HomeMy WebLinkAbout10 - Ocean Boulevard and Marguerite Avenue Pavement Reconstruction — Award of Contract No. 5581 (CAP15-0045)CITY OF
F NEWPORT REACH
City Council Staff Report
January 13, 2015
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
PREPARED BY: Frank Tran, Civil Engineer
PHONE: (949) 644 -3340
TITLE: Ocean Boulevard and Marguerite Avenue Pavement Reconstruction — Award of
Contract No. 5581 (CAP15 -0045)
ABSTRACT:
Staff has received construction bids for the Ocean Boulevard and Marguerite Avenue Pavement
Reconstruction project and is requesting City Council's approval to award the contract to All American
Asphalt of Corona, CA. Please see the map in the attachments for the specific area proposed for
reconstruction.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 5581 to All American Asphalt for the total bid price of $1,098,098.00 and authorize
the Mayor and City Clerk to execute the contract;
c) Establish a contingency of $110,000.00 (approximately 10 %) to cover the cost of unforeseen work not
included in the original contract; and
d) Approve Budget Amendment No. 15BA -024 transferring $20,000 from 7013- C2002077 (CdM Concrete
Street Improvements Phase 1) to 7013- C2002074 (CdM Concrete Street Improvements Phase 2).
FUNDING REQUIREMENTS:
Upon approval of the budget amendment, there will be sufficient funding in the following accounts for the
award of this contract:
Account Descri lion
Account Number
Amount
Measure M Fair Share
7282- C2002074
400,000.00
General Fund
7013- C2002074
826 000.00
Total:
$ 1,226,000.00
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Proposed fund uses are as follows
Vendor
Purpose
Amount
All American Asphalt
Construction
$
1,098,098.00
Contract
All American Asphalt
Construction
$
110,000.00
Contingency
American Geotechnical, Inc.
Geotechnical
$
17,115.00
Testing
Various
Printing &
$
787.00
Incidentals
Total:
$
1,226,000.00
DISCUSSION:
At 10:00 a.m. on November 13, 2014, the City Clerk opened and read the following bids for this project:
BIDDER
Low All American Asphalt
2 Nobest, Incorporated
3 Hillcrest Contracting
TOTAL BID AMOUNT
$1,098,098.00
$1,140,000.00
$1,321,191.50
The low bid amount is 22% lower than the Engineer's Estimate of $1,400,000. The disparity between the
estimate and the actual bid prices reflects a continued favorable construction market yielding lower
concrete unit prices. In addition, All American Asphalt is also currently in town and completing the Campus
Drive, San Joaquin Hills Road and San Miguel Drive Street Asphalt Pavement Overlay project which may
yield cost savings in mobilization. The low bidder, All American Asphalt, possesses a California state
contractor's license classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
This pavement reconstruction project is located on Ocean Boulevard from Goldenrod Avenue to
Marguerite Avenue, and Marguerite Avenue from East Coast Highway to Ocean Boulevard. The work
necessary for the completion of this contract consists of removing and reconstructing the existing concrete
pavement, upgrading all curb access ramps, installing bike racks and a water bottle filling station at the
Lookout Point, adjusting street utility covers to the new surface grade, and performing other appurtenant
and incidental items of work as required.
In addition to the low bid amount, staff recommends approving a contingency allowance of $110,000.00
(approximately 10 %) to cover the cost of unforeseen conditions.
Pursuant to the contract specifications, the Contractor will have 70 consecutive working days to complete
the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of
capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
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NOTICING:
This project has been publicly discussed as part of the FY 2014 -15 Capital Budget review and approval,
and at the November 20th 2014 CdM Resident Association, and in a few city publications such as the City
Managers Newsletter. Staff will also soon be distributing a project fact sheet to the affected neighborhoods
discussing the details of the project, proposed work areas and alternative routes to use. The Contractor is
also required to provide a 10 day and 48 hour notice to all adjoining project residents and businesses so
as to help coordinate and minimize construction related impacts. This agenda item has also been publicly
noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council
considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
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ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
del Mar Street
NO. BA- 15BA -024
AMOUNT: $20,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
Ij No effect on Budgetary Fund Balance
Amount
Description Debit Credit
Description
Description
Division Number 7013 Street
Account Number C2002077 CDM Street Improvements
Division Number 7013 Street
Account Number C2002074 Ocean Blvd Concrete Replacement
Signed:
Signed: � L(1�
Adminislrafrve�Approval: City Ma
Signed:
Ciq%Eo )i pproval: City Clerk
$20,000.00
$20,000.00
It
Date
Date
Date
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