HomeMy WebLinkAbout07 - C-3531 Bridge Seismic Retrofit AnalysisAugust 13, 2002
CITY COUNCIL AGENDA
ITEM NO. 7
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR THE
BRIDGE SEISMIC RETROFIT ANALYSIS - CONTRACT NO. 3531
RECOMMENDATION:
Approve a Professional Services Agreement with Dokken Engineering, in the amount of
$132,697.97, and authorize the Mayor and the City Clerk to execute the Agreement.
PROJECT DESCRIPTION:
The State of California's Department of Transportation (Caltrans) has screened all
bridges within the State for structural adequacy during a seismic event. As a result of
the screening, the City's Jamboree Road bridges over San Diego Creek, Park Avenue
bridge over Grand Canal, and Goldenrod Avenue pedestrian bridge over Bayside Drive,
have been placed on the State's Mandatory Seismic Retrofit List.
This means the bridges are authorized to receive 100 percent State and Federal funding
to analyze seismic vulnerabilities and potential retrofit design. Upon completion of the
analysis, further State and Federal Highway Administration (FHWA) funding may be
authorized for final design, construction, and contract administration of the retrofit work.
CONSULTANT SELECTION:
In accordance with Federal guidelines, Staff advertised for qualified engineering firms to
propose to provide the geotechnical exploration and seismic analysis for the bridges.
Staff only received one proposal, from Dokken Engineering. Dokken is the structural
firm that provided analysis, design, and construction management services for the
recently completed seismic retrofits of the Balboa Island, Lido Isle, and Newport Island
Bridges.
Dokken prepared engineering analyses for the City's bridges in 1991, and then later
reanalyzed the bridges when Caltrans revised their procedures. Since Dokken is quite
familiar with the structures and has provided good consultant services on past projects,
Staff recommends that Dokken be retained for the current project.
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR BRIDGE SEISMIC RETROFIT ANALYSIS -
CONTRACT NO. 3531
AUGUST 13, 2002
Page 2
SCOPE OF SERVICES:
Dokken's scope of services includes:
• Project management
• Records research
• Geotechnical investigations
• A preliminary seismic report
• Coordination of onsite meetings
• Drafting a seismic strategy report and presenting the report to Caltrans' Staff in
Sacramento
• Preparation of the final seismic strategy report
Dokken will furnish these services for a total fee not -to- exceed $132,607.97, using the
State's "Actual Cost Plus Fixed Fee" method of compensation. Copies of Dokken's
scope of services and fee schedule are attached as Exhibit A and B of the Professional
Services Agreeement.
FUNDING:
The current budget contains an appropriation of $200,000 for collection of geotechnical
data and completion of the seismic analysis. Upon acceptance of the analysis, as much
as $140,000 will be reimbursed by the FHWA and Caltrans. Sufficient funds to award the
contract to Dokken are available in Account No. 7251- C5100695.
SCHEDULE:
Dokken expects to complete their geotechnical exploration and seismic analysis by
January of 2003. Dokken will then schedule and present the analysis in a "Seismic
Strategy Meeting' with Caltrans, FHWA, and City Staff in Sacramento. If seismic
improvements are warranted according the FHWA and Caltrans, City Staff could again
apply for their funds for final design, construction, and contract administration. Since
Federal procedures and approvals are quite time - consuming, Staff does not anticipate
construction to begin before spring of 2004.
Respectfully submi
IC RKS DEPARTMENT
Stephen G. Badum, Director
By: 5eztr---�
Llo Dalton, P.E.
Design Engineer
Attachment: Professional Services Agreement
PROFESSIONAL SERVICES AGREEMENT
FOR BRIDGE SEISMIC RETROFIT ANALYSIS
THIS AGREEMENT, entered into this day of 2002, by and
between the City of Newport Beach , a Municipal Corporation (hereinafter referred to as
"City "), and Dokken Engineering, whose address is 11171 Sun Center Drive, Suite 250,
Rancho Cordova, California, 95670 (hereinafter referred to as "Consultant "), is made with
reference to the following:
0
a
C.
RECITALS
City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
City has obtained federal and state funds to perform analysis upon the
following four City-owned bridges to determine their need for seismic retrofit
( "Project "):
Grand Canal Bridge
San Diego Creek Bridge S/B
San Diego Creek Bridge N/B
Goldenrod Avenue POC
Bridge No. 55C -0015
Bridge No. 55C -0149L
Bridge No. 55C -0149R
Bridge No. 55C -0151
City desires to engage Consultant to provide professional services for
Project upon the terms and conditions contained in this Agreement.
The principal member of Consultant for purpose of Project is Richard Liptak,
-1-
PE, Principal -in- charge.
D. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
desires to contract with Consultant under the terms and conditions provided
in this Agreement.
NOW, THEREFORE, it is mutually agreed by 'and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the _ day of , 2002, and
shall terminate on the _ day of , 2004, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit 'B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement, including all reimbursable items and
subconsultant fees, shall not exceed the total contract price of One Hundred Thirty Two
Thousand, Six Hundred Seven and 97/100 Dollars ($132,607.97).
-2-
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses, which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. Costs of subconsultants for performance of any of the services which
Consultant agrees to render pursuant to this Agreement which have been
approved in advance by City and awarded in accordance with the terms
and conditions of this Agreement.
B. Other costs and /or payments specifically authorized in advance in writing by
City and incurred by Consultant in the performance of this Agreement.
4. STANDARD OF CARE
All services shall be performed by Consultant or under Consultant's supervision.
Consultant represents that it possesses the professional and technical personnel required
-3-
to perform the services required by this Agreement and that it will perform all services in a
manner commensurate with the community professional standards. All services shall be
performed by qualified and experienced personnel who are not employed by City nor
have any contractual relationship with City. Consultant represents to City that it has or
shall obtain all licenses, permits, qualifications and approvals required of its profession.
Consultant further represents that it shall keep in effect all such licenses, permits and
other approvals during the term of this Agreement.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details and means of performing the work provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement which may appear to give City
the right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies, which may have jurisdiction or interest in
In
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Matthew W. Salveson, PE, to be its
Project Manager. Consultant shall not bill any personnel to Project other than those
personnel identified in Exhibit "B," whether or not considered to be key personnel, without
City's prior written approval by name and specific hourly billing rate. Consultant shall not
remove or reassign any personnel designated in this Section or assign any new or
replacement person to Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to removal or assignment of non -key
personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously fumish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement.
Consultant shall not be responsible for delays which are due to causes beyond
Consultants reasonable control; however, in the case of any such delay in the services to
be provided for Project, each party hereby agrees to provide notice to the other parry so
that all delays can be addressed.
-5-
9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator.
11. PROGRESS
Consultant is responsible to keep the Project Administrator informed on a regular
basis regarding the status and progress of the work, activities performed and planned,
and any meetings that have been scheduled or are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
110
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultants indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as,additional insured for all liability arising from Consultant's services as
described herein.
Insurance policies with original endorsements indemnifying Project for the
following coverages shall be issued by companies admitted to do business in the State of
California and assigned Best's A- VII or better rating:
A. Workers compensation insurance, including 'Wavier of Subrogation'
clause, covering all employees and principals of Consultant, per the laws of
the State of California.
B. Commercial general liability insurance, including additional insured and
primary and non - contributory wording, covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
-7-
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance, including additional
insured covering any owned and rented vehicles of Consultant in a
minimum amount of $1 million combined single limit per accident for bodily
injury and property damage.
D. Professional errors and omissions insurance, which covers the services, to
be performed in connection with this Agreement in the minimum amount of
$1 million.
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, which
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing workers compensation, comprehensive general,
BE
and automotive liability insurance to either Consultant or City with respect to the services
of Consultant herein, a waiver of any right of subrogation, which any such insurer of said
Consultant may acquire against City by virtue of the payment of any loss under such
insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty-five percent (25 %) or more of the assets of the
corporation, partnership orjoint- venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
0
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall field
review to verify the accuracy of information provided by City or others. City
will provide all such materials in a timely manner so as not to cause delays
in Consultant's work schedule.
B. All reproduction shall be the responsibility of Consultant.
-10-
18. ADMINISTRATION
The Public Works Department will administer this Agreement. Lloyd Dalton, PE,
shall be the Project Administrator and shall have the authority to act for City under this
Agreement. The Project Administrator shall represent City in all matters pertaining to the
services to be rendered pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
-11-
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
-12-
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City. Subcontracts exceeding $25,000 in cost shall contain all
the provisions of this Agreement.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City c/o:
Lloyd Dalton, PE
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3328
Fax (949) 644 -3308
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Matthew W. Salveson, PE
Dokken Engineering
11171 Sun Center Drive, Suite 250
Rancho Cordova, CA 95670
(916) 858 -0642
Fax(916)858 -0643
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
-13-
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
City shall have the option, at its sole discretion and without cause, of terminating
this Agreement by giving seven (7) days' prior written notice to Consultant as provided
herein. Upon termination of this Agreement, City shall pay to Consultant that portion of
compensation specified in this Agreement that is earned and unpaid prior to the effective
date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
-14-
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his/her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification or
misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy
or readability of CADD data due to inappropriate storage conditions or duration; or (c) any
use by City, or anyone authorized by City, of CADD data for additions to this Project, for
the completion of this Project by others, or for any other project, excepting only such use
as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages and liability resulting from the modification or misuse of
such CADD data.
All drawings shall be transmitted to the City in the City's latest adopted version of
AutoCAD in ".dwg" file format. All written documents shall be transmitted to the City in the
-15-
City's latest adopted version of Microsoft Word and Excel.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
33. COST PRINCIPLES
Federal Acquisition Regulations contained in Title 48, CFR 31 are the governing
factors regarding allowable elements of cost.
34. COVENANT AGAINST CONTINGENT FEES
The Consultant warrants that he /she has not employed or retained any company
or person, other than a bona fide employee working for the consultant, to solicit or secure
this agreement, and that he /she has not paid or agreed to pay any company or person,
other than the bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon of resulting from the award of formation of this
agreement. For breach or violation of this warranty, the City shall have the right to annul
this agreement without liability or at its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
35. DOCUMENTATION
The Consultant shall document the results of the work to the satisfaction of the
City, the State of California and the Federal Highway Administration. This include the
-16-
preparation of progress and final reports, plans, specifications and estimates, or similar
evidence of attainment of the objectives of this Agreement.
36. COMPLIANCE WITH LAWS AND WAGE RATES
The Consultant shall comply with federal, State and City prevailing wage rates and
their payment in accordance with California Labor Code, Section 1775.
37. DISADVANTAGED BUSINESS ENTERPRISE CONSIDERATIONS
The Consultant shall give consideration to DBE firms as specified in 23 CFR
172.5(e) and Appendix A to Part 26 of 49 CFR. Evidence must be presented of "good
faith" effort, when applicable.
38. SIGNATURES
The Consultant or his responsible engineer shall sign all calculations, reports,
plans, specifications and estimates prepared for Project and, where appropriate, affix his
engineering registration seal and number.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
zz
Mayor
DOKKEN ENGINEERING
By:
Consultant
F :IUSERSIPB1MSharedl4greements\FY 02 031DOKKEN- BRIDGE SEISMIC ANALYSIS.doc
-17-
Dokken Engineering has been involved with this project for over 10 years. We have a thorough
understanding of the project requirements and we will deliver a superior product in a timely and cost
efficient manner. Our proposed scope is as follows:
Task 1.0 Project Management
Prepare For and Attend Project Development Team (PDT) Meetings. PDT meetings with the City of
Newport Beach Project Manager, Caltrans, and other representatives from affected agencies will be held
once a month. A Meeting Notice, an Agenda and Meeting Minutes will be prepared for each meeting.
The Meeting Minutes will be made available to PDT members within seven days of the meeting.
Submit Progress Reports. Dokken Engineering will prepare monthly progress reports to record and
document the progress of the project. The reports of expenditures for the project will be organized by
task and milestone. Expenditures include direct labor costs, other direct costs and subconsultant costs.
These reports will be included as supporting data for invoices presented to the City every month.
Quality Control. A Quality Control Plan will be established for this project. It will be provided to the
City within two weeks of Notice to Proceed for review and approval.
Dokken Engineering's Quality Control Program is our employees' personal commitment to guaranteeing
the highest quality work product to our clients. The Dokken Engineering Quality Control Program
includes every proposal, plan, calculation, estimate, report, specification, inspectors diary, progress
report, meeting agenda, meeting note, schedule, invoice and includes work performed by subconsultants.
Dokken Engineering takes full responsibility for all work products.
A Quality Control Plan is prepared for each project and is customized for the work included in that
project The plan includes a description of the work to be done and addresses how and when quality
control reviews am performed and by whom. Check lists for the type of deliverables included in the
project are included in the plan and used by the quality control reviewers. The checklists have been
prepared based on numerous client check lists, Caltrans check lists and Dokken Engineering's
experiences. These checklists are updated every time a new problem exists so that the problem never
occurs again.
A Quality Control Engineer will be assigned to every project and will be responsible for performing the
reviews and providing written comments to the Project Manager for incorporation into the project
deliverable BEFORE the submittal.
The Quality Control Engineer will be given the actual deliverable on which to perform the review, one
week BEFORE the submittal. If the deliverable is a set of plans, then 100% of the plan sheets must be
provided to the reviewer before the review can begin. If the deliverable is a report, then the completed
and bound report must be provided. .
In addition to the Quality Control Engineers review, the Office Manager in which the deliverable was
prepared will perform a Quality Control review at the same time as the QC Engineers review. The Office
Manager will prepare written comments and provide them to the Project Manager.
The Quality Control Plan is written by the Quality Control Engineer and the Project Manager and
reviewed by the Office Manager. The Quality Control Plan is signed by the Project Engineer, the Quality
Control Engineer, the Project Manager, the Dokken Engineering Office Manager and by the manager for
each sabconsultant.
City ofNewporrBe=h D O KK E N
Bridge Seismic RetrofirA=a Psis ..... r _
EXHIBIT A
PreparelUpdate Project Schedule. Within three weeks of the NTP, Dokken Engineering will provide a
detailed project baseline schedule, indicating milestones, major activities and deliverables, to the City for
review and comments. An updated schedule, supplied for every PDT meeting, will compare the current
schedule with the baseline schedule to determine the progress of the project.
PreparelHold Kick -Off Meeting. A kick -off meeting will be scheduled within three weeks of NTP.
Dokken Engineering will contact all members of the PDT to coordinate the scheduled meeting date. The
primary meeting objectives will be to review the project scope of work, establish project protocol, finalize
the project schedule, and identify key project issues and goals. An agenda and meeting minutes will be
prepared for the kick -off meeting.
Task 2.0 Project Initiation
Dokken Engineering will assemble all existing structural and geotechnical data. Very little effort will
need to be expended on this task. We have already thoroughly analyzed all existing data, inspection
reports, geotechnical investigations, as- builts, and seismic investigations. Dokken will initiate contact
with Caltrans Structures Local Assistance and review Caltrans' files on these bridge structures to insure
that the City has all relevant information. A copy of all relevant data will be forwarded to the City for
their reference.
Task 3.0 Geotechnical Investigations
Geotechnical investigations will be performed by Parikh Consultants, a certified Disadvantaged Business
Enterprise. All of the four bridge structures are proposed to be investigated by drilling one boring at each
of the three sites. San Diego Creek Bridge is a Left and Right structure, therefore, only one boring is
proposed between the two. Following is a task breakdown for the proposed geotechnical work:
Research and Data Collection.. Research and data collection will included review of readily available
geologic and soil literature in the vicinity of the site including review of any as -built drawings and
existing LOTB.
Field Exploration. For the proposed four bridge structures, Parikh will drill three borings to depths from
50 to 100 feet at each of the three locations. These explorations will provide an evaluation of subsurface
conditions for the proposed structures. The boring locations will depend upon the available access and
any boring data from previous studies. It is anticipated that a truck mounted drill rig will be used. Traffic
control is anticipated. Parikh will classify and continuously log subsurface soil conditions encountered in
each test boring at the time of drilling. They will obtain relatively undisturbed and bulk samples of
substrata from test borings. The borings will be drilled and capped in accordance with the permit
requirements from the city. Generally the borings are required to be backfilled with cement grout. The
drill cuttings will have to be drummed and disposed off site.
Laboratory Testing. Parikh will perform limited laboratory tests on representative soil samples such as
moisture density, consolidation, unconfined compression, gradation analyses, corrosion tests and
Plasticity Index test, as necessary.
Soils AnalysislEvaluation. Parikh will perform engineering analyses and develop design
recommendations for the proposed foundations.
Draft Foundation Memo (Type SelectionlSeismic Strategy Letter). Parikh will prepare preliminary
recommendations for foundations and provide a Type Selection/Seismic Strategy Memo with the LOTB.
This will include preliminary design recommendations for foundation types and footing elevations lateral
design capacities, pile foundation recommendations or spread footings. The memo will discuss seismic
City of Newport Beach D 0 KKE N
Bridge Seismic Retrafr Analysts
considerations, evaluate the liquefaction potential and comment on the site soil conditions from this
standpoint. Information related to Caltrar s Seismic design criteria (SDC V 1.2) such as depth to rock like
material, ARS Curves, etc. shall be provided. They will prepare three separate preliminary Foundation
memos (one for each location/structure) and will provide boring logs.
Task 4.0 Preliminary Seismic Report
Dokken Engineering will assemble a Preliminary Seismic Report. The report will be based on past
seismic investigations (by Dokken Engineering) and preliminary geotechnical investigations by Parikh
Consultants. It will provide background information and preliminary recommendations for use by the
City and Caltrans during the Site Meeting (see below). The format will be similar to the July 2001
seismic report by Dokken Engineering.
Task 5.0 Site Meeting
Dokken Engineering will coordinate a field meeting at the bridge sites. Attendees will include Caltrans
structures local assistance, the City, Dokken Engineering and its subconsultants, as well as any other
interested parties. Dokken will distribute the Preliminary Seismic Report prior to the meeting. The
meeting will address existing bridge deficiencies, investigation and analysis techniques, seismic retrofit
alternatives, and construction impacts. Meeting minutes will be generated and distributed within one
week of the meeting.
Task 6.0 Draft Seismic Strategy Report
Dokken Engineering will expand the Preliminary Seismic Report into a Draft Seismic Strategy Report.
This report will include: Introduction; Background; Seismic Analysis; Geotechnical Recommendations;
Retrofit Recommendations; Construction Cost Estimates; and Seismic Retrofit General Plans. The report
will be submitted to the City for review and approval prior to submittal to Caltrans. The report will be
discussed in detail during the Seismic Strategy Meeting with Caltrans.
Task 7.0 Seismic Strategy Meeting
Dokken Engineering will attend the Caltrans Seismic Strategy Meeting with the City. We will introduce
each of the structures, discuss structural deficiencies, and make recommendations for seismic retrofit. We
will make sure that all outstanding seismic issues are resolved at this meeting.
Task 8.0 Final Seismic Strategy Report
Dokken Engineering will generate detailed meeting minutes from the Seismic Strategy Meeting and
include these in the Final Seismic Strategy Report. The final report will also include any additional
investigations necessitated by the results of the strategy meeting. This report will be the basis of Caltrans
approval to proceed with PS&E for the seismic retrofit of any of the structures.
City of Newpon Beach D OKKE N
Bridge Seismic RarofitAnalysir
®DOKKEN
E NG,IN EERI.NG
*ww dokkeo enpi aer,n6.com
RATE
Effective June 1, 2
31, 2003
Exhibit B
Professional and supporting staff services will be gilled at the following hourly rates:
Senior. Principal $190.00
Project Manager $155.00
Engineering Specialist $155.00
Senior Engineer .$135.00
Associate Engineer $100.00
Assistant Engineer .$85.00
CAD/Detailer 11 $100.00
CAD/Detailer I $ 80.00
Administrative /Clerical $75.00
Ordinary supplies and equipment are included in the above hourly rates. The following
are considered. items of special charge and their costs will be added at the following
rates:
Mileage $0.31 /mile
Travel Expenses Actual Cost
Per Diem $119.00 /day
Outside Reproduction Actual Cost
Projects requiring large amounts of computer and Jdata-processing resources relative to
the professional services will be billed separately fDr.those,resources using appropriate
computer billing rates.
Richard T. Liptak, P.E.
President
i
11171 SUN CENTER DRIVE, SURE 250 • RANCHO CORDOVA, CA 95670-113
TEL: 916- 858 -0642 FAx: 916- 858 -0643
t
COMPANY: DoNbn Engineering
Con"a Mngr. Lloyd Dalton
Othw Dieet Costs
5a2,120.%
DmMiMb
IMX COaI
".
IC m
M Mae
$25Im
2
sw.Da
Cw .Sense
Eaa00
1 95a00
FIm. Bintl .Report Corers
E100.00
1 E100.00
Cuto0e Re pM=bn
E100m
1 5100.00
Total Subarn WWM Dima Costa
51],915.00
Taal Other mw Cwt.
I ww..00
Subwnsu9ants
Nacre CaY
Parity, Carsulmn6 Ga0mcN 531.3x2.03
Total Sacorsu =t Cash 531,3x2.03
Date: 19- Ju1-02
Prime at Sub: Prime
Tgtal Coat
Labor
5a2,120.%
Travel
liamm
Otlmr Dimd Cmb
S1a213.00
9ubcwsunams
53119x2.03
Total Cost
$132,997.97
Submmultant Direct Costs
pe9(Yi ton
CO&
Nin and LaO WOrk Ipmw
51],915.00
Total Subarn WWM Dima Costa
51],915.00
T w ? W, B
5
O r
D -1
i@
g
5
D
S
S
Mue .
De HpU.
Neme
Geobgi
Engineer
O
v 3
m m a
o �
m c
� m
� Fs
O N n
9 4
E
m
O
m
m
O
b °
o r
gb
e
Teak
Duudpflo
ilcl�aN Upmk. P.E
4, Mine,, P.E.
A
A � O
9
O �
mC Q
C
y m
S
O
.IeMrew Selveeon, P.E '�'
leelme Hamrevn, P.E
P.E.
H..
Ey Subt k
i