HomeMy WebLinkAbout11 - BA-003 - Newport Beach Public Library FoundationCouncil Agenda Item No. — I 1
August 27,2002
COMMUNITY SERVICES DEPARTMENT
Arts a Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: Darlene Gaetano, Assistant City Librarian
Re: Budget Amendment — $121,900
A check from the Newport Beach Public Library Foundation in the amount of $121,900 will be
presented to City Council on August 27, 2002 and deposited in account 030 -2248.
Please approve a budget amendment to appropriate funds to the following expenditure
accounts:
From Amount To
030.2248 $ 87,000 4010 -9000
31,050 4010 -8260
3,850 4060 -7020
$121,900
When appropriated the funds will be used as follows:
Call number range signs at the end of the stacks will be replaced. New signage features a curved faced
design with a removable lens. Signs can be updated in -house with message insert template software
provided by the vendor. Easy to read signs will assist customers in finding books.
fl. 3M Self Checkout Machine 30,000
The current 3M self - checkout machine was purchased when the library opened in 1994. Technology has
improved greatly since then. Improved use of self - checkout will allow staff to devote more time to
other areas of customer service.
Ill. New York Times Database 4,500
The New York Times database provides coverage of the New York Times from 1851 - present, over 3.5
million pages in full -page image including graphics. The database will support the local school
curriculum and customer requests for primary source historical materials. In the online version of the
paper, searching is available by all indexed fields including subject, dates, and words within articles.
IV. Additions to the Library's DVD Collection 10,000
The library developed a DVD collection in FY 2001/02 with funding from the Foundation and the
Friends. The $10,000 would be used to purchase additional materials for the adult and juvenile
collections.
V. Materials - Children's Nonfiction 10.000
In FY 2001/02, a Foundation gift enabled Children's Librarians to begin replacing outdated nonfiction
materials. The addition of $10,000 will enable the continuance of this program.
The Central Library is the City facility with the highest public use with more than 1,000 customers each
day. The library is in its ninth year of occupancy. New furniture will maintain the integrity of the
facility. Twelve chairs will be purchased for the Charles Sword Room, and eight chairs will be
purchased to replace the ten that are located in the Avocado Quiet Reading Area. Ottomans or
footstools will also be purchased for these two reading areas.
VII. Tolerance Proeram 5.000
The tolerance collection will include books for children, teens and adults. Subjects will cover but are
not limited to, civil rights, multiculturalism, extremism, violence in youth and the Holocaust.
VIII. Restricted Funds 5.400
• Funds will be used to enhance the materials collection 1,550
• Funds will be used to support the Literacy Program 3,850
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F -CH LIBRARY FDN 06- 3057
NEWPORT otH 94 WELLS FARGO BANK, NA
1000 AVOCADO AVE. 1&2411220
NEWPORT BEACH, CA 92660
949- 717 -3890 07/16/2002
PAY TO THE Newport Beach Public Library
ORDER OF
$ "121,900 -00
One Hundred Twenty-One Thousand Nine Hundred and 00/ 100ssssssss+sss assesssssssssssssasss .ssssssassss +..sssasssss
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Disbursement for FY01 -02
MEMO
DOLLARS 8
110003057114 r,L2 2000 24 71: 0654 7- 33443118
NEWPORT BEACH PUBLIC LIBRARY FOUNDATION
Newport Beach Public Library
7040 - Transfers to Library
Gift to Library for 17YO1 -02
Checking Account Disbursement for FY01 -02
07/16/2002
3057
121,900.00
121,900.00
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON
BUDGETARY FUND BALANCE:
F 7X
Number
Increase Revenue Estimates
X
Account
Increase Expenditure Appropriations
Division
Number
Transfer Budget Appropriations
SOURCE:
Division
Number
Account
from existing budget appropriations
X
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 003
AMOUNT: $121,900.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to donation from the Newport Beach Public Library
Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Accoun t Description
4010 5901 Comm Svcs - Donations /Contributions
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:��
Administrative Appr(y
Signed:
Description
4010 Comm Svcs - Support Services
9000 Office Equipment
4010
Comm Svcs - Support Services
8260
Library Materials
4060
Comm Svcs - Literacy
7020
Salaries - Perm Part Time
City Manager
City Council Approval: City Clerk
Director
Amount
Debit Credit
$121,900.00
$87,000.00
$31,050.00
$3,850.00
- �?O- OZ
Date
Date
Date