HomeMy WebLinkAbout13 - California State Library Donation. CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
January 27, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
LINDA KATSOULEAS, LIBRARY DIRECTOR, 949 - 717 -3810
lindak@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM CALIFORNIA
STATE LIBRARY FY 2003104 AND APPROPRIATE FUNDS TO
LITERACY SERVICES ACCOUNTS.
RECOMMENDATION:
Approve a Budget Amendment in the amount of $30,114.
• DISCUSSION:
The Newport Beach Public Library Literacy Services has received a check from
California State Library for California Library Literacy Service in the amount of
$30,114, This check is being presented to City Council asking that the funds be
appropriated for Literacy Salary & Benefits accounts.
The Literacy Services Program is primarily funded by donations and grants. From
July through December of 2003 the Literacy Program has received $17,430 in
donations. Approximately 100 students were served and volunteers gave 3,250
hours of service during the last six months. There are currently 90 student/teacher
pairs. The local chapter of Kappa Kappa Gamma held a fundraising dinner to
support literacy and the funds will be available later this year. The Literacy
Coordinator, Diane Moseley, has formed a partnership with Platt College to have a
graphics art student placed with the program. The work -study grant, paid for by Platt
College, provides up to 20 hours of graphics assistance in promoting literacy
services.
When appropriated, funds will be used to augment Literacy Services as follows:
Salary & Benefits Accounts
iI. 4060 -7020 Salaries — Perm Part Time $26,414
Funding to pay the salary of the Literacy Service Coordinator and Assistant
II. 4060 -7210 Health Insurance
III. 4060 -7425 Medicare Fringes
IV. 4060 -7439 PERS Employee Contribution
V. 4060 -7460 PARS Retirement Part TlmelTemp
TOTAL Literacy Services
Submitted by:
Linda Katsoul Library Serv. Director
$1,500
$425 •
$1,505
270
$30,114
•
•
• THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK.- VIEW AT AN ANGLE _
MRRANT e�J4�4G aOl r"mupmG°WG m 05- 718203
FUND NO. FUND NAME
H THE TREASURER OF THE STATE WILL PAY OUT OF THE 0001 GENERAL FUND
IDENTIFICATION NO. MO. I DAY I YR.
6120 12 22: 2003 90- 1342/1211
05718203
TO: DOLLARS CENTS
- -- NEWPORT BEACH d ** *30114;00
PUBLIC LIBRARY
STEVE WESTLY
CALIFORNIA STATE CONTROLLER
•
C'1211134231: 0S?18203I'll
REMITTANCE ADVICE
STD. 404C (REV. 4-95)
VENDOR -ID
00000011676 -00
CALIFORNIA STATE- LIBRARY
a
g.
PAGE ] STATE OFCAIJFO�F I
THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW f
)RG. CODE INVOICE DATE INVOICE NUMBER RPI
E 1 {� INVOICE AMOUNT
XCONTRACTED FISCAL =SERVICES 0365415
W `'.i... i.. �I�M r. TO CA r 5798 -90`
VENDOR
!EWPOR'i D=,CH PUBLIC LIBRARY
1000 AVOCADO AVE.
NEWPORT BEACH CA 92660 -7916
PAYMENT INQUIRIES%
(916)376 -525:5
FEDERAL TAX ID NO. OR SEAN RP TYPE TAX YR TOTAL REPORTED TO IRS
.00
12/05/03 ****
30114.00
CAI- IFOR4IA STATE LIBRARY
CALIFORNIA LIBRT'F ".Y LITERACY
SERVICE., STATE FUNDS
PICA 91992, FY 2;003104
DIRECT QUESTIONS TO STATE
EIBRARY EUDGET OFFICE AT
(916) 445 -9852
30114.00
- I
City of Newport Beach NO. BA- 028
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
N
EXPLANATION:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
This budget amendment is requested to provide for the following:
AMOUNT:1 $30,114.00 is
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations related to receipt of a California State Library Grant
for Literacv Services.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
FundlDivision Account
4010 4835
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Account
Number
Account
Number
Account
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Description
Description
Library Services
Description
4060 Library - Literacy Services
7020 Salaries - Perm Part -time
7210 Health Insurance
7425 Medicare Fringes
7439 PERS Employee Contribution
7460 Retirement Part-time
Financial Approval: Administrativ Services Director
Administrative A pr al: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$30,114.00
Automatic
$26,414.00
$1,500.00
$425.00
$1,505.00
$270.00
/- o2o -OS!
Date
Date
Date •
L"'Ity Of NeWpOtt 028
BUDGET AMENDIM T J
2003 -04 AMOUNT: $30,114.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations related to receipt of a California State Library Grant
for Literacy Services.
A1-1-UUN I INU tN I KY:
BUDGETARYFUND BALANCE
Amount
Fund Account
Description
Debit Credit
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
4010 4835
Library Services
$30,114.00
EXPENDITUREAPPROPRIATIONS (3603)
Description
Division
Number 4060
Library - Literacy Services
Account
Number 7020
Salaries - Perm Part -time
$26,414.00
Account
Number 7210
Health Insurance
$1,500.00
Account
Number 7425
Medicare Fringes
$425.00
Account
Number 7439
PERS Employee Contribution
$1,505.00
Account
Number 7460
Retirement Part -time
$270.00
Division
Number
Account
Number
" Automatic System Entry.
Signed:
O�r
/-020 -0�
Financial Approval: Administrativ Services Director
Date
Signed:
�, z
? _/
Administ dive Appr al: City
Mana r
Date
Signed:
�/i�
�t'LX
% (�
City Council Approval: City
Clerk
y�
Date