HomeMy WebLinkAbout12 - C-3527 - Balboa Village Improvements Phase IICITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
AGENDA ITEM NO. 12
November 12, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Bob Stein, P.E.
949 - 644 -3322
rstein@city.newport-beach.ca.us
SUBJECT: BALBOA VILLAGE IMPROVEMENTS- PHASE II, CONTRACT NO. 3527
APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute a Professional Services Agreement
with Psomas to provide construction engineering services for the Balboa Village
Improvements Phase 2 for a fee of $50,000.
DISCUSSION:
Attached for your review and approval is the proposed Professional Services
Agreement with the Psomas proposal to perform construction engineering services for
Phase 2 construction of the Balboa Village. Tasks to be performed by Psomas, and its
subconsultants Nuvis Landscape Architects and Austin Foust (lighting and traffic
engineers), include preparing design modifications for roadway and boardwalk
pavement, preparing landscape design revisions as requested, reviewing contractor
shop drawings and requests for information, attending construction meetings and site
visits to address technical questions, and preparing as -built drawings for the eight -
month construction project.
FUNDING:
Funding for the Psomas Professional Services Agreement is available in the following
accounts:
Description Account No. Amount
Balboa Village Plan 7181- C5100543 $ 9,603.66
Balboa Village Phase II 7161- C5100543 $40,396.34
Total $50,000.00
SUBJECT: BALBOA VILLAGE IMPROVEMENTS- PHASE II, CONTRACT NO. 3527 APPROVAL OF PROFESSIONAL
SERVICES AGREEMENT
November 12, 2002
Page 2
Funding for the construction engineering services is available from surplus funds from
Phase 1 and value engineering savings achieved in modifying the pavement design on
Main Street and Oceanfront.
Environmental Review: (not applicable)
Prepared by:
Bob Stein, P.E.
Project Manager
Submitted by:
Attachments: Professional Services Agreement with Psomas
February 22, 2000 Council Report
h6n 'G. Badum
is Works Director
DRAFT
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this 13th day of November 2002, by and
between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as
"City "), and Psomas, whose address is 3187 Red Hill Avenue, Suite 250, Costa
Mesa, California, 92626, (hereinafter referred to as "Consultant'), is made with reference
to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement Balboa Village Improvements Phase 2
( "Project').
C. City desires to engage Consultant to provide construction support services.
upon the terms and conditions contained in this Agreement.
D. The principal members of Consultant for purpose of the Project are
Gary Dysart and Neil Gillis.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
desires to contract with Consultant under the terms and conditions provided
an
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 13th day of November, 2002,
and shall terminate on the 31 st day of December, 2003, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform construction support activities including,
coordinating support activities of its subconsultants, attending construction meetings,
reviewing shop drawings and RFI's, preparing specification addenda, revising drawings,
and preparing as -built drawings. All the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT -
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit `B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement, including all reimbursable items and
subconsultant fees, shall not exceed the total contract price of fifty thousand dollars
($50,000).
3.1 Consultant shall maintain accounting records of its billings which includes
IPZ
I
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice. The monthly invoice shall be accompanied by
a progress report summarizing work performed in the last period.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses, which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement,
beginning on the "effective date of this Agreement, City may withhold payment of ten
-3-
percent (10 %) of each approved payment as approved retention until all services under
this Agreement have been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents to City that it has or shall obtain all licenses, permits, qualifications and
approvals required of its profession. Consultant further represents that it shall keep in
effect all such licenses, permits and other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly
approve or disapprove Consultant's work, delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
!i�
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details and means of performing the work provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement which may appear to give City
the right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies, which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Neil Gillis to be its Project Manager.
Consultant shall not bill any personnel to Project other than those personnel identified in
Exhibit "B ", whether or not considered to be key personnel, without City's prior written
approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
-5-
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and Consultant shall perform the services in accordance with the schedule specified
below. The failure by Consultant to strictly adhere to the schedule may result in
termination of this Agreement by City and assessment of damages against Consultant for
delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays,
which are due to causes beyond Consultant's reasonable control. However, in the case
of any such delay in the services to be provided for Project, each party hereby agrees to
provide notice to the other party so that all delays can be addressed.
Consultant shall complete its review of shop drawings and other contractor and city
submittals within ten calendar days of receipt of the submittals.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than two (2) calendar days after the start of
the condition, which purportedly causes a delay, but not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable . time extensions for unforeseeable delays, which are beyond
Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances by
1110
a
telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator or his duly authorized
designee informed on a regular basis regarding the status and progress of the work,
activities performed and planned, and any meetings that have been scheduled or are
desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
-7-
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
Insurance policies with original certificates and endorsements indemnifying
Project for the following coverages shall be issued by companies admitted to do
business in the State of California and assigned Best's A- VII or better rating:
A. Worker's compensation insurance, including 'Waiver of Subrogation"
clause, covering all employees and principals of Consultant, per the laws of
the State of California.
B. Commercial general liability insurance original certificate and
in
,n
endorsement (which includes additional insured and primary and non-
contributory wording), covering third party liability risks, including without
limitation, contractual liability, in a minimum amount of $1 million combined
single limit per occurrence for bodily injury, personal injury and property
damage. If commercial general liability insurance or other form with a
general aggregate is used, either the general aggregate shall apply
separately to this Project, or the general aggregate limit shall be twice the
occurrence limit.
C. Commercial auto liability and property insurance, including additional
insured (and primary and non - contributory wording for waste haulers only),
covering any owned and rented vehicles of Consultant in a minimum
amount of $1 million combined single limit per accident for bodily injury and
property damage.
D. Professional errors and omissions insurance, which covers the services, to
be performed in connection with this Agreement in the minimum amount of
one million dollars ($1,000,000) per claim and annual aggregate.
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
0
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, which
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing workers compensation, comprehensive general,
and automotive liability insurance to either Consultant or City with respect to the services
of Consultant herein, a waiver of any right of subrogation, which any such insurer of said
Consultant may acquire against City by virtue of the payment of any loss under such
insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership orjoint- venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
-10-
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
-11-
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
CB City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
18. ADMINISTRATION
The Public Works Department will administer this Agreement. Bill Patapoff shall
be considered the Project Administrator and shall have the authority to act for City under
this Agreement. The Project Administrator or his authorized representative shall
represent City in all matters pertaining to the services to be rendered pursuant to this
Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
-12-
, c.
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act'), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
-13-
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
Robert Stein, P.E.
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3311 Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Psomas
3187 Redhill, Suite 250
Costa Mesa, CA 92626
Attention: Neil Gillis, Project Manager
(714) 751 -7373 Fax (714) 545 -8883
-14-
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
-15-
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification or
misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy
or readability of CADD data due to inappropriate storage conditions or duration; or (c) any
use by City, or anyone authorized by City, of CADD data for additions to this Project, for
the completion of this Project by others, or for any other project, excepting only such use
as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
-16-
I
indemnify Consultant for damages and liability resulting from the modification or misuse of
such CADD data.
All drawings shall be transmitted to the City in the City's latest adopted version of
AutoCAD in ".dwg" file format. All written documents shall be transmitted to the City in
the Citys latest adopted version of Microsoft Word and Excel.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM: CITY OF NEWPORT BEACH
A Municipal Corporation
By:
City Attorney
ATTEST:
PSOMAS
By: By:
City Clerk
Print Name
f: users\pbw\sharedlbalboa village phase 2 c- 35271psomas psa 02.doc
-17-
\
rt
\
! �
}\ }\\
�E(
()\(
e
( \ ƒ
(q
\
�
0
�
$
! q
f I
Q �
\ D
2 ,
�!,
}
(
(
§^
!
y
�
\\
2/\
�E(
()\(
e
( \ ƒ
(q
\
�
0
�
$
! q
f I
Q �
\ D
2 ,
P S O M A S
EXHIBIT "B"
Effective through January 31, 2003
Costa Mesa -
Land Development Consulting
Office Services
Field Services
Hourly Rates
$ 45.00 - $ 65.00
- administrative support
$ 70.00 - $ 95.00
- drafter /designer
$ 85.00 - $115.00
- staff engineer
$ 95.00 - $140.00
- planners, engineers and surveyors
$140.00 - $185.00
- project management
$130.00 - one -man survey party
$190.00 - two -man survey party
$270.00 - three -man survey party
$ 80.00 - $125.00 - field engineer
Hourly rates forfield survey parties include normal usage of electronic distance
measuring equipment and survey vehicle expenses.
SUBCONSULTANTS:
Nuvis
$135.00
$115.00
$100.00
$ 85.00
$ 75.00
$ 65.00
$ 55A0
$ 60.00
Austin -Foust
$135.00
$105.00
$ 80.00 - $ 95.00
$ 70.00
$ 50.00 - $ 55.00
- Senior Principal
- Principal
- Senior Associate
- Associate
- CADD Technician I
- CADD Technician II
- Draftsperson
- Administrative
- Prnicipal
- Design Engineer
- Transportation Engineer
- Design Drafter
- Technical/ Clerical Assistant
I v %0 r- I n v
Reimbursables
Mileage at $365 per mile and parking expenses incurred by office employees are charged at
cost. Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be
charged at cost plus ten percent. The services of outside consultants will be charged at cost plus
fifteen percent.
The above schedule is for straight time. Overtime (subject to client authorization) will be charged
at 135 percent of the standard hourly rates. Sundays and holidays (also, subject to client
authorization) will be charged at 170 percent of the standard hourly rates.
February 22, 2000
CITY COUNCIL AGENDA
ITEM NO. 26
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: PHASING AND ESTIMATES FOR THE BALBOA VILLAGE
PEDESTRIAN AND STREETSCAPE IMPROVEMENT PLAN (VILLAGE
PLAN) AND THE BALBOA PIER PARKING LOT IMPROVEMENTS
RECOMMENDATIONS:
A. Direct staff to solicit proposals for professional services to:
1. Proceed with the design of the Balboa Pier Parking Lot per the Village Plan and
the Austin -Foust Associates concept plan.
2. Proceed with the design of Balboa Boulevard from A Street to Adams Street per
the Village Plan and Public Works Design Criteria for streets and drainage.
3. Proceed with the design for the Village Plan pedestrian and streetscape
improvements.
B. Direct staff to proceed with environmental clearances and permits.
C. Direct staff to pursue forming a property owner - funded Underground Utility
Assessment District.
D. Direct staff as to the preferred option for the upgrade of Peninsula Park.
DISCUSSION:
Balboa Village Pedestrian and Streetscape Improvement Plan (Village Plan)
The Village Plan was prepared by Planning and Urban Design Resources and
presented to the City Council during the December 13, 1999, Study Session. Staff was
directed to review the improvement plan, prepare a cost estimate, propose a funding
plan, and prepare a project schedule.
The Village Plan shows enhanced streetscape improvements for an area roughly
bounded by Edgewater, Adams Street, Ocean Front and A Street. It includes
improvements on Balboa Boulevard from Adams Street to A Street, as well as within a
portion of Peninsula Park adjacent to Main Street.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Packing Lot
Redesign
February 22. 2000
Page 2
Coupled with the Village Plan is the proposed upgrade of the Balboa Pier Parking Lot
per the concept plan prepared by Austin -Foust Associates. The parking lot concept
plan was approved by the City Council in Study Session on October 25, 1999.
This parking lot plan, in addition to the planned street and drainage improvements
along Balboa Boulevard, will be combined with the Village Plan so they can be
designed and environmentally cleared as one project. The combined design project will
be submitted to the Coastal Commission in one application for overall approval. The
construction can be phased as funding becomes available.
The project is divided into 3 phases. Phase 1 would construct the Balboa Pier Parking
Lot improvements, the Pier Plaza improvements, the Main Street connection to the A
Street Parking Lot, and the Balboa Boulevard improvements. Phase 2 (which could be
split into sub - phases depending on funding) would construct the Balboa Village
streetscape improvements from Ocean Front to Edgewater. Phase 3 is a future project
to construct improvements along Edgewater.
The Village Plan also will require the acquisition of the 3000 square foot parcel on the
southwest corner of Bay Avenue and Washington Street for parking.
The Public Works Department reviewed the Village Plan traffic circulation concept and
believes the following changes will be necessary:
1. The Village Plan calls for widening the sidewalk on both sides of Balboa Boulevard
from 6 (or 8) feet to 14 feet. The resulting 40 -foot street width (curb to curb) would
yield 4 lanes, each 10 -feet wide requiring vehicles in the outside lanes to drive in the
2 -foot gutter. Both outside lanes will be widened 2 feet to provide for a 10 -foot
driving lane width. This modification would still allow for 12 -foot wide sidewalks
along Balboa Boulevard.
2. Proposed angle parking on Balboa Boulevard will have a severe impact on traffic flow
and will need to be eliminated. The angle parking would reduce Balboa Boulevard to
one lane westbound and vehicles waiting for someone to leave or motorists backing
out of a stall would block all traffic exiting the peninsula.
3. Several parking spaces near A Street need to be deleted in order to ensure access to
County Sanitation District facilities.
4. The plan proposes to eliminate two, well -used commercial loading zones on Bay
Avenue. At least one loading area must be maintained or commercial vehicles will
be forced to park in a traffic lane.
5. During the design phase when precise dimensions of parcels and streets have been
determined, adjustments in the plan will be made to conform to the City's design
standards.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 3
With regard to an on -going odor problem at Bay Avenue at Washington Street, staff
recommends that methane abatement measures be incorporated into the design of the
streets.
As an additional consideration, staff recommends that property owners be asked to
participate in forming an Underground Utilities Assessment District to complete the
upgrades in this neighborhood. The estimated cost of the assessment district is
$1 million. The cost of the assessment district is not considered in the cost for the
Village Plan.
Total Proiect Cost
A cost estimate was prepared for Phase 1 (Balboa Pier Parking Lot, Pier Plaza,
connecting driveway to 'A' Street Parking Lot, and Balboa Boulevard) and Phase 2
(Balboa Village streetscape, excluding Edgewater). Costs for Phase 3 improvements
along Edgewater are not included in the estimate. Quantities were estimated using the
Balboa Village Improvement Plan prepared by Planning and Urban Design Resources
and the Balboa Pier Parking Lot concept plan prepared by Austin -Foust Associates.
The approximate cost for construction and property acquisition is $5 million. This
estimate contains construction items that may not have been included in previous cost
estimates such as demolition and removal costs, paving on Balboa Boulevard,
irrigation, lighting conduit and conductors, methane abatement, and traffic signal
modifications. This estimate also includes costs for property acquisition.
The construction and property acquisition costs for Phases 1 and 2 are modified as
shown in Table 1 to arrive at the Total Project Cost.
Table 1: Total Project Costs
Construction and Property Acquisition Costs
Design engineering, permitting, environmental studies,
and construction services
(25% of construction costs)
Total Project Cost without Contingency
Contingency for unknown construction items that
will be revealed during final design and construction
(25% of construction costs).
Total Project Cost with
$5,000,000
$1,250,000
$6,250,000
$1,250,000
$7
SUBJECT: Phasing and Estimates for the Balboa village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 4
The total project cost for Phases 1 and 2, including engineering design, construction
services, property acquisition, and a 25% construction contingency, is estimated to be
$7.5 million.
Budget Requirements
Table 2 shows the distribution of the costs for constructing the two phases of the Village
Plan over the 4 -year time period estimated to complete the project.
Table 2: Budget Requirements
Task Description
Engineering Design, Environmental
Documents, Permits
Phase 1
Pier Parking Lot
Pier Plaza
Lot A connecting driveway
Balboa Boulevard
Construction Services
Total Phase 1 Cost
Phase 2
Property Acquisition
Oceanfront to Slo Balboa Blvd.
Nlo Balboa Blvd. to Edgewater
Peninsula Park improvements
Construction Services
Total Phase 2 Cost
Task Cost' Recommended Budget per Fiscal Year
1999 -00 2000 -01 2001 -02 2002 -03
$500,000 $500,000
$790,000
120,000
50,000
1,630,000
310,000
$2,900,000
$350,000
1,150,000
2,080,000
80,000
440,000
$4,100,000
Total Project Cost $7,500,000 $500,000
. Task cost includes a 25 percent contingency.
$790,000
$120,000
$50,000
$1,630,000
$310,000
$350,000
$1,150,000
$440,000
2003 -04
$2,080,00(
$80,00(
$0 $2,900,000 $1,940,000 $2,160,00(
The current budget provides off - street parking funds and CDBG funds totaling $600,000
for the Balboa Pier parking lot and peninsula revitalization. $500,000 of this budgeted
amount will be used for the preparation of the engineering design documents,
environmental documents, and permit applications. The design would be prepared for
both phases of the project at the same time. Design would begin in spring 2000. The
design, environmental clearances, and permitting would be completed by July 2001.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22. 2000
Page 5
Construction would begin on Phase 1 in FY01 -02 at an estimated cost of $2,900,000.
Phase 2 construction costs are approximately $4,100,000. Table 2 shows the funding
for Phase 2 split over two fiscal years beginning in FY02 -03.
The proposed improvements within Peninsula Park include upgrading the pavilion
gazebo to a bandstand and providing uplighting on the existing palms. The cost for
these improvements, as shown in Table 2, is $80,000. Another option envisions a more
extensive refurbishment of the park to include a grass area around the bandstand for
outdoor seating, relocation of the flight monument, new irrigation system, new
landscaping, and new hardscape. While additional conceptual design is required to
define costs, a rough estimate of cost ranges from $250,000 to $350,000.
Maintenance Costs
The cost for providing an enhanced level of landscape maintenance within the business
district, including frequent pruning, daily litter removal, maintenance of 'color areas, and
weekly adjustment of the irrigation, is approximately $1,200 per month.
While additional review is required, it appears that the pavement and sidewalk
enhancements will require increased routine maintenance to keep the surfaces clean.
The cost per day for a steam cleaning crew and pollutant disposal is approximately
$1,000. At 1 day per month the cost would be approximately $12,000 per year.
Funding Sources
As outlined in the December 13, 1999, staff report to the Mayor and City Council, the
additional project costs can be partially funded from the Community Development Block
Grant (CDBG), the Off - Street Parking Fund, and the Neighborhood Enhancement
Reserve Fund as follows:
1. The City may borrow against future CDBG allocations for approximately
$2,000,000.
2. The Off - Street Parking Fund has a FY 1998 -1999 balance of $690,000, of which
$430,000 is committed to the Balboa Pier Parking Lot.
3. The Neighborhood Enhancement Reserve Fund has a FY 1998 -1999 balance of
$479,000, with anticipated annual receipts of approximately $240,000.
4. It is anticipated that $700,000 in Gas Tax funds will be available in FY 2001 -2002
for roadway related improvements.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 6
Table 3 indicates funding sources for the project.
Table 3: Funding Sources
Engineering Design &
Environmental
Documents
Neighborhood Enhancement
Off Street Parking
Phase 1 - Balboa Blvd, Pier
Parking Lot,
Pier Plaza, A St. Parking Lot
Driveway
CDBG - Section 108 Loan
Off - Street Parking
Neighborhood Enhancement
Gas Tax
Parking Revenue Bond
Total Phase 1
Phase 2 - Property Acquisition,
Village
Streetscape, Peninsula Park
CDBG - Section 108 Loan
Neighborhood Enhancement
Parking Revenue Bond
General Fund
Total Phase 2
1999 -00 2000 -01 2001 -02 2002 -03
$250,000
$250,000
$300,000
$690,000
$460,000
$700,000
$750,000
$500,000 $0 $2,900,000
$1,700,000
2003 -04 Total
$240,000 $240,000
$1,920,000
$0
$1,940,000 $2,160,000
Total $500,000 $0 $2,900,000 $1,940,000 $2,160,000 $7,500,000
Parking Revenue Bond
In order to implement all of the Village Plan within 4 years, the City Council may wish to
consider the use of revenue bonds or a similar financing tool to fund a portion of the
project costs. In the past, the City has utilized new or increased revenues from a
project to pay for the bonds. While the meters for the full length of the Peninsula
generate approximately $1 million annually, including the $240,000 that is directed to
the Neighborhood Enhancement Reserve, this project will result in minimal additional
revenue due to the small number of meters being added. Should the City Council
decide to use meter revenues to repay bonds, other General fund projects will need to
be adjusted to offset the repayments. If $2.67 million were raised through the issuance
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Sbeetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 7
of a revenue bond at 7.5 %, the semi - annual payments would be approximately
$150,000 for 15 years. After FY 2003 -2004, the Neighborhood Enhancement Reserve
Fund could be reused to payoff the bond rather than the general fund. This would
obligate Neighborhood Enchancement funds generated from the entire peninsula to
one area of improvement for 15 years.
Project Schedule
Assuming the City Council approves initiation of the project and then authorizes design
contracts in April 2000, construction could begin on Phase 1 by fall 2001. A conceptual
schedule is shown as an attachment. The schedule is based on the following:
1. Environmental Clearance
A 4 -month period to hire an environmental professional, prepare the
environmental documents, a 30 -day public review period and final approval on a
mitigated negative declaration. This will be done concurrently with the design.
2. Design Engineering
A 9 -month period, concurrent with the Environmental Clearances procurement,
to hire a civil engineering firm and prepare the design drawings and
specifications.
3. Coastal Commission Permit
A 6 -month period after completion of the design is expected for the application to
be agendized for Coastal Commission hearing and approval. The Coastal
Commission requires signed plans prior to starting the review process.
Respectfully submitted /)
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
Robert Stein
Senior Civil Engineer
Attachments: Conceptual Schedule
Preliminary Assessment District Estimate
Exhibit
Sharon Wood
Assistant City Manager
f: Vumrs% pbvAshar edtcounuTfyWOONfebmary- 22dbalboa Alage.doc
0
a
o
NO
a
O
n
O
n
O
n
o
Rp
p
N
m
r
f7
S
m
Q
N
x
p
a
A E
n
�
~ N
n
N
c
x
w a
o
NO
�
a
p
'
O
W
-
Q
JO
O
O
W O
=
o
c
0U�
Ro
x
N
Qy�
J K
__
_______
F N
a
J
> 7
a m
t
v v
m
D
fD V
f'n
m 0
m U
p
-
o
o
�
'
fC
°'
m
m
w
y
Cm
N
LL
m
C
00
m A
E
p
c
c
3
o
E
c
0
0
u
O
o
o
N
o
m
O
E
m
N
c
N
c
O
c
o
oc
v°
v°
n
S
E
E
N
m
Z
c
O
N
a
N
y
N
m
N
m
N
m
y
O
p
m
e
o
ua
N
m
`u
n
A
N
n
2 m
a o
o
m
r.
N
d
a
o
Nd
_y
.. . _
a
d
M
Q
N
O
r
NO
a
O
n
s
O
N
N
O
�
�
Nd
V
d
W
d
a�
a LU
wxo
b�
QinN
N.....
nd
.. ................
v
J J }
m
m
>7�
d
a
aim
CL
0 LLI
d
U
aZ
N
mU
d
o
0
N
d
v m
(C �
R
O m
a m
m W
Z
E '«
m
E
c �
o
LL -
C R
c 9
m c o O
c
U O U U
2
m
Cm o 2
o
g
c E m
c o E v
E1
m
o U
N
o
m
O
O
Z
O '
O
!�
Iu 0 !U a a 'a
h-ac
m
UV
9
f�
N
r
N
n
O N
R 0
N
r.
Utility Construction
Southern California Edison
Pacific Bell
(PRELIMINARY)
ASSESSMENT DISTRICT 92 ESTIMATE
(2200 ft @ $300)
Subtotal Utility Construction
5% Contingency
NU-14111111111111
X66 II
$38,500.00
TOTAL CONSTRUCTION
$808,500.00
1NCIDENTIAL EXPENSES
Edison Design Engineering
$15,000.00
$15,000.00
Pac Bell Design Engineering
$9,375.00
$11,000.00
Assessment Engineering
$30,000.00
$35,000.00
Contract Inspection
$1,000.00
$1,000.00
City Administration
$3,000.00
$3,000.00
Printing, Advertising, Notices
$1,000.00
$1,000.00
Bond Printing, Reg. & Servicing
$1,000.00
$1,000.00
Filing Fees
$500.00
$500.00
Subtotal Incidential Expenses
$67,500.00
Contingency 5%
$3,375.00
Construction
$808.500.00
Subtotal Incidential & Construction
$879,375.00
FINANCIAL COSTS
Bond Council
$4,000.00
$4,000.00
Bond Discount
2.5%
$21,984.38
Bond Reserve
5.0%
$43,968.75
Capitalized Interest
6.0%
$52,762.50
Paying Agent
$2,500.00
$2.500.00
Subtotal & Financial Costs
$125,215.63
TOTAL ESTIMATE $1,004,590.63
0
®y r�
P--
Ln
Q
®
O }
F - CC
. to
u
N
;-.
Ln
U)
Q z
�
®
N O Z
Q
cc
Z
(n
W
�
W Ln
�
o
o
/Z-1
L I
J Z
�- u
o
th
�OJ
J
W
Loral
'- W
v
O
~
m
Ix
C,
tr
ta
Ix
CL
O
0
®y r�
1' wiz
z
1S NIyN
1S .6.
U: -
�M3Id kiOH�&lE
1 F-T-
1
I
1
4
I
a
o
o
J
Y
W
I
S
2
2
W
-`
j
1
I
it
1
I
I
I90118
1
I
I
I
I
1' wiz
z
1S NIyN
1S .6.
U: -
�M3Id kiOH�&lE
1 F-T-
1
I
1
4
I
�e�EW�Rr
o m�
• u s
CITY OF NEWPORT BEACH
COMMUNITY AND ECONOMIC
DEVELOPMENT
PLANNING DEPARTMENT
3300 NEWPORT BOULEVARD
NEWPORT BEACH, CA 92658
(949) 644 -3200: FAX (949) 6443250
Hearing Date: December 13, 1999
Agenda Item No.: Study Session 4
Staff Person: Daniel R. Trimble
(949) 644 -3230
REPORT TO THE MAYOR AND CITY COUNCIL a a
PROPOSAL: Balboa Village Pedestrian and Streetscape Improvement Plan.
SUMMARY:. Review design alternatives as presented by the design consultant for the
Balboa Village Pedestrian Plan. Review phasing and funding plan
presented by staff.
SUGGESTED
ACTION: I. Provide direction to staff on a design alternative to present for City
Council consideration at a regular meeting; and
2. Provide direction to staff on the phasing and funding plan.
• Backy-round
On April 30, 1999 the Promote Revitalization of Our Peninsula (PROP) City Council Sub -
Committee recommended the development of a Balboa Village Pedestrian Plan. The objectives of
the Plan were to improve the pedestrian links between the Balboa Pier Lot (Beach front) and the
commercial uses in the village (Bay front), widen the sidewalks on Balboa Boulevard and
Washington Street, and maintain or improve the amount of parking close to the theater, restaurants
and stores.
Discussion
Staff has worked with Mr. Ron Baers of Planning and Urban Design Resources to develop an
improvement plan. Mr. Baers has presented his design recommendations to community
associations, business representatives, various city staff, and PROP. The PROP committee has
reviewed these plans and recommended that the full Council review them at a Study Session. In
response to some staff concerns regarding angled parking and turning movements, Mr. Baers has
developed a second design alternative. The Plans, a narrative summary, and budget estimates
prepared by Mr. Baers are attached_
Staff has prepared a list of funding opportunities for the three implementation phases recommended
by the consultant. The recommendation is that Phase One include the Balboa Boulevard Right of
C. Way and everything south (to the ocean front), Phase Two would include everything in between
Balboa V Wage Pedestrian Plan
December 13.1999
Pagc 1
Balboa Boulevard and Edgewater, and Phase Three would included all Edgewater improvements.
Total estimated funding for all phases of improvements is approximately $3,290, 000. 0
Funding Opportunities
Three sources of funding other then the general fund are available for this project – Community
Development Block Grants, the Off -Street Parking Fund, and the Neighborhood Enhancement
Reserve Fund. These are the same funding sources that were presented to the City Council with the
recommendations for the Balboa Peninsula Financing and Community Outreach Program on April
28 1997. The Council passed several motions following the recommendations in the plan, the
major exception being the elimination of the redevelopment agency as a possible funding source.
The following table shows the cost estimates for each phase as well as identified funding
opportunities. The figures in the table assume that construction would begin in fall 2000 about the
same time as the Balboa Pier Lot.
The total CDBG commitment for the project would be $1,989,000 over the three years. In order to
accomplish this the City could borrow against future CDBG allocations by securing a Section 108
loan from the Department of Housing and Urban Development. The 108 program allows you to
borrow up to five times the amount of your annual entitlement. The City currently receives about
$500,000 annually, meaning that we could borrow up to $2,500,000. Repayment can be extended
up to 20 years. Of our $500,000 entitlement, there are approximately $250,000 - 275,000 available
to fund economic development projects annually. This would require a minimum ten to eleven year
commitment to repay the loan. A longer repayment term would leave some funds available for
annual allotment. These amounts do not include interest on the loan, but the fund does use below
market rates.
Page 2
1999 -00
2000 -01
2001 -02
2002 -03
Totals
Phase One – Balboa to Pier Lot
CDBG– Section 108 Loan
$250,000
$1,311,000
Off -Street Parkin
100,000
Enhancement
250,000
250,000
—Neighborhood
Total Phase One
$2,161,000
Phase Two – Balboa To Edgewater
CDBG
$328,000
Off -Street Parking
100,000
Neighborhood Enhancement
400,000
Total Phase Two
$828,000
Phase Three – Edgewater
CDBG
$ 100,000
Enhancement
200,000
—Neighborhood
Total Phase Three
$300,000
Total
$3,289,000
The total CDBG commitment for the project would be $1,989,000 over the three years. In order to
accomplish this the City could borrow against future CDBG allocations by securing a Section 108
loan from the Department of Housing and Urban Development. The 108 program allows you to
borrow up to five times the amount of your annual entitlement. The City currently receives about
$500,000 annually, meaning that we could borrow up to $2,500,000. Repayment can be extended
up to 20 years. Of our $500,000 entitlement, there are approximately $250,000 - 275,000 available
to fund economic development projects annually. This would require a minimum ten to eleven year
commitment to repay the loan. A longer repayment term would leave some funds available for
annual allotment. These amounts do not include interest on the loan, but the fund does use below
market rates.
Page 2
The Off - Street Parking Fund could be used to fund additional improvements to the Balboa Pier Lot
• as well as the A Street and Palm Street/Bay Avenue Lots for a total of $200,000. The fund had a
FY 98 -99 balance of $690,000 of which $400,000 is committed to the Pier Lot. The total cost of
the Pier Lot project is estimated to be $663,000. This fund should be replenished, but with half the
amount as before. The other half is now going to the Neighborhood Enhancement Reserve Fund.
Finally, the Neighborhood Enhancement Reserve Fund could be used to fund the remaining costs,
approximately $1,100,000, including any portions that may not fit the requirements of the CDBG or
Off - Street Parking Fund guidelines. The fund had a FY 98 -99 balance of $479,000 with anticipated
annual receipts of $240,000. This would leave the fund with an approximate balance of $339,000
after the 2002 -03 fiscal year.
Submitted by:
SHARON Z. WOOD
Assistant City Manager
Prepared by:
DANIEL R. TRIMBLE
Associate Planner
�7
• Attachments: Narrative Summary, Design Alternatives, and Budget Estimates
F: NUsers\ PL.N\Shared\BPRP\PROP\REPORTS\Be Plml2l3.d6c
Page 3
BALBOA VILLAGE
IMPLEMENTATION PLAN FOR
STREETSCAPE AND PEDESTRIANS
City of Newport Beach
COUNCIL WORKSHOP PACKAGE
E
le
0
•
u
CONTENTS
page
Project Goals and Implementation Actions
1
Major Constraints
2
Reviews
2
Parking Study
3
Alternative'A'
4
Alternative B'
5
Palm Street Parking Lot Frontage
6
Balboa Blvd Streetscape
7
Street Cross Sections
8
Cost Estimate
10
S
BALB ®A VILLAGE
IMPLEMENTATION PLAN
FOR STREETSCAPE AND PEDESTRIANS
PROTECT GOALS AND IMPLEMENTATION ACTIONS
1. IMPROVE PEDESTRIAN ACCESS BETWEEN BEACH AND BAY
2. IMPROVE PEDESTRIAN ACCESS BETWEEN PIER PARKING LOT AND
VILLAGE
a. Improve Palm St., Washington St. and Main St. pedestrian walks and extend them
through Pier Parking Lot to connect village with parking
b. Create Balboa Pier Plaza as distinctive meeting, place, and entry to the pier by
providing enhanced paved plaza, lighting for plaza and pier, seating, bike racks, and
relocate flight monument.
c. Convert Washington St. to pedestrian way from Balboa Blvd. to Edgewater, with
enhanced paving, fountains, street trees, planters and flowering vines
d. Enhance Main St. as pedestrian way from pier to Edgewater with enhanced paving,
planters, street trees and coordinated lighting and street furniture
e. Consolidate concession booths on Edgewater to open visual access to bay �.
f. Connect 'A' street parking lot to Main St. with exit only lane integrated into parking
improvements
g. Extend sidewalk and street trees on north side of Balboa Blvd. between Adams St.
and Palm St.
h. Improve Oceanfront walkway with landscaping, lighting, and enhanced paving
3. ENHANCED BUSINESS ENVIRONMENT OF BALBOA VILLAGE
a. Widen sidewalks on Balboa Blvd. and Washington St.
b. Improve village parking by:
• Converting Bay Ave. from Main St. to Palm St. into a parking zone with efficient
layout, increased spaces, and landscaping
c. Improve pedestrian environment throughout village by:.
• Street trees and tree grates, with palms on perimeter and canopy trees within
village
• Pedestrian scale lighting
• Coordinate street furniture with a village theme that recognizes " tight" village
spaces — rounded trash containers and planters, light- benches, all in
complementary materials, textures and colors (.
• Enhanced paving for all major walks
• Special paving treatments for key intersections
• d. Enhance village entrances by:
• Flowering tree clusters and flowering vines
• Bike racks
• Signage
e. Implement special treatment projects, including:
Palm Street Parking Lot — enhance Balboa Blvd. frontage by creating a distinctive
meeting place, with clock tower, Balboa sign, trellis with flowering vines, shade
trees and seating
• Peninsula Park — create a distinctive village green with grass sitting area for
outdoor concerts, upgrade bandstand, special lighting of existing trees and
enhancement of various monuments in the park, all accessed from main walkway
f. Improve alleys throughout village by:
• Enhanced paving
• Landscaping
• Lighting
g. Enhance Bayfront environment for pedestrians by:
• Encourage outdoor dining and sitting areas along the Bayfront
• • Provide comfortable seating and coordinated street furniture and lighting
l'0
MANOR CONSTRAINTS INCLUDE
• Narrow streets and sidewalks
• Maintaining access for emergency vehicles
• Lack of drainage system to accommodate high tides
• Maintaining access to county sewer in Balboa Boulevard
REVIEWS CONDUCTED DURING THE PLANNING AND DESIGN
PROCESS INCLUDED
• BMOA Balboa Merchants /Owners Association
• BPPA Balboa Peninsula Point Association
• PROP Promote Revitalization of Our Peninsula
Ad -Hoc Committee
• BPATF Balboa Performing Arts Theater Foundation
• City Departments including Planning, Public Works, Park and Tree Maintenance,
General Services, Fire and Marine
2.
7
BALBOA VILLAGE
BALBOA BOULEVARD
SIDEWALK WIDENINGIPARKING STUDY
Description
Existing
Adopted
Alternative A Change
Alternative B Change
BALBOA BLVD.
On Street
44
21 -23
19 -25
Lot
0
0 0
0 0
BAY AVE.
On Street
21
25 +4
25 +4
Lot
7
17 +10
22 +15
PALM ST.LOT
39
39 0
47 +8
SUBTOTAL
111
102 -9
113 +2
PIER LOT - Existing
665
719* +54
719* +54
PIER LOT - Plan 6A
705
TOTAL
776
821 +45
832 +56
*Revision to Plan 6A
3.
I
(,
Il
0
BALBOA BLVD. ELEVATION
'lo It
PALM STREET PARKING
LOT FRONTAGE
6.
7.
.�
s�� ; _�_y
�; .:
I
ZVI,
B A L B O A VILLAGE Balboa Village Cos[Fitimate.ale
Pagel 1129199
IMPLEMENTATION PLAN
.. FOR STREETSCAPE AND PEDESTRIANS
COST ESTIMATE
Description Quantity Unit Price EstimatedCost . Comments or Alternatives
1. Enhanced Sidewalk <
2,237
I.f.
Enhanced Concrete
7.50
Pavers
16,777.50
Washington Ave.
a. Public
Washington
9,250
S.f.
S
11.00
101,750.00
S
8.50
Oceanfront
15,266
s.f.
$
11.00
167,926.00
$
8.50
129,761.00
Balboa Blvd.
24,971
s.f.
$
11.00
274,681.00
$
8.50
212,253.50
Washington Ave.
3,980
s.f.
$
11.00
43,780.00
$
8.50
33,830.00
All others
33,774
s.f.
$
11.00
371,514.00
$
8.50
287,079.00
b. Private
$
8.50
38,156.50
between Main St. and Washington
1,364
s.f.
$
11
Edeewater
20,218
s.f.
$
11.00
222,398.00
$
8.50
171.853.00
2. Enhanced Street
2,237
I.f.
$
7.50
$
16,777.50
Washington Ave.
205
Washington
9,250
S.f.
S
11.00
101,750.00
S
8.50
$
Main St.
• •
s.f.
$
11
163,912.00
S
20.00
297,840
Crosswalks
3,543
s.f,
$
11
• 11
S
20.00
70,860.00
Sa:.•WCwy'i:._...:.� Vic. �... ?;[.. �....,d�.�„
3. Alley Beautification
fi e.... ..:..:F-
..- i..N.:,,,.,�:
$
Y,K S -.. !., ..
.. .., �..A.^ t:�T 4.
.:..Y ...
:�.. ,.... M1.a'S.N :
-»'`�i �ix",.,J
Main St, Street
2,405
s.f.
between Hotel Theatre
4,489
s.f.
S
11.00
49,379.00
$
8.50
38,156.50
between Main St. and Washington
1,364
s.f.
$
11
15,004.00
S
8.50
11,594.00
• 4. Themed intersections
2,237
I.f.
$
7.50
$
16,777.50
Washington Ave.
205
a. Intersections on Balboa Boulevard
$
7.50
$
1,537.50
Palm Street
1,260
I.f.
$
Adams Street
2,455
s.f.
$
11.00
27,005.00
$
20.00
49,100.00
Palm Avenue
3,744
s.f.
$
11.00
41,184.00
$
20.00
74,880.00
Washington Ave.
1,810
s.f.
$
11.00
19,910.00
$
20.00
36,200.00
Main St, Street
2,405
s.f.
$
11.00
26,455.00
$
20.00
48,100.00
A' Street
4,982
s.f.
$
11.00
54,802.00
$
20.00
99,640.00
b. Others
Palm Street at Bay Avenue
2,306
s.f.
$
1 1.00
25,366.00
$
20.00
46,120.00
c. Pedestrian Entries on Oceanfront
Adams Street
868
s.f.
$
11.00
9,548.00
$
20.00
17,360.00
Main St Street
620
s.f.
$
11.00
6.820.00
$
20.00
12,400.00
5, Balboa Pier Plaza 5,183 s.f. $ 11.00 IME1118M $ 8.50
6. Peninsula Park 8,456 s.f. $ 11.00 $ 8.50
TOTAL HARDSCAPE $ 2125 836.00
Balboa Blvd.
2,237
I.f.
$
7.50
$
16,777.50
Washington Ave.
205
11
$
7.50
$
1,537.50
Palm Street
1,260
I.f.
$
7.50
$
9,450.00
Bay Ave
1,158
I.f.
$
7.50
$
8,685.00
Street
780
I.f.
$
7.50
$
5,850.00
•Main
TOTAL cuRB RE
$
-BUILD
42,300.00
.5 .1
10.
BALBOA VILLAGE
IMPLEMENTATION PLAN
FOR STREETSCAPE AND PEDESTRIANS
Balboa Village Cost Estintate.xls
Paget 1129/99
COST ESTIMATE
Description Quanfity Unit Price Estimated Cost Comments
1. Box Trees- AssumedSucte• 74" box =S
195- 'i6"
box=
$
S700, 48" box=
S15110, Planting
Balboa Blvd.
54
ea.
$
1,500.00
81,000.00
Main St.
28
ea.
$
1,500.00
42,000.00
Washington Ave.
30
ea.
$
1,500.00
45,000.00
Bay Ave.
13
ea.
$
1,500.00
19,500.00
Oceanfront
6
ea.
$
1,500.00
9,000.00
Palm St. Parking Lot
8
ea.
$
1,500.00
12,000.00
Palm St. Parking Trellis
5
ea.
$
1,500.00
7500.00
Entry on Balboa'at Adams
4
ea.
$
1,500.00
6,000.00
Entry on Balboa at 'A'
4
ea.
$
1,500.00
6.000.00
EJ
TOTAL SOFTSCAPE $ 234010.00 �•
D. STRUCTURES
1. Trellis at Palm Parking 1 ea. $10,000.00 10,000.00
E. LIGHTING
1. Street Light
Balboa Ave.
40
ea.
$
3,500.00
140,000.00
Main St.
21
ea.
111
4,500.00
Washingtorra
Edgewater
27
ea.
111 11
1,000.00
Ying Palm
Bay Ave.
18
ea.
$
3,500.00
15 gallons
• .
16
ea.
30.00
270.00
Palm St. Parking Trellis
8
ca. $
30.00
240.00
15 gallons - Jasnih
EJ
TOTAL SOFTSCAPE $ 234010.00 �•
D. STRUCTURES
1. Trellis at Palm Parking 1 ea. $10,000.00 10,000.00
E. LIGHTING
1. Street Light
Balboa Ave.
40
ea.
$
3,500.00
140,000.00
Main St.
21
ea.
$
3,500.00
73,500.00
Washington Ave.
27
ea.
$
3,500.00
94,500.00
Bay Ave.
18
ea.
$
3,500.00
63,000.00
Oceanfront
16
ea.
$
4,000.00
64,000.00
Palm St.
23
ea.
$
3500.00
80,500.00
Edgewater
12
ea.
$
3,500.00
42,000.00
Balboa Pier Plaza
6
ea.
$
4,000.00
24,000.00
2. Wall Light - Theater alley 5 ea. $ 750.00
3. Up Lights- Peninsula Park 32 ea. $ 1,300.00
4. Fiber Optic Lights
Theater
15
ca. $
300.00
4,500.00
Hotel
11 11
900.00
Pavilion
a,, nc. N g. o-Y .N'�'a. �, :._i.�Yl �..� g
15
r
ca. S
300.00
..,A';
4,500.00
-'. ?s' •.11�!'fi.
X7
\/
TAT A T T x�V C L14 nrA An . '!.
B A L B O A VILLAGE Balboa Village Cost Estimate GIs
Page3 11129199
IMPLEMENTATION PLAN
• FOR STREETSCAPE AND PEDESTRIANS
COST ESTIMATE
D"cscription Quantity Unit Price Estimated Cost Comments or Alternatives
F. STREET FURNITURE
I I
ea.
$
655.00
7,205.00
TimberFonn - Renaissance 32 gallon
Main St.
9
1. Benches
$
655.00
TtmberForm - Renaissance 6'
TimberForm - Restoration 6'
Balboa Ave..
6
ea.
$
775.00
4,650.00
$
1,130.00
6,780.00
Main St.
14
ea.
$
775.00
10,850.00
$
1,130.00
15,820.00
Washington Ave.
15
ea.
$
775.00
11,625.00
$
1,130.00
16,950.00
Edgewater
24
ea.
$
775.00
18,600.00
$
1,130.00
27,120.00
Palm St. Parking - Trellis Area
7
ea.
$
775.00
5,425.00
$
1,130.00
MINUM
7,910.00
2. Trash Receptacles
Balboa Ave.
I I
ea.
$
655.00
7,205.00
TimberFonn - Renaissance 32 gallon
Main St.
9
ea.
$
655.00
5,895.00
TimberForm - Renaissance 32 gallon
Washington Ave.
6
ea.
$
655.00
3,930.00
TimberForm - Renaissance 32 gallon
Oceanfront
4
ea.
$
655.00
2,620.00
TimberForm - Renaissance 32 gallon
Palm St.
6
ea.
$
655.00
3,930.00
TimberForm - Renaissance 32 gallon
Edgewater
12
ea.
$
655.00
7,860.00
_TimberForm - Renaissance 32 gallon
3. Planters
$ 2
2,125,836.00
B. CURB RE -BUILD $
$ 4
Balboa Ave.
6
ea.
$
86.10 516.60 Concrete Design Inc.: 28" Pueblo C11 -2;
Main St.
27
ea.
$
86.10 2,324.70 Concrete Design Inc.: 28" Pueblo C1 1-2;
• Washington Ave.
13
ea.
$
86.10 1,119.30 Concrete Design Inc.: 28" Pueblo Cl l -2,
u
4. Bollards - Theater Alley
4
ea.
$
190.00 L4RjffAj§= TimberForm 2193 w/ chain
5. Bicycle Racks
14
ea.
$
294.00 :Kay Park: 64" 615CSM
6. Tree Grates
170
ea.
$
564.00 ; 84 IRONSMITH - CONQUISTADOR
TOTAL STREET FURNITURE
$ 210 736.60
GRAND TOTAL
$ 3,289,632.60
CATEGORY SUMMARY
A. HARDSCAPE $
$ 2
2,125,836.00
B. CURB RE -BUILD $
$ 4
42,300.00
C. SOFTSCAPE $
$ 2
234,010.00
D. STRUCTURES $
$ 4
40,000.00
E. LIGHTING $
$ 6
636,750.00
F STREET F[RNITURE $
I •
CATEGORY TOTAL $ 3,289,632.60
/7
12.
BALBOA VILLAGE
IMPLEMENTATION PLAN
FOR STREETS CAPE AND PEDESTRIANS
Balboa Village Cost Fstimate.xis
Pages 11/29/99
COST ESTIMATE
Description•' l Quantity Unit Price Estimated Cost. Comments or Alternatives'
PHASING
PHASE ONE
FROM OCEAN AVENUE TO BALBOA
PALM AVENUE
WASHINGTON AVENUE
MAIN STREET
BALBOA BOULEVARD
BAY AVENUE TEST
PHASE TWO
FROM BALBOA TO EDGEWATER
PALM STREET
WASHINGTON AVE
MAIN STREET
BAY AVENUE PERMANENT
PHASE THREE
EDGEWATER
i= s'e.1'6. P.s 4�i•"'..^`.° �I,'. :a.''`s "C4' '° 0Bi
PHASING TOTAL $ 3,289,632.60
13.
F/
1.
•
`J_..:J
'99 10 ? 3 A 8 -'410
THE BALBOA PERFO@A+ITNG '1-i Y CLERK
CITY _;1? RT EEACH
ARTS THEATER FOUNDATION
November 18, 1999
The Honorable Dennis O'Neil
City Council Members
City of Newport Beach
3330 Newport Blvd.
Newport Beach, CA 92660
Dear Mayor O'Neil and Ladies and Gentlemen of the Council:
The Balboa Performing Arts Theater Foundation Board of Directors heartily applauds
• your recent approval of the Balboa Pier Parking Lot redesign project. Its implementation
will be of great benefit to the theater and our patrons.
We write now to urge your support for a complementary project that we believe will also
be of crucial importance in making the Balboa Village neighborhood attractive to theater
patrons. Architect Ron Baers, who is also a member of this board, has created the Balboa
Village Pedestrian and Streetscape Implementation Plan to renovate the downtown area.
Widening pedestrian areas, providing additional lighting and graceful amenities including
planters, street trees, . enhanced paving, and benches, will unquestionably increase the
ambiance of the Balboa Village, encouraging visitors and residents to enjoy the
neighborhood and patronize our fellow merchants.
These improvements will be of significant assistance in welcoming patrons to the Balboa
Performing Arts Theater on their first and, hopefully, many return visits.
Date
Thank you for your continuing support and consideration of this plan.
Copies Sent To:
Sincerely yours,
Mayor
�E2rouncl Member
�Managet
❑ Attorney
Michele Roberge
❑
. Executive Directors
❑
For the Board of Directors
❑
707 Eart Balboa Boulevard P.O. Box 752. Balboa. California
926ii;
K 94P.673,0895 f: 949.673.0838
retail: info(Abalboathrater.com • internet: www.balboatheatri.com
7RCI- • ErLK:- E_ C
2121/00
Dear Council Person
=ONE NO. : 949 6739575 -E_. 22 2000 03:51PM
'to
Post -it* Fax Note
7671
o1C
c•ngea�
To
F
Co /Dept.
rn
M
Phone a
m
Phone 4
Fex a
m
F21 e
We as residents and business owners want to thank you for the many hours you have
dedicated to the tarnished jewel, Balboa Village. We are anxiously looking forward to
our new sidewalks, signage, roads, parking lots, landscaping and of course underground
utilities.
After attending many meetings involving our selves in discussions we wanted to come
this evening and "thank you" in person. Since deadlines on our paper came faster than we
thought we will not be able to.
We just want you to know we appreciate all your hard work on downtown Balboa!
Thanks again.
Balboa by the Sea, a Wond Place to Be!
Gay Wassall•Kelly
Bill Kelly
409 E. Edgewater
Balboa, Ca 92661
9491673 -0128
u
0
rn
M
't
m
n
= —
m
!�
p r+
N
J
a -
--1
{
M
rn�
D
IV
rn
z