HomeMy WebLinkAbout15 - Change Order for Oasis Lighting Retrofit ProjectMay 28, 2002
CITY COUNCIL AGENDA
ITEM NO. 15
TO: Mayor and Members of the City Council
FROM: Utilities Department
SUBJECT: APPROVE CHANGE ORDER FOR OASIS LIGHTING RETROFIT
PROJECT.
RECOMMENDATION:
1. Authorize the City Manager to approve Change Order No.1 in the amount of
$7,588.33 to TRI County Lighting Services, Inc.
2. Authorize $3,000 for contingencies to cover any additional unforeseen conditions.
BACKGROUND:
During last summer's energy crisis, the City Manager requested that Staff look for ways
to conserve energy. The City Electrician, Herb Wollerman, the Building Maintenance
Supervisor, Charles Coakley, and the Utilities Director, Eldon Davidsion met with the
City Manager and developed a plan to replace older, inefficient lighting fixtures in all
City Facilities to reduce energy demand where it is cost effective. This lighting
replacement project is part of the City's energy conservation program established as
one of the City's ten goals for the current fiscal year.
DISCUSSION:
The Oasis Senior Center was identified as having the older, inefficient fixtures that are
in need of replacement. Staff received three bids for the project. The low bidder was
TRI County Lighting Services, Inc. in the amount of $27,588.33. The City issued TRI
County Lighting Service a contract on February 14, 2002 to perform this work. The
project called for replacement of approximately 229 light fixtures in the outer classroom
areas of the senior center. The payback on this project from energy savings is
approximately 3 to 4 years.
Prior to commencing work to install the new light fixtures, it was discovered that several
circuits that feed the lights were not properly grounded. In addition, the existing light
fixtures have inadequate seismic restraints. Correcting these conditions will bring the
new lighting system in compliance with current building codes. Staff negotiated a
change order with the contractor in the amount of $7,588.33. The work included in the
change order is an integral part of this project.
SUBJECT: OAISIS LIGHTING RETROFIT PHASE 1
May 28, 2002
Page: 2
Section 1110 of the City Charter, Contracts on Public Works, stipulates that when
expenditures exceed $30,000 City Council approval is required. Staff is requesting
approval of the $7,588.33 change order. In addition, Staff also request that $3,000 be
approved for contingencies to cover any additional unforeseen conditions.
Funding to cover the cost of the change order and the contingencies for the amount of
$10,588.33 is available in the Oasis Senior Center Capital Improvement Account No.
7011- C4120612.
Respectfully submitted,
UTILITIES DEPARTMENT
Eldon G. Davidson
Utilities Director
By:
Pete Antista
Utilities Operation Manager
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