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Home My WebLink About22 - City Attorney Recruitment Process Report• CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 22 January 27, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Homer L. Bludau, City Manager 949 - 644 -3000, hbludau @city.newport- beach.ca.us SUBJECT: Status Report on City Attorney Recruitment Process ISSUE: 1. Is the City Council in agreement with the City Attorney recruitment process report as presented by the Council City Attorney Recruitment Committee? 2. Does the Council want to extend the term of the City Attorney Recruitment Committee? RECOMMENDATION: 1. Accept the report and approve the recruitment process recommendation. 2. Adopt the resolution extending the Committee's term to no later than July 14, 2004. DISCUSSION: City Attorney Bob Burnham will retire June 6, 2004. Last August the Council established a City Attorney Recruitment Council Subcommittee composed of Mayor Ridgeway and Council Members Bromberg and Heffernan. The prior decision was not to initiate the recruitment process until the new year. The Council subcommittee met on January 16th to develop a recruitment process and timeframe. The Recruitment Plan enclosed provides the advertising sources and process schedule. The Committee recommends: 1. The initial screening process be accomplished by the Committee, with each Council Member receiving copies of all applications submitted; • 2. The Committee interview those candidates selected from the applications as a further screening; Status Report on City Attorney Recruitment Process January 27, 2004 Page 2 3. The Committee recommends those candidates deemed worthy of a final interview to be conducted by the full Council (5 -8 applicants); 4. Council arrives at its selection. The recruitment would close on March 15, 2004. Given the schedule, a successful candidate should be on board in time to spend a week with Bob Burnham, prior to his retirement. The committee reviewed the draft advertising brochure and requested changes to certain information. The City Council formed the City Attorney Recruitment Committee in August, 2003. The creating resolution provided for a term of 120 days. Based on the selection process being recommended, it is necessary to extent the term of the Committee. The City Manager recommends the term be extended until the new City Attorney reports to work, but in no case past July 14, 2004. Submitted by: Homer L. B dau City Manager Attachment: Recruitment Plan for City Attorney Position Resolution • 1] SEND PACKET OF CITY INFO TO CANDIDATES March 30, 2004 • City Attorney page from Resource Allocation Plan • CNB Statistical Information 2003 -2004 • Conference & Visitors Bureau brochure • Newport Beach Dining Guide • CNB Surf the Web or Telephone for FAQs and Information • Progress Report on the General Plan Update FIRST INTERVIEW BY COMMITTEE April 14, 2004 SECOND INTERVIEW April 21, 2004 BACKGROUND & REFERENCE CHECKS COMPLETED April 28, 2004 CONDITIONAL OFFER OF EMPLOYMENT April 30, 2004 PHYSICAL & FINGERPRINTS COMPLETED May 12, 2004 0 TENATIVE DATE FOR CANDIDATE TO BEGIN EMPLOYMENT June 14, 2004 BOB RETIRES July 2, 2004 Recruitment Plan for City Attorney Position January 16, 2004 • RECRUITMENT OPENS February 2, 2004 Advertising • Western City - Y. page display ad, February issue • Daily Journal- display ad, February 2ntl and 5th SF & LA issues for 5 days + 20 days on -line • City website Direct Mailing • City Attorneys- LA, OC, SD (30) • Orange County Cities HR Departments (34) • San Diego County Cities HR Departments (19) • Los Angeles County Cities HR Departments (31) • Inland Empire Cities HR Departments (25) • San Gabriel Valley Cities HR Departments (6) RECRUITMENT CLOSES March 15, 2004 SCREENING OF APPLICATIONS (HR) As they arrive COPIES OF APPLICATIONS DISTRIBUTED March 18, 2004 SCREENING OF APPLICATIONS COMPLETED (COMMITTEE) March 26, 2004 • SCHEDULE CANDIDATES FOR INTERVIEWS March 29, 2004 SEND PACKET OF CITY INFO TO CANDIDATES March 30, 2004 • City Attorney page from Resource Allocation Plan • CNB Statistical Information 2003 -2004 • Conference & Visitors Bureau brochure • Newport Beach Dining Guide • CNB Surf the Web or Telephone for FAQs and Information • Progress Report on the General Plan Update FIRST INTERVIEW BY COMMITTEE April 14, 2004 SECOND INTERVIEW April 21, 2004 BACKGROUND & REFERENCE CHECKS COMPLETED April 28, 2004 CONDITIONAL OFFER OF EMPLOYMENT April 30, 2004 PHYSICAL & FINGERPRINTS COMPLETED May 12, 2004 0 TENATIVE DATE FOR CANDIDATE TO BEGIN EMPLOYMENT June 14, 2004 BOB RETIRES July 2, 2004 RESOLUTION NO. 2004- A RESOLUTION OF THE CITY OF NEWPORT BEACH CITY COUNCIL ESTABLISHING THE CITY COUNCIL AD HOC LEGAL SERVICES COMMITTEE WHEREAS, the City Attorney has, after more than 20 years in office, given the City Council notice of his intent to retire June 6, 2004; WHEREAS, the City Council believes that this is an opportune time to evaluate the legal services currently being provided by the City Attorney's Office and determine the type and level of services that office should provide in the future; WHEREAS, the City Council believes it should make a determination as to the level and nature of the services to be provided by the City Attorney's office before developing the criteria for selecting a successor; WHEREAS, in anticipation of his retirement, the City Council may want to consider modifications to the current agreement between the City and the City Attorney; 0 WHEREAS, the City Council would like to establish an Ad Hoc Committee consisting of three Council Members who are attorneys and ask the Committee to make recommendations relative to the level and scope of legal services as well as any • appropriate modifications to the current agreement. NOW, THEREFORE, BE IT RESOLVED by the Newport Beach City Council as follows: Section 1. The City Council Ad Hoc Legal Services Committee is hereby established. Section 2. The Committee shall consist of Mayor Bromberg, Mayor Pro Tern Ridgeway and Council Member Heffernan. Section 3. The Committee shall have the following duties and responsibilities: A. Meet with the City Attorney, the City Manager and staff to determine the nature and extent of the legal services currently provided by that office. B. If desired, consult with other municipal law practitioners who are familiar with the unique legal issues facing Newport Beach and request input as to the matters the City should consider in evaluating the nature and level of legal services, appropriate staffing and the criteria for a successor to the City Attorney. 0 • C. Discuss with the City Attorney any modifications to the existing agreement that may be appropriate to ensure the continuity of effort on certain legal issues that are: (i) complex and longstanding; or (ii) unique to Newport Beach. D. Present recommendations to the full City Council within one hundred and twenty (120) days. Section 4. The term of this Committee shall expire upon the hiring and reporting to work of the new City Attorney, but in no case shall it extend past July 14, 2004. Section 5. This resolution rescinds Resolution 2003 -47. IN WITNESS WHEREOF, I have hereunto set my hand this twenty- seventh day of January 2004. E Lavonne Harkless City Clerk 0 Tod W. Ridgeway Mayor RESOLUTION NO. 2004- 10 A RESOLUTION OF THE CITY OF NEWPORT BEACH CITY COUNCIL ESTABLISHING THE CITY COUNCIL AD HOC LEGAL SERVICES COMMITTEE WHEREAS, the City Attorney has, after more than 20 years in office, given the City Council notice of his intent to retire June 6, 2004; WHEREAS, the City Council believes that this is an opportune time to evaluate the legal services currently being provided by the City Attorney's Office and determine the type and level of services that office should provide in the future; WHEREAS, the City Council believes it should make a determination as to the level and nature of the services to be provided by the City Attorney's office before developing the criteria for selecting a successor; WHEREAS, in anticipation of his retirement, the City Council may want to consider modifications to the current agreement between the City and the City Attorney; WHEREAS, the City Council would like to establish an Ad Hoc Committee consisting of three Council Members who are attorneys and ask the Committee to make recommendations relative to the level and scope of legal services as well as any appropriate modifications to the current agreement. NOW, THEREFORE, BE IT RESOLVED by the Newport Beach City Council as follows: Section 1. The City Council Ad Hoc Legal Services Committee is hereby established. Section 2. The Committee shall consist of Mayor Bromberg, Mayor Pro Tern Ridgeway and Council Member Heffernan. Section 3. The Committee shall have the following duties and responsibilities: A. Meet with the City Attorney, the City Manager and staff to determine the nature and extent of the legal services currently provided by that office. B. If desired, consult with other municipal law practitioners who are familiar with the unique legal issues facing Newport Beach and request input as to the matters the City should consider in evaluating the nature and level of legal services, appropriate staffing and the criteria for a successor to the City Attorney. C. Discuss with the City Attorney any modifications to the existing agreement that may be appropriate to ensure the continuity of effort on certain legal issues that are: (i) complex and longstanding; or (ii) unique to Newport Beach. D. Present recommendations to the full City Council within one hundred and twenty (120) days. Section 4. The term of this Committee shall expire upon the hiring and reporting to work of the new City Attorney, but in no case shall it extend past July 14, 2004. Section 5. This resolution rescinds Resolution 2003 -47. IN WITNESS WHEREOF, I have hereunto set my hand this twenty- seventh day of January 2004. ATTEST: CITY CLERK MAYOR STATE OF CALIFORNIA } COUNTY OF ORANGE CITY OF NEWPORT BEACH } I, LaVonne M. Harkless, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven: that the foregoing resolution, being Resolution No. 2004 -10 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 27th day of January, 2004, and that the same was so passed and adopted by the following vote, to wit: Ayes: Heffernan, Rosansky, Adams, Bromberg, Webb, Nichols, Mayor Ridgeway Noes: None Absent: None Abstain: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 28th day of January, 2004. (Seal) City Clerk Newport Beach, California