HomeMy WebLinkAbout13 - BA-045 - C-3279 - Irvine Avenue Median ImprovementsJune 11, 2002
CITY COUNCIL AGENDA
ITEM NO. 13
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: IRVINE AVENUE MEDIAN IMPROVEMENTS FROM WESTCLIFF DRIVE
TO DOVER DRIVE - AWARD OF CONTRACT NO. 3279
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3279 to Southland Construction for the Total Bid Price of
$189,100, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $18,900 to cover the cost of testing and unforeseen work.
4. Approve a Budget Amendment appropriating an additional $23,000 to
Contributions Account No. 7251- C5100488 and increasing revenue estimates by
$23,000 in Account No. 250 -5901.
DISCUSSION:
At 11:00 AM on May 15, 2002, the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$179,100.00 "
$188,986.00 Bid Nullified
$204,700.00
$237,800.00
$256,294.50
$277,750.00
" Corrected bid amount $189,100.00
Mega Way Enterprises, Inc., does not have a Contractor's license under the name of
Mega Way Enterprises, Inc. The bidder has an "A" license under Mega Way Lighting,
but did not bid the project under this company's name, thus nullifying the bid.
The apparent low bid from Southland Construction was corrected in accordance with
the City's bidding requirements resulting in a revised bid amount of $189,100.00.
BIDDER
Low
Southland Construction
2
Mega Way Enterprises, Inc.
3
Green Giant Landscaping
4
Ranco Corporation
5
E.B.S., Inc.
6
G.C.I., Inc.
TOTAL BID AMOUNT
$179,100.00 "
$188,986.00 Bid Nullified
$204,700.00
$237,800.00
$256,294.50
$277,750.00
" Corrected bid amount $189,100.00
Mega Way Enterprises, Inc., does not have a Contractor's license under the name of
Mega Way Enterprises, Inc. The bidder has an "A" license under Mega Way Lighting,
but did not bid the project under this company's name, thus nullifying the bid.
The apparent low bid from Southland Construction was corrected in accordance with
the City's bidding requirements resulting in a revised bid amount of $189,100.00.
Subject: Irvine Avenue Median Improvements from Westcliff Drive to Dover Drive — Award of Contract No. 3279
June 11, 2002
Page: 2
The low total bid amount is 1.5 percent below Engineer's Estimate of $192,000.00. The
low bidder, Southland Construction, possesses a General Engineering "A' contractor's
license as required by the project specifications. A check of Southland Construction
references indicates that Southland Construction has satisfactorily completed various
similar improvement projects for other Southern California agencies.
This contract provides for the construction of stamped median concrete and 2 -foot high
masonry slough walls along the length of the medians to retain irrigation runoffs and the
installation of moisture barrier, mulch, 5- gallon shrubs, and an irrigation system. In
addition, PCC sidewalk, curb and gutter will be reconstructed and offending tree roots
will be pruned at select locations within two blocks of Francisco Drive.
Southland Construction is required to start construction on June 24, 2002, and complete
all of the construction work within thirty (30) consecutive work days or August 5, 2002,
prior to the start of the fall session at Mariners Elementary School. The plant
establishment and maintenance period for this project is ninety (90) days.
There are funds available in the following accounts for the work:
Description
Circulation and Transportation
Contributions (from City of Costa Mesa)
Account Amount
7261- C5100488 $113,000.00
7251- C5100488 $ 95,000.00
Total $208,000.00
Since the improvements are within both the City of Newport Beach and the City of Costa
Mesa, the City of Costa Mesa has agreed, through a cooperative agreement, to reimburse
the City of Newport Beach for their portion of the project costs, up to $85,000 for
construction and up to $10,000 for administrative and inspection services. Staff originally
budgeted $72,000 for the contribution from Costa Mesa and now requests a Budget
Amendment appropriating an additional $23,000 to Account No. 7251- C5100488 for the
total costs approved in the Cooperative Agreement.
Respectfu tt d;
i
PUBLIC WORKS DEPARTMENT
Stephen G, Badum, Director
IN
ae, P.E.
Manager
Attachment: Project Location Map
Bid Summary
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1NMPIA
101
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 045
AMOUNT: $23,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations related to the Irvine Avenue Median Improvement project,
C -3279.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE
Debit Credit
Fund Account
Description
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
250 5901
Private Donations/Contributions
$23,000.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7251 Contributions Fund
Account Number C5100488 Irvine Ave Median Land Improvements
$23,000.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed:
(
�j--? 6Q
Financial Administrative rvices Director
A Se
Date
[AAp_proval:
Signed: X, 406_4 . A •
/
b "z
Administrative Approva .'City
Manager
ate
Signed:
City Council Approval: City Clerk Date