency Management Plan BASIC PLAN r,HARTS AND MATRIXES.: v: Newport Beach Emergency Management Organization (CPG 1 -8A, 27) ...... .............................15 This chart shows the City's organization assigned and trained to manage the response to major emergencies in Newport Beach. The levels include the: Director of Emergency Services/Policy Group, EOC level, Department Operations Center (DOC) level, and field level. The entire organization, on all levels, will use SEMS. Emergency Operations Center EOC Organization ............................................ .............................16 The Newport Beach Emergency Management Organization Chart shows the City's EOC organization. Each City Department has assigned function(s) and positions. The goal is to have three individuals trained for each EOC position to allow for sustained 24 hour -a -day, 7 day -a -week EOC operations. The EOC manages the Department Operations Centers (DOCs), when they are activated, who in turn manage the field operations. Department Operations Centers ............................................................................ .............................17 City departments have operations centers that can be activated when needed. When an emergency incident seriously impacts department resources and personnel, they may choose to activate their Department Operations Center at the discretion of the department director. The DOCs manage field units. Newport Beach Functional Responsibility Matrix ............................................ .............................18 • The Newport Beach Functional Responsibility Matrix illustrates primary and secondary emergency response functions correlating to the responsible City Departments. Each department is responsible for having written SOPs describing methods of carrying out assigned functions. Orange County Functional Responsibility Matrix ............................................ .............................19 The County Matrix shows assignment of responsibilities of emergency response functions for County Agencies. State of California Functional Responsibility Matrix ....................................... .............................21 The State Matrix shows which State agencies are assigned which emergency response functions. State of California Mutual Aid Map ..................................................................... .............................24 Due to the size and complexity of the State of California, it has been divided into six mutual aid regions. Newport Beach is in Mutual Aid Region I. Region I Headquarters is located at the Los Alamitos Armed Forces Reserve Center where mutual aid resources will be coordinated. Federal Functional Responsibility Matrix ........................................................... .............................25 The Federal Matrix shows assignments for Federal Agency's emergency responsibilities during disasters requiring Federal resources. • Basic Plan h\basic plan \basicUm Page 14 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN CITY OF NEWPORT BEACH EMERGENCY MANAGEMENT ORGGANIZATION CITY ATTORNEY DIRECTOR OF EMERGENCY SERVICES INCIDENT COMMANDER POLICY GROUP Command Staff City Hall Services Unit Safety Officer City Liaison EOC Manger Pnblir lnfor atinn Offirer O SECTIONS IN SEELL GOENCE LOGIST ECTIONS ADMSECTIONTION FIRE & LAW DAMAGE /SAFETY CONST& HEALTH & RESCUE NFORCEME ASSESSMENT ENGINEERING WELFARE BRANCH BRANCH BRANCH BRANCH BRANCH FIRE POLICE BUILDING GENERAL UTILTIZES DOC DOC DOC SERVICES DpC "DOC _ DOC F> eI Gruup _ t.- -.. FIELD FIELD FIELD = —_ ` FIELD FIELD f:. FIELD FIELD UNITS UNITS _ UNITS UNITS = UNITS UNITS UNITS Basic Plan h:\basic plan\buiczdm Page 15 of 118 5/14/2002 0 • • City of Newport Beach Emergency Management Plan BASIC PLAN Command Staff City Attorney EMERCEX&-- OPERATION$ eENTER: (E0Q.0RGANIZATIQIV DIRECTOR OF EMERGENCY SERVICES INCIDENT COMMANDER G OPERATIONS PLANNIN & LOGISTICS SECTION INTELLIGENCE SECTION SECTION Advance Planning Communication Branch .............................. POLICY GROUP Command Staff City Liaison City Hall Services Unit EOC Manager Public Information Officer Safety Officer FINANCE & ADMINISTRATION SECTION Situation Analysis Compensation & Unit Supplies/ Claims Unit Procurement Unit Documentation Unit Cost Unit Resource Status Unit Technical Services Time Keeping Unit Unit TnnspoHationUnit Vital Records Unit Personnel Unit Recovery Demobilization n Unit I I- -I-,- .- , - , --- .E & RESCUE LAW CONSTRUCTION HEALTH DAMAGE/ BRANCH NFORCEM & & SAFETY BRANCH ENGINEERING WELFARE ASSESSMENT FDOC BRANCH BRANCH BRANCH rDOc Coast. & Engineering Damage /Safety ediral Unit Lair Unit Public Health Unit Assessment Public Enforcement Property Unit � Mat Unit Utilities Unit Coroner Unit Care & Shelter Uni Damage /Safety Assessment Private TSAR Unit Evacuation Unit Public Facilities Unit Property Unit h: \basic plan \basil -doc Basic Plan Page 16 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN DEPARTMENT OPERATIONS. CENTERS (DOCs) iy1ZOV DEPARTMENT OPERATIONS CENTER FDOC POLICE DEPARTMENT OPERATIONS CENTER PDOC NEWPORT BEACH EMERGENCY OPERATIONS CENTER EOC BUILDING DEPARTMENT OPERATIONS CENTER BDOC DEPARTMENT OPERATIONS CENTER UDOC PUBLIC WORKS DEPARTMENT OPERATIONS CENTERS PWDOC • GENERAL SERVICES DEPARTMENT OPERATIONS CENTER Community Services does not operate with a Department Operations Center. In the event a shelter is opened an EOC activation will immediately follow due to the Inter - Agency coordination required for the Care and Shelter function. • Basic Plan h: \basic plan \basic2.dm Page 17 of 118 5/14/2002 0 4 r L City of Newport Beach Emergency Management Plan BASIC PLAN CITY FU.WTIO NA, L RESPONSIBILITY MATRIX P= Primary Function S= Support Function FUNCTION , -u wa cai > O "w e v� � w;w E7 0 �. w:' r^ .a' a; 0: a Pal 1. MANAGEMENT SECTION P S S DIRECTOR OF EMERGENCY SERVICES- •• P —.1: 1 S�.•: ..:. ' S ?... irr . INCIDENT COMMANDER P P P CITY ATTORNEY -' P CITY HALL SERVICES UNIT S P S S LIAISON OI S P S PUBLIC INFORMATION OFFICER P S S .,',.. :; .. •.. ...i SAFETYOFFICER. .. :� ?E; .,:...� S'.. , EOC MANAGER P S 2. OPERATIONS SECTION P P POLICE BRANCH P LAW ENFORCEMENT UNIT P ALERT' &'WARNING.UNiT. - 'S' - ..,PS: CORONER UNIT S P EVACUATION UNIT•. S - P:, ANIMAL CONTROL UNIT P P FIRE & RESCUE UNIT P S S S ZARDOUS MATERIALS UNIT UAMAGE/SAYETY , P S .. ,.. -S,., .. ., . USAR UNIT?..: " �; P S ASSESSMENT BRANCH P S S S S SAFETY ASSESSMENTUNIT P S S -' S S G BRANCH P S - CONST. & ENGINEERING UNIT'S ' S - P S S'' -: UTILITIES UNIT F S P S PUBLIC FACILITIES UNITY '. S.: P HEALTH & WELFARE BRANCH S P S S S PUBLIC HEALTH UNIT.1` P' ;r;..S :.%, CARE & SHELTER S P S S 3.. PLANNING &INTELLIGENCE SECTION. .—V 5. P , 'S ADVANCE PLANNING UNIT S P S STr. STAT. DAMAGRASSESSMDU- UNrF.- 7 6�.• S "=3y � �� '.,. S.- S P , Si, DOCUMENTATION UNIT P S S S %TF.CFII�IIAP. SI ..°.`.. t'v'�' r- �':' .4' .: [.!;- : `, . S .: .. P DEMOBILIZATION RECOVERY UNIT P S S S S P S S t LOGISTICS SECTION ., • P. -S 'S ;'.. S S Ssia. COMMUNICATIONSBRANCH S S S S SUPPLIES FACI11T1FSUNM, ' : - S' . S S S_. - !. S °�•,;: RESOURCE STATUS UNIT S S P S S TRANSPORTATION WN .. :; ...: ... ,;,;, ,. '!b' .. �::.P: :: kS.V �, )N'•5r`��' PERSONNEL UNIT rp S S S P 5. FINANCE & ADWN. SECTION::: S PURCHASING UNIT COMPENSATION & CLAIMS!UNTR' ;.' S .,' COST RECOVERY UNIT S TIME KEEPING UNrr, .: L VITAL RECORDS i S S P h: \basic Plan \basi:Zdoc Basic Plan Page 18 of 118 5/14/2002 49 City of Newport Beach Emergency Management Plan BASIC PLAN ,NG1 EMER QR " E G J�; RESPCr R'I �mm. 2" FUNCTIONAL RESPONSIBILITIES OF COUNTY AGENCIES AND PRIVATE ORGANIZATIONS • Basic Plan h: \basic plan \bwic2.dw Page 20 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN CALIFORNIA. STATE. AGENCY EMERGENCY RESPONSE MATRIX; PART 1 OF 2 (CPG 1-8A, 30) L= Lead Agency S= Support Agency 11 • Emergency Management Public Information r L'yT- �a;�'t+�: Mobilization/Demobilization ■■■--■■■■■■■■ ©■■■■■■ i 1i- � LL2:'." )���ST f43... 4f ._.�f:... . �t.��iii �y-.Y.{� IFPh�� 1� n Liif�' - ��*�.T;�F�pM�,[[♦ ..lE..lA�L ! • ,).�piS� .: :y..�1 ._A��i..0 � P h HazMat(ind. Radiological) Law Enforcement Public Health � P 5 -: ;•8 4r.�.�w..' , `1�. °lr. "E_d.1 �.��tltrt.iz.tW�,��?- .�. r FI MEN . ... .. ■■■--■■■■■©■■■©■■■■" Basic Plan h:\basic plm\bas9r2aoc Page 21 of 118 5/14 /2oo2 Lj E City of Newport Beach Emergency Management Plan BASIC PLAN CALIFQ ', k STATE �GE .0 Y`EMERGENCY4 R,E PAN JE T: T.Pad Avencv S= SuDDort Aeencv Basic Plan h: \basic plan \basi2d« Page 22 of 118 5/14/2002 ilk i■ •• ■moo ■� HazMat (incl. Radiological) Law Enforcement Public Health Basic Plan h: \basic plan \basi2d« Page 22 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN CALIFORNIA STATE AGENCY EMERGENCY RECOVERY- ROLE MATRIX L= Lead Agency S= Support Agency Basic Plan h: \basic p1an \basic2,dw Page 23 of 118 5/14/2002 Emergency Management - �..z.....s :.ru. IUM, sue'. c..Jlt. ''�''�^*1F ;" 7A�y�$ d: .. � '' Y .rte _77E Individual Assistance z ! '... F x..:L�.Sc. �,�i. �.� ..'..a � .,ems � u"k.,a✓�3s's'a.....i.,� Compensation Basic Plan h: \basic p1an \basic2,dw Page 23 of 118 5/14/2002 • • City of Newport Beach Emergency Management Plan BASIC PLAN STATE REGION -MUTUAL 0 E C A L I F O R N I A Basic Plan h: \basic plan \basicldo Page 24 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN FEDERAL FUNCTIONAL RESPONSIBILITY 1VIATRIX (CPG 1-8A; 30) L= Lead Agency /Organization S= Supporting Agency /Organization 0 • Basic Plan h: \basic plan \basic2.dw Page 25 of 118 5/14/2002 • n • .• •, • •• i i i . • 0 • • a BUREAUCIFLAND MARTME ADMINisrRATToN • Basic Plan h: \basic plan \basic2.dw Page 25 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.6 State of California Emergency Management System • The State of California integrates all levels of emergency management in the methodology of its emergency management system, including the Field Level, Local Governments, Operational Areas, OES Mutual Aid Regions, and State agencies. Within this context, the local jurisdictions are responsible for directing and coordinating emergency response and recovery operations within their respective jurisdictions, while the other agencies serve primarily as support elements. 0 u 1.6.1 Mutual Aid Regions (Refer to State Mutual Aid Map) The State of California is currently divided into six Mutual Aid Regions (three Administrative Regions). State OES Regional Managers and their respective staffs constitute the Regional Emergency Management Organization. Their stated mission is to coordinate and support local emergency management activities at the request of the Operational Area Coordinator. The OES Regional Administrator will assume the position of Regional EOC Director (REOC Director). The State OES Region I Manager and REOC I are located at California Office of EmerLrencv Services. Rep-ion I Los Alamitos Armed Forces Reserve Center Building 283 Los Alamitos, CA 90720 -5001 562 - 795 -2900 562 - 795 -2901 (Hazardous Materials) 562 - 795- 2877(Fax) State OES Warning Center is located in Sacramento 916 - 845 -8911 (24 Hour #) 1.6.2 Orange County Operational Area Emergency Management Structure Section 8605 of the California Emergency Services Act designates each county area as an Operational Area. The Operational Area (OA) is made up of the county government, local governments and special districts, located within the county area. During a State of Emergency, a State of War Emergency, and Local Emergency, Operational Areas are required to coordinate resources, priorities, and information and serve as a coordination /communication link to the State mutual aid system. As of December 1, 1996, per SB 1841, the utilization of the Operational Area during emergencies is now mandatory for local governments who wish to receive financial reimbursement for personnel- related response costs. The City of Newport Beach signed the Orange County Operational Area (OCOA) Agreement (with exceptions) on November 14, 1995 agreeing to participate in SEMS and the CC OA. The Orange County EOC will serve as the OCOA EOC. An Orange County Operational Area Emergency Plan has been written and is in place. Basic Plan h: \basic p1an \basfc2.dac Page 26 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN County of Orange /Operational Area EOC 2644 Santiago Canyon Road Silverado, CA 92676 714 - 628 -7060 (EOC) 714 - 628 -7055 (Emergency Management Division) 714 -628 -7154 fax 714 - 628 -7085 Rumor Control 24 Hour Notification # (714) 628 -7008 Control One Watch Commander 1.6.3 City of Newport Beach Emergency Management Structure The City of Newport Beach emergency management organization is comprised of: Administrative Services Department American Red Cross Building Department Certified Disaster Service Worker Volunteers City Attorney's Office City Clerk's Office City Council City Manager's Office Community Services Department County of Orange Federal Government, Federal Emergency Management Agency (FEMA) Fire Department General Services Department Hoag Hospital Newport Harbor Area Chamber of Commerce Newport/Mesa Unified School District Orange County Sanitation District Orange County Sheriff's Department — Harbor Division Pacific Bell Planning Department Police Department Public Works Department Utilities Department Radio Amateur Civil Emergency Services (RACES) Volunteers Southern California Edison State of California, Office of Emergency Services (OES) The Gas Company US Coast Guard Basic Plan h:\bm1c plan\ba icZdm Page 27 of 118 5/14/2002 • • • 0 • City of Newport Beach Emergency Management Plan BASIC PLAN Ora Federal Emergency Management Agency (FEMA) State of California (SOC) Region 1 (REOC) Orange County Operational Area (OAEOC) City Of Newport Beach (EOC) Liaison Groups ican Red Cross Hospital ,ort Harbor Area Chamber of Commerce port Mesa School District ;e County Sanitation District ;e County Sheriff's Department — Harbor Division Bell uthern California Edison • e Gas Company S Coast Guard h: \basic plan \basic2.dm Basic Plan Page 28 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.6.4 Functions and Responsibilities (CPG 1-8A, 29) Response and recovery functions, as well as specific guidelines for accomplishing • these functions are contained in the Functional Plans in Part Two of this document. Responsibilities for discharging the duties associated with these functions are depicted in the Functional Responsibility Matrix. A synopsis of each functional plan and who is assigned primary responsibility follows: The following; positions are located in the EOC (CPG 1-8A, 62) MANAGEMENT SECTION Director of Emergency Services,/Management- (City Manager's Office) Provides for the overall management and policy direction of mitigation, preparedness, response, and recovery operations, leads Policy Group. Includes a checklist for the position of Director of Emergency Services. City Incident Commander- (Fire, Police and Public Works Departments) Provides for the management of the overall Emergency Management Organization, implements policy direction; leads EOC. Includes a checklist for the position of City Incident Commander. City Attorney- (City Attorney's Office) Provides for the legal advice to the Director of Emergency Services in all legal matters relative to the emergency and assists in the preparation of legal documents including resolutions proclaiming a Local Emergency and emergency ordinances. Includes a checklist for the position of City Attorwrey. Public Information- (City Manager's Office) Provides guidance for the information, alerts, and warnings to the public. Updates media, public, and outside organizations on the situation. Includes checklists for the PIO and Support Staff. Liaison - (Fire Department) Discusses the role of the Liaison in coordinating with responding Agency Representatives, different levels of government and elected officials. Includes checklists for the Liaison. Safety Officer- (Fire Department) Provides for safety for the emergency response organization in the EOC; coordinates with Field Safety Officers. Includes a checklist for the EOC position of Safety Officer. EOC Manager- (Fire Department) Provides for the coordination of the EOC facility, facilitates communication; guides responders through responsibilities; advised DES and IC on emergency response procedures, initiates Planning & Intelligence to begin recovery procedures. Includes a checklist for the position of EOC Manager. City Hall Services- (City Manager's Office) Maintains City Hall services during disaster operations; anticipates recovery needs of residents and businesses; provides information to the public based on the Public Information Officer's approved releases; provide a positive public image combined with a high level of customer service Basic Plan h: \basic p1an \basic1dw Page 29 of 118 5/14/2002 • • • • City of Newport Beach Emergency Management Plan BASIC PLAN OPERATIONS SECTION (CPG 1-8A, 20) Operations Section - (Fire Department) Provides for the strategy and coordination of tactical operations based upon the EOC Action Plan, ensuring a coordinated incident response by all branches of the Operations Section. Includes a checklist for the position of Operations Section Chief. Fire and Rescue Branch - (Fire Department) Provides for fire suppression; hazardous material incident response; medical operations; urban search & rescue; heavy rescue; radiological protection. Maintains lists of available accessible resources from neighboring jurisdictions, other government agencies, and volunteer and private sector. (CPG 1-8A, 39) Maintains critical resources required or technical assessment Includes checklists for the positions of Fire & Rescue Branch Director Fire & Rescue Department Operations Center Director, USAR Unit Leader, Haz Mat Unit Leader, Disaster Medical Unit, and Fire Tactical Officer. Law Enforcement Branch - (Police Department) Provides for the enforcement of laws, orders, and regulations; traffic, access, and perimeter control; alerting & warning; evacuation; protection of incarcerated persons; security for critical facilities; coroner operations. Includes checklists for Police Branch Director, Police Department Operations Center Director, Police Tactical, Police Dispatcher, Coroner Unit Leader, Alterting and Warning Unit, Evacuation Unit, and EOC Security Officer. Damage/Safety Assessment Branch- (Building Department) Inspection of Essential Service Facilities; assist in search and rescue operations; estimate total dollar damage within the City; inspect the City at large for structural hazards. Includes checklists for Damage/Safety Assessment Branch Director, Building Department Operations Center Director, Public Property Unit, and Private Property Unit. Construction & Engineering Branch - (Public Works, Utilities & General Services Departments) Debris removal; assist in heavy rescue operations; supports law enforcement in alerting & warning and evacuation; assists fire service personnel and law enforcement in execution of access and perimeter control and hazardous material incident operations; manages all infrastructure problems; closes off unsafe areas; repairs infrastructure damage or manages contracts for repair; coordinates with utility companies. Includes checklists for Construction & Engineering Branch Director, General Services Department Operations Center Director, Public Works Department Operations Center Director, Utilities Unit Leader, Water Unit, Construction Unit Leader, and Public Facilities Unit Leader. Health & Welfare Branch - (American Red Cross, Community Services, Public Works, Administrative Services, and Utilities) Organizes the sheltering and feeding needs, preventative public health services, inspections and advisory services related to sanitation matters, public health related activities, safe drinking water for the public, and crises counseling. Includes a checklist for the Health & Welfare Branch Director, Care & Shelter Unit Leader, and Public Health Unit leader. Basic Plan h: \basic p1an \b=c2.dm Page 30 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN PLANNING & INTELLIGENCE SECTION Planning & Intelligence- (Planning Department) Manages the Situation Status, Damage Assessment, Recovery, Technical Specialist(s) and Documentation operations of the EOC, relative to the collection and collation of disaster intelligence and damage assessment figures and Operational Area reporting process. Provides for Policy Group briefings, creation of the Action Plan, and incorporating recovery needs into the planning process. Includes a checklist for Planning & Intelligence Section Chief and the Technical Specialist Unit. Advance Planning Unit- (Planning & Building Departments) Responsible for gathering, analyzing, evaluating, displaying, forecasting and disseminating the advance plan to the Planning Section. The Advance Planning Unit could change their role at the end of a major incident and assume the functions of the Recovery Unit. Includes checklist for Advance Planning Unit Leader. Situation Analysis Unit- (Planning & Building Departments) Collects and processes information on incidents, situations, and status. Includes checklists for the Situation Analysis Unit Leader and Display Processors. Demobilization Unit/Recovery Unit- (Planning & Building Departments) Develops a plan at the onset of the disaster for the City to recover from the incident. May serve as the Incident Commander when all life saving operations are complete. Includes checklists for Recovery Unit Leader and Demobilization Unit Leader. Documentation Unit- (City Clerk) Responsible for creating and maintaining the necessary records documenting all disaster response and recovery activities. Includes checklists for Documentation Unit leader and Computer Documentation/Message Runner. Technical Services Unit- (Conditional on Incident Type) Uses special skills /knowledge in advising the Planning & Intelligence Section of incident specific information. May be required to brief the Policy Group, conduct training for responders, and provide media interviews. LOGISTICS SECTION Logistics- (Administrative Services Department) Manages the Resource Status, Supplies, Communications, Human Resources, Transportation Resources, and Volunteers. Includes a checklist for Logistics Section Chief. Supplies/Procurement, Transportation & Facilities Unit- (Administrative Services, General Services Department, and Community Services) Provides operational concepts, policies, and procedures regarding the procurement and allocation of materials; facilities coordination; provides logistical support for response /recovery operations. Coordinates the sources and methods for obtaining and using facilities, equipment supplies, services, and other resources to support emergency response at all operational sites. Maintains City inventory list in EOC. Includes a checklist for the Supply/Procurement Unit Leader. Communications Branch - (Police Department) Includes Federal, State, Operational Area, County, and City communications systems, as well as amateur radio; coordinates RACES operations. Includes checklist for Communications Branch Director, Telecommunications Unit Leader, and Information Systems Unit Leader. Basic Plan h: \basic p1an \bas1c2.dw Page 31 of 118 5/14 /2002 E • • • • City of Newport Beach Emergency Management Plan BASIC PLAN Personnel Unit - (Human Resources) Coordinates requests for personnel between Departments, for the EOC, DOCs, and Field Operations. Includes checklist for Personnel Unit Leader. Resource Status Unit- (Administrative Services Department) Provides for the preparation, processing and updating resource status information; preparing and maintaining displays, charts, lists reflecting current status and location of tactical resources, transportation and support vehicles; and maintaining a file of check -in lists of resources assigned to an incident. Includes a checklist for Resources Status Unit Leader. FINANCE & ADMINISTRATION SECTION Finance & Administration- (Administrative Services Department) Recommend financial policies to Policy Group and carries out agreed upon policies; manages the financial claims process working with OES and FEMA. Includes checklists for: Finance & Administration Section Chief, Cost Unit Leader, Timekeeping Unit Leader, Compensation & Claims Unit Leader, and City Hall Seroices Unit Leader. Compensation & Claims Unit - (Human Resources Department) Accepts, as agent for the City of Newport Beach, claims resulting from an emergency; collects information for all forms required by Workers' Compensation and local agencies; maintains a file of injuries and illnesses associated with the personnel activity at the EOC; provides investigative support in areas of claims presented to the City of Newport Beach in the area of: Workers' Compensation, property damage, and liability. Cost Unit- (Administrative Services Department) Provides all cost analysis activity associated with EOC operation; documents information for reimbursement from the State and Federal governments; obtains and records all cost data for the emergency; ensures the proper identification of all equipment and personnel requiring payment; coordinates documentation of costs with other sections and departments; analyzes and prepares estimates of EOC costs; coordinates cost recovery with disaster assistance agencies. Purchasing Unit- (Administrative Services Department) Procures, rents, and contracts for needed resources to meet the needs of the emergency. Includes a checklist for the Purchasing Unit Leader. Timekeeping Unit (Administrative Services Department) Tracks, records, and reports staff time for all personnel /volunteers working at the emergency; establishes and maintains a file for all personnel working at the emergency; ensures daily personnel time 'recording documents are prepared and are in compliance with specific City, OES, and FEMA time recording policies; tracks, records, and reports equipment use and time. Vital Records Unit- (City Clerk's Office) Provides for pre - event, event, and recovery of the City's vital records (including both hard copy and computer records). Includes a checklist for the position of Vital Records Unit Leader. Basic Plan h: \basic p1m \basic -dm Page 32 of 118 5/14/2002 City of Newport Beach Emergency Management PIan BASIC PLAN Volunteer Organizations RACES (Radio Amateur Civil Emergency Service) The City's Police Department coordinates a group of approximately 35 trained, volunteer amateur radio operators each with their own communications equipment who respond to the City in emergencies and provide auxiliary communications for Police, Fire, Public Works, and General Services. These volunteers are the primary communications link to all public and private schools. They can be dispatched to facilities, as needed, to provide communications support. RACES can be assigned to shelters, assist in employee emergency family notification, and be sent to assist other jurisdictions on mutual aid responses. Community Emergency Response Teams (CERT) A program developed by the Fire Department to train neighborhoods, schools and businesses throughout Newport Beach in disaster preparedness and emergency response skills. CERT Volunteers will manage their own response, search for and rescue trapped victims, treat minor injuries, transport the seriously injured, extinguish small fires, shut off leaking utilities, cordon off hazardous areas, and assist City personnel, whenever possible. American Red Cross The American Red Cross operates under a Federal Mandate to provide care and shelter to displaced victims in a disaster. They are the first non -City volunteer group to be called and provide the primaU sheltering operations. City forces will sport the American Red Cross and in fact some City employees have been trained as American Red Cross Volunteers. Salvation Army, Church Groups, and other Volunteer Groups The City will contact other groups as needed. These groups provide many services to heavily impacted areas in a disaster, including care and shelter. They may provide for emotional comfort, as well as physical comfort They may also assist in managing donated goods. Hospitals Hoag Hospital Hoag Hospital is a paramedic receiving hospital located at 1 Hoag Rd. The hospital has space for 400 beds. Hoag maintains a disaster plan, training in Hospital ICS, and emergency response equipment (California's Title 22, Sections 72551 and 25553 require hospitals to have disaster plans along with the Joint Commission on the Accreditation of School Districts All schools in California must have disaster plans and a system to care for students for up to 72 hours following an emergency per SB 2786, the Katz Bill of 1984. The City Emergency Services Office has programs to train schools on disaster preparedness and how to manage an emergency until public safety personnel arrive and take control of the situation. The City has classes available to Newport Beach school personnel free of charge; i.e., Disaster Preparedness for Schools, CPR First Aid, Search & Rescue, Care & Shelter, and Fire Extinguisher Use. Schools are a Fire Department community education target group and the Emergency Services Office has placed a high priority in educating and training school personnel. Basic Plan h: \basic plan \basiclda Page 33 of 118 5/14/2002 • • • E • City of Newport Beach Emergency Management Plan BASIC PLAN Newport -Mesa Unified School District ( NMUSD) NMUSD has grades K -12; is responsible for approximately 10,000 students, and has two (2) high schools located within Newport Beach: Newport Harbor and Corona del Mar. The Superintendents Office and the transportation and warehouse yards are located at 2985 Bear St., Costa Mesa. NMUSD has a disaster plan, communications from schools to the district, practices drills, and has emergency supplies. RACES provides emergency communications from the district headquarters to the City EOC. Both high schools are among possible locations to be used as public shelters. Some of the intermediate schools in the district may also be designated as shelters for Newport Beach residents. Private Schools There are 5 private schools located within Newport Beach. Each has been requested to provide amateur radio operators to communicate with the City EOC. Preschools There are over 10 preschools located throughout the City not including home pre - schools and day -care businesses. Utilities Water /Wastewater Water and wastewater services throughout the City are provided by the City of Newport Beach, MCWD, and IRWD. When the EOC is activated, a City water representative will respond to the Utilities DOC to coordinate restoration of water services. Southern California Edison 24 hour emergency phone number is 800- 962 -6269. When the EOC is activated, SCE is coordinated by the Operations Section, Construction & Engineering Branch. The Gas Company_ 24 hour emergency phone number 714 - 835 -3342. When the EOC is activated, the Gas Company is coordinated by the Operations Section, Construction & Engineering Branch, Orange County Sanitation District 24 hour emergency phone number 714- 593 -7025. When the EOC is activated, the Sanitation District is coordinated by the Operations Section, Construction & Engineering Branch. Pac Bell California 24 hour phone number 800 -332 -1321 or 811 -8081. When the EOC is activated, the Pac Bell is coordinated by the Logistics Section /telecommunications Unit. IRWD 24 hour phone number (949) 453 -5300 Mesa Consolidated 24 hour phone number (714) 754 -5251 (CMPD Communications) 24 hour phone number (714) 754 -5251 1.6.5 Continuity of Government The California Emergency Services Act, as well as the Constitution of California, provides . the authority for State and Local government to reconstitute itself in the event incumbents are unable to serve. For details on Continuity of Government, see Appendix F. Basic Plan h \bask plan \buid.dW Page 34 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) 1.7 SEMS The City of Newport Beach has adopted the Standardized Emergency Management System (SEMS) through Resolution 67 and will participate in the Orange County Operational Area. (SEMS#3) SEMS is an integrated management system, providing for five emergency response levels. These levels as they relate to Newport Beach are: (SEMS #6) SEMS Levels 1. Field Level 2. Local Government Level 3. Operational Area Level 4. Regional Level 5. State Level City Coordinating Response Level DOC(s) /Field Command Posts) /Field Units Newport Beach EOC Orange County Operational Area EOC Southern Region EOC (REOC) State of California EOC (SOC) SEMS also incorporates the use of five basic components in its framework: 1. Incident Command System (ICS) 2. Multi- Agency Coordination System (MACS) 3. Master Mutual Aid Agreement 4. Operational Area (OA) 5. Operational Area Satellite Information System (OASIS) The following is a description of the five basic components: 1. Incident Command System (ICS) was developed initially as part of the FIRESCOPE program during the 1970's by an inter- agency working group representing local, state, and federal fire services in Southern California. ICS was adopted by the fire services in California as the standard response system for all hazards. It was also adopted nationally by the Federal Land Management Agencies as the standard for response to all wildland fires. A national, generic version of ICS has been developed and is being used in SEMS. 2. Multi- Agency Coordination System (MACS) (SEMS #7), As it applies to SEMS, MACS is actually inter- agency coordination and means the participation of agencies and disciplines involved at any level of the SEMS organization. These agencies work together in a coordinated effort, facilitating decisions for overall emergency response, sharing critical resources, and prioritizing incidents. 3. Master Mutual Aid Agreement was initially signed in California in 1950 intended as an agreement among cities, counties, and the State to join together in a comprehensive program to provide voluntary services, personnel, and facilities when local resources were inadequate to handle an emergency. The Master Mutual Aid Agreement now contains discipline- specific mutual aid systems functioning on a statewide basis. Basic Plan h: \basic plan \basia'2.doc Page 35 of 118 5/14/2002 • • City of Newport Beach Emergency Management Plan BASIC PLAN 4. Operational Areas (OA) consist of a county government and all political subdivisions • located within county areas. The governing bodies of each county, and of the political subdivisions within counties, may organize and structure their individual OAs. Orange County (CC) is the lead agency for the Orange County OA, which consists of 108 jurisdictions including. the County, 31 Cities, 9 Sanitation Districts, 6 Sanitary Districts, 33 Education /School Districts, 20 Waste and Irrigation Districts, 5 Community Service Districts, the OCTA, the Vector Control District, the Cemetery District, 2 Parks Districts, 2 Library Districts, and the Storm District The OCOA's purpose is the coordination of resources and information and to act as a link in the system of communications and coordination between the States Regional EOC (REOC) the EOCs of individual CC jurisdictions and special districts. 5. Operational Area Satellite Information System (OASIS) is a satellite -based communications system with a high frequency radio backup. OASIS provides the capability to rapidly transfer a wide variety of information reports between agencies using the system. In SEMS, OASIS can be viewed as both a communications network and an information dissemination system, linking three of the five emergency response levels: the OA, REOC, and State EOC (the SOC). OASIS includes a satellite system in each OA, linked to selected State, Federal, and local agencies. The information- processing component of OASIS contains fifteen forms, which provide a rapid and accurate means of transferring information between location on the OASIS network. OASIS can be accessed through the OCOA or the Orange County Control One (see 1.6.2). • There are five functions within SEMS (derived from ICS) used by the City of Newport Beach both in the field and the EOC (SEMS #4). They are: 1. Management is responsible for overall emergency policy and coordination through the joint efforts of governmental agencies and private organizations. This function is called "Management" in the EOC and "Command" in the field. 2. Operations is responsible for coordinating all jurisdictional operations in support of the response to the emergency through implementation of the organizational level's action plan. 3. Planning & Intelligence is responsible for collecting, evaluating, and disseminating information, developing the organizational level's action plan in coordination with the other functions, and maintaining documentation. 4. Logistics is responsible for providing facilities, services, personnel, equipment, and materials. 5. Finance & Administration is responsible for financial activities and administrative aspects not assigned to other functions. 1.7.1 SEMS Relating to the Operational Area Orange County Operational Area EOC The OCOA EOC is located at 26454 Santiago Canyon Road, in Silverado, California. Communication with the OAEOC is the responsibility of the City. The phone and FAX • numbers for the OAEOC are: Phone: (714) 628 -7055 Fax (714) 628 -7154 Basic Plan h: \basicp1a \basic2dm Page 36 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Activation of the OA EOC is required by SEMS, Title 19 California Code of Regulations Section 2409 (f) under the following conditions: 1. On request If a jurisdiction within the OCOA activates its EOC and requests activation of the OA to support its emergency operations. 2 Two City Local Emergency If two or more cities within the OCOA have declared or proclaimed a local emergency. 3. County and City Local Emergency The County and one or more cities have declared or proclaimed a local emergency. 4. Request for Governor's Proclamation A City, or a City and the County, or the County has requested a Governor's proclamation of a state of emergency, as defined in Government Code Section 8558 (b). 5. State of Emergency The Governor proclaims a state of emergency for the County or two or more cities within the OCOA. 6. Request for Outside Resources The OCOA is requesting resources from outside its boundaries, except those resources used in normal day -to -day operations obtained through existing agreements providing for the exchange or furnishing of certain types of activities and services on a reimbursable exchange or other basis as provided for under the Master Mutual Aid Agreement 7. Request for Operational Area Resources The OCOA has received resource requests from outside its boundaries, except those resources used in normal day -to -day operations, obtained through existing agreements, providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis as provided for under the Master Mutual Aid Agreement Activation Levels of the OA EOC • Activation Level One. Activation of the OAEOC at a minimum level with County emergency management staff to prepare the OAEOC and to notify the OA Emergency Organization and coordinate information among the members of the OA and with regional state officials as required by SEMS. • Activation Level Two. This shall mean partial activation of the OAEOC, staffed by the OA Coordinator, or alternate, County emergency management personnel, and personnel from County agencies /departments and other personnel selected to meet the functional needs of the OA Emergency Organization during times of emergency. • Activation Level Three. This shall mean full activation of the OAEOC, including all personnel as indicated at Level Two, plus the Executive Board, who shall serve as the policy group to advise the OA Coordinator on the use of resources in response to the disaster, establish policies, rules, and regulations regarding the disaster and the subsequent recovery operations, and to prioritize resources to effectively mitigate the disaster. Basic Plan h: \basic plan \basic _do Page 37 of 118 5/14/2002 • i • �J • City of Newport Beach Emergency Management Plan BASIC PLAN SE1C�ItEELS` OI�GAIVIATIQ1;,(I�f = A 1.7.2 SEMS Organization (CPG 1-8A, 23) (SEMS # 5) STATE OF CALIFORNIA (SOC) REGION I (REOC) ORANGE COUNTY OPERATIONAL AREA (OC OAEOC) CITY OF NEWPORT BEACH (E C) Operations Planning & Intelligence Logistics Fire Police Branch Branch Construction & Engineering Branch Assessment Branch & Administration Health & Welfare Branch A series of forms have been developed by the Operational Area to report status of each function involved in a disaster. The list of forms, when each should be sent to the Operational Area, who at the EOC is responsible to send the form and who the form should be sent to are listed on the summary sheet in the Planning & Intelligence Section, Enclosure 1.These forms are to be faxed to the Operational Area EOC. If the fax is not operational, the following page lists other SEMS Coordination /Communication Links. h: \basic p1an \basic2.dm Basic Plan Page 38 of 118 5/14/2002 1.7.2 SEMS Organization (CPG 1-8A, 23) (SEMS # 5) STATE OF CALIFORNIA (SOC) REGION I (REOC) ORANGE COUNTY OPERATIONAL AREA (OC OAEOC) CITY OF NEWPORT BEACH (E C) Operations Planning & Intelligence Logistics Fire Police Branch Branch Construction & Engineering Branch Assessment Branch & Administration Health & Welfare Branch A series of forms have been developed by the Operational Area to report status of each function involved in a disaster. The list of forms, when each should be sent to the Operational Area, who at the EOC is responsible to send the form and who the form should be sent to are listed on the summary sheet in the Planning & Intelligence Section, Enclosure 1.These forms are to be faxed to the Operational Area EOC. If the fax is not operational, the following page lists other SEMS Coordination /Communication Links. h: \basic p1an \basic2.dm Basic Plan Page 38 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN SEMS COORDINATION /COMMUNICATIONS LINKS (Field to EOC; EOC to OA, OA to Region'and Region. to State) (SEMS #6) 0 1.7.3 SEMS Coordination Links I. Field Level to the Newport Beach EOC Operations Section A. Fire & Rescue Branch • The Fire Department has a Fire Department Operations Center (FDOC) which is activated for major incidents to coordinate fire and lifeguard resources. It is located in Fire Station #3 at 868 Santa Barbara Dr. All fire radios operate on 800 MHz frequency. • When the FDOC is activated, phones are used to contact the EOC. • Fire Department field personnel and field units have radios able to communicate with the Fire Dispatch Center and with the FDOC. • Cellular phones are available to fire personnel including: Fire Chief, BC's, Backup BC, all fire apparatus, all Lifeguard Watch Commanders and Division Supervisors, PIO, Emergency Services Coordinator, and Support Staff. • Fax machines are located in the EOC, FDOC and Fire and Lifeguard Dispatch Centers. • The Fire Department can communicate with County Communications by radio or phone. B. Police Branch • During major police incidents, the Police Department activates its Police • Department Operations Center (PDOC) to coordinate resources. It is located in Police Headquarters at 870 Santa Barbara Dr. • Police Department field personnel have hand -held and vehicle radios from the field units to the Police Dispatch Center and to the PDOC. The Police Dispatch Center is located in the Police Headquarters. • The EOC is located in the same building as the Police Dispatch Center and PDOC. • Police helicopter personnel can communicate with both the Police Dispatch Center and the Fire Dispatch Center. • Selected Police Department personnel are assigned cellular phones including: Police Chief, Vice Detectives, Support Staff, and Narcotics Detectives. • Police can communicate with County Communications by radio, phone, or California Law Enforcement Telecommunications System (CLETS). C. Construction & Engineering Branch • This Branch is staffed by any of three different departments each with their own Department Operations Centers, which coordinate their resources. The General Services Department is located at 592 Superior. Public Works is located at 3300 Newport Blvd. The Utilities Department is located at 949 W. 16th Street. • General Services, Public Works and Utilities field units have radios, which are on the local government municipal frequency. These departments have many Nextel Cellular Phones possessing radio • features, as well. Basic Plan h: \basic p1an \basic2.dac Page 39 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • Base stations for the local government frequencies are located at City • Yard Utilities, Engineering, Planning and Building. From each of these base stations, communications can reach field units for their departments. • Fax machines are located in the EOC and all DOCs. D. Health & Welfare Branch • This branch is coordinated by the Community Services Department and will be managed in cooperation with the American Red Cross, Public Works, Newport -Mesa Unified School District, and Public Health, if needed. • During an incident requiring the activation of a shelter, the EOC will automatically activate to assist in the management of the incident. Community Services does not maintain a DOC, and will conduct coordination at shelter sites and the EOC. • Community Services can communicate with other City departments by cellular phone and Nextel Radio communications. • RACES will be used as backup communications for shelter operations. E. Logistics Section/Communications Unit/RACES • The Administrative Services Department manages the Logistics branch. Communications are coordinated out of this branch, and Logistics will rely mainly on telecommunications, cellular phones and Nextel Radios for communications. • RACES will be used as a backup for Operations Sections Branches who have communications system failures. • II. City of Newport Beach EOC to Operational Area EOC • Telephones at the OA EOC (714) 628 -7060, (714) 628 -7055 • Fax at the OA EOC(714) 628 -7154 • EOC- to -EOC Radio System (located in Police Dispatch, communication from city to city and city to county) • Amateur radio 146.580 MHz/145.160- /156.7PL /445.40- /156.7PL • • Amateur radio - packet system • Fire Department and Police Department radios can communicate with CC Communications as part of the 800MHz system. III. Operational Area EOC to Southern Region REOC 1. Telephones 3. OASIS 2. Fax 4. Amateur Radio IV. Southern Region REOC to State SOC 1. Telephones 3. OASIS 2. Fax 4. Amateur Radio Basic Plan h: \basic p1an \bas1l2.dx Page 40 of 118 5/14/202 City of Newport Beach Emergency Management Plan BASIC PLAN 1.3,0 City of Newport Beach Hazard "Analysig (CPG 1-8A,6 & 15) • PPRIOG RISK OCCURRENCE* EFFECT"'* AVERAGE #1 Earthquake 8 10 9 #2 Hazardous Materials Event (fixed location or transportation) 9 8 8.5 #3 Fire and /or Explosion 7 9 8 #4 Flood /Storm (Dam failure, hurricane, tidal surges) 8 7 7.5 #5 Oil Spill and /or Pipeline Breakage 6 7 6.5 #6 Tornado /Waters out 6 6 6 #7 Aircraft Accident 5 6 5.5 #8 Terrorism 4 7 5.5 #9 Energy Shortage 6 4 5 #10 War 3 7 5 #11 Tsunami 3 6 1 4.5 #12 Riot /Civil Disturbance 3 5 4 #13 Nuclear Accident SONGS SBNWS 1 7 4 Chance of Occurrence and Effect numbers are rated from one to ten (1 to 10). Higher numbers signify greater chance of occurrence and a greater effect. * Chance of Occurrence is based on Newport Beach history and probability of occurrence. ** Effect is the worst -case scenario based on the population affected and the geographic description of the areas most likely to be impacted. Types of'emergencies. NOT`l ensile understW,plan include: Type of Emergency Who will Manage this Type of Emergency Drought Utilities Department Homeless Community Services Hazardous Landfills Fire Department, Fire Prevention Division For additional information, see the City of Newport Beach General Plan Hazards Chapter. • Basic Plan h: \basic plan \basicldw Page 41 of 118 5/14/2002 L--] • City of Newport Beach Emergency Management Plan BASIC PLAN FEDERAL EMERGEN MANAGEMI�T;�A GPC j_ VfA) eAtIr�7RNIA HAZAI .E I .1 \ucicar Powcr Plants •`yam`•' 1 -3 per ye.ra 4.6 Per year 7-9 per year' 'per 10,000 square trues over a 29 -year period Unarnis Snow and Eslrcrnc Culd 1 ieln0l dte ea C ODO -hlyo Craters A & MNy Caldera CWgA Acann A 1 =pdon per 10,000 yrs. A1 caption per' 1000 ym A1 eruption per 200 ym • Flooding is a potential hazard in areas throughout the state, Basic Plan k \basic plan \basicldcc Page 42 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.8.1 Flood, Storm, Hurricane; Tidal Surge,_ Water Spout, aindTornado Floods have had significant impacts throughout Newport Beach's history. In 1938, a 500 - year flood hit Southern California. The Iow -lying areas in West Newport adjacent to the Santa Ana River out -fall suffered from the flooding. As a result of this great flood, the Santa Ana River channel was built. In 1969, and again in 1983, one hundred -year floods inflicted damage in the Newport Beach area. Each year, many low lying areas of Newport Beach face flooding problems because of the high winter tides brought on by storms. There are areas at and below sea level along the entire beachfront of the City. Water damage is costly to those unprepared. The primary responsibility of the local government during widespread flooding is to protect public safety. Secondary is protection of property such as: highways, streets, bridges, and structures. 0 Some winter runoff flooding occurs on an average of every other year in the Orange County area with severe floods occurring approximately every ten years. Tidal surges • and high tides occur almost every year. Flooding is one of the most common emergencies affecting Newport Beach, which is why extra effort has been made to prepare for flood emergencies. Also associated with flooding is the issue of debris management. With the flooding resulting from the 19997 -1998 El Nino Storms, a significant amount of debris was washed into Newport Harbor jeopardizing both property and vessels, and the ability to safely navigate within the bay. In addition, heavy amounts of debris slid off hillsides, down tributaries to the ocean, with the resulting debris being washed up upon the coastal beachfront. For details specific to flood operations are included in position checklists throughout the Emergency Management Plan. • Basic Plan h\basic ylaa\tas cz.aw Page 43 of 118 5/14/2002 City of Newport Beach DRAFT Emergency Management Plan BASIC PLAN NATIONAL SUMMARY OF TORNADO OCCURRENCES Tornado Definition A small radius cyclonic windstorm National Frequency The yearly national average of incidents (taken from 1959 -1988 data) is 783. The average annual frequency per State is 16 with a high for Texas of 132 and less than 3 in 14 States. Regions at Risk Tornadoes are a risk in all States but are more frequent in the Midwest, Southeast and Southwest. The States of Mississippi, Kansas, Arkansas, Oklahoma, Illinois, Indiana, Iowa, Missouri, Nebraska, Texas, Louisiana, Florida, Georgia, Alabama and South Dakota are at greatest risk (See Figure 13 for a national summary of the 1959 -1988 tornado occurrences and Figure 14 for the 1989 tornado activity.) Basic Plan h: \basic plan \basic2.dm Page 47 of 118 5/14/2002 • • • CITY OF NEWPORT BEACH Emergency Management Plan BASIC PLAN i 1`8 2 i }9 ff IMMINENT /AC' IIAL -IA v , ' FAILUIM4=`I�I�EYD� D � General Situation The City of Newport Beach is subject to potential flooding from one dam and the Big Canyon Reservoir. Prado Dam to the northeast of the City feeds into the Santa Ana River and is considered the only dam that could fail and potentially impact the City of Newport Beach. The potential inundation areas for Prado Dam and Big Canyon Reservoir have been plotted on maps. Dam and reservoir failures can result from a number of natural or manmade causes such as earthquakes, erosion of the face or foundation, improper sitting, rapidly rising floodwaters, and structural/ design flaws. There are three (3) general types of dams: earth and rock -fill (Prado), concrete arch or hydraulic fill, and concrete gravity. Each of these types of dams has different failure characteristics. The earth and rock -fill dam will fail gradually due to erosion of the breach. A flood wave will build gradually to a peak and then decline until the reservoir is empty. In addition to the above - mentioned characteristics, warning ability is generally determined by the frequency of inspections for structural integrity, flood wave arrival time (the time it takes • for the flood wave to reach its maximum distance of inundation), the ability to notify persons downstream, and evacuation possibilities. The existence of and frequency of updating and exercising site - specific evacuation plans assists in warning and evacuation functions. A dam or reservoir failure will cause loss of life, damage to property, and other ensuing hazards, as well as the displacement of persons residing in the inundation path. Damage to electric generating facilities and transmission lines could also impact life support systems in communities outside the immediate hazard areas. A catastrophic dam or reservoir failure, depending on size of dam and population downstream, could exceed the response capability of local communities. Damage control and disaster relief support would be required from other local governmental and private organizations and from the State and Federal governments. Mass evacuation of the inundation areas is essential to save lives, if warning time permits. Extensive search and rescue operations may be required to assist trapped or injured persons. Emergency medical care, food, and temporary shelter will be required for injured or displaced persons. Identification and burial of many dead persons would pose difficult problems; public health would be a major concern. Many families would be separated, particularly if the failure should occur during working hours. The loss of communications, damage to transportation routes, and the disruption of essential services could seriously hamper emergency operations. Governmental assistance will be required and may continue for an extended period. A considerable amount of effort will be required to remove debris and clear roadways, demolish • unsafe structures, and assist in reestablishing public services and utilities. City Government Basic Plan h:\basicp1an\baskZdm Page 48 of 118 5/14/2002 CITY OF NEWPORT BEACH Plan BASIC PLAN will also need to provide continuing care and welfare for the affected population including temporary housing for displaced persons. Specific Situation This plan covers actions to be taken for all types of hazards, including a Prado Dam or Big Canyon Reservoir failure. Prado Dam Prado Dam is an earthen filled, concrete capped structure on the Santa Ana River with a spillway sill capacity of 196,235 -acre feet of water. It is located 21 miles northeast of Santa Ana. This structure provides flood protection to many Orange County cities including a large portion of Newport Beach. In the event of a dam failure, floodwaters from Prado Dam flow through the relatively narrow and 10 -mile long Santa Ana Canyon. The floodway would range from about 3,000 feet wide in the canyon to over 15 miles wide downstream at the Santa Ana (5) Freeway. For the first eight miles downstream from the dam, development is primarily agricultural but included in this area is a mobile home park, a golf course, and a camping area. The highly developed and densely populated flood zone extends approximately 21 linear miles. About 70% of the flood zone is residential, commercial, and industrial development with the remaining 30% agricultural. The flood zone involves approximately 110,000 acres and would impact over one million people. • Big Canyon Reservoir • Big Canyon Reservoir is an earth filled asphalt -lined structure bound by solid land on three sides. It has the capacity of storing approximately 600 -acre feet of water and is located upslope of a residential area in the eastern portion of the city. The structure provides fire protection and drinking water for the community. In the event of a failure the floodway would range from about 300 feet to over 1000 feet wide in some areas as the water rushed downstream to the Newport Back Bay some 2 miles away. The width of the flood zone has definite side boundaries due to the local topography. General Emergency Actions • Alert and assemble EOC personnel and support staff at the EOC. • Call back needed off -duty safety personnel. • Determine at what time the water will hit Newport Beach or impending reservoir failure. • Activate the system of recording damage and casualty information. • Screen incoming damage and casualty information and ensure pertinent data is posted on status boards, maps, or similar records. • Coordinate requests for mutual aid with agencies in other jurisdictions, if needed. • Determine if a local emergency should be proclaimed. Determine if a request should be sent to the Operational Area to ask the Governor to declare a "disaster area." • Assure all necessary personnel available for emergency operations have been activated and utilized on a priority basis. • Establish priorities and coordinate the response and resources of all agencies in the • jurisdiction. Basic Plan h: \basic p1an \basic2.dm Page 49 of 118 5/14/2002 CITY OF NEWPORT BEACH Emergency Management Plan BASIC PLAN • • On a continuing basis, have the Damage /Safety Branch Director provide briefings evaluating updated damage and casualty information. • If any facility or area in a jurisdiction is unsupportable by Police and Fire because of damage, developing fires, dam failure, or other hazards, coordinate evacuation efforts. • E Basic Plan h: \basic plan \basicUm Page 50 of 118 5/14/2002 0 City of Newport Beach Emergency Management Plan BASIC PLAN x `FHQUAKE7'` WV General Situation The Newport Beach area could be affected by several different earthquake faults including the Newport - Inglewood, the San Andreas, and the newly discovered San Joaquin Hills Faults. A major earthquake along any of these faults could result in substantial casualties and damage resulting in collapsed buildings, damaged roads and bridges, fires, flooding, and other threats to life and property. Other faults traversing the Los Angeles Basin, Riverside, San Bernardino, and San Diego Counties could also affect Newport Beach, though not as severely. There are still many uncharted earthquake faults throughout California possessing possible impacts for Newport Beach. The following information describes various earthquake faults and plots areas of shaking potential and liquefaction probability. The City is located in the highest possible seismic risk zone (Zone 4) according to the Uniform Building Code of the International Conference of Building Officials. The majority of the City is located on an alluvial flood plain and has a high potential for shaking intensity and ground failure (liquefaction) damage. The Newvort- hielewood Fault • The Newport - Inglewood Fault is considered the second most active fault in California. It runs from the City of Inglewood through Newport Beach where it extends out into the Pacific Ocean. This fault is capable of producing earthquakes in the range of 6.3 to 7.5 magnitudes. The 1933, 6.5 magnitude Long Beach earthquake occurred on the Newport - Inglewood Fault, causing 120 deaths and severe damage. Unreinforced masonry buildings collapsed leaving people trapped beneath the rubble. Schools collapsed. The Long Beach earthquake epicenter was in the Newport Harbor area of Newport Beach. Buildings received damage in the City as a result of this earthquake. The low population and development of the time attributed to decreased damage in the Newport Beach area. Other faults with the potential to affect Newport Beach include: the Whittier- Elsinore, El Modina, San Jacinto, Norwalk, Santa Monica - Raymond Hill, Peralta Uplift, and the newly discovered San Joaquin Hills. These faults, all considered active, are capable of producing earthquakes in the 4.5 - 7.5 range. The San Andreas Fault The San Andreas Fault is located approximately 70 miles northeast of the City. This fault is capable of producing earthquakes in the magnitude 8+ range. It has been scientifically determined that major earthquakes on this fault occur approximately every 145 years. The last major earthquake on the Southern San Andreas Fault occurred in 1857. The San Andreas is considered one of the most active faults in the world today. A major (8.3 magnitude) earthquake is expected to occur again within the next 20 years. • Considering the information above, earthquakes are considered a major threat to the City. When scientists refer to the San Andreas Fault, it is often called "The Big One." In 1990, the Basic Plan h: \basic p1an \basic2.dm Page 52 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Los Angeles Times Newspaper printed a series of articles on the Newport - Inglewood Fault and described it as "The Bigger One." Both faults can cause considerable damage, however, • a 7.5 magnitude Newport - Inglewood quake would be more severe to Newport Beach than an 8.3 on the San Andreas due to its proximity to the City. The cost estimates of damage for the worst case scenario are four times greater for the Newport - Inglewood than the San Andreas. Generally, the areas of the City at the greatest risk sit directly above and close to the Newport - Inglewood Fault. Next would be coastal areas where liquefaction potential is highest. Coastal areas are composed primarily of alluvial type soils, which is subject to intensive ground shaking and liquefaction. This area is densely populated and possesses considerable commercial property. The Newport Harbor area is subject to liquefaction. The City requires the properties in this area be built on compacted soils, which should lessen the liquefaction potential. Secondary affects of earthquakes include: 1. Fires - -A high probability of fire following an earthquake results from the number of broken gas lines typically occurring during shaking. Water mains and lines often break as well, due to ground movement. The combination of fires and a water shortage seriously complicates the response to earthquakes and their secondary affects. 2. Dam Failure —In addition to the direct affects caused by earth shaking and ground failure (liquefaction), the City could be impacted by flooding caused by earthquake induced dam failure of the Prado Dam. However, the probability of dam failure is low • since the Prado Dam is rarely full. Flooding could also result from the failure of the Big Canyon Reservoir. 3. Hazardous Chemical Spills —The north end and west side of the City house a large percentage of the City's industries with large quantities of hazardous chemicals. This area would be most affected by hazardous chemical spills and hazardous chemical fires resulting from earthquakes. 4. Oil Spills & Pipeline Breakage Oil fields and oil storage tanks can be seen on the west side of Newport Beach. Although the tanks are diked, a major earthquake could damage the tanks and dikes causing vast amounts of oil spillage. There are numerous underground pipelines traversing the City. An earthquake could easily cause a pipeline breakage, releasing either natural crude oil or refined petroleum products. Specific Situation The information presented below provides detailed estimates of potential earthquake losses in Newport Beach from an 8.3 magnitude earthquake on the Southern San Andreas Fault. The data is extracted from the following studies: • U.S. Geological Survey, Metropolitan San Francisco & Los Angeles Earthquake Studies, 1980 assessment. • Special Publication 60, 1982, California Division of Mines and Geology -- Earthquake Planning Scenario for a Magnitude of 8.3 Earthquake on the San Andreas Fault in the Southern California Area. • U.S. Geological Survey, Newport - Inglewood Fault Zone, Special Publication 99,1988. • Basic Plan h \basic plan \baskldoc Page 53 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Casualties There are many variables affecting the number of casualties following a major • earthquake. Intensity and duration of shaking, liquefaction, and the location of the population are major elements to be considered. Time of day will affect these numbers (i.e. during school hours, separated families, freeway traffic, people working in high - rise buildings, etc). The City, State and Federal levels of government plan and exercise with these threat considerations in mind. Long -Term Homeless Homeless households are those, which, for one reason or another, cannot be allowed to re- occupy their dwelling units. These persons may require mass sheltering if they cannot first find temporary shelter with relatives, friends, etc. Mobile Homes Damage to mobile homes can create additional homeless caseload problems. There are over 15 mobile home parks, with a total of 1,200 mobile homes within the City limits. Many of these are in the areas of greatest shaking potential from earthquakes. Earthquake damage to mobile homes is expected to be very severe. Generally, only about ten percent of coaches have any form of seismic tie - downs. The damage to mobile homes can be both life threatening and create mass care problems. Mobile homes close to the coast and located on alluvial soils have a greater potential for damage. Under extended shaking is from large earthquakes, mobile homes have a tendency to move off their pedestals, then drop onto their axles. (Most coaches no longer have wheels.) When this occurs, rigid utility lines can sever, causing fires. In addition, the pedestals, which originally held the coach up, will penetrate the floor when the coach falls. This can cause injury and significant damage. Many individuals living in mobile homes are elderly, making escapes from damaged mobile homes slower and more difficult. When there has been extensive damage to mobile home coaches, residents are unable to go "next door" in the mobile home park because of widespread damage. This situation then creates an added burden on the City by having to provide for mass care facilities. If forty percent of the non - seismic protected mobile home coaches were damaged and unlivable, it would create a homeless population of approximately 728 citizens. Damage to Vital Public Services, Systems, and Facilities Hoag Hospital Hoag Hospital maintains a total of 400 hospital beds and is built on the Newport - Inglewood Fault Line. Hoag is currently undergoing a seismic retrofit to strengthen the main tower with the expected finish date of 2005. Hoag is also building a new tower, slated for completion in 2003. It is possible that a major earthquake in the area could severely damage Hoag Hospital, impacting the City's ability to treat injured survivors. Freewav and Roads • The 405 and 55 Freeways are located just north of Newport Beach and the 73 Toll Road runs through the northern portion of the City, continuing southeast These freeways may be Basic Plan h: \basic plan \basic2.do Page 54 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN closed due to road damage, collapsed overpasses, accidents, etc. This would make entrance and exit from the north difficult to impossible. • Also the major roads into the City from the north could be in jeopardy from bridge failure. To the west of Newport Beach, connecting the City to Huntington Beach is another bridge. Damage to this bridge will impact access to the City from the west. To the east lies the City of Laguna Beach. East Pacific Coast Highway winds its way up the coast from Laguna Beach through numerous canyons and washes. Any damage to this thoroughfare will restrict access from the east. Pacific Coast Highway runs through the City, sitting on alluvial soil, and is expected to sustain severe damage in a major earthquake. If the Back Bay Bridge fails, easy access across town from the east and west will be eliminated. Communications Telephone Systems: Telephone communications can be adversely affected due to overload resulting from post - earthquake calls from both within and outside the area. Many telephone instruments are shaken off their hooks during an earthquake. Further complications to communication capabilities may result from physical damage to equipment from ground movement, loss of service due to loss of electrical power, and subsequent failure of some auxiliary power sources. Key system failures would likely be located near areas projected to experience intense • ground shaking. It is likely the telephone systems in Newport Beach will have systematic failures not readily bypassed by alternative traffic routing. The recovery effort may be delayed because many telephone company employees will have difficulty- getting access to damaged areas to accomplish repairs. Radio Systems: It is clear that emergency radio traffic densities would increase with an area wide disaster. As alternative methods of communication become available in the incident, the load on the emergency channels will ease, and communications will improve. Commercial Broadcasters: Many radio and TV facilities are expected to be out of operation in Los Angeles /Orange County for 24 hours due to in -house problems, and /or power supply problems, and /or transmission line problems. After 24 hours, it can be expected that 50% of the area facilities will be in operation. Water Supply and Waste Disposal The major aqueducts supplying water to our region: Colorado, California, and Los Angeles aqueducts, are expected to sustain damage causing temporary interruptions in outside water supply. The numerous major reservoirs in the Southern California region will • provide ample storage to meet demands during the time required for repairs. However, damage to water transmission lines, local storage reservoirs and pumping plants, as well as Basic Plan h: \basic plan \basicZdo Page 55 of 118 5/14/2002 City of Newport Beach Emergency Management PIan BASIC PLAN local distribution systems, will affect water availability and pressure. The absence of • electrical power for extended periods will, in some areas, preclude water deliveries where pumping is necessary, even though conveyance facilities may be intact. Many areas could be dependent on tanker trucks to provide their basic water needs. Safe drinking water is always a priority of the City Public Works Water Division and will be made an even higher priority during a major incident. Sewage collection systems may sustain widespread damage, particularly in the low -lying areas. The County's sewage treatment facilities, also located in structurally poor ground, may be damaged and experience electrical power losses resulting in discharge of raw sewage into the area. Electric Power Damage to power plants and their ancillary facilities in affected areas can be expected to reduce generating capacity. The potential impact of this reduction in local output is lessened, however, by the availability of power from other sources outside the affected area and by the obvious significant reduction in consumer demand that will occur. Immediate concerns will focus on repairs necessary to restore power to areas of greatest need. Major restoration problems include repairs necessary to route power through the major substations, restoration of damaged and collapsed transmission line towers, reactivation of equipment at local substations, and replacement of fallen poles, burned transformers, etc. It is reasonable to assume that, during some portion of the first 72 -hour period following is critical earthquake, virtually all areas may experience some temporary loss of power. All critical facilities will require standby generating equipment and emergency fuel supplies. It is assumed all substations in Orange County have a potential for heavy damage. Damage to natural gas facilities will consist primarily of. some isolated breaks in the major transmission lines and innumerable breaks in main lines and individual service connections within the distribution systems, particularly in the areas of intense ground shaking and /or ground failure. Multiple leaks in the distribution system will affect a major portion of Newport Beach, resulting in a loss of service for extended periods. Sporadic fires should be expected at the sites of a small percentage of ruptures both in the transmission lines and the distribution system. Overall Impact San Andreas While heavily impacted, the County will not suffer the extent of physical damage or population vulnerability some of our neighboring counties will incur. The County will not be as high a priority for application of outside resources as, for example, San Bernardino and Riverside Counties, Los Angeles, or Ventura Counties. The County may be called upon to provide resources to more heavily impacted areas in locations from other areas and serve as a staging and support area for resources moving to more heavily affected areas. Because of the distance from the fault, shaking would be more hazardous to large structures than to • one to two story houses. The expected long duration of shaking (two or more minutes) could cause liquefaction. Basic Plan h: \basic p1an \basic2doc Page 56 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Newport - Inglewood The County will be heavily impacted and will require considerable and immediate outside • assistance. All primary utilities have the potential to be heavily damaged and there may be major structural damage to buildings, transportation routes, and communications equipment. Liquefaction is highly probable in widespread areas of the north and west part of the County and, in addition to the intensive shaking, will contribute considerably to overall damage. Approximately 80% of the City's population is within the area expected to experience the highest shaking intensity (intensity 9). Properly Loss Specific estimates for Newport Beach have not been developed, but property loss may be substantial following a major earthquake. Bed Loss in Hospitals There are 26 acute care hospitals in Orange County. It should be assumed that hospitals would sustain damage in a major earthquake, thereby reducing the number of beds and the number of people emergency personnel can treat. Although a percentage of the remaining beds could be made available by discharging or transferring non - emergency patients, it will probably be necessary to receive an immediate influx of emergency medical aid (like Federal Disaster Medical Aid Teams or DMAT) and /or exporting some of the seriously injured to out -of -county facilities, possibly even out of State. Emergency Response Actions • All City departments are assigned specific functions as described in the Functional Responsibility Matrix. Each department will respond to, manage, and request mutual aid resources /personnel to respond to their assigned responsibilities. • Basic Plan h: \basic p1an \basic2.dm Page 57 of 118 5/14/20Q2 0 • E City of Newport Beach Emergency Management Plan BASIC PLAN r e -. 1V ODI°FIEUMERCALLI INTENS I. Not felt. Marginal and long -period effects of large earthquakes. II. Felt by persons at rest, on upper floors, or favorably placed. III. Felt indoors. Hanging objects swing. Vibration like passing of light trucks. Duration estimated. May not be recognized as an earthquake. IV. Hanging objects swing. Vibrations like passing of heavy trucks; or sensation of a jolt like a heavy ball striking the walls. Standing cars rock. Windows, dishes, doors rattle. Glasses clinic. Crockery clashes. In the upper range of IV, wooden walls and frames creak. V. Felt outdoors; direction estimated. Sleepers wakened. Liquids disturbed, some spilled. Small unstable objects displaced or upset. Doors swing, close, open. Shutters, pictures move. Pendulum clocks stop, start, change rate. VI. Felt by all. Many frightened and run outdoors. Persons walk unsteadily. Windows, dishes, glassware broken. Knickknacks, books, etc., off shelves. Pictures fall off walls. Furniture moved or overturned. Weak plaster and masonry D cracked. Small bells ring (church, school). Trees, bushes shaken (visibly, or heard to rustle). VII. Difficult to stand. Noticed by drivers. Hanging objects quiver. Furniture broken. Damage to masonry D, including cracks. Weak chimneys broken at roof line. Fall of plaster, loose bricks, stones, tiles, (also unbraced architectural ornaments). Some cracks in masonry C. Waves on ponds; water turbid with mud. Small slides and cave -ins along sand or gravel banks. Large bells ring. Concrete irrigation ditches damaged. VIII. Steering of cars affected. Damage to masonry C; partial collapse. Some damage to masonry B. Fall of stucco and some masonry walls. Twisting, fall of chimneys, monuments, towers, elevated tanks. Unbolted frame houses moved on foundations; loose panel walls thrown out Decayed piling broken off. Tree branches broken. Changes in flow or temperature of springs and wells. Cracks in wet ground and on steep slopes. IX. General panic. Masonry D destroyed; masonry C heavily damaged, sometimes with complete collapse, masonry B seriously damaged. (General damage to foundations.) Frame structures, if not bolted, shifted off foundations. Frames cracked. Serious damage to reservoirs. Underground pipes broken. Conspicuous cracks in ground. In alluvial soil areas, sand and mud ejected, earthquake fountains, sand craters. X. Most masonry and frame structures destroyed with their foundations. Some well-built wooden structures and bridges destroyed. Serious damage to dams, dikes, embankments. Large landslides. Water thrown on banks of canals, rivers, lakes, etc. Sand and mud shifted horizontally on beaches and flat land. Rails bent slightly. XI. Rails bent greatly. Underground pipelines completely out of service. XII. Damage nearly total. Large rock masses displaced. Lines of sight and level distorted. thrown into the air. Definition of Masonry A, B, C, D: Masonry A - -Good workmanship, mortar and design; reinforced, especially laterally and bound together by using steel, concrete, etc.; designed to resist lateral forces. Masonry B— Good workmanship and mortar; reinforced, but not designed in detail to resist lateral forces. Masonry C-- Ordinary workmanship and mortar; no extreme weaknesses, as in failing to tie in at corners, but neither reinforced nor designed against horizontal forces. Masonry D- -Weak materials, such as adobe, poor mortar; low standards of workmanship; weak horizontally. Basic Plan h: \basic plan \basic2.doc Page 58 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.8.3.2 EARTHQUAKE PREDICTION RESPONSE POLICY Preamble Earthquake Prediction is an evolving science. There is an emerging capability to provide predictions, advisories, and warnings. The City of Newport Beach will utilize this capability in fulfilling its responsibility to protect the fives and property of its people. Policy It is the policy of the City to rely upon earthquake predictions, advisories, and /or warnings that emanate from the State, through the Office of Emergency Services (OES). It is important that the information upon which the City relies be as valid as possible. Any prediction that emanates from outside of the State process will, to the extent possible, be subject to evaluation by the State before the City utilizes such information. It is the policy of the City to utilize its emergency operations organization in response to any official earthquake predictions, advisories, and warnings. 0 It is the policy of the City to work cooperatively on an operational area and regional basis. A coordinated regional response is in the best interest of the public. The City will make every effort to work with political entities within the region to develop a • coordinated response. As the City is ultimately responsible for the safety of its people, the City reserves the right to act independently when necessary. It is the policy of the City that community members are appropriately informed regarding earthquake predictions, advisories, and warnings. An informed populace is better able to prepare for and to protect itself in any major emergency. It is incumbent upon the City to provide timely and accurate advisory information using the most appropriate means. It is the policy of the City that information shall emanate from a single source - -the Director of Emergency Services or designee, the Public Information Officer. Information provided to the public should be presented with a view toward mitigating life threatening hazards, and the social and economic impacts on the community and individuals. It is the policy of the City to conduct continuing programs of education and guidance for its employees and residents concerning precautions or other actions to be taken prior to, during, and after an earthquake. Specific instructions would be issued in anticipation of extreme emergency situations. This policy does not impose a duty on the part of the City or its employees to act in • response to any earthquake prediction, advisory, or warning. Basic Plan h:\basic p]an\basicZdo Page 59 of 118 5/14/2002 0 • • City of Newport Beach Emergency Management Plan BASIC PLAN 1:& -3.3 SOUTHERN- Al:IFORNIA . <' EARTHQUA ETAULT MAP> - -' R (CPG 1 -8A� 16A & 16C) Off II!, 4 v. Y�•�'�I5;!1%\ -t:♦ fie `�aY+C -a rI n f I '•I - MEN r�Cii �3iJ I , �,. 1160,. l i e ( ;• �+ r 1 tilt va $ " a, Y .. •�^J(y'..Y, .Y.� °� « «ow =: =w cc��LYm' rj/i. •, �' .. J,' .'I !. • lG lG A W � I� i ON C CN C C r.� IOMr.I t�'�r"� r Wd o°Ww«°c «e «pa rk . `�.. ^•F� {i' �ri Oar .y CG.� dcCSac «ryO 2W :y 1 «dam arc -+scum ea•� 'em m m y rr /.. �..` •" T' .• �.+ m« m d O V T c W T X 0 b p I a 9 �fy. 5 ,�5 •' j tf U P pT 9 N c m N R G 9 c yE f0 U Cp J{�y_ 'i• •.. � #� /.�(•'�; <"m]1�dVG G ��W dU cmC: U O Nr•~i 1y�1` (l\ �.r' {Y�' • CL Y.''l �{ m m O eCJ 'Y C rdi �j C bm .rei Y m« y �Ue VJV d, pU C Cm WL O I 1 • "`� j � ���'i�4�r• y: '1 ,,/i �. \ �fO NOJx VJ�r -1 V (a fR >S V ��' �CV FRfR � M14, ! �rrr.{ �u�c�n�nriE3El ©�1FI ©'+��EIFJF'dFIPIF1' h: \basic p1an \basic2.d« Basic Plan Page 60 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN (CPG 1 -8A, 8 & 16D) 8.3 SAN ANDREAS FAULT SHAKING .INTENSITY 'MAP v..� a�tr �trlir�cr�.� rnvl.r Shaking intensity HIGH n.s., .. MODERATE LOW Basic Plan hdbasic plm\basic3.dm Page 61 of 118 5/14/2002 0 0 • 0 • City of Newport Beach Emergency Management Plan BASIC PLAN ZS ING,y�frOgI l�fiE..V�POIILT , Y,�h:,Ja(`.sN G" A..G�. AT 7.5 INGLEWOOD- NEWPORT FAULT Shaking intensity „;x' _ .; v cow - HIGH . � P6 - . a v; MODERATE (M-716, 17) Basic Plan h: \basic plan \basic3.dm Page 62 of 118 5/14/2002 G9�� ;� _. 0 City of Newport Beach Emergency Management Plan BASIC PLAN USVP Chapter 6.95, Section 25502, California Health and Safety Code, and Title 19, California Code of Regulations, describe the State of California hazardous chemical emergency planning and community right -to -know program. Counties are required to designate an agency to implement the provisions of this program. In Newport Beach, the Fire Department is the agency designated to administer this program. This agency maintains business plans for businesses in the City that handle a hazardous material in quantities equal to or greater than 500 pounds, 55 gallons, or 200 cubic feet of gas at Standard temperature and pressure (STP), or Federal standards of extremely hazardous substances in excess of threshold planning quantities, at any one time. As of March 1, 2002 160 businesses in Newport Beach have filed business plans with the Newport Beach Fire Department. The preponderance of hazardous materials contained in this gross inventory consists of numerous petroleum products, manufacturing, and agricultural chemicals. The San Diego Freeway (I -405) to the north, the San Joaquin (73) Toll Road to the east, and Pacific Coast Highway to the south closely border Newport Beach. The six -lane Costa Mesa Freeway is a primary arterial highway near the west side of the City. Many other four and six -lane streets provide easy access to the north, northeast, and eastern portions of the City. Due to the volume of traffic and the nature of the materials transported, there is a heightened risk of a hazardous material leak or spill • in the Newport Beach area In the event of a hazardous material incident in Newport Beach, the Newport Beach Fire Department will act as lead agency within the City limits, and will provide an Incident Commander. The Police Department and the Public Works Department will provide incident support. A request for Hazardous Materials Team Response from the Orange County Hazardous Materials Response Authority will be made, if needed, via Fire Department Dispatch. Generally, response at the City level will be limited to situation analysis, evacuation of the threatened population, incident stabilization, containment, and coordination of cleanup. Substances that might be encountered in a hazardous material incident include, but are not necessarily limited to: • Flammable gases • Flammable liquids • Nonflammable gases • Corrosives • Poisons, Class A and • Flammable solids • Oxidizers • Organic peroxides • Radioactive materials • Etiologic agents Basic Plan hAbasic planlbasic3.dm Page 64 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Generalized response procedures for hazardous material incidents are contained in the Operations • Section/Fire & Rescue Annex of this document. Detailed response procedures are contained in the Newport Beach Fire Department Operations Plan B -4 and in the Orange County /Cities Hazardous Material Emergency Response Plan. The complete list of Hazardous Materials Handlers is distributed to the Fire Department Hazardous Materials Team, the Battalion Chiefs, and in the Reference Book of the Emergency Operations Center. See the Newport Beach Hazardous Materials Listings for "High" Hazards are listed below. (CPG 1 -8A, 8) 1.8.4.1: LOCATION OF STORAGE FACILITIES & HANDLERS, OF` "ACUTELY HA7,ARDOUS MATERIALS" IN THE CITY NEWPORT BEACH ... ' (CPG 14A,'8 & 16D) Per the Cal -ARP Program, updated 02/02 Big Canyon Reservoir 0 3300 Pacific View Hixson Metal Furnishing Conexant 829 Production 4311 Jamboree Basic Plan h:lbasic p1aa\basic3.dcc Page 65 of 118 5/14/2002 • • City of Newport Beach Emergency Management Plan BASIC PLAN Al, 'Rr r� A. �j�T•V��7%t�(. 'gym, E r� Newport Beach lies beneath the arrival traffic pattern of Long Beach Airport and the standard departure pattern of John Wayne Airport. Traffic patterns for these airfields are such that the Long Beach traffic is 5000' over the coast on descent and the John Wayne traffic is climbing. The aircraft departing John Wayne Airport are at a full power take -off then reducing their climb power setting for noise abatement. They pass over the City at the reduced power setting beginning at 800' reaching the coast at approximately 2500' then continuing their full power ascent out over the ocean. The John Wayne noise abatement departure is known by commercial pilots as one of the more difficult US airport maneuvers to accomplish. Hiehest Probability The highest probability of an air crash incident is between two (2) light aircraft or helicopters in a mid -air crash. The probability is higher along the coast because of the training flights, sight seeing and banner towing taking place over the beach area. Such an incident would result in moderate ground damage. Worst Case Scenario A worst case scenario would be a mid -air collision, at night, between two commercial airliners over a densely populated area of Newport Beach. • The aspects of the worst case scenario have to do with the amount of damage from the impact of the crash and the resulting fires from the volatile jet fuel. For example, if the accident involved a passenger airliner laden with fuel and passengers, the ground impact would result in a large area being damaged. A major conflagration could result from burning jet fuel. An even larger area could be affected by falling debris from both aircraft. The response requirements would include: • Rescue of both residents and any live aircraft passengers • Medical Aid • Early perimeter control and security of the impact area and airplane debris and body parts • Notification to Control I • Evacuation of the area • Fire suppression • Coroner operations • Sheltering of displaced victims • Public information • Power restoration • Mental health for workers, victims, and the general public • Coordination with Federal, State, and County officials • Searching for bodies and aircraft debris • Cleanup • Demolition • Utility restoration (water, sewer, gas, and telephone) • Rebuilding (expediting demolition and building procedures) • • Periodic public outreach and information bulletins Additionally, with the two aircraft accident scenario, both impact sites could require: Basic Plan h:\bnic plan \buicMm Page 66 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • Incident Command Posts • Fire suppression personnel • Mass casualty medical responses • Evacuations • Coroner operations • Public Information • Extended perimeter /security control operations • Cleanup • Demolition • Rebuilding • Public outreach • Mental health Complications This scenario could be further complicated if a Santa Ana wind condition existed which would make the fire suppression operations more involved. If the aircraft hit an industrial area with hazardous chemicals, the chemicals would have to be dealt with. There would be an influx of curious onlookers, increase in air traffic, and an increase of the media both on the ground and in the air. Communication failures would also further complicate response Other Possible Scenarios Besides a mid -air crash, other possible scenarios include: • Ocean crash directly off the coast, into the Newport Back Bay, or on the beach requiring water • rescues Helicopter crash • A crash into a hospital, school, high -rise building, power plant, or aboveground oil storage tank An incident occurring on the beach (visitors range from 20,000 to 100,000 daily during peak seasons) Aircraft accident is listed on the City of Newport Beach Hazard Analysis as having a low Chance of Occurrence, however, such an incident would be an emergency of significant magnitude and seriously impact the City's response capabilities. Mutual Aid would most likely be required for law enforcement, coroner, fire suppression, and medical operations. • Basic Plan b.,%wic p1an %basic3.dm Page 67 of I IS 5/14/2002 E `J City of Newport Beach Emergency Management Plan BASIC PLAN i 46� �Y 8 EVA'� TlA FORM�j A CUI55 C N` sooa h: \basic p1an%mc3.doc 1.8.5.1 F r; O A R'�VAI : &`1}EI>AkTi E',;ROUTIE3 FOR JOHN WAYNE AWORT r i ieroo� 444- -- a...DC.M.9 25 - - - Cla.. D Floor Basic Plan Page 68 of 118 WS El TORO INZJ 5/1412002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.8.6 TSUNAMI Tsunami (pronounced soo- NAH -mee) often erroneously called tidal waves, are an infrequent yet serious hazard in the Pacific. A tsunami is a series of traveling ocean waves of great length and long period, generated by disturbances associated with earthquakes in oceanic and coastal regions. As the tsunami crosses the deep ocean, its length from crest to crest may be a hundred miles or more, its height from trough to crest only a few feet. It cannot be felt aboard ships in deep water and cannot be seen from the air; but in deep water, tsunami waves may reach speeds exceeding 600 miles per hour. As the tsunami enters the shoaling water of coastlines in its path, the velocity diminishes and wave height increases. It is in these shallow waters that tsunamis become a threat to life and property, for they can crest to heights for more than 10 feet and strike with deviating force. Warning System The tsunami warning system in the United States is a function of the National Oceanic and Atmospheric Administration's (NOAA) National Weather Service. Development of the tsunami warning system resulted from the disastrous waves generated in Alaska in April 1946, which surprised Hawaii and the West Coast, taking a heavy toll in life and property. The Pacific Tsunami Warning Center was established at Ewa Beach, Hawaii in August 1948. The disastrous 1964 tsunami resulted in the development of a regional warning system in Alaska. The Alaska Tsunami Warning Center (ATWC) is in Palmer, Alaska. This facility is the nerve center for an elaborate telemetry network of remote seismic stations in Alaska, Washington, California, Colorado, and other locations. Tide data are also transmitted directly to the ATWC from eight Alaskan locations. Tide data from • Canada, Washington, Oregon, and California are available via telephone, teletype, and computer readout. Watch and Warning When a large earthquake occurs near the coast in the North Pacific, seismologists at the Alaska Tsunami Warning Center rapidly determine its location (epicenter) and magnitude. If the earthquake is considered to be great enough to generate a tsunami, the Center will issue an immediate TSUNAMI WARNING for the area near the epicenter. This warning is issued through state emergency services offices, Coast Guard, military, FAA, National Weather Service and other agencies. A TSUNAMI WATCH is issued to the rest of Alaska, Canada, and West Coast states alerting the public to the possible threat of tsunami. If a tsunami is detected by tide stations near the epicenter, the WARNING is expanded to the entire coastline. If no wave was generated, the WARNING will be canceled. Although this will occasionally cause a warning to be issued when no wave is generated, the alternative is unthinkable to wait until the wave strikes a community to issue a warning. Local Tsunamis Tsunamis can be categorized as local and Pacific -wide. Typically a Pacific -wide tsunami is generated by major vertical, ocean bottom movement in offshore deep trenches. A local tsunami can be a component of the Pacific -wide tsunami in the area of the earthquake or a wave that is confined to the area of generation within a bay or harbor and caused by movement of the bay itself or landslides. The local tsunami may be the most serious threat as it strikes suddenly, sometimes before • the earthquake shaking stops. Alaska has had six serious local tsunamis in the last 80 years and Japan Basic Plan hAbasic plan%asicldoe Page 69 of 118 5/14/1002 • • �I City of Newport Beach Emergency Management Plan BASIC PLAN even more. The West Coast of Canada and the United States have not had one in that time; however most scientists agree a tsunami is possible. Therefore, it is imperative that those people near shore who feel a strong earthquake should be moved to higher ground immediately. A strong quake is one lasting 30 seconds or longer and causes difficulty in standing. The Alaska Tsunami Warning Center will begin issuing its WARNING to the West Coast in approximately 25 minutes, but that is not quick enough for a local tsunami; so, when in doubt, areas should be evacuated. A tsunami threat to the City of Newport Beach is considered low to moderate. A United States Government study reports that: • Local earthquakes will not generate a tsunami, in this area. Tsunamis are due to large offshore earthquakes and ocean landslides. Dangerous tsunamis would most likely originate in the Aleutian and Chilean trenches. Newport Beach has southwestern facing beaches and is vulnerable to tsunamis or tidal surges from the south and west. • Predicted wave heights, exclusive of tide and storm generated wave heights are: For a 100 year occurrence 4.0 feet minimum 6.6 feet average 9.2 feet maximum For a 500 year occurrence 6.8 feet minimum 11.4 feet average 16.0 feet maximum • A tsunami is normally not one wave, but a series of waves, which may occur over a period of ten hours. The first wave may not be the largest. • No known tsunami has ever hit the Orange County coast, but in 1964, following the Alaska 8.2 earthquake, tidal surges of approximately 4 feet to 5 feet hit the Newport Harbor area causing moderate damage. Defnitions Tsunami Watch - -an earthquake has occurred in the Pacific Basin that "could" cause a tsunami in our area. Tsunami Warning - -an earthquake has occurred and a tsunami is spreading across the Pacific Ocean which may impact our area. Usually an estimated time of arrival will accompany the warning. Newport Beach Primary Daneer Areas in Priority Order 1. All beach and pier areas 2. Newport Harbor area 3. All areas just inland of Coast Highway to the bluffs 4. All Back Bay waterfront residences 5. West Newport from the Santa Ana River jetty to Superior Suggested evacuation sites for a tsunami incident include: • Newport Harbor High School, 600 Irvine Ave. • Corona del Mar High School, 2101 Eastbluff Dr. See Tsunami Evacuation Map for Newport Beach, next page. Basic Plan h:%"c plan %asicldm Page 70 of 118 5/14/2002 • City of Newport Beach Emergency Management Plan BASIC PLAN RESPONSE .� R,TERRORI, WE%1, 4, MASS DE'STRI TIOM NUCEL E ; RGEl (CPG 1 -8A, 7) General Situation The possibility of war, terrorist attack, the use of weapons of mass destruction and nuclear emergencies exists and the potential impact of any of these events could be major. The consequences to the United States and the City of Newport Beach depend upon the nature of the attack or the result of an attack somewhere else on the globe. Several conditions may prevail and require different responses. An attack occurring in the jurisdiction could cause numerous casualties, extensive property damage, fires, flooding, and other ensuing hazards. The effects could be aggravated by the secondary effect of fire. The time of day and season of the year would also have a profound effect on the number of fatalities, casualties and damage. Such a detonation would be catastrophic in its affect on the population and could exceed the response capability of the State and local communities. Damage control and disaster relief support would be required from other local governments, private organizations, and the State and Federal governments. Extensive search and rescue operations may be required to assist trapped or injured persons. Injured or displaced persons would require emergency medical care, food, and temporary shelter. • Identification and burial of many dead persons would pose difficult problems and public health would be a major concern. Mass evacuation may be essential to save lives. Many families would be separated, particularly if the detonation should occur during working hours and a personal inquiry or locator system would be essential. Emergency operations could be seriously hampered by the loss of communications and damage to transportation routes within the disaster area and by the disruption of public utilities and services. Extensive Federal assistance could be required and could continue for an extended period. Response operations would include debris removal, demolition of unsafe structures, assistance in reestablishing public services and utilities, and providing continuing care and shelter for the affected population. In the event of an attack on the United States, the City of Newport Beach may be subjected to the effects of nuclear weapons detonations. These effects include blast, thermal and initial radiation, radioactive fallout, and electromagnetic pulse (EMP). This threat assessment identifies potential targets in the county, and discusses the effects of nuclear weapons detonations on those targets. Nuclear Weapons Effects -- General Situation The effects of the detonation of a thermonuclear device vary with the type of burst employed, the explosive power or "yield" of the weapon, and the distance from the point of detonation (ground zero). Generally, bursts are categorized as one of five types - -high altitude, air, surface, underground, or underwater bursts. It is assumed an attack on the United States would employ only two possibilities of bursts - -air or surface. In this regard, it should be noted that air bursts are • generally employed against "soft" targets such as airfields, industrial facilities, and supply depots, while surface bursts are preferred for "hard" targets such as missile silos and underground command and control centers. As a rule, airbursts maximize blast damage while minimizing the generation of Basic Plan h:Nbasic plan %basic3.dm Page 72 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN radioactive fallout. On the other hand, surface bursts limit damage to a relatively smaller area while producing significant quantities of radioactive fallout. The characteristics of both air and surface • bursts are presented below: Airburst -- Detonation altitude below 100,000 feet such that the resulting fireball does not touch the surface of the earth. For any given distance from ground zero there exists an optimum burst height that will maximize the effects of blast over - pressure for that distance. Since the fireball does not touch the surface of the earth, fallout and residual radiation are essentially limited to the irradiated surviving portions of the weapon casing and delivery vehicles, unexpended portions of the weapon's fission trigger, and radiation produced by detonation of the weapon's fission trigger. Surface Burst -- Detonation altitude such that the fireball touches the surface of the earth. No significant cratering results unless the burst height is 450 feet or less. Blast over- pressure damage is concentrated, and, therefore, limited in comparison to that produced by an aiburst. When the fireball touches the surface of the earth, surface debris is pulled into the fireball and irradiated. This material eventually returns to the earth as radioactive "fallout." Thermonuclear Weapon Phenomena The detonation of a thermonuclear weapon produces five distinct and appreciable effects -- blast, thermal radiation, initial ionizing radiation, radioactive fallout, and electromagnetic pulse. Blast - -Shock wave and attendant high velocity winds producing sudden, dramatic changes in air pressure. The magnitude of the blast effect, or over - pressure, is measured in pounds per square inch in excess of normal atmospheric pressure at sea level (14.7 pounds PSI). Generally, the over- pressure • destroys or damages structures while the high velocity wind damages other objects and produces casualties. Thermal Radiation —A burst of intense light and heat, similar to the effects of exposure to a 2- second flash from an enormous sun lamp. This phenomenon can produce flash blindness up to 13 miles on a clear day, or 53 miles on a clear night. Thermal radiation can cause skin and retinal bums relatively close to the point of detonation. A one - megaton explosion can cause first - degree burns at distances of approximately seven miles, second - degree burns at approximately six miles, and third degree burns at approximately five miles from ground zero. It should be noted that detonation of a single thermonuclear weapon could produce more than 10,000 casualties. Initial Radiation -- Defined as radiation emitted during the first minute after detonation, it is comprised of gamma rays and neutrons. For large yield weapons, the range of the initial radiation is less than the lethal blast and thermal radiation affects. However, with to small yield weapons, the initial radiation may be the lethal effect with the greatest range. This is significant when a terrorist threat involving nuclear weapons is considered. Fallout -- Produced by surface debris drawn into and irradiated by the fireball, then rising into the atmosphere and eventually returning to earth. A source of ionizing radiation, fallout may be deposited miles from the point of detonation and thus affect people otherwise safe from the other effects of the weapon. The radiation danger associated with fallout decreases as the radioactive material decays. Decay rates range from several minutes to several years. r LJ Basic Plan hAbasic plan%basiO.dm Page 73 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Electromagnetic Pulse - Intense electric and magnetic fields that can damage non - protected • electronic equipment. This effect is most pronounced in high altitude bursts (above 100,000 feet). Surface bursts typically produce significant Electromagnetic Pulse up to the one -PSI over - pressure range, while air bursts produce somewhat less. No evidence exists suggesting Electromagnetic Pulse produces harmful effects in humans. Risk Areas and Effects With respect to the immediate effects of nuclear weapons, exclusive of thermal radiation and inclusive of fire, risk areas are categorized as very high, high, medium, and low, depending on the degree of blast over - pressure received. Risk area definitions are effects likely to be experienced within the boundaries presented below: Very Hi -Subject to receiving blast over - pressure equal to or greater than 10 PSI. Thermal radiation range 100 cal/cm plus (initial radiation) up to 100 rems plus (surface blast). Effects likely to be experienced include: • destruction of most aboveground structures • winds in excess of 260 MPH • extensive debris deposition, hampering ingress and egress • ignition of exposed, unprotected flammables • broken water mains • severe skin bums to exposed, unprotected population • fatalities • High—Subject to blast overpressure equal to 5 PSI, but less than 10 PSI. Thermal radiation range 50- 225 cal/cm -- initial radiation up to 100 rems. Effects likely to be experienced include: • severe damage to reinforced concrete structures - destruction of wood frame structures • winds 160 -280 MPH • significant debris deposition • ignition of exposed flammables • numerous fires • broken water mains • severe skin burns to exposed, unprotected population • approximately 50% fatalities - -40% of the population will experience some degree of injury Medium -- Subject to blast over - pressure equal to 2 PSI, but less than 5 PSI. Thermal radiation range 10- 100 cal/cm -- negligible initial radiation. Effects likely to include: • moderate damage to reinforced structures -- severe damage to wood frame structures • winds of 70 -169 MPH • light to moderate debris distribution • scattered fires • second and third degree burns to exposed, unprotected population • 5% fatalities - -45% of the population suffering some degree of injury Low -- Subject to blast over - pressure equal to .5 PSI, but less than 2 PSI. Thermal radiation range up . to 30 cal/cm -- negligible initial radiation. Effects likely to include: • moderate to light structural damage to all buildings • winds to 8 -70 MPH Basic Plan hAbasic p1an \basic3.dm Page 74 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • light debris deposition • scattered fires • • second and third degree bums to exposed, unprotected population • few fatalities - -25% of the population may experience some degree of injury Fallout distribution is determined by, among other things, weapon yield, type, and height of burst, fission - fusion ratio, weather conditions, wind speed and wind direction. The analysis of potential fallout risk areas is presented on 1.8.8.1 and 1.8.8.2. Population Protection Response activities to an attack threat will consist of in -place protection measures, as opposed to crisis relocation. Details of the population protection measures to be implemented in the event of nuclear emergency are contained in the functional annexes of this plan. Potential targets and risk areas are depicted on the maps accompanying this section. Special Situation Targets Mili It is reasonable to assume in a war or terrorist attack, civilian facilities and military targets, like Orange County and Los Angeles Airports, Seal Beach Naval Weapons Station, and Long Beach Naval Base could be targets. In reviewing the worst -case scenario, everything within a radius of ten miles could be destroyed, with of the county experiencing destruction such as fallout from an attack. Local Industry Facilities considered to be industrial or nuclear targets throughout the County include military • subcontractors, Boeing, Conexant, TRW, UC Irvine, San Onofre Nuclear Generating Station, among others. Economic and Agriculture The disruptive effect on industry in the area would certainly produce severe economic losses on the communities in and around Newport Beach. Depending on the time of year, crop losses (either due to direct weapon effects or the failure to reach maturation and harvesting) may be extreme and may result in economic losses as well as lost food stores. Other areas of the nation, which normally rely on California to supply some of their food, would also be left without that source. Damage to Vital Public Services, Systems, and Facilities Highways The 405 and 55 Freeways lie to the north and the 73 Freeway cuts through the north end of Newport Beach. These could be damaged and closed (road damage, collapsed overpasses). Orange County Airport Closed for over 72 hours, perhaps several weeks. Practical land access will not exist due to freeway and highway damage, which will effectively isolate the airport and nearby facilities. It is expected that AFRC Los Alamitos will be open for emergency flights after 24 hours. Marine Facilities Marine facilities at the Ports of Long Beach and Los Angeles may be damaged and not totally • operational. The extent of damage and the time to return to operation is unknown. Basic Plan hAbasic plan%asicldoc Page 75 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Communications • Telephone Communications Telephone communications will be adversely affected due to overload resulting from post- attack calls from both within and outside the area. Additionally, many phones will be off their hooks. This situation will be further complicated by physical damage to equipment due to blast effects and ground shaking, loss of service due to loss of electrical power, and subsequent failure of some auxiliary power sources. Key system facilities are located near the San Andreas fault in areas projected to experience intense blast over - pressures and/or ground shaking. It is unlikely the telephone systems in and to the Newport Beach area will have systematic failures not readily bypassed by alternative traffic routing. It is also probable that the recovery effort will be delayed because many telephone company employees will have difficulty accessing damaged areas to accomplish repairs. Radio Systems It is clear that emergency radio traffic densities would increase with a nuclear emergency. As alternative methods of communication become available in the incident, the load on the emergency channels will ease, and communications will improve Nonetheless, after 12 hours, the number of operable units will have declined (because of exhaustion of emergency power fuel) and because recovery efforts will have restored some order. Commercial Broadcasters All radio and TV facilities are expected to be out of operation in Newport Beach for 24 hours due to • in -house problems, and/or power supply problems, and/or transmission line problems. After 24 hours, 50% of the entire Orange County area facilities are expected to be in operation. Water Supply and Waste Disposal Supply and Filtration Facilities Several of the major filtration plants might sustain damage, causing temporary interruptions in water supply. The major reservoirs in the area provide storage to meet demands during the time required for repairs. However, damage to water transmission lines, local storage reservoirs, and pumping plants, as well as local distribution systems, will affect water availability and pressure. The absence of electrical power for extended periods will, in some areas, preclude water deliveries where pumping is necessary, even though conveyance facilities may be intact. Many areas could be dependent on tanker trucks to provide their basic needs. Sewage Facilities Sewage collection systems might sustain widespread damage, particularly in the low -lying areas nearer the rivers. The many sewage treatment facilities also located in structurally poor ground adjacent to the rivers may be damaged and may experience electrical power losses, resulting in discharge of raw sewage into the rivers or onto the low -lying areas near the treatment facilities. Water Treatment Plants These plants are vulnerable because of their proximity to the surface rupture and its total dependence on commercial electric power. These plants can be bypassed without significant impact to the water . supply system. Electric Power Basic Plan hAbasic ptan%micUm Page 76 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Damage to power plants and their ancillary facilities in affected areas can be expected to reduce generating capacity by 50 %. However, the potential impact of this reduction in local output is • lessened by the availability of power from other sources outside the affected area and by the obvious significant reduction in consumer demand that will occur. Immediate concerns will focus on repairs necessary to restore power to areas of greatest need. Major restoration problems include repairs necessary to route power through the major substations, restoration of damaged and collapsed transmission line towers, reactivation of equipment at local substations, and replacement of fallen poles, burned transformers, etc. It is reasonable to assume that during some portion of the first 72 -hour period following the emergency virtually all areas would experience some temporary loss of power. All critical facilities will require standby generating equipment and emergency fuel supplies. It is assumed all substations in the Orange County area and those supplying power to the City of Newport Beach will be heavily damaged. Natural Gas Damage to natural gas facilities will consist primarily of some isolated breaks in the major transmission lines and numerous breaks in mains and individual service connections within the distribution systems, particularly in the areas of intense ground shaking and/or poor ground nearer the rivers and low lying areas. These many leaks in the distribution system will affect major portions of the urban areas, resulting in a loss of service for extended periods. Sporadically distributed fires should be expected at the sites of a small percentage of ruptures both in the transmission lines and the distribution system. Transmission pipelines serving the Newport Beach area and surrounding urban areas are most vulnerable to damage. • Pipelines Rupture of pipeline sections may occur. Casualties There are a number of variables, which will affect the number of casualties generated by an attack. For a nuclear blast, bomb yield and type of blast (air or surface) and the location of the population in relation to ground zero are all major elements that must be considered. Emergency Response Actions Emergency response actions associated with the above situations are presented in the Radiological Annex of this plan located in Part Two, Operations Section. Attachments: • California Nuclear Attack Blast Areas for Civil Defense Planning- -Orange County Area • Nuclear Attack Map for California • Basic Plan bAbasic plan\basicldo Page 77 of 118 5/1412002 City of Newport Beach Emergency Management Plan BASIC PLAN CALL '� A NO C, J BLAST-ARE ,F ,44�r Y 1 f^'n FOR C�� �' t ftV G pURPOSS+ . YO. ftfi CO. General Situation In the event of a nuclear emergency, radioactive fallout will be present in varying degrees in many areas of the City and County. The geographical extent and specific intensity of fallout will depend not only on the weight and distribution of the source of radiation, but also on the design and manner of detonation of the weapons. The physical composition of the buildings or soil under the weapons' burst, along with the topography, wind and weather will also serve as determining factors. During various wind, attack and source combinations, any area of the County could experience a serious fallout condition. Since there are targets and potential fallout sources to the west and because the prevailing winds are from west to east, it must be assumed considerable fallout could be expected from that quarter in an attack or accident. For planning and operational purposes, the radiation situation in an area will be classified in three categories: Negligible (NEGRAD) Fallout radiation level never exceeds 0.5 r/hr. Moderate (LORAD) Fallout radiation level is between 0.5 and 50 r/hr. Severe (HIRAD) Fallout radiation exceeds 50 r/hr. • Trans- Oceanic Fallout Prevailing westerly winds could, in the event of a nuclear exchange in Asia, nuclear detonations in the Pacific Ocean area, or large nuclear accidents upwind of California, result in fallout or rain -out in California. Radiation intensities could vary greatly but would probably be limited, creating environmental health issues, rather than a serious fallout problem. The Characteristics of Fallout Fallout from nuclear weapons is comprised of particles of various shapes and sizes. The larger fallout particles are found predominantly in more hazardous fallout areas, since they are less affected by winds, tending to fall soon after detonation. These large particles deposit on areas covered by the initial fallout cloud which may expand more than 20 miles from the point of detonation for large yield weapons. The finer particles of fallout tend to be dispersed by the wind and can therefore travel great distances before being deposited on the ground. Although fallout deposition is often compared to volcanic ash, the differences are significant -- volcanic ash deposits can be many inches deep, fallout deposition is more like a thin layer of grit. Fallout from nuclear weapon detonations emits ionizing radiation which can cause numerous casualties, lessen survivors' abilities to work, prevent and delay carrying out emergency post - attack operations, and deny the use of affected areas and vital facilities unless effective countermeasures are expediently applied. Special Situation The City of Newport Beach is located in the south portion of the alluvial plain dominated by the . possible target of Los Angeles to the north of the same plain. Targeting data (TR -82) indicates existing potential targets north and south of the County. These targets may include locations that on Basic Plan h.,%asic plaAwiclAm Page 78 of 118 5/142002 City of Newport Beach Emergency Management Plan BASIC PLAN any given day would be guarded from fallout by the prevailing ocean breezes, but changeable weather patterns could negatively impact Newport Beach. • The City of Los Angeles is also a target area and, if attacked directly, Newport Beach would be subjected to direct effects and fallout. In an attack on the City, direct effects could cause serious damage. If ground bursts were used, other parts of the County would survive but could be subjected to very heavy fallout, requiring shelters with high protective factors to provide adequate protection for survivors. Emergency Response Actions Emergency response actions associated with the above situation are presented in Part Two of this Plan. According to Federal authorities, Newport Beach is located in a high -risk area with respect to the direct effects of nuclear weapons during an attack on the United States. However, in the event of a nuclear attack, no community can be considered safe from the effects of resultant radioactive fallout. Population protection measures to be employed in the event of a nuclear attack include: • In -place sheltering using designated fallout shelters contained in the National Facility Survey List (See Radiological Annex) • Upgrading shelters on the National Facility Survey List to a radiation Protection Factor (PF) of 40 • Construction of home fallout shelters • • Construction and use of expedient fallout shelters • Spontaneous evacuation (SOURCENAPB -90, FEMA) u Basic Plan h:\basic p1an \basic3.dm Page 79 of 118 5n4n002 0 E City of Newport Beach Emergency Management Plan BASIC PLAN li�1a4 ggAl NULL ILIA ' OF C L 1 NI �{ (EP i 1�SE�; T 16A }... _N 0 X 1� Q. �t Basic Plan h:%asic p1an\basic3.dm Page 80 of 118 Nuclear Attack Black Ring (05 to Z pd): Up to 25 perocet casualties. Light damage to eotmt rcial -type buildings, severe damage to small rcddem m Grey Ara Q to $ psik 50 pom=casualties. Moderate damage to co mmucial -type small roddences. White Area (5 psi or more): Few survivors. Severe damage to total damnation of buil&ngs. Springs 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1 SAN ONOFRE NUCLEAR GENERATING STATION (SONGS) (CPG 1 -8A, 16 B) Comm of C7ra ge Nudrm Power Pima Enage w Plat ne Bade Flo, SECTION TR - UANKMG ]MM A. EMERGENCY[N!NNIN- 'z0NrS L Newport Beach is not in the NRC/FEMA define a 10-mile red= for the phone a gross re pathway as the 10 -mile radius for the plume Emergent1' Piondng Zonc and aSOmile radius limit for the Ingestion PathwayZina exposure pathway. (IM). .tent must be developed for these sins Figure M-1 shwa the 10-mmle and SO-mile land am radii around SONGS. :7 The County of Orange recopoires the State of California-defined Emergency Planning Zone (EPZ) for planning purposes. The State EPZ is the was of land that Newport Beach is not in the extends approrimaoey twelve (12) miles from the SONGS ate. Doe to Jurisdictional State-Defined Emergency boundut esodmpogmphialcomidemuort ktheemrgmryplannmgmneraduuhas been ezpanded to include all of the Cities of San Clemente. Saayuan Capistrano and Planning Zones of 12 miles. Dana Point, w well as San Onntm State Bead Doheny Beach State Park and San Clemente Sum Put In the event of an Incident at SONGS, this area is considered to be more at risk than the area outside of the EPZ because it is nearest to SONGS. Pt nnin& procedures, and protective actions described herein we primarily conned with this area. Newport Beach is not in the Public Education Zone. Figure M-2 shows the State EPZ marcaxrtrmrrrarfawore The Public Edutndm Zone (FEZ) is that area outside and adjacent in the Emergency Piamtng Zone, within Orange County the FEZ encompasses the dries and communities of Laguna Beach, Laguna IM Laguna Niguel, Lagnna Beach, El Toro, and Mission Viejo. The PEZ was established to ensure that the public would be informed in advance of bow they would be notified of an emergency and what protective actions, if coy, should be oaken. The only protective action which the public in this zone may be asked to take is shdteting. Evacuation to not comidered a necessary protective action in the PEZ because the distance from San Onnfre reduces my hazard beyond the Emergency Planning Zane so stptifiaMly. Figure M -3 shays the Sate FEZ {. Nee_stion Pathway Zone frM The SONGS VZ is the area around the plain when radioactive material released to the eovimo at could be potentially Ingested by of the population The principle Newport Beach is in the exposure from This pathway would be from.thethwa poo. of cooumtnatad foods or Ingestion Pathway Zone. water. This mac extern da net from San Onohe for a distance of So miles and includes all of Orange Cbmty. The California Department of Health Services (DNS) has the primary responsibility to proud the public from the ingestion, pathway exposure. Havevw, the Connry of Omoge's Health Care Agency (HCA)ME imomeoul Health win initiate noatosing, sampling unit aurveyfog of the probable and actual more of radioactive material until State tesourees assume this tut For details, see the Ste Onofre Nuclear Generating Station (SONGS) County of Orange Nuclear Power Platt Emergency Plan kept in the EOC. Basic Plan hAbasic plw%uic3.dm Page 81 of 118 5/14/2002 0 • u 0 • • City of Newport Beach Emergency Management Plan BASIC PLAN 3,1�`I,+r Sf3ItiT��� LI EbITC�, 0 ORANGE ` COUNTY •:.- •••••. EL TORO QLAGUNA r MISSION VIM • • 74 HM PUBLIC N EDUCATION ;` � E LACUNA ZONE Q NIGUEL LACUNA BEACH M SAN JUAN » «"'•• SOUTH CAPISfRANO «........_ LACUNA .«-••' CAKP DANA POINT PEN LETON 0 FALLBROOK SAN ' EMERGENCY cLEMENTE Pi.ANNING SAN, ZONE BONSALL ONOFRE h :%uic plan\basicldoc PACIFIC OCEAN OCEANSIDE CARLSBAD \r .. NOT TO SCALE ��.• Basic Plan Page 82 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 1.8:8.2 INGESTION PAT`N'A °ZONE FOR SONGS. Ingestion Pathway Emergency Planning Zone Basic Plan hlbasic plan�basicldoe Page 83 of 118 5/14/2002 11 0 • • 1 City of Newport Beach Emergency Management Plan BASIC PLAN T'L(yl'E17:' 4. Appendix A Authorities and References Appendix B State of Emergency Orders and Regulations Appendix C Local Authorities and References Appendix D Newport Beach Municipal Code Ordinance 2.20 Appendix E Mutual Aid Appendix F Continuity of Government Appendix G Hazard Mitigation Appendix H EOC Layout hAbasic p1=\bmic3.dm Basic Plan Page 84 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX .A .AUTHORITIES ANDREFERENCES STATE AUTHORITY The California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the California Government Code serves as the basic authority for conducting response and recovery operations and provides a declaration of Local Emergency, State of Emergency, or State of War Emergency, consistent with the provisions of the act. The California Emergency Plan is promulgated in accordance with the provisions of the Act, providing statewide authority and responsibility, and describing the functions and operations of government at all levels during extraordinary emergencies, including wartime. Section 8568 of the Act states, in part, "the State Emergency Plan shall be in effect in each political subdivision of the State, and the governing body of each political subdivision shall take such action as may be necessary; to carry out the provisions thereof." Consistent with this language, the City of Newport Beach Emergency Management Plan should be considered an extension of the State Emergency Operations Plan. PROCLAMATIONS 0 Local Emergency The authority to proclaim a Local Emergency in Newport Beach is vested in the City Council, or in their absence, the Director of Emergency Services, or designated alternate. A proclamation of Local Emergency is invalid after seven days, unless ratified by the governing body. In the event that the governing body ratifies the proclamation, and the proclamation extends beyond seven days, the • governing body must review the need to continue the proclamation at least every fourteen days until the Local Emergency is terminated. In each case, the governing body must proclaim the termination of the Local Emergency as soon as conditions wan-ant or at the same time as the State terminates their proclamation. A proclamation of Local Emergency provides the governing body the authority to: • Provide mutual aid consistent with the provisions of local ordinances, resolutions, emergency plans, and agreements • Receive mutual aid from State agencies • Seek recovery of the cost of extraordinary services incurred in executing mutual aid agreements • Promulgate orders and regulations necessary to provide for protection of life and property • Promulgate orders and regulations imposing curfew • Require the emergency services of any local official or employee • Requisition necessary personnel and material of any department or agency and obtain vital supplies and equipment • Request the governor to declare a State of Emergency • Allow local government to conduct emergency operations without facing liability for performing or failing to perform discretionary duties Additionally, certain immunities from liability are provided for in the Act. Basic Plan h:\basic plan %basicMoc Page 85 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN A Local Emergency is the "existence of conditions of disaster or extreme peril to the safety of persons • and property within the territorial limits of City, City and County, or County caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, the Governor's warning of an earthquake or volcanic prediction, or an earthquake, or other conditions, which are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of other political subdivisions. State of Emergency The Governor can declare a State of Emergency when conditions warrant, and the proclamation is requested by the Mayor or Chief Executive of a City, or the Chairman of the Board of Supervisors or County Administrative Officer. Alternately, the Governor may proclaim a State of Emergency in the absence of a request, if it is determined that conditions warrant a proclamation and local authority is inadequate to cope with the emergency. The proclamation must be in writing, be well publicized, and filed with Secretary of State as soon as possible following issuance. The proclamation is effective upon issuance. During a State of Emergency the Governor has the authority to promulgate, issue, and enforce orders and regulations within the affected area; and employ State personnel, equipment, facilities, and other resources to mitigate the effects of the emergency. A State of Emergency must be terminated as soon as conditions warrant. • State of War Emergency Conditions under a State of War Emergency are for all intents and purposes the same as during a Local Emergency, or State of Emergency, with the added provision that officers and employees of the various political subdivisions within the State are required to obey all orders and regulations promulgated by the Governor during a State Of War Emergency. Failure to comply with this provision constitutes a misdemeanor and can result in the discharge of the recalcitrant officer or employee by the Governor. In such cases, the Governor is authorized to designate a replacement for the discharged officer or employee. Additional State authorities for conducting emergency response and recovery operations include: • California Natural Disaster Assistance Act (CPG 1 -8A, 25) Section 128, California Water Code Basic Plan bAbasic plan%basicldm Page 86 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX B STATE OF EMERGENCY"ORDERSAND REGULATIONS ORDERS AND REGULATIONS WHICH MAY BE SELECTIVELY PROMULGATED BY THE GOVERNOR DURING A STATE OF EMERGENCY (Extracted from the California Emergency Plan) 0 Order 1 It is hereby ordered that the period of employment for State Personnel Board emergency appointments, as provided in Section 19120 of the Government Code and State Personnel Board Rules 301 -303, be waived for positions required for involvement in emergency and/or recovery operations. The requirements and period of employment for such appointments will be determined by the Director, California Office of Emergency Services, but shall not extend beyond the termination date of said State of Emergency. Order 2 It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, all drugs and medical supply stocks intended for wholesale distribution shall be held subject to the control and coordination of the Department of Health Services, Food and Drug Section. Authority imparted under this Order, and specific to the proclaimed emergency, shall not • extend beyond the termination date of said State of Emergency. Order 3 It is hereby ordered that during the proclaimed State of Emergency appropriate parts of Sections 18020 -18026 of the Government Code and State Personnel Board Rules 130 -139 be waived to permit cash compensation to personnel whose work is designated by the Director, California Office of Emergency Services, as essential to expedite emergency and recovery operations for all time worked over the employee's regular workweek, at a rate of 1 -1/2 times the regular rate of pay. The Director, Office of Emergency Services, will also designate the beginning and ending dates for such overtime for each individual involved. This waiver shall not extend beyond the termination date of said State of Emergency. Order 4 It is hereby ordered that, in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, the provisions of Sections 3247 -3258 of the Civil Code relating to state contracting bonding requirements for the performance of heavy rescue, debris removal, expedient construction, preparation of mobile home sites, and related activities are suspended. This suspension shall not extend beyond the termination date of said State of Emergency. • Basic Plan h.,%asic p1m%asieMm Page 87 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Order 5 • It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, those zoning, public health, safety, or intrastate transportation laws, ordinances, regulations, or codes which the Director, California Office of Emergency Services, determines impair the provision of temporary housing be suspended for a time not to exceed 60 days, after the proclaimed State of Emergency and authorization by the President upon the declaration of a Major Disaster for the Temporary Housing Program as prescribed in Section 404 of Public Law 93 -288 and Section 8654(a) of the Government Code. Order 6 It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, distribution of intrastate petroleum stocks including those in refinery storage, major distribution installations and pipeline terminals, shall be held subject to the control and coordination of the Energy Resources Conservation and Development Commission. Petroleum stocks may be prioritized and diverted for use into a disaster area or in support of disaster mitigation operations. Any and all actions taken shall be at the discretion and judgment of the State Fuel Allocator, California Energy Commission, for use in disaster mitigation. Such actions shall be coordinated with and prioritized by the Director, Office of Emergency Services, but shall not extend beyond the termination date of said State of Emergency. Order 7 • It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, all banks will take emergency operating actions pursuant to Section 1916 of the Financial Code. Actions taken under this Order, and specific to the proclaimed emergency, shall not extend beyond the termination date of said State of Emergency. • Basic Plan bAbasic plan\basicldoc Page 88 of 118 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN ORDERS AND REGULATIONS PROMULGATED BY THE GOVERNOR TO TAKE EFFECT UPON THE EXISTENCE OF A • STATE OF WAR EMERGENCY (Extracted from the California Emergency Plan) Order 1 It is hereby ordered that the following orders and regulations, numbered 2 through 12, having been duly made in advance of a State of War Emergency, approved by the California Emergency Council and filed with the Secretary of State and the county clerk of each county, shall take full effect upon the existence of a State of War Emergency and shall remain in full force and effect until amended or rescinded or until termination of said State of War Emergency. (See Section 8567(a), (b), and (d), State Emergency Services Act.) Order 2 It is hereby ordered that, immediately upon the existence of a State of War Emergency, all counties, cities and counties, and cities of the State will immediately sound the indicated warning signal and/or take all other appropriate actions to warn residents. The warning signals necessary to effectuate this action shall be those prescribed by the Federal Government for this purpose. Order 3 It is hereby ordered that the Director of the Office of Emergency Services is authorized and directed to act on behalf of the Governor and in the name of the State of California in implementing and operating the California War Emergency Plan; and he is authorized to assume command and control of operations within the state in accordance with such plan, insofar as adherence to such plan is adequate and to deviate from such plan, as directed by the Governor or to the extent and in such manner as he may deem necessary for the protection of life, property and resources of or within the • State against unforeseen circumstances or hazards which, by reason of their character or magnitude, are beyond the scope of such plan; and It is further ordered that the Director of the Office of Emergency Services is authorized to delegate such powers as are herein granted, or as authorized under Article 5 of the California Emergency Services Act, to personnel of his office as he may deem necessary and such personnel may act on behalf of and in the name of the Director of the Office of Emergency Services in carrying out any authority so delegated. Order 4 It is hereby ordered that all public employees or persons holding positions of responsibility in the State or in accredited local emergency organizations and all registered disaster service workers and all unregistered persons impressed into service during a State of War Emergency by a person having the authority to command the aid of citizens in the execution of his duties, are hereby declared to be members of the Statewide War - Emergency Organization. It is further ordered that all officials of local political subdivisions of the State and all registered disaster service workers who perform duties in the State or Regional emergency operations headquarters are hereby declared to be personnel of the State War - Emergency Organization for the period of the State of War Emergency, subject to the direction of the Governor, the Director of the Office of Emergency Services, and/or the Manager of the regional headquarters to which such persons are assigned or attached; and Basic Plan h. basic plan%asic3dm Page 89 of 118 • 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN It is further ordered that all officials and registered disaster service workers heretofore designated as • Coordinators or as staff personnel of Operational Area organizations, which have been ratified by the California Emergency Council, are hereby declared to be personnel of the State War - Emergency Organization. Order 5 It is hereby ordered that the governmental functions for the protection of lives, property, and resources of the State and of every political subdivision thereof shall continue in full force and effect, and all duly constituted officials of the State and of every political subdivision thereof shall continue to discharge their responsibilities and shall comply with, enforce and assume the responsibility for implementing such regulations and orders not inconsistent with or contradictory to rules, regulations or orders issued by the President of the United States or the Commanding General, Sixth United States Army, as are now or may hereafter be promulgated by the Governor, in accordance with approved plans and procedures. Order 6 It is hereby ordered that, in accordance with national and state policy, as reflected in the General Freeze Order, Part A, California Emergency Resources Management Plan, all retail sales and transfers of consumer items are prohibited for a period of at least five days following the onset of a State of War Emergency, except for the most essential purposes as determined by Federal, State or Local authorities and except for essential health items and perishables in danger of spoilage. Order 7 It is hereby ordered that the sale of alcoholic beverages shall be discontinued immediately. Order 8 It is hereby ordered that all petroleum stocks for California distribution, including those in refinery • storage, major distributing installations and pipeline terminals, shall be held subject to the control of the State Petroleum Director; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for petroleum products shall operate in accordance with rules and regulations prescribed by the State Petroleum organization as outlined in Part B -VII of the California Emergency Resources Management Plan. Order 9 It is hereby ordered that all wholesale food stocks, including those under the control of processors, wholesalers, agents and brokers be held subject to the control of the State Food Director, except that: Fresh fluid milk, fresh vegetables, and bread are not subject to this order; and supplies necessary for immediate essential use, on the basis of 2,000 calories per person per day, of persons in homes or in mass care centers, restaurants, hotels, hospitals, public institutions, and similar establishments feeding approximately 100 persons or more per day, may be obtained from wholesale and/or retail sources upon approval by local authorities operating in accordance with existing State and Federal food supply policies; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for food stocks shall operate in accordance with rules and regulations prescribed by the State Food Organization as outlined in Part B -III of the California Emergency Resources Management Plan. • Order 10 Basic Plan hAbasic plan \basicldoc Page 90 of 118 5/142002 City of Newport Beach Emergency Management Plan BASIC PLAN It is hereby ordered that all drugs and medical supply stocks in California, intended for wholesale distribution, shall be held subject to the control of the Chief, State Emergency Medical and Health • Organization; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for drugs and medical supplies shall operate in accordance with rules and regulations prescribed by the State Emergency Medical and Health Organization as outlined in Part B -N of the California Emergency Resources Management Plan. Order 11 It is hereby ordered that all banks will take emergency operating actions pursuant to Sections 1915 and 1916 of the Financial Code. Order 12 It is hereby ordered that, pursuant to the California Emergency Resources Management Plan, Part 13- H, Economic Stabilization, and in conjunction with the lifting of the General Freeze Order as referred to in Order 6, price and rent control and consumer rationing will be invoked and administered by the State Economic Stabilization Organization. Rationed items may include those identified in the list of essential survival items contained in Part A, California Emergency Resources Management Plan and such other items as may be in short supply. • • Basic Plan h:lbasic plan\basic3Ace Page 91 of 118 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN �J WIN � 4 t' .. a r ,� � ' •:'t � "1a �: LOCAL Y�!1THOI i e �' . Y S —Y.' FEDERAL AUTHORITIES • Federal Disaster Relief Act of 1974 (PL 93 -288) • Federal Civil Defense Act of 1950 (PL 920) • Public Law 84 -99 STATE AUTHORITIES • State of California Emergency Plan • California Emergency Services Act, Chapter 7 of Division 1 of Title 2 of the Government Code • California Emergency Resources Management Plan (January 9, 1986) and subplans (as issued by County) • Government Code Section 8605 • OES Earthquake Recovery Manual for Local Government (1993) • OASIS Operational Area Satellite Information System Guidelines (1993) • OES Standardized Emergency Management System (SEMS) Guidelines • California Emergency Services Act, Government Code Section 8660, Good Samaritan Act • • California Master Mutual Aid Agreement • California Law Enforcement Mutual Aid Plan • California Fire & Rescue Operations Plan • California Emergency Plan • Disaster Assistance Procedure Manual (State OES) • COUNTY AUTHORITIES • County of Orange Emergency Plan • County of Orange Nuclear Power Plant Emergency Plan (SONGS) • Orange County Fire Services Operational Area Mutual Aid Plan • Orange County Fire Service's Hazardous Materials Emergency Response Plan • Orange County Operational Area Marine Oil Spill Contingency Plan • American Red Cross Orange County Chapter -- Disaster Operations Plan CITY OF NEWPORT BEACH AUTHORITIES • City of Newport Beach Municipal Code Ordinance 2.20 • City of Newport Beach Resolution 6732 -Operational Area Agreement (with exceptions) • Central Net Operations Authority Joint Powers Agreement • Metro Cities Net Fire Authority Basic Plan hAbasic plan\bmieldm Page 92 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX:D NEWPORT BEACH NWNICIPAL CODE;.' ORDINANCE 2.20 Chapter 2.20 Sections: 2.20.010 Purposes 2.20.020 Emergencies Defined 2.20.030 Emergency Council -- Members 2.20.040 Emergency Council -- Powers 2.20.050 Emergency Operations Plan 2.20.060 Director and Assistant Director of Emergency Services Powers and Duties 2.20.070 Director -- Assistant Director -- Emergency Powers 2.20.080 Emergency Organization 2.20.090 Expenditures 2.20.100 Violation 2.20.110 Severability 2.20.010 Purpose The purpose of this chapter is to provide for the preparation and implementation of plans to provide services within this City in the event of an emergency, to empower certain City officials to promulgate orders and regulations necessary to provide for the protection of life and property or to preserve public order and safety, and to provide for the coordination of the emergency service functions of this City with all other public agencies and affected private persons, corporations, and organizations. (Ord. 8844 1 (part), 1988: Ord. 87 -10 1 (part), 1987) 2.20.020 Emergency Defined As used in this chapter, "local emergency" or "emergency" means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of person and property within the City caused by such conditions as air pollution, fire, flood, storm, tsunami, drought, sudden and severe energy shortage, plant or animal infestation or disease, the Governor's warning of an earthquake or volcanic eruption, riot, or other conditions, except those resulting from a labor controversy, which are, or are likely to be, beyond the control of the services, personnel, equipment and facilities of the City, and the control of which requires the combined forces of this City with other political subdivisions. (Ord. 88 -22 1 (part), 1988: Ord. 87 -10 1 (part) 1987) 2.20.030 Emergency Council— Members The City of Newport Beach Emergency Council is hereby created and shall consist of the following members: a) The Mayor, who shall be chairman, or in his or her absence, the Mayor Pro Tempore; b) The remaining members of the City Council; c) Other officers and employees of the City of Newport Beach, and representatives of civic, business, labor, veterans, professional, or other organizations within the community, as may be designated as members by the emergency operations plan. (Ord. 88 -44 1 (part), 1988: Ord. 97- 10 1 (part), 1987) Basic Plan hAbasic plan %asiO. m Page 93 of 118 5/14/2002 0 • • City of Newport Beach Emergency Management Plan BASIC PLAN • 2.20.040 Emergency Council— Powers The Emergency Council is empowered to review, and recommend for adoption by the City Council, emergency and mutual aid plans and agreements and such ordinances, resolutions, rules, and regulations as are necessary to implement these plans and agreements, and to perform such other functions as may be designated in the emergency operations plan. The Emergency Council shall meet upon call of the Mayor or in his or her absence the Mayor Pro Tempore or the City Manager. (Ord. 8844 1 (part), 1988: Ord 87 -10 1 (part), 1987) 2.20.050 Emergency Operations Plan The City Council shall adopt an emergency operations plan. The plan shall provide for the effective mobilization of all of the resources of the City, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency as those terms are defined in this chapter or by state law. The Emergency Council shall periodically review the plan and propose, to the City Council, changes which will insure the maximum effectiveness of the plan. The plan shall be considered supplementary to this chapter, but shall have the effect of law whenever an emergency, as provided in this chapter, has been proclaimed. (Ord. 8844 1 (part), 1988: Ord 87 -10 1 (part), 1987) 2.20.060 Director and Assistant Director of Emergency Services— Powers and Duties The Director of Emergency Services, who shall be the City Manager, and Assistant Director of Emergency Services, who shall be appointed by the Director shall have the following powers and duties: (a) Request the City Council proclaim the existence or threatened existence of a local emergency, and the termination there of, if the Council is in session. The Director or Assistant Director may • issue such a proclamation if the Council is not in session, and in such event, the City Council shall take action to ratify the proclamation at the earliest practicable time, but in no event more than seven days after issuance of the proclamation; (b) Request the Governor proclaim a state of emergency when, in the opinion of the Director or Assistant Director, resources available locally are inadequate to cope with the emergency; (c) Control and direct the efforts of the emergency organization of the City to accomplish the purposes of this chapter; (d) Direct cooperation between, and coordination of, the services and staff of the emergency organization of the City and resolve questions of authority and responsibility that may arise between them; (e) Represent the emergency organization of the City in all dealings with public or private agencies pertaining to emergencies as defined in this chapter; (f) Prepare and maintain, on a current basis, the emergency operations plan as provided, and described, in this chapter, and submit the plan to the City Council for approval. (Ord. 88 -44 1 (part), 1988: Ord 87 -10 1 (part), 1987) • Basic Plan h:)basic plan\basicIdm Page 94 of 118 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN 2.20.070 Director — Assistant Director — Emergency Powers the event of the proclamation of a local emergency, the proclamation of a state of emergency by is the President, Governor, or State Director of Office of Emergency Services, the Director is empowered, within limitations specified in the City Charter, to do the following: (a) Make, issue, and enforce rules, orders or regulations reasonably related to the protection of life and/or property, or the preservation of public order and safety. These rules, orders and regulations shall include, but not be limited to, any one or more of the following: (1) An order imposing a curfew within the entire City, or designated boundaries. The order imposing the curfew shall prohibit the presence of any person on any public highway, sidewalk or place, and may prohibit presence in any outdoor place, public or private, (2) An order prohibiting access to, travel along, or egress from any public or private street, highway or road within the City, (3) An order prohibiting or restricting the sale of alcoholic beverages in or from any business in all or a portion of the City; (b) All rules, orders and regulations made and issued pursuant to this chapter, and any amendment or rescission thereof, shall be in writing and given widespread publicity and notice. No rule, order or regulation issued pursuant to this chapter shall be effective unless and until widespread publicity and notice have been given, and, in the case of any curfew order, such order shall not be effective until notice of the curfew order has been given within the boundaries of the area subject to the curfew by mobile sound trucks or vehicles equipped with public announcement systems. Rules, orders and regulations issued pursuant to this chapter shall remain in effect for the period specific in the declaration of emergency, but no rule, order or regulation shall remain in effect for more than seven days unless confirmed and ratified by the City Council. All rules, orders and regulations issued pursuant to this chapter shall be ratified and confirmed at the • earliest practicable time by the City Council, but in no event shall confirmation and ratification occur more than seven days after issuance. Prior to confirmation and ratification, the Director or Assistant Director shall provide the City Council with the written emergency proclamation, all other related documents, and a report explaining the facts and circumstances which prompted the emergency proclamation and issuance of emergency rules, orders and regulations; (c) To obtain vital services, supplies, equipment and such other properties as are found lacking and needed for the protection of the life and property of people, bind the city to pay fair market value for the goods and services, and if required immediately, to commandeer the same for public use; (d) To require emergency services of any City officer or employee, and to requisition the necessary City material, and in the event of the proclamation of extreme emergency by the Governor, in the region in which this City is located, to request the aid of as many citizens of this community as the Governor deems necessary in the execution of these duties. Such person shall be entitled to all privileges, benefits and immunities as provided by state law for registered emergency services and disaster workers and volunteers; (e) Exercise all ordinary powers of the City Manager, as well as all special powers conferred upon the Manager by this chapter, by any provision of state or local law, by any agreement approved by the City Council, by the emergency operations plan then in effect, or special power vested in City by any other lawful authority; (f) Designate the order of succession to the office of Director of Emergency Services to take effect in the event the Director, and Assistant Director, are unavailable to take appropriate action pursuant to the provisions of this chapter. The order of succession shall be approved by the City Council and shall be specified in the emergency operations plan. (Ord. 8844 1 (part), 1988: Ord 87 -10 1 (part), 1987) • 2.20.080 Emergency Organization Basic Plan h:%asic plWbasicldoc Page 95 of 118 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN All officers and employees of this City, together with those volunteer forces enrolled to aid them • during an emergency, and all groups, organizations and persons who may by agreement or operation of law be charged with duties incident to the protection of life and property in this City during an emergency, including persons pressed into service under the provisions of Section 2.20.070 of this chapter, shall constitute the Emergency Organization of the City of Newport Beach. (Ord. 88-44 1 (part), 1988: Ord 87 -10 1 (part), 1987) 2.20.090 Expenditures Any expenditures made in connection with the provision of emergency services, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the City of Newport Beach. (Ord. 88-44 1 (part), 1988: Ord 87 -10 1 (part), 1987) 2.20.100 Violation It shall be a misdemeanor punishable as provided in Section 1.04.010 of the Municipal Code of the City of Newport Beach, for any person during an emergency to: (a) Willfully obstruct, hinder, or delay any member of the Emergency Organization in the enforcement of any lawful order, rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon the member by virtue of this chapter; (b) Do any act forbidden by any lawful rules or regulations issued pursuant to this chapter, or to imperil the lives or property of inhabitants of this City, or to prevent, hinder, or delay the defense or protection thereof; (c) Wear, carry or display, without lawful authority, any means of identification specified by the emergency agency of the State of California or the City of Newport Beach. (Ord. 88-44 1 (part), • 1988: Ord 87 -10 1 (part), 1987) 2.20.110 Severability If any section, subsection, sentence, clause or phrase of this chapter is, for any reason, held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter. The City Council hereby declares that it would have passed the ordinance codified in this chapter and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether a portion of the ordinance codified in this chapter would be subsequently declared invalid or unconstitutional. (Ord. 88-44 1 (part), 1988: Ord 87 -10 1 (part), 1987) • Basic Plan h:�basic p1anlbwic3.dm Page 96 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX E MUTUAL AID (CPG 1 -8A, 14,24 & 112) The Statewide mutual aid system is codified in the California Disaster and Civil Defense Master Mutual Aid Agreement. The Agreement was developed in 1950 and has been adopted by all counties and incorporated cities in the State of California. The Master Mutual Aid Agreement creates a formal structure wherein each local jurisdiction retains control of its own facilities, personnel, and resources, but may also receive or render assistance to other jurisdictions within the State. State government is obligated to provide assistance to local jurisdictions to the extent possible. To facilitate the coordination of mutual aid, the State has been divided into six OES Mutual Aid Regions (three Administrative Regions). Regional Fire & Rescue and Law Enforcement Coordinators are assigned at the Operational Area level. Responsibilities within the context of the State Emergency Plan Master Mutual Aid Agreement are: Incorporated Cities Develop and maintain an Emergency Management Plan consistent with the State Emergency Operations Plan and the Master Mutual Aid Agreement Maintain liaison with neighboring jurisdictions, the Orange County Operational Area, and State Office of Emergency Services (OES) Designate staging areas for the purpose of providing rally points for incoming mutual aid and a staging area for support and recovery operations Operational Areas • Coordination of mutual aid within the Operational Area • Maintain liaison with State OES personnel • Request mutual aid from the State OES Region I Manager State OES— Region I • Maintain liaison with State, Federal, and Local Authorities • Provide planning guidance and assistance to Operational Area and Local Jurisdictions • Respond to requests for mutual aid • Provide a clearinghouse for emergency operation information State OES— Headquarters • Perform executive functions assigned by the Governor • Coordinate response and recovery operations of State Agencies • Provide a Statewide clearinghouse for emergency operations information • Prepare and disseminate proclamations for the Governor • Receive and process requests for mutual aid • Receive and process requests for Federal disaster assistance • Direct the allocation of Federal and out -of -state resources MUTUAL AID POLICIES AND PROCEDURES Basic Plan hAbasic planbasic1doc Page 97 of 118 5/14/2002 is C� J is City of Newport Beach Emergency Management Plan BASIC PLAN • Mutual aid resources will be provided and utilized in accordance with the Master Mutual Aid • Agreement. These agreements include Fire & Rescue, Law Enforcement, Medical, Coroner, Building Inspector, and Public Works Agreements. • During a proclaimed emergency, inter jurisdictional mutual aid will be coordinated at the appropriate Operational Area or Mutual Aid Regional Level whenever available resources are: • Subject to State or Federal control • Subject to military control • Located outside the requesting jurisdiction • Allocated on a priority basis • Local agencies should, whenever possible, provide incoming mutual aid forces with portable radios, using local frequencies. • Local agencies, receiving mutual aid, are responsible for logistical support of reporting personnel. • Requests for, and coordination of, mutual aid support will normally be accomplished through established channels (cities to Operational Areas to Mutual Aid Regions to State level). Fire and Law Enforcement mutual aid systems work directly from local fire, to county fire, to region fire, to state fire and law enforcement from local police, to county sheriff, to region, to state). • Requests should specify, at a minimum: • Number and type of personnel needed • Type and amount of equipment needed • Reporting time and location • Authority to whom forces should report • Access routes • • Estimated duration of operations AUTHORITIES AND REFERENCES Federal Disaster Relief Act of 1974 (Public Law 93 -288) California Master Mutual Aid Agreement California Fire & Rescue Emergency Plan California Law Enforcement Mutual Aid Plan Orange County Operational Area Mutual Aid Plan for the Fire Service Basic Plan hAbasic p1an \basic3.dm Page 98 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX F CONTINUITY OF GOVERNMENT` Within the context of this document, the concept of Continuity of Government is comprised of three elements: 1. Standby Officers for the Governing Body 2. Alternate Seat of Government 3. Preservation of Vital Records Specifics of each element are addressed in sub topics of this Appendix. STANDBY OFFICERS Article 15, Chapter 7, Division 1, Title 2, California Government Code provides the authority, as well as the procedures to be employed, to assure continued functioning of political subdivisions within the State of California. Generally, Article 15 permits the appointment of up to three Standby Officers for each member of the governing body, and up to three Standby Officers for the Chief Executive, if not a member of the governing body. Article 15 permits provision for the succession of officers who head departments having duties in the maintenance of law and order, or in the furnishing of public services relating to health and safety. Article 15 also outlines procedures to assure continued functioning of political subdivisions in the event the governing body, including Standby Officers, are unavailable to serve. 0 Government Code 8642 states: "should there be only one member of the governing body present, • he may call and hold meetings to perform acts necessary to reconstitute the governing body.' INE OF SUCCESSION FOR DIRECTUK UV EMKKULNCY JEK Director City Manager First Alternate Assistant City Manager Second Alternate Fire Chief Third Alternate Police Chief Fourth Alternate Public Works Director Fifth Alternate Administrative Services Director Sixth Alternate General Services Director Seventh Alternate Utilities Director Eighth Alternate Building Director Ninth Alternate Planning Director Tenth Alternate Community Services Director VICES L� Basic Plan h:lbasic p1anVwic3.doc Page 99 of 118 5/14/2002 VICES L� Basic Plan h:lbasic p1anVwic3.doc Page 99 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN City Department Head Line of Succession • (CPG 1 -8A, 51 & 52) Each City department has a line of succession for their position. In the absence of the Department Head, the next in charge will automatically assume the department head's responsibilities and full authority. (CPG 1 -8A, 14) Department Heads will take actions necessary, utilizing their personnel and resources, to mitigate, respond to, and assist the City in recovering from disasters. ALTERNATE SEAT OF GOVERNMENT First Alternate Emergency Operations Center 870 Santa Barbara Dr. Second Alternate Central Library/Theater 1000 Avocado Third Alternate City Yazd 592 Superior Avenue Fourth Alternate Oasis Senior Center 5th and Marguerite Fifth Alternate PD Tactical Command Vehicle 870 Santa Barbara is Preservation of Vital Records Vital records are defined as those records essential to: E • Protect the rights and interests of individuals. Examples include vital statistics, land and tax records, license registers, and articles of incorporation. • Conduct emergency response and recovery operations. Records of this type include utility system maps, locations of emergency supplies and equipment, the City's Emergency Management Plan, and personnel rosters. • Re- establish normal governmental functions. Included in this group are charter, statutes, ordinances, court records, and financial records. Each level of government down to the departmental level is responsible for designating a custodian for vital records, and ensuring vital records storage and preservation is accomplished. Vital records storage methods that might be utilized include, but are not necessarily limited to: • Fireproof containers • Vault storage (both in and out of the jurisdiction) The City Clerk is the designated custodian of vital records. For more information, see the Vital Records Annex located in the Finance and Administration Section. Basic Plan blbasic plmlbasicldoc Page 100 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX G HAZARD MITIGATION. Purpose This enclosure establishes actions, policies, and procedures for implementing Section 406 (Minimum Standards for Public and Private Structures) of the Federal Disaster Relief Act of 1974 (Public Law 93 -288) following a Presidentially Declared Emergency or Major Disaster. It also assigns hazard mitigation responsibilities to various elements of Federal, State and Local governments in California. Authorities and References Activities enumerated in this Appendix will be conducted in accordance with the enabling legislation, plans, and agreements listed in Enclosure 1 -1, Authorities and References, Part One. General Section 406 of Public Law 93 -288 (see Attachment 1 -2 -A) requires, as a condition to receiving Federal disaster aid, that repairs and reconstruction be done in accordance with applicable codes, specifications, and standards. It also requires that the State or Local government recipient of Federal aid evaluate the natural hazards of the area in which the aid is to be used and take action to mitigate them, including safe land use and construction practices. 0 To be effective, hazard mitigation actions must be taken in advance of a disaster. Whenever possible, both planning and action should take place in advance. After disaster strikes, mitigation opportunities exist only for the next disaster and even those opportunities are often needlessly • limited by the absence of advance planning. Nevertheless, the immediate post - disaster period does present special opportunities for mitigation. Section 406 deals with the opportunities presented in a current Emergency or Major Disaster response effort to mitigate potential hardship and loss resulting from future disasters. Thus, involvement with natural hazard mitigation under Section 406 is triggered in post- disaster situations. Hazard mitigation includes such activities as: • Minimizing the impact of future disasters on communities. • Improvement of structures and facilities at risk. • Identification of hazard -prone areas and development of standards for prohibited or restricted use. • Loss recovery and relief (including insurance). • Hazard warning and population protection. Implementation Federal/State Agreement (CPG 1 -8A, 26) Following each Presidentially declared Emergency or Major Disaster, the Regional Director of the Federal Emergency Management Agency (FEMA) and the Governor's Authorized Representative (GAR) execute a document called the Federal/State Agreement. This Agreement includes appropriate provisions for hazard mitigation. Under the "typical paragraph" (see Attachment), set out to serve this purpose, the State agrees to: • Evaluate or have the applicant evaluate the natural hazards in the disaster area and make appropriate recommendations to mitigate them. • • Follow up with applicants to ensure appropriate hazard mitigation actions are taken. Basic Plan hAbasic planNbasicldm Page 101 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • • Follow up with applicants to ensure appropriate hazard mitigation plan or plans are developed and submitted to the FEMA Regional Director for concurrence. • Review and update disaster mitigation portions of emergency plans, as necessary. Joint Federal/State/Local Hazard Mitigation Team The FEMA Regional Director and the GAR appoint a Federal and State Hazard Mitigation Coordinator (HMC), respectively; the Local applicant designates a Local HMC. These individuals will constitute the Hazard Mitigation Team which will: • Identify significant hazards in the affected areas, giving priority to disaster- related hazards. • Evaluate impacts of these hazards and measures which will mitigate their impacts. • Recommend appropriate hazard mitigation measures. The Hazard Mitigation Team uses information from Project Worksheets (PWs, previously known as Damage Survey Reports) and through visits to selected sites where significant damage has occurred. The State and Local representatives on the Hazard Mitigation Team are responsible for ensuring there is adequate consultation among interested Federal, State and Local parties. Hazard Mitigation Plans The Hazard Mitigation Team also prepares a Hazard Mitigation Plan that is submitted to the FEMA Regional Director through the GAR within 180 days after a presidential declaration. The objectives of the Plan are to: • Recommend hazard mitigation measures for Local, State, and Federal agencies. • Establish short and long -term planning frameworks for implementation of hazard mitigation • efforts. Concept of Operations The identification of hazards following an Emergency or Major Disaster and accomplishment of appropriate hazard mitigation measures are the short-term planning objectives to be required by the Federal/State Agreement. The FEMA Regional Director and the GAR shall ensure compliance with these objectives as a condition for Federal loans or grants. Applicants are expected to use their resources and capabilities as necessary to perform emergency work, such as debris removal, or emergency measures to save lives, protect public health and safety, protect property, before requesting assistance from State or Federal government. Local, State, and Federal preliminary damage assessments may identify major hazards and opportunities for hazard mitigation activities prior to a declaration of Major Disaster or Emergency. PWs will include identification of hazards and will recommend mitigation measures to be incorporated into the repair work. The Federal/State Hazard Mitigation Team will review applicable land use regulations, construction standards, and other appropriate hazard mitigation measures. Utilizing information from preliminary damage assessments, PWs, and all other readily available pertinent information, the team shall visit the sites of significant damage and shall evaluate all hazards at those sites. For each identified significant hazard, the team shall include appropriate recommendations of hazard mitigation • measures in its final report. Basic Plan hdbasic plan %asicIdm Page 102 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Plans For each hazard -prone area, the Federal/State Hazard Mitigation Team shall review and evaluate • existing Local and/or State emergency plans for hazard mitigation. In cases where no plans for hazard mitigation exist or are inadequate, the team shall report its findings and recommendations concerning specific needs to develop or improve, as required, and maintain hazard mitigation plans. Existing Local and State hazard mitigation plans shall be updated and new ones developed as deemed necessary by the FEMA Regional Director in consultation with the GAR. In determining whether to impose such a requirement on a Local jurisdiction, consideration shall be given to the opportunities for effective hazard mitigation, size, and composition of the local jurisdiction, local government's authority to regulate land use and constructive practices, and the local government's exercise of such authority. The GAR and/or the FEMA Regional Director may provide technical advice and assistance to State agencies or to Local governments in developing new plans or updating existing plans to mitigate hazards identified as the result of the Major Disaster or Emergency within affected areas. Mapping The Federal/State Hazard Mitigation Team shall verify the impact of the major disaster on disaster frequencies computed prior to the Major Disaster and shall consider the advisability of redefining boundaries of high - hazard areas as a result of their findings. The team shall make recommendations to the FEMA Regional Director and the GAR on any needs for new mapping or re- mapping of high hazard areas. Responsibilities • Federal The FEMA Regional Director is responsible for hazard mitigation actions under the terms of the Federal/State Agreement. The Regional Director, in coordination with the GAR, will: • Provide for a Joint Federal/State/Local Hazard Mitigation Team to survey the disaster affected area as soon as possible following a Major Disaster or Emergency Declaration by the President • Accomplish hazard mitigation planning in accordance with Federal/State Agreement Appoint a Hazard Mitigation Coordinator (HMQ • Serve on the Federal/State Hazard Mitigation Team • Confer with Local, State and Federal officials concerning these hazards and hazard mitigation measures • Coordinate with the State Hazard Mitigation Coordinator (SHMC) appointed by the GAR to work with those designated to accomplish the planning required • Provide overall leadership with respect to the general administration of Section 406 • Ensure the ultimate benefits to be gained through effective hazard mitigation programs are not diminished • Provide technical advice and assistance • Encourage State and Local governments to adopt safe land use practices and construction standards. • Ensure FEMA and other Federal efforts are supplemental to Local and State efforts. • Encourage initiative by State and Local governments. • Take actions required by FEMA Floodplain Management Regulations (as applicable for flood disasters) State • A representative of the Office of Emergency Services (OES) will be appointed by the Governor to act in the capacity of GAR, who will be responsible for State performance of hazard mitigation Basic Plan hAbasic plan%asicldm Page 103 of I 18 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN activities under the Federal/State Agreement. The GAR, in coordination with the FEMA Regional • Director, shall: • Appoint a State Hazard Mitigation Coordinator to serve on the Federal/State Hazard Mitigation Team. • Arrange for State and Local participation in Federal/State survey and hazard mitigation planning in disaster affected areas. The SHMC in coordination with the GAR, shall: • Arrange for consultations on the findings and recommendations from the joint survey and shall follow up to ensure timely and adequate Local and State hazard mitigation actions are taken. • As appropriate, provide funding or technical assistance to eligible applicants for the purposes of accomplishing State - approved hazard mitigation actions. • Arrange for State inspection or audit to verify compliance with approved hazard mitigation measures. • Upon completion of approved hazard mitigation activities in accordance with the Federal /State Agreement, submit a final report of compliance with hazard mitigation requirements by State and Local governments to the FEMA Regional Director of review and acceptance. • Accomplish hazard mitigation planning in accordance with the Federal/State Agreement. Other Agencies, as Appropriate Local (Applicant) The Applicant's Authorized Representative (AAR) is responsible for local performance of hazard mitigation measures under the terms of the Federal/State Agreement. The AAR, in coordination with the GAR shall: • • Appoint a Local Hazard Mitigation Coordinator (LHMC) to work with the Federal /State Hazard Mitigation Team. • With respect to any project application, submit adequate assurance that required hazard mitigation measures have been taken or will be completed. • To the extent of legal authority, implement and enforce land use regulations and safe construction practices agreed upon as conditions for FEMA grants or loans. • Provide evidence of compliance with conditions for any approved FEMA grants or loans, as required by the GAR. Working with the Federal/State Hazard Mitigation Team, the LHMC shall: • Assess disaster damage within the local jurisdiction. • Arrange for local participation in consultations with the Federal/State Hazard Mitigation Team about hazard mitigation actions. • Inform local officials and citizens about significant team activities, and collect any Local comments on these matters and report them to the SHMC. • Work with the Federal/State Hazard Mitigation Team in reviewing and updating existing hazard mitigation plans, or in developing new hazard mitigation plans as may be scheduled by the GAR and requested by the FEMA Regional Director. Hazard Mitigation Measures Avoidance For each hazard identified following a Major Disaster or Emergency, the Federal/State Hazard Mitigation Team shall assess the feasibility of avoiding high hazard areas in cases where new • construction, alteration, or major repairs are involved in restoration of damaged or destroyed facilities. The team shall also make specific recommendations concerning land use regulations and re- zoning to achieve the objectives of avoidance whenever appropriate. Basic Plan hAba is p1m\bwic3.dm Page 104 of 118 5/14 /2002 City of Newport Beach Emergency Management Plan BASIC PLAN Reduction • Reduction of the effects of hazards identified following a Major Disaster or Emergency on people and facilities may be achieved by reducing the area or level of the hazard itself or by reducing the impact of the hazard on individual facilities. The Federal/State Hazard Mitigation Team shall make specific recommendations concerning hazard reduction measures to achieve the objectives of reduction whenever appropriate. Land Use Regulations Local Zoning Regulation of land use within its jurisdiction is normally a function of local government. State, Federal or private interests may propose model- zoning regulations, but adoption and enforcement of such regulations remain with the responsible State or Local government. Specific State or Federal restrictions may be locally adopted and enforced by mutual agreement, or as a condition for certain types of financial assistance. • The Federal/State Hazard Mitigation Team will make specific recommendations concerning land use regulations based on field observations and evaluation of hazards within the affected areas. • Consultations with the applicant, the Federal the State HMC may be necessary to identify the applicants options for decision malting. • The Federal and/or State HMC shall encourage adoption and enforcement of appropriate land use regulations. • The Federal/State Hazard Mitigation Team shall follow up contracts with the State or Local government, as appropriate. State Land Use Regulations • Land use regulations for State -owned properties outside the jurisdiction of local governments are adopted and enforced by the responsible State agency. In some cases, these State regulations may serve as model regulations for local governments. The Federal/State Hazard Mitigation Team may make recommendations concerning new revisions of existing State land use regulations for State lands and provide technical advice and assistance to the State for developing such regulations. • The State may require local adoption of statewide land use regulations as a condition for State aid, such as grants, loans or technical assistance. Federal Land Use Regulations Land use regulations for Federally owned properties outside the jurisdiction of Local or State governments are adopted and enforced by the responsible Federal agency. In some cases, these Federal land use regulations serve as model regulations for State or Local governments. • The Federal/State Hazard Mitigation Team may encourage Federal agencies to adopt land use regulations currently used locally for Federal properties. • A Federal agency may require Local or State governments to adopt and enforce certain hazard mitigation regulations as a condition for Federal assistance or participation in Federally assisted programs. • Following a Major Disaster or Emergency Declaration, Federal/State Hazard Mitigation Team will make findings and recommendations as appropriate for development or updating of model hazard - mitigation regulations by various federal agencies for mitigation of hazards identified. • Basic Plan hAbasic ptan%micMm Page 105 of 118 5 /14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • The team may arrange for federal technical advice and assistance to Local or State governments in modifying model land -use regulations to satisfy local requirements. Construction Practices Local Standards: • Following a Major Disaster or Emergency Declaration, the Federal/State Hazard Mitigation Team will inventory and evaluate the applicant's existing standards for the type of repairs, reconstruction, or restoration work for which Federal loan or grant assistance is being requested. • The Federal/State Hazard Mitigation Team may make model State or Federal standards available for consideration by applicants. Such standards for new construction may be different from those for repairs or alterations to existing facilities or structures. • The Federal/State Hazard Mitigation Team may develop appropriate recommendations to the applicant for upgrading existing construction standards, or for adopting new standards. • Following a Major Disaster or Emergency Declaration, each applicant has the responsibility for adopting or updating, as necessary, appropriate construction standards and for enforcing them. Applicants may request State or Federal technical advice or assistance in taking these actions. State Standards: Construction standards for State -owned buildings, structures, or facilities outside the jurisdiction of Local governments are adopted and enforced by the responsible State agency. In some cases, these construction standards may serve as model standards for Local governments. • As a condition for State approval of loan or grant assistance as a result of a Major Disaster or Emergency declaration, the GAR may recommend to the FEMA Regional Director that the • Associate Director prescribe certain construction standards for FEMA- assisted projects for hazard mitigation purposes. • The State HMC may provide technical advice and assistance on hazard mitigation measures to applicants, private organizations, and individuals. Federal Standards: Construction standards for federally owned structures, buildings or facilities outside the jurisdiction of Local or State governments are adopted and enforced by the responsible Federal agency. In some cases, these Federal construction standards may serve as model standards for State and Local governments. • The National Flood Insurance Program (NFIP) prescribes certain Federal standards for repairs, alterations and new construction within flood plains as a condition for acceptance for a flood - prone community within that program. • For other types of disasters, similar standards for hazard mitigation may be available and appropriate for Local, State and Federal use. • The Federal/State Hazard Mitigation Team shall be aware of existing standards and shall recommend to applicants appropriate construction standards for consideration as hazard mitigation measures related to the Major Disaster or Emergency. FEMA Standards: Working with the State and applicants, through the Federal/State Hazard Mitigation Team, the FEMA Regional Director: • • Shall encourage Local adoption and enforcement on all projects including non - Federally- assisted projects, of appropriate standards for hazard mitigation. Basic Plan h:lbasic plaMbasieldoc Page 106 of 118 5/14 /2002 City of Newport Beach Emergency Management Plan BASIC PLAN • The FEMA Regional Director may suspend or refuse to approve any project application until they are satisfied the approved work will result in a facility or structure safe and usable for the • pre - disaster function, or for alternate functions proposed as flexible funding by the applicant in accordance with those regulations. Attachments: Extract, Section 406, Public Law 93 -288 Hazard Mitigation Addition to the Federal/State Agreement Hazard Mitigation Definitions EXTRACT FEDERAL DISASTER RELIEF ACT OF 1974 (PUBLIC LAW 93 -288) MINIMUM STANDARDS FOR PUBLIC AND PRIVATE STRUCTURES Sec. 406. As a condition of any disaster loan or grant made under the provisions of this Act, the recipient shall agree that any repair or construction to be financed therewith shall be in accordance with applicable standards of safety, decency and sanitation and in conformity with applicable codes, specifications and standards and shall furnish such evidence of compliance with this section as may be required by regulation. As a further condition of any loan or grant made under the provisions of this Act, the State or Local government shall agree that the natural hazards in the areas in which the proceeds of the grants or loans are to be used shall be evaluated and appropriate action shall be taken to mitigate such hazards, including safe land -use and construction practices, in accordance with standards prescribed or approved by the President after adequate consultation with the appropriate elected officials of general purpose Local • governments and the State shall furnish such evidence of compliance with this section as may be required by regulation. HAZARD MITIGATION ADDITION TO THE FEDERAL /STATE AGREEMENT The following represents the "typical paragraph" relating to hazard mitigation that is added to the Federal/State Agreement. The State agrees that, as a condition for any Federal loan or grant, the State or the applicant shall evaluate the natural hazards in the areas in which the proceeds of the grants or loans are to be used and shall make appropriate recommendations to mitigate such hazards for Federally - assisted projects. The State further agrees: (1) to follow up with applicants, within State capabilities, to assure that, as a condition for any grant or loan under the Act, appropriate hazard mitigation actions are taken; (2) to prepare and submit not later than 180 days after the declaration to the Regional Director for concurrence, hazard mitigation plan or plans for the designated areas, and (3) to review and update as necessary disaster - mitigation portions of the emergency plans. The Regional Director agrees to make Federal technical advice and assistance available to support the planning efforts and actions. u Basic Plan h:%wic plan\basicUm Page 107 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN • HAZARD MITIGATION DEFINITIONS Avoidance To eliminate a hazard through measures such as relocation or prohibition of construction within an area susceptible to risk or danger or by other means. Construction practices Codes, standards and specifications applicable to repairs or to alterations or new construction of a facility or structure. Disaster proofing Those alterations or modifications to damaged facilities that could be expected to prevent or substantially reduce future damages to the repaired or reconstructed facility or to make it disaster resistant. Hazard Any natural source of danger or element of risk identified following a major disaster or emergency. Land use regulations Includes zoning for purposes compatible with prudent floodplain management and both preventive and corrective restrictions on construction, repairs, or alterations of facilities within • specified areas. Preventive restrictions provide regulation of new land use; i.e., nonstructural disaster control measures such as use of high hazard areas for parks, farms, and recreational areas. Corrective restrictions include: • Flood - proofing; • Acquisition; • Insurance; and • Removal of nonconforming uses. Miti ation To alleviate by softening and making less severe the effects of a major disaster or emergency and of future disasters in the affected areas, including reduction or avoidance. Reduction To diminish in strength and intensity or to restrict or lessen the size, amount, and extent of damage resulting from the major disaster or emergency or to be expected as the result of future disasters. Basic Plan hAbnic plan%asicIdm Page 108 of 118 5/142002 City of Newport Beach Emergency Management Plan BASIC PLAN APPENDIX H NEWPORT BEACH EOC LAYOUT(CPC i -8A, 68) ®Oar Basic Plan Mbasic plan\basicldoc Page 109 of 118 5/14/2002 • 0 E City of Newport Beach Emergency Management Plan BASIC PLAN GLUSSAR�� � W n Alquist- Priolo Special Study Zone Area within which special studies are required prior to building structures for human occupancy. Parts of Newport Beach are included. Action Plan The plan prepared in the EOC containing the emergency response objectives of that SEMS level reflecting overall priorities and supporting activities for a designated period. The plan is shared with supporting agencies. Also see Incident Action Plan. Agency Representative An individual assigned to an incident or to an EOC from an assisting or cooperating agency who has been delegated authority to make decisions on matters affecting that agency's participation at the incident or at the EOC. Agency Representatives report to the Liaison Officer at the incident or to the Liaison Coordinator at SEMS EOC levels. Area Command An organization established to: (1) oversee the management of multiple incidents that are each being handled by an Incident Command System organization or (2) to oversee the management of a very large incident with multiple Incident Management Teams assigned to it. Area Command has the responsibility • to set overall strategy and priorities, allocate critical resources based on priorities, ensure incidents are properly managed, and ensure objectives are met and strategies followed. • Base The location at an incident where primary logistics functions for an incident are coordinated and administered. There is only one Base per incident. (Incident name or other designator will be added to the tern "Base. ") The Incident Command Post may be collocated with the Base. Branch The organizational level at the SEMS Field Level having functional or geographic responsibility for major parts of incident operations. The Branch level is organizationally between Section and Division/Group in the Operations Section, and between Section and Units in the Logistics Section. Branches are identified by the use of Roman Numerals or by functional name (e.g., medical, security, etc.). Branches are also used in the same sequence at the SEMS EOC Levels. Branch Director The ICS title for individuals responsible for supervision of a Branch. Building Department Operations Center (BDOC) A Department Operations Center for building inspection operations. Room B -8 in the lower level of City Hall will be utilized as the BDOC. Building Division personnel will staff the BDOC and manage all mutual aid inspection personnel and resources. Basic Plan hAbwic p1mNbasicUm Page 110 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN C Cache • A pre - determined complement of tools, equipment, and/or supplies stored in a designated location, available for incident use. Camp A geographical site, within the general incident area, separate from the Incident Base, equipped and staffed to provide sleeping, food, water, and sanitary services to incident personnel. CPG Civil Preparedness Guide (CPG) presents a method for planners to identify the preparedness, response, and short-term recovery provisions that should be addressed in State and local emergency plans. The references to CPG within the Newport Beach Emergency Management Plan exist as citations for the reviewers at the State and Federal levels. Chain of Command A series of management positions in order of authority. Check -in The process whereby EOC Staff first report to the EOC. The EOC Check -in location will be clearly identified, outside of the EOC. Responders reporting to the EOC must first pass through the Check -in process before proceeding into the EOC. Command Post (CP) The location at which the primary field command functions are executed. The CP may be collocated with • the incident base or other incident facilities. Command Staff The Command Staff consist of the Public Information Officer, Safety Officer, and Liaison Officer. They report directly to the Director of Emergency Services. They may have assistants, as needed. Communications Unit An organizational unit in the Logistics Section responsible for providing communication services at an incident or an EOC. A Communications Unit may also be a facility (e.g., a trailer or mobile van) used to provide the major part of an Incident Communications Center. Community Emergency Response Teams (CERT) A Fire Department program for training neighborhoods, schools, and businesses in disaster preparedness. The program teaches groups how to manage, respond to, and recover from a disaster. Individuals will care for each other until public safety personnel are able to respond to incidents. Groups are instructed in how to care for themselves for the first 72 hours following a major emergency. Compensation Unit/Claims Unit Functional unit within the Finance /Administration Section responsible for financial concerns resulting from property damage, injuries, or fatalities at the incident or within an EOC. D Delegation of Authority • A statement provided to the Incident Commander by the Agency Executive delegating authority and assigning responsibility. The Delegation of Authority can include objectives, priorities, expectations, Basic Plan Bbasic plan\buieldm Page 111 of 118 5114/2002 City of Newport Beach Emergency Management Plan BASIC PLAN constraints, and other considerations or guidelines as needed. Many agencies require written Delegation • of Authority to be given to Incident Commanders prior to their assuming command on larger incidents. Demobilization Unit Functional unit within the Planning & Intelligence Section responsible for assuring orderly, safe, and efficient demobilization of incident or EOC assigned resources. Department Operations Center (DOC) A facility used by a distinct discipline, such as flood operations, fire, medical, hazardous material; or a unit, such as Public Works or Police Departments. Department Operations Centers may be used at all SEMS levels above the field response level depending upon the needs of the emergency. Disaster Service Worker Includes public employees and any unregistered person `impressed into service" during a State of War Emergency, a State of Emergency, or a Local Emergency by a person having authority to command the aid of citizens in the execution of their duties. Division Divisions are used to divide an incident into geographical areas of operation. Divisions are identified by alphabetic characters for horizontal applications and, often, by numbers when used in buildings. Divisions are also used at SEMS EOC levels and are found organizationally between Branches and Units. Division or Group Supervisor The position title for individuals responsible for command of a Division or Group at an hlcident. At the • EOC level, the title is Division Coordinator. Documentation Unit Functional unit within the Planning & Intelligence Section responsible for collecting, recording, and safeguarding all documents relevant to an incident or within an EOC. • E Emergency Alert System (EAS) Enables the President and Federal, State, and Local Governments to communicate with the general public through commercial broadcast stations in the event of a large natural disaster or war - related event. The contact to activate EAS is through Orange County Communications Watch Commander at 714 -628 -7008. The only individuals authorized to activate EAS on behalf of the City are the Director of Emergency Services and the Public Information Officer. Electromagnetic Pulse (EMP) The EMP is a small proportion of energy released by detonation of a high altitude nuclear weapon appearing in the form of a high intensity, short duration pulse, somewhat similar to that generated by lightning. EMP can cause damage to unprotected electrical or electronic systems including broadcast stations, car radios, televisions, and battery- operated portable radios. Basic Plan h:%mic plan\basieldac Page 112 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Emergency Operations Center (EOC) A centralized location where resources and personnel are managed and coordination between departments • takes place in a disaster situation. The City of Newport Beach's EOC is located in the Police Department at 870 Santa Barbara Drive. It has a PF factor of 1000, is blast proof, has a generator to keep the center operating for two weeks, is stocked with emergency food for 35 workers for one week, has radios from Police, Fire, Public Works, Building, amateur radio, amateur packet radio, and an EOC- to -EOC radio to the Operational Area. It is set up using the Incident Command System (ICS). It has been activated on the following occasions: 1978 /tomado, 1983 /flooding, 1988 /flooding, 1990 /oil spill, 1991 /tornado, 1992 /flooding, 1993 /wildland fine, 1994 /earthquake, and 1995 /flooding. When activated, the center can be staffed immediately during 8 AM to 5 PM, Monday through Friday, and within approximately 45 minutes on off hours. The EOC is staffed by City management personnel and City employees. F Federal Communications Commission (FCC) Manages radio frequencies. Manages licensing for frequencies and amateur radio operators. Fire Department Operations Center (FDOC) The Department Operations Center for the Fire Department where personnel and resources are managed. It is activated on any major emergency or when resources are depleted or have a potential to become depleted. It is located at Fire Station #3, 868 Santa Barbara and is the location where the Fire Department does its overall strategic planning. The FDOC tracks the fire, medical, and rescue resources of Newport Beach. The center operates according to the Standardized Emergency Management System including the use of the Incident Command System. General Staff G • The group of emergency management positions comprised of the Incident Commander and Sections Chiefs, including the Operations Section Chief, Planning and Intelligence Section Chief, Logistics Section Chief, and Finance and Administration Section Chief. Groups Groups are established to divide an incident into functional areas of operations. They are composed of resources assembled to perform a special function not necessarily in a single geographic division. Groups are located under Branches (when activated) in the Operations Section. Incident Commander In the EOC, the City Incident Commander works under the direction of the Director of Emergency Services, and is responsible for overall management of all activities related to the emergency. At the field level, the Incident Commander is the first officer on scene in charge of the overall incident. Incident Command System (ICS) ICS is a system for managing large -scale emergencies. It was developed by FIRESCOPE (the Firefighting Resources of Southern California Organized for Potential Emergencies) and has been used by the Fire Services for over 20 years. It is one of the requirements under the Standardized Emergency Management System (SEMS) for all public agencies. Public agencies must use ICS to manage large scale emergencies, both in the EOC and Field during emergency responses. Incident Objectives • Basic Plan h:Ibasic plan%asioMm Page 113 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Incident Objectives are statements of guidance and direction necessary for the selection of appropriate strategy and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow for strategic and tactical alternatives. Initial Action The actions taken by resources which are the first to arrive at an incident. Initial Response Resources initially committed to an incident. L Liaison Officer A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies. The Liaison Officer reports directly to the EOC Director. Local Government Means Local agencies per Article 3 of the SEMS regulations. The Government Code 8680.2 defines Local agencies as any City, City and County, County, School District or Special District. Local Emergency The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, City and county, or City, caused by such conditions as air • pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than situations resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of political subdivisions to combat. Logistics Section One of the five primary functions found at all SEMS levels. The Section is responsible for providing facilities, services, and materials for the incident or at an EOC. 10 1 MACS Multi- Agency Coordination System (MACS) is the combination of facilities, equipment, personnel, procedures, and communications integrated into a common system with responsibility for coordination of assisting agency resources and support to agency emergency operations. Management by Objectives In SEMS field and EOC levels, this is a top-down management activity involving a three -step process to achieve the desired goal. The steps include: establishing the objectives, selection of appropriate strategy to achieve the objectives, and the direction of assignments associated with the selected strategy. Master Mutual Aid Agreement An agreement entered into by and between the State of California, its various departments and agencies, and the various political subdivision, municipal corporations, and other public agencies of the State of California . to assist each other by providing resources during an emergency. Mutual Aid occurs when two or more parties agree to furnish resources and facilities and to render services to each other to prevent and combat any type of disaster or emergency. Basic Plan Mbmic plan\bnic3.dm Page 114 of 118 5/14/2002 City of Newport Beach Emergency Management Plan BASIC PLAN Mobilization • The process and procedures used by all organizations, Federal, State and Local, for activating, assembling, and transporting all resources requested to respond to or support an incident. Mobilization Center An off-incident location where emergency service personnel and equipment are temporarily located pending assignment to incidents, release, or reassignment. Multi- Agency or Inter- Agency Coordination The participation of agencies and disciplines involved at any level of the SEMS organization working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents. Multi- Agency Coordination System (MACS) The combination of personnel, facilities, equipment, procedures, and communications integrated into a common system. When activated, MACS has the responsibility for coordination of assisting agency resources and support in a multi- agency or multi jurisdictional environment. MACS organizations are used within the California Fire Services. mg Million gallon. mgd Million gallons per day. MHz • Megallertz. Mutual Aid Agreement Written agreement between agencies and/or jurisdictions in which they agree to assist one another upon request, by furnishing personnel and equipment. Mutual Aid Region A mutual aid region is a subdivision of State Office of Emergency Services established to assist in the coordination of mutual aid and other emergency operations without a geographical area of the State, consisting of two or more county (operational) areas. I OASIS The Operational Area Satellite Information System forms a key means of communication between Operational Area (County) EOCs and State Regional EOCs. OASIS consists of a communications satellite, a communications hub which controls the system, and remote sites which include operational area EOCs, Regional EOCs, the State Operations Center, and other selected sites. OASIS provides a disaster - resistant method of communications between the Operational Area and regional levels. The City of Newport Beach can access the OASIS System through the County Communications, Control One. Office of Emergency Services (OES) The Governor's Office of Emergency Services. Operational Area • Basic Plan hAbasic plan\basic1doc Page 115 of 118 5/1412002 City of Newport Beach Emergency Management Plan BASIC PLAN An intermediate level of the State emergency organization, consisting of a county and all political issubdivisions within the county area. Operational Period The period of time scheduled for execution of a given set of operation actions as specified in the Incident or EOC Action Plan. Operational Periods can be of various lengths, although usually not over 24 hours. Operations Section One of the five primary functions found at all SEMS levels. The Section responsible for all tactical operations at the incident, or for the coordination of operational activities at an EOC. The Operations Section at the SEMS Field Response Level can include Branches, Divisions and/or Groups, Task Forces, Teams, Single Resources, and Staging Areas. At the EOC level, the Operations Section contains Branches or Divisions, as necessary, due to span of control considerations. P Planning & Intelligence Section A section of the EOC responsible for the collection, evaluation, and dissemination of information related to the incident or emergency and for the preparation and documentation of EOC action plans. The Planning & Intelligence section also obtains and maintains information on the current and forecasted situation related to the emergency. Planning Meeting A meeting held as needed throughout the duration of an incident to select specific strategies and tactics for incident control operations and for service and support planning. On larger incidents, the planning • meeting is a major element in the development of the Incident Action Plan. Planning meetings are an essential activity at all SEMS levels. Planning and Intelligence Section One of the five primary functions found at all SEMS levels. Responsible for the collection, evaluation, and dissemination of information related to the incident or an emergency, and for the preparation and documentation of Incident or EOC Action Plans. The section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident. At the SEMS Field Response level, the Section will include the Situation, Resource, Documentation, and Demobilization Units, as well as Technical Specialists. Other units may be added at the EOC level. Police Department Operations Center (PDOC) A Department Operations Center for the Police Department where personnel and resources are managed. It is activated on major events that deplete or threaten to deplete police resources. It is where the Police Department does its overall strategic planning during major events. It may be set up in the Police Department next to the Watch Commander's Office, at a police substation or in a mobile command vehicle. The center operates according to the Standardized Emergency Management System (SEMS). Public Information Officer (PIO) A member of the Command Staff responsible for interfacing with the public and media or with other agencies requiring information directly from the incident. There is only one Public Information Officer per incident. The Public Information Officer may have assistants. This position is also referred to as Public Affairs Officer in some disciplines. At SEMS EOC levels, the PIO function may be established as a Section or Branch reporting directly to the EOC Director. • Public Works Department Operations Center (PWDOC) Basic Plan b:\basic p1m%asic3.dw Page 116 of 118 5/1412002 City of Newport Beach Emergency Management Plan BASIC PLAN A Department Operations Center for the Public Works Department where personnel and resources are managed. It is activated on major events that deplete or threaten to deplete Public Works resources. It is • where the Public Works Department does its overall strategic planning and dispatching as needed during major events. It is usually set up at the Utilities Department, 949 w. 16th St. The center operates according to the Standardized Emergency Management System (SEMS). Water Division of the Public Works Department may have their own division operations center at the Water Operations facility in a major event. N National Facility Survey (NFS) A list of designated fallout shelters. (See Radiological Annex) R Radiation Protection Factor (PF) A statement of the ratio of radiation received in a sheltered versus an unsheltered environment, usually expressed as a percentage (i.e., PF 40 = 100 /40 = 2.5 %). Radio Amateur Civil Emergency Service (RACES) Ham radio operators who respond to the City with their own radio equipment and provide auxiliary communications during disaster situations. They are trained by and report to the Newport Beach Police Department to work under the Logistics Section in the Communications Branch. There are 35 trained individuals ready to respond to emergencies and provide backup communications. Radiological Defense (RADEF) Officer Individual trained in radiological monitoring at the highest level. S • Section Chief The ICS title for individuals responsible for command of functional sections: Operations, Planning & Intelligence, Logistics, and Finance & Administration. At the EOC level, the position title will be Section Chief. Situation Status Unit Functional unit within the Planning & Intelligence Section responsible for the collection, organization, and analysis of incident status information, and for analysis of the situation as it progresses. Reports to the Planning Section. Span of Control The supervisory ratio maintained within an ICS or EOC organization. A span of control of five positions reporting to one supervisor is considered optimum. Special District A unit of Local government (other than a City, county, or City and county) with authority or responsibility to own, operate, or maintain a project, as defined in California Code of Regulations 2900(s), for purposes of natural disaster assistance. This may include a joint powers authority established under section 6500 et seq of the Code. Staging Area Staging Areas are locations set up at an incident where resources can be placed while awaiting a tactical • assignment. Staging Areas are managed by the Operations Section. Basic Plan h *.%asic plan\basic3.dm Page 117 of 118 5/1412002 City of Newport Beach Emergency Management Plan BASIC PLAN Standardized Emergency Management System (SEMS) • A system required by California Government Code for managing response to multi - agency and multi - jurisdiction emergencies in California. SEMS consists of five organizational levels which are activated as necessary: Field, Local Government, Operational Area, Regional, and State. State of Emergency The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake; or other conditions, other than those resulting from a labor controversy, or conditions causing a "State of War Emergency," which conditions, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single Operational Area, City and County, or City and require combined forces a mutual aid region or regions to combat. T Task Force A combination of single resources assembled for a particular tactical need, with common communications and a leader. Technical Specialists Personnel with special skills who can be used anywhere within the ICS or EOC organization. U Unified Area Command • A Unified Area Command is established when incidents under an Area Command are multi- jurisdictional. (See Area Command and Unified Command) • Unified Command In ICS, Unified Command is a unified team effort allowing all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility, or accountability. Unit An organizational element having functional responsibility. Units are commonly used in Operations, Planning & Intelligence, Logistics, or Finance & Administration sections. Unity of Command The concept by which each person within an organization reports to one and only one designated person. Basic Plan Mbasic plan\basic3.dm Page 118 of 118 5/14/2002