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HomeMy WebLinkAbout05 - C-3461 - Corona del Mar Beach ImprovementsSeptember 10, 2002 CITY COUNCIL AGENDA ITEM NO. 5 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS, CONTRACT NO. 3461 PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES RECOMMENDATION: Approve a Professional Services Agreement with Robbins Jorgensen Christopher Architects (RJCA) in the amount of $111,670, and authorize the Mayor and the City Clerk to execute the Agreement. PROJECT DESCRIPTION: Public facilities at Corona del Mar State Beach have been built, operated, and maintained by the City of Newport Beach under an operating agreement with the State of California. The City's current 30 -year agreement with the State expires in the year 2029. Beach facilities that were built in 1951, 1960, 1965, and 1970 have become antiquated and deteriorated in the hostile salt air environment to the extent that they should be removed and rebuilt. Those facilities include buildings containing two concession stands, a rental stand, two men's and two women's restrooms. Shade and picnic structures, landscaping, parking, traffic circulation, accessibility, and lighting improvements are also needed at this very popular destination beach. In addition, the Fire Department desires to build a combination lifeguard substation /first aid station area for lifeguard use, and the Harbor Resources Division has requested space for storage and interpretive exhibits. The current budget contains an appropriation of $476,000 from the American Trader Oil Spill Settlement and a grant of $479,000 from Proposition 12, the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000, to design and construct new public facilities at Corona del Mar State Beach. After deducting planning, design, construction administration and construction contingency costs, Staff estimates that $735,000 will be available for a construction contract. Staff estimates much more than this amount will be needed for reconstructing the site as stated above. CONSULTANT SELECTION: Two of eight solicited firms responded with qualifications and a proposal to provide services for the project. Staff reviewed the qualifications, past experience on similar projects, availability, and references of the two, and rated Roesling Nakamura Architects, Inc. as more qualified. After fee negotiations failed with Roesling, Staff obtained a third qualification and proposal, then rated Robbins Jorgensen Christopher Architects (RJCA) as more qualified. Upon negotiation of SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS, CONTRACT NO. 3461 PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES September 10, 2002 Page 2 services and fees, RJCA has agreed to provide planning, design and construction assistance services for $99,720; printing and plotting for $4,000; and a geotechnical investigation and recommendations needed for design for $7,950. City forces will provide the surveys needed for design. RJCA's contract will total $111,670. RJCA's scope of services, fee letters, and hourly rates are attached. SCOPE OF SERVICES: RJCA will provide master planning services for rebuilding all public improvements at Corona del Mar State Beach. The master planning will consist of meeting with City Staff, neighboring homeowners, and the public. Alternative site development schemes will be explored in order to determine the most desirable site layout and develop consensus among the interested parties as to lines of sight, circulation, landscaping, etc. See attached photographs of suggested building location Alternatives "A" and "B." After the master plan has been completed and approved by City Council, RJCA will prepare conceptual plans and cost estimates for the various components of the plan. If the master planned improvements are found to be underfunded, the City may either delay the entire project until sufficient funds are made available or proceed with a $735,000 first phase of the desired improvements during the winter of 2003. RJCA's scope of services also includes preparing final plans and specifications and providing construction support for a $735,000 construction project. In the event that the City decides to retain RJCA to provide design and construction services for a larger project, or for a project that will be built in phases, the City will need to negotiate additional services and fees with RJCA for the larger or phased project. FUNDING: Funds to award this contract are available in the following Account: Account Name Corona del Mar Beach Improvements LP-WORKS DEPARTMENT en G. Badum, Director l WIAC By: Lloof Dalton, P.E. Design Engineer Attachments: Professional Services Agreement Alternatives "A" and "B" Account Number Amount 7295- C5100569 $111,670 DRAFT PROFESSIONAL SERVICES AGREEMENT FOR CORONA DEL MAR STATE BEACH IMPROVEMENTS THIS AGREEMENT, entered into this day of 2002, by and between the City of Newport Beach , a Municipal Corporation (hereinafter referred to as "City "), and Robbins Jorgensen Christopher Architects whose address is 2800 Lafayette, Newport Beach, Califomia, 92663, (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of Califomia with the power to carry on its business as it is now being conducted under the statutes of the State of Califomia and the Charter of City. B. City is planning to replace improvements at Corona del Mar State Beach ('Project'). C. City desires to engage Consultant to provide architectural services for Project upon the terms and conditions contained in this Agreement. D. The principal member of Consultant for purpose of Project is Roberta W. Jorgensen, FAIA E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and -1- desires to contract with Consultant under the terms and conditions provided in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the , day of , 2002, and shall terminate on the 1' day of January 2004, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed the total contract price of one hundred eleven thousand, six hundred seventy dollars ($111,670). 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, -2- computer printing, postage, mileage, etc. 3.2 Consultant shall submit monthly progress invoices to City payable by City within thirty (30) days of receipt of invoice. 3.3 Consultant shall not receive compensation for extra work without prior written authorization of City. Authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibit "B ". 3.4 City shall reimburse Consultant only for those costs or expenses, which have been authorized by this Agreement, or specifically approved in advance by City. Such reimbursement shall be limited and shall include nothing more than the following costs incurred by Consultant: A. Costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been awarded in accordance with the terms and conditions of this Agreement. B. Other costs and /or payments specifically authorized in advance in writing by City and incurred by Consultant in the performance of this Agreement. 4. STANDARD OF CARE All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant has -3- or shall obtain all licenses, permits, qualifications and approvals required of its profession, and Consultant shall keep in effect all such licenses, permits and approvals during the term of this Agreement. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details and means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's Project Administrator. City agrees to cooperate with Consultant on Project. i_ PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Roberta W. Jorgensen, FAIA, to be its ma Project Manager. Consultant shall not bill any personnel to Project other than those personnel identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior written approval by name and hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants it will continuously furnish the necessary personnel to complete Project as contemplated by this Agreement. 8. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement. Consultant shall not be responsible for delays which are due to causes beyond Consultant's reasonable control; however, in the case of any such delay in the services to be provided for Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 9. CITY POLICY Consultant shall discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. 10. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and -5- federal law, regulations and permit requirements and be subject to approval of the Project Administrator. 11. PROGRESS Consultant is responsible to keep the Project Administrator informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts 99 described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, its elected officials, officers, employees, and volunteers as additional insured for all liability arising from Consultant's services as described herein. Insurance policies with original endorsements indemnifying Project for the following coverages shall be issued by companies admitted to do business in the State of California and assigned Best's A- VII or better rating: A. Worker's compensation insurance, including "Wavier of Subrogation" clause, covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance, including additional insured and Primary and non - contributory wording, covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance, including additional insured covering any owned and rented vehicles of Consultant in a -7- minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance, which covers the services, to be performed in connection with this Agreement in the minimum amount of One Million Dollars ($1,000,000). Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, which Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing workers compensation, comprehensive general, and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation, which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint - venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint-venture. 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for muse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. in Consultant shall, at such time and in such forms as City may require, furnish reports concerning the status of services required under this Agreement. 16. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless City authorizes the release of information. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide the following: A. Access to and upon request of Consultant, one copy of all existing record information on file at City. Consultant shall field review to verify the accuracy of information provided by City or others City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. All reproduction shall be the responsibility of Consultant . 18. ADMINISTRATION The Public Works Department will administer this Agreement. Lloyd Dalton, PE, shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate -10- records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be bome by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. -11- 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 23. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, -12- postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Lloyd Dalton, PE City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92658 -8915 (949) 644 -3328 Fax (949) 644 -3308 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Roberta W. Jorgensen, FAIA Robbins Jorgensen Christopher Architects 2800 Lafayette Newport Beach, CA 92663. (949) 566 -0080 Fax (949) 566 -0082 26. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the nondefaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. -13- City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 27. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 30. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his judgment as a design professional and is supplied for the general guidance of City. Since -14- Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 31. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in responsible charge of the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All drawings shall be transmitted to the City in the City's latest adopted version of AutoCAD in "dwg" file format. All written documents shall be transmitted to the City in the City's latest adopted version of Microsoft Word and Excel. 32. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. -15- IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: Attest: City Attorney City Clerk SUS CITY OF NEWPORT BEACH A Municipal Corporation By: Mayor ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS By: scope oNf W r_[" The narrative below describes the proposed conceptual design effort and corresponds to the Scope of Work outlined in Attachment °B" of the RFP. Corona DefMar State Beach Planning and Pre - Design Improvements Kickoff Meeting At the kickoff meeting we will begin with introductions and a discussion of communications and reporling protocols. We will review the project goals, budget, funding, and schedule. We will review existing project information and information sources. We will discuss major milestone dates so that a detailed project schedule may be developed. We will develop a list of project stakeholders and discuss how and when these stakeholders may participate in the design process. We will discuss the political and regulatory context for design and approval. Review Existing Data We will review all existing data, including City /property owner agreements, zoning and land use regulations, applicable City ordinances, Coastal Commission and other regulatory agency requirements, land develop- ment ordinances, topographic and boundary surveys, easements, geotechnical reports, traffic and parking plans or studies, parking requirements, and existing on site publicfacilities and plans. Determine specifically what additional information will need to be gathered, and coordinate with the City to provide or secure that data in the most cost effective manner. Site Investigation and Scope Identification Site investigation, combined with the available existing site data will allow us to refine the scope of work for surveying and soils investigation. Utilities will be identified, and needed improvements determined. The scope of grading, drainage, paving, and lighting will all be determined at that time. Programmatic Requirements Discuss with City representativesthe programmatic requirements forthe project. Identifythe project Goals. Establish the requirements fora successful design, includingfunction and operations, budget, maintenance, community acceptance, appropriate design, siting, and implementation with a minimum of disruption. This location is visited by thousands of people every year. It is important that the City of Newport Beach is well represented by the appearance and operations of the facilities for many years to come. This can be accomplished by placing an emphasis on pre- design and establishing up front the priorities for the project, and the utilization of the funds available. Because Robbins Jorgensen Christopher provides almost all of our amhitectural services to public clients, we are familiar with the need to design for the reality of long tens maintenance and heavy use. We will discuss with the City our recommendations and experience with materials and systems that can withstand the requirements of public utilization. Durable building materials will be utilized while still designing an interesting and inviting beach facility. ` ROBBINS JORGENSEN CH RISTOPHER scope Corona De[Mar State Beach Improvements ria t' � - Design and Construction Documents Develop Conceptual Designs Our office does not have preconceived notions about form or style, and each project represents a search for an appropriate architectural response to context. You will seethe variety of these responses when you review our work. We will prepare options of design drawings for public restrooms, concession buildings, lifeguard tower/ substation, storage room and vehicular garage. Additionally, we will prepare a site plan with improvements to beach sports facilities, barbecue areas, parking, traffic flow, spaces for interpretive exhibits and educational outreach, signage, lighting, sealing and landscape. For the lifeguard tower /substation, as in any emergency response facility, the life saving mission will be given priority above all otherdesign considerations. We have completed design for over 35 Emergency Response Facilities, so we are familiar with the critical priority of lifesaving related operationsand equipment. The building must be functionally effective. On this site, however, aesthetic considerations and long term maintenance and operating concerns will also be crucially Important. We will address vandalism and marine corrosion. We should admit to our one and only design preconception: every public building should embody the values of its citizens. We believe that the City of Newport Beach's environmental sensitivity should extend to its capital improvement projects. Our design will maximize the use of sustainable building materials and minimize the consumption of non - renewable resources. The sensitivity of the Corona del Mar State Beach site will require thatthe conceptual designs be developed as computermodels and placed into the existing context sothatall interested stakeholderscan see before- and -after photo realistic renderings of the design proposals from the vantage points of critical view sheds. We will use AutoCAD 2000 software to develop the computer models. The images will then be integrated into digital photographs of site using PhotoShop software. We can pdntthese renderings in -house on large boards using ourfour- color, high resolution HP plotters, orthe digital images can be projected as PowerPoint slides. Cost Estimates Conceptual cost estimates will be developed that reference materials and workto the numerical CSI sectionsof the preliminary specfications These estimates will include facility costs, site costs, and off -site costs. The General Contractor's general conditions, overhead, and profit rates will be identified separately. Unless instructed otherwise, the cost estimate will be based on Davis -Bacon labor rates. The cost estimate will include a contin- gency allowance appropriate to the specificity of the design and will include an escalation factor pro-rating the estimate to the midpoint of construction. ADA Accessability We have extensive experience with the application of ADA to public facilities, and we have ourselves acted as ADA consultants for Cal Poly Pomona (development of an ADA Access Plan for the 1600 acre site), the City of Long Beach, and the City of San Diego. At the Santee Lakes Regional Park we have designed a Fishing Pierforthe Severely Disabled. Accessibility, when integrated early into design options, provides a successful and implementable solution for everyone. Present Design Concept at Public Meetings The most important issue in presenting a design to the public and to elected officials is allowing them to understand the process as well as the conclusion. Council representatives need to understand their constitu- ents' concerns, and they need to understand clearly howthe design responds directly to those concerns. Public projects need to be "barn- raisings° that reinforce community spirit ratherthan inflaming controversy. ROBBINS JORGENSEN CHRISTOPHER scope Uf vvork Develop Construction Documents Corona Def Mar Once design decisions have been secured, we will develop Construction Documents suitable for bidding and construction. These will include drawings of architectural, civil, landscape, mechanical /plumbing, and electrical State Beach disciplines. The Project Manual will incorporate and coordinate with the City's requirements for the General Contractor. We will assistthe City in securing Agency Approvals. Improvements Constructibility Construction implementation will be a critical element of this project. Because of the very high use and public nature of the site, access and functionalitywill need to be maintained at all times. Ourdevelopment of a phasing plan for traffic, packing and construction will be informed by our experience not only as architects, but as Program managers as well. These services were provided for clients who were using other architectural firms, but who wanted our expertise as managers and implementers. We have provided Program Management servicesthrough design and construction (often on -site) forthe Coast Community College District and Orange County Fire Authority, among others. We have also been hired to provide Constructibility Review of construc- tion documents prepared by others by numerous public agencies. Construction Administration We will attend meetings, review specified submittals, respond to responsible BFI's, and coordinate with the Citys representative. Once construction is completed, we will prepare as -built drawings from the contractor's docu mentation. Statement of Understanding Robbins Jorgensen Christopher generally understands and agrees with the General requirements of Section C of the RFP. Comments on "Professional Services Agreement" We would like todiscusswith you paragraph 1 f and 1 of the Professional Services Agreement. d-" 1 r i.a • ROBBINS JORGENSEN CHRISTOPHER ROBBINSJORGENSENCHRISTOPHER 31 May 2002 Lloyd Dalton, PE Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mr. Dalton and the Selection Committee, It is our great pleasure to submit qualifications to the City of Newport Beach for the Corona del Mar State Beach Improvements. Our recent experience with high profile waterfront projects, recreational projects, and our location in the City of Newport Beach makes us uniquely qualified to provide the design and management services that you seek. We have designed beach facilities for La Jolla to accommodate a lifeguard facility and restrooms. Their existing building was badly deteriorated and the public restrooms below were not accessible to disabled persons. Expanding and raising a building there, where most San Diegans wish there were no building at all, required a design solution that is modest but unafraid of accepting the challenges posed by such a beautiful site. The choice of natural materials reflects the context and satisfies the need for low maintenance durability. Additionally we are working with the City of Coronado to design the Glorietta Bay Park, which includes an 18 -acre bayfront park, waterfront promenade, new community center and city hall. For this project we have developed simple computerized 3 -D "flyarounds" of the new buildings that are successfully accommodating the concerns of adjacent residents regarding view retention. We have established Design Objectives to align with the neighborhood needs, such as "the roof is the e building side" to reflect the importance of the building design from all vantage points. As a resident of Newport Beach who grew up using the Corona del Mar State Beach facilities, I bring a personal devotion to our City, our coast, our beaches, and the recreational needs of our citizens and visitors as well as understanding the needs of the adjacent residents. Our experience with public projects, community involvement, and accomplishing maximum results with limited public resources is illustrated in this proposal. We look forward to meeting with you to share our ideas about the Corona del Mar improvements project Sincerely, Ro ons JorIrIgen, ensen Christopher R berta W. FAIA President 3e00 LAFAYETTE NEW"ORT BEACH, CALI:ORNIA. 92663 PR. 949.566.0080 FAX 549.566.0OB2 WEB. r'rw rl [, r[M1.[nm ROBBINSJORGENSENCHRISTOPHER Our fee for professional services is based on the Scope of Work and hourly estimate of time required to complete those services that we have included in our qualifications. We are not able at this time to define the scope of soils investigation and surveying. When more information becomes available, we will negotiate those services with the City. Our proposed fee is: Professional labor $99,720 Printing, plotting, delivery, mileage $4000 We expect that negotiations and discussion of scope will occur after selection. We request the privilege of personal discussion prior to signing of the contract by either party. 3800 LAFAYETTE NEWPORT BEACH, CALIFORNIA, 92663 PH 9A9. 566.0080 FAX 949.566.0082 WER. www.T�cartRCOT E ROBBINS JORGENSEN CHRISTOPHER HOURLY RATES PRINCIPAL $135 SENIORASSGCIATE $115 SENIOR PROFESSIONAL $110 ASSOCIATE $105 PROJECT MANAGER/ $105 PROJECT ARCHITECT SENIOR DESIGNER $95 INTERMEDIATE PROFESSIONAL $95 LANDSCAPE ARCHITECT $95 DESIGNER $85 LANDSCAPE DESIGNER $75 JUNIOR PROFESSIONAL $75 TECHNICAL STAFF $75 CLERICAL STAFF $50 ROBBINSJORGENSENCHRISTOPHER May 2002 Y Lloyd Dalton, PE Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mr. Dalton and the Selection Committee, It is our great pleasure to submit qualifications to the City of Newport Beach for the Corona del Mar State Beach Improvements. Our recent experience with high profile waterfront projects, recreational projects, and our location in the City of Newport Beach makes us uniquely qualified to provide the design and management services that you seek. We have designed beach facilities for La Jolla to accommodate a lifeguard facility and restrooms. Their existing building was badly deteriorated and the public restrooms below were not accessible to disabled persons. Expanding and raising a building there, where most San Diegans wish there were no building at all, required a design solution that is modest but unafraid of accepting the challenges posed by such a beautiful site. The choice of natural materials reflects the context and satisfies the need for low maintenance durability. Additionally we are working with the City of Coronado to design the Glorietta Bay Park, which includes an 18 -acre bayfront park, waterfront promenade, new community center and city hall. For this project we have developed simple computerized 3 -D "flyarounds" of the new buildings that are successfully accommodating the concerns of adjacent residents regarding view retention. We have established Design Objectives to align with the neighborhood needs, such as "the roof is the 5"3 building side" to reflect the importance of the building design from all vantage points. As a resident of Newport Beach who grew up using the Corona del Mar State Beach facilities, I bring a personal devotion to our City, our coast, our beaches, and the recreational needs of our citizens and visitors as well as understanding the needs of the adjacent residents. Our experience with public projects, community involvement, and accomplishing maximum results with limited public resources is illustrated in this proposal. We look forward to meeting with you to share our ideas about the Corona del Mar improvements project. Sincerely, Ropbins Jorgensen Christopher Roberta W. Ydrgeen President —F ETTE iEk.upF- 9ESCN. -4- h. 91663 FN _...:66 0060 fSY of -. 566.0682 .. -- .vv� ICarc6.com Aug 15 02 12 :36p RobbinsJorgensenChristoph 19495660082 p,1 ROBBINSJORGENSENCH RISTOPHER 0 August 15, 2002 Lloyd Dalton, PE Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mr. Dalton, This is to submit our fee proposal to provide geotechnical services to the City of Newport Beach for the Corona del Mar State Beach Improvements. We understand that the proposed development will include one to two public restroom facilities, one to two concession buildings, one 300 square foot lifeguard tower /substation atop one concession building plus storage areas and a vehicle garage, additional parking lot, and associated underground pipelines. The proposed facilities are located within the liquefaction zones identified by the State Seismic Hazard Zone maps. Geotechnical Prepare geotechnical investigation and recommendations for design. Tasks include Data Review /Permitting, Subsurface Investigation consists of maximum 5 borings, Laboratory Testing, Engineering Analysis, and Report. $7,950 Geotechnical consultation and observation and testing of construction during site grading and foundation installation. Hourly as required This proposal is for geotechnical services only and it is assumed that liquefaction evaluation is not required. Fees for architectural /engineering and survey services are not included. We are looking forward to working with you on the project. Please call me for any questions. Sincerely, Robbins Jorgensen Christopher Judie Lai, Al Director of Operations ieco lit <r:nf NeYVV}Pl BeT�M. CiIIfO M.NI•Y. 9.`FF i Ft 914. E0F.0050 =AY.: 3a 5.K44 vCe] 4 v ' i Cy 15 _ �l { � % l Y rvC? r. � o t �, � ��t � mil_ � � • � .�! Y =' rf. t 4 v ' i Cy 15 _ �l { - 4 4r` J�,-�.jvj lift' Z-1 07� fT