HomeMy WebLinkAbout11 - C-3459 - Jamboree Road Median ImprovementsOctober 8, 2002
CITY COUNCIL AGENDA
ITEM NO. 11
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: JAMBOREE ROAD MEDIAN IMPROVEMENTS, CONTRACT NO. 3459
RECOMMENDATIONS:
.Authorize the Public Works Director to approve Change Order No. 3 in the amount of
$61,529.84, providing for the removal of unsuitable materials from the medians and also
approve Change Order No. 4 in the amount of $39,000 for provision and installation of
suitable soil materials into the medians.
2. Approve a Budget Amendment transferring $100,530 from the unappropriated balance of the
Circulation and Transportation Fund to Account No. 7261- C5100580.
DISCUSSION:
On June 11, 2002, the City Council authorized the award of the Jamboree Road Median
Improvements contract to Mega Way Lighting of Covina, California. The contract provides
installation of landscape improvements on the Jamboree Road Medians between Bristol Street
North and Campus Drive.
During construction, the contractor encountered unsuitable materials for plant growth in three of
the six medians. This material was composed of cement, rock, asphalt and cement treated
base. This material had to be trucked away and disposed of off -site. This work was done on a
time and material basis and the cost amounted to $61,529.84 as reflected in attached Change
Order No. 3. After the unsuitable materials were hauled away, new suitable soil material was
acquired, trucked to the site, and spread within the medians. This work was also done on a
time and material basis at a cost of $35,000.00 as reflected in attached Change Order No. 4.
Due to these change orders, the project has exceeded the 25 percent threshold and requires
City Council approval.
The project is being implemented under a Cooperative Agreement with the City of Irvine, with
their contribution at 25 percent. Staff has discussed the change orders with City of Irvine staff
and submitted the change orders to them for approval as well. The City of Irvine will be
invoiced for their prorated share of the work.
Staff requests approval of Change Orders Nos. 3 and 4. Additional funds are available in the
unappropriated balance of the Circulation and Transportation Fund.
Respectfu
G. Badum, Director
By:� .
R. G6fter, P.E.
Construction Engineer
Attachment: Change Order Nos. 3 and 4
CITY OF NEWPORT BEACH
CONTRACT CHANGE ORDER
PROJECT TITLE:
CONTRACTOR:
ENCUMBRANCE NO.:
ORIGINAL CONTRACT:
COMPLETION DATE:
CONTRACT NO. 3459
Jamboree Road Median Improvements
Mega Way Enterprises
$250,055.73
15- Oct -02 plus 10
this CO= 29 -Oct -02
F SEW PORT
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CHANGE ORDER:
PAGE:
CCO SUMMARY COST:
CCO TOTAL IN %
4
1OF1
127,784.77
51.10%
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Import of soils materials
are hereby incorporated into the project plans and specifications:
1 INCREASE (DECREASE 1
Import, trucking and spreading of suitable soil materials I 42,000.00
to medians 1, 5, and 6
Deduct for decrease in soil amendmets and soil prep required
IN CONTRACT TIME 10 -WORK DAYS NET CHANGE $ 39,000.00
dersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE:
BY:
APPROVAL RECOMMENDED:
CONTRACTOR:
TITLE:
CONSTRUCTION ENGINEER
DATE:
APPROVED: DATE:
CITY ENGINEER
APPROVED: DATE:
CITY OF IRVINE
Z
CITY OF NEWPORT BEACH aEWPoRT
CONTRACT CHANGE ORDER
°,civoae+`r
CONTRACT NO. 3459
PROJECT TITLE: Jamboree Road Median Improvements CHANGE ORDER: 3
CONTRACTOR: Mega Way Enterprises PAGE: 10111
ENCUMBRANCE NO.: CCO SUMMARY COST: 88,784.77
ORIGINAL CONTRACT: $250,055.73 CCO TOTAL IN % 35.51%
COMPLETION DATE: 16- Sep -02 plus 20 days this CO= 15- Oct -02
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Removal of unsuitable materials
following changes are hereby incorporated into the project plans and specifications:
INCREASE IDECREASE
Removal, trucking and disposal of unsuitable materials I 61,529.84
from medians 1, 5, and 6
IN CONTRACT TIME 20 -WORK DAYS NET CHANGE $ 61,529.84
dersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE:
BY:
APPROVAL RECOMMENDED:
APPROVED:
APPROVED:
CONTRACTOR:
TITLE:
CONSTRUCTION ENGINEER
CITY ENGINEER
CITY OF IRVINE
DATE:
DATE:
DATE:
I
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
fX1 from unappropriated fund balance
EXPLANATION:
NO. BA- 017
AMOUNT: $100,530.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations to provide for additional costs related to Jamboree Road Median Improvements,
Contract No. 3459.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
260 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Circ and Transp Fund Balance
Description
Signed:
Approval: Administrative Services Director
Signed:
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$100,530.00
$100,530.00
1p -/ UZ
Date
Date
Date
Description
Division
Number
7261 Circulation and Transportation
Account
Number
C5100580 Jamboree Road Median Improvements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Approval: Administrative Services Director
Signed:
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$100,530.00
$100,530.00
1p -/ UZ
Date
Date
Date