HomeMy WebLinkAbout04 - Emergency Management PlanCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
January 27, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Fire Department
Tim Riley, Fire Chief, 644 -3101, triley @city.newport- beach.ca.us
SUBJECT: Adoption of Revised Emergency Management Plan (EMP)
RECOMMENDATION
Adopt Resolution #2004- , revising the City's Emergency Management Plan
pursuant to Chapter 2.20 of the Newport Beach Municipal Code and directing staff to
submit to the State of California Office of Emergency Services.
• This action also rescinds Resolution 2002 -37, adopted by City Council on June 11,
2002, which adopted the previous version of the City's Emergency Management Plan.
DISCUSSION
On March 23, 1992, the City Council adopted the first -ever City of Newport Beach
Disaster Response Plan. Since that time, the City has faced numerous management
and fiscal challenges that have limited our ability to update, train on, and exercise this
plan. In 1995, the California Legislature passed a law that required all jurisdictions to
update their emergency management plans to be consistent with the Standardized
Emergency Management System (SEMS) in order to remain eligible for State disaster
assistance.
In 1996, the Fire Department updated the plan to meet the requirements of State law
(Resolution 96 -97) but did little else until 1998, when the City Council re- authorized a
dedicated Emergency Services Coordinator position in the Fire Department budget.
Since that time, our staff, led by Emergency Services Coordinator Donna Boston, has
re- energized our inter - departmental Emergency Preparedness Committee, trained all
personnel on SEMS, and conducted numerous table -top exercises and four functional
disaster response exercises. This activity allowed us to evaluate the effectiveness of our
EMP and update it to meet our City's current emergency management needs.
In 2002, the Fire Department updated the plan to meet the needs of the City based on
the needs we discovered (Resolution 2002 -37). In 2003, in conjunction with a grant,
updates were needed to improve the effectiveness of the EMP as well as address the
new homeland security guidelines which included updating the terrorism component.
The revised EMP is a full -scale update that is the result of the hard work of many •
employees throughout the City that are responsible for the continuity of government and
the protection of the quality of life in Newport Beach should a disaster befall us.
THE EMP
Following the approval of the plan, the revised EMP will be published and made
available in its entirety in the Office of the City Clerk and on the City's public website. In
general, the EMP remains a two -part document:
Part One -Basic Plan describes the organizational and operational concepts relative to
management of the Emergency Response Organization of the City of Newport Beach in
major emergencies or disasters. It includes an overview of potential hazards the City
faces, legal authorities, and mutual aid requirements.
Part Two - Annexes contains the functional annexes found in the Functional
Responsibility Matrix. All annexes are written by the City Department with primary
responsibility, as designated in the Functional Responsibility Matrix, and the Emergency
Services Office. The annexes are broken down into the five Incident Command System
functions: (1) Management (2) Operations, (3) Planning and Intelligence, (4) Logistics.
and (5) Finance and Administration. The Annexes of this plan are updated every four
years. Annexes include organizational charts, position assignments, resource lists, and
checklists. Each Department is responsible for creating Department SOPs outlining how
the department will accomplish its responsibilities as outlined in the City Emergency
Management Plan.
The EMP also includes, by reference, four other types of support materials: 0
Emergency Resources is a document compiled of key personnel contact numbers and
methods, contacts for other governmental agencies, available contract services, and
any other critical contact information needed during an emergency. Emergency
Resources will be updated annually and will be maintained as a document separate
from the EMP.
Reference Material or information relating to emergency management is referenced in
this plan, if the document is not itself included, its location will be cited.
Resource Lists will be available in emergencies: a complete list of City inventories and
a list of vendors. These lists should be updated annually and will be maintained by the
Administrative Services Department.
Emergency Operations Center Activation Procedures are listed in the Basic Plan.
Included in these procedures are lists of key personnel who can activate the EOC and
how to activate the line of succession for Director of Emergency Services and City
Incident Commander, and locations of alternate EOCs.
Prepared by: Sub itt '-by:
Jennifer ScIVIz Timothy Rile
Emeilgency Services Assistant Fire Chief J
Attachments: Resolution
. RESOLUTION NO. 2004 -_
A RESOLUTION O F THE C ITY C OUNCIL O F T HE C ITY
OF NEWPORT BEACH RESCINDING THE FORMER
EMERGENCY MANAGEMENT PLAN ADOPTED BY
RESOLUTION 2002 -37, ADOPTING THE CITY OF
NEWPORT BEACH EMERGENCY MANAGEMENT PLAN
AND APPROVING SUBMITTAL OF THE NEWPORT
BEACH EMERGENCY MANAGEMENT PLAN TO THE
STATE OF CALIFORNIA OFFICE OF EMERGENCY
SERVICES.
WHEREAS, the City of Newport Beach Emergency Management Plan meets all
federal and state criteria as described by the Federal Emergency Management Agency
and the Standardized Emergency Management System (SEMS) Crosswalk developed
by the State Office of Emergency Services (OES) from SB 1841; and
WHEREAS, the City of Newport Beach Emergency Management has been
updated to describe how the City of Newport Beach will manage and respond to major
• emergency incidents, including a system of organization consisting of City Managers,
clear designations of distinct functions which must be conducted during a disaster,
assignment of each distinct function to City departments; and guidelines for
performance of the distinct functions by departments; and
WHEREAS, the City of Newport Beach Emergency Management Plan describes
the method of requesting mutual aid resources from the County, State, and Federal
Governments when needed and one of the eligibility requirements for Federal funding of
Emergency Services staff positions is submittal of the City of Newport Beach
Emergency Management Plan to the State of California Office of Emergency Services;
and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Newport Beach hereby rescinds Resolution 2002 -37, adopted by City Council on June
11, 2002, adopts the City Emergency Management Plan and approves submittal of the
•
City of Newport Beach Emergency Management Plan to the State of California Office of •
Emergency Services.
ADOPTED, this day of 2004.
ATTEST:
City Clerk
Mayor
RESOLUTION NO. 2004- 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH RESCINDING THE FORMER
EMERGENCY MANAGEMENT PLAN ADOPTED BY
RESOLUTION 2002 -37, ADOPTING THE CITY OF
NEWPORT BEACH EMERGENCY MANAGEMENT PLAN
AND APPROVING SUBMITTAL OF THE NEWPORT
BEACH EMERGENCY MANAGEMENT PLAN TO THE
STATE OF CALIFORNIA OFFICE OF EMERGENCY
SERVICES.
WHEREAS, the City of Newport Beach Emergency Management Plan meets all
federal and state criteria as described by the Federal Emergency Management Agency
and the Standardized Emergency Management System (SEMS) Crosswalk developed
by the State Office of Emergency Services (OES) from SB 1841; and
WHEREAS, the City of Newport Beach Emergency Management has been
updated to describe how the City of Newport Beach will manage and respond to major
emergency incidents, including a system of organization consisting of City Managers,
clear designations of distinct functions which must be conducted during a disaster,
assignment of each distinct function to City departments; and guidelines for
performance of the distinct functions by departments; and
WHEREAS, the City of Newport Beach Emergency Management Plan describes
the method of requesting mutual aid resources from the County, State, and Federal
Governments when needed and one of the eligibility requirements for Federal funding of
Emergency Services staff positions is submittal of the City of Newport Beach
Emergency Management Plan to the State of California Office of Emergency Services;
and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Newport Beach hereby rescinds Resolution 2002 -37, adopted by City Council on June
11, 2002, adopts the City Emergency Management Plan and approves submittal of the
City of Newport Beach Emergency Management Plan to the State of California Office of
Emergency Services.
ADOPTED, this 27th day of January 2004.
ATTEST:
City Clerk
Ur
ORNIA
��
L'A
May ?r
STATE OF CALIFORNIA
COUNTY OF ORANGE ; ss
CITY OF NEWPORT BEACH }
I, LaVonne M. Harkless, Citv Clerk of the City of Newport Beach, California, do
hereby certify that the whole number of members of the Citv Council is seven: that the foregoing
resolution, being Resolution \o. 2004 -7 was duly and regularly introduced before and adopted by the
Citv Council of said City at a regular meeting of said Council, duly and regularly held on the 27th
day of January, 2004, and that the same was so passed and adopted by the following vote, to wit:
Aves: Heffernan, Rosanskv, Adams, Bromberg, Webb, Nichols, Mavor Ridgeway
Noes: None
Absent: None
Abstain: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the
official seal of said Citv this 28th day of January. 2004.
(Seal)
City Clerk
Newport Beach, California