HomeMy WebLinkAbout16 - BA-043 - Refuse Collection Trucks9 tnet Serfm s eartment
Council Agenda
Item No. 16
May 28, 2002
TO: Mayor and City Council
FROM: General Services Director
SUBJECT: Budget Amendment to Fund Replacement Bodies for Refuse
Collection Trucks
Recommendation:
Approve the transfer of $83,900 into Account No. 6120 -9106 (Equipment
Replacement- Equipment Renovation) from unappropriated Internal Service Fund
reserves to fund the construction and installation of two new front loader bodies
on City refuse collection trucks.
Background:
The City maintains a fleet of ten front loader refuse trucks which are used to pick
up refuse from residential areas. These trucks allow one -man operation, wherein
the operator /refuse collector drives on the right side from stop to stop when
collecting refuse along the route. Each of these one -man operators collects
approximately nine tons of refuse per day. A photo of a typical frontloader truck
is attached.
Two of these trucks have bodies that are worn out due to daily use. One truck is
out of service due to a broken lifting arm, and it is not considered economical to
make the repairs. The trucks are 1994 three -axle models with approximately
84,000 miles each. The engines, transmissions, and chassis are in excellent
condition. The installation of new bodies will extend the service life of each truck
for at least an additional six years.
Staff requested and received a quote for the new bodies from AMREP Inc., of
Ontario, the original manufacturer of the current bodies, for $41,950 each,
including tax. AMREP Inc. has offered the City a trade -in value of $3,500 for each
of the two worn out bodies. It should be noted the cost for a brand new front
loader refuse collection truck, conforming to City specifications, is approximately
$140,000.
Funds have not been budgeted for this unexpected expenditure in the Equipment
Renovation account. Therefore, staff is requesting approval of the attached budget
amendment in the amount of $83,900 from the Internal Service Fund (ISF)
reserves to fund this purchase. Sufficient funds are available in the ISF to provide
for this expenditure.
Very respectfully,
David E. Niederhaus
DEN /mp
Attachments: (A) Photo of Front Loader Refuse Truck
(B) Budget Amendment
Unit 5007 1994 Volvo -AMREP Front Loader
CITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date May 16, 2002
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $83,900
Funds are not available in the current budget.
The funds are needed for the replacement of the refuse bodies of City refuse trucks
5007 and 5011.
General Services Director
Approved:
City Manager
Administrative Services Director
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
fq Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 043
AMOUNT: Sa3,soo.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for repacement bodies for refuse collection trucks.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
610 3605 Equipment Maint Fund $83,900.00 '
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Automatic System Entry.
Signed:
Financia Approval: Administ five Services Director Date
Signed: j _ --45/ d =-----
Administrative A roval: City Manager D e
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
6120 Equipment Maint Purchase
Account
Number
9106 Equipment Renovation $83,900.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Automatic System Entry.
Signed:
Financia Approval: Administ five Services Director Date
Signed: j _ --45/ d =-----
Administrative A roval: City Manager D e
Signed:
City Council Approval: City Clerk Date