HomeMy WebLinkAbout15 - Priorities for 2014CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 15.
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Dave Kiff, City Manager — (949) 644 -3002, dkiff @newportbeachca.gov
PREPARED BY:
Dave Kiff
PHONE:
949 - 644 -3002
TITLE:
Priorities for 2014.
ABSTRACT:
At a special meeting on Saturday, January 25, the Council, city staff, and public met to discuss priority
efforts and projects for 2014. Staff promised to bring the comments back in February 2014 within a
chart (Attachment A) showing what staff believes can be addressed in 2014, which departments will
work on the projects /efforts, and where funding has been identified or needs to be identified.
RECOMMENDATION:
Approve the list of priorities for 2014 (Staff Report Attachment A).
FUNDING REQUIREMENTS:
A majority of the City's budget accomplishes the tasks, programs, and projects on the attached list. But
at this time we know of no new funding required to adopt this list.
DISCUSSION:
At the City Council's work session on Saturday, January 25, 2014, the Council heard and discussed
projects and programs that went on in 2013, that continued into 2014, and that might be considered to
add to the work plan for 2014 and beyond.
We return today with an updated chart showing where Council suggested that a matter indeed be a
focus for 2014. In Attachment A, most things are self - explanatory, but an appropriate legend might be
to clarify the departmental or agency references.
These are: CC (City Council), CM (City Manager), CA (City Attorney), CDD (Community Development),
Finance (Finance Department), Fire (Fire Department), HR (Human Resources), LS (Library Services),
MOD (Municipal Operations), PD (Police), PW (Public Works), RSS (Recreation and Senior Services).
The Harbor Commission (HC), the Parks, Beaches and Recreation Commission (PB &R) and Arts
Commission (Arts Com) are also noted, as is the County of Orange (OC), the Orange County
Transportation Authority (OCTA) and the California Department of Fish and Wildlife (DFWS).
In closing, as the Council adopts these priorities, the Council and staff are aware that the staff and
others must accomplish the priorities while completing many other tasks, including day -to -day
operations of the City government, human resource challenges, and a variety of high interest issues
that arise during a calendar year. As such, the priorities remain priorities and should helpfully explain
where the Council would like staff to spend its time in 2014 - knowing that not all may be fully
accomplished on December 31, 2014.
On behalf of the city's management team, I thank the Council and community for their input into this
document as well as the staff in each department that works hard to accomplish the community's
wishes.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality
Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project
as defined in Section 15378)of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter
3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
This item was noticed according to the Brown Act, with posting of this material at least 72 hours in
advance of the February 25, 2014 City Council meeting. In addition, copies of a draft of the
spreadsheet were made available at the Saturday goal setting workshop.
ATTACHMENTS:
Name: Description:
❑ 14 -02 -25 2014 Proposed Priority Issues - Activities.odf 2014 Proposed Priority Issues - Activities
City of Newport Beach: Priority Issues and Activities for 2014 - Proposed
Focus in 2014?
With the public,
Category who are key Possible
Notes
Review and complete City Arts Inventory, determine which to
Commission CC, L5, Arts Com J Ongoing now in the Library Services Department.
keep /display
- Commission Art for the City Council Chambers CC, LS, Arts Com
J
Will add color City Seal and work with Arts Commission further.
AVIATION MOM MOM
- Settlement Agreement
Complete CEQA on SA Extension, get approved.
CC, CM, CA
Lawsuit against the EIR, admin challenges
V
Ensure EIR Completion, BOS approval, Judicial approval
- RNAV Departures
Making sure departure procedures are OK
CC, CM
FAA's willingness to consider our ideas
V
Pursue further with FAA in mid -2014 re: RAWLZ
BUSINESS IMPROVEMENT
MARKETING CIVIC AFFAIRS
-City BIDS, Merchants Assns
Assisting with staff time where we can.
CC, CM
Sometimes projects come in outside of the budget
and workload.
- BIDs
Incorporating small requested neighborhood projects into
CC, CM, MOD, PW
Sometimes projects come in outside of the budget
V
Will work with Gardner, Selich to prioritize
Master List for completion
and workload.
COAST AND TIDELAN
- Bay and Ocean Preparing for Sea Level Rise
CC, PW, CDD
Funding, permitting
V
Ongoing. CAO preparing response to CCC document
- Bay and Ocean
Implement and Update Tidelands Cap Plan
CC, PW
None known
V
Marina Park marina, new public docks, more.
- Bay Onl y
Sea wall analysis, planning, P ermittin g' repair ( BI first
CC, PW
Permittin g' funding
V
Ongoing. Working on Development /Agreement of Seawall
Parameters
- Bay Only
Grand Canal sea wall repair and dredging
CC, PW
Funding, permits
V
On- Going. Planning. Working on Dredging Permit
- Bay
New concepts for offshore moorings
CC, PW, HC
Funding, permitting
V
On Council's agenda for 2 -25 -14
- Ocean
Removing runoff from Big Corona
PW
Uncertain solution, funding
V
A longtime goal of Council Member Gardner. Can stay on the list
Ito continue to seek best alternatives
- Budget
CLUP - Implementation Plan
CC, CDD
Coastal Commission OK challenging
V
Hope to have draft done by Dec '14
- General
Complete update of the General Plan
CC, CDD
None known
V
Underway - goal is to place on ballot for 11 -14
- General
Deciding what to do with the Newport Pier concession
CC, CDD
Coastal Commission review needed.
J
Study Session item on 1 -28 -14
- Neighborhood Revitalization
Balboa Village Plan, Parking (BVAQ
CC, CDD
None now. Eventually, funding.
V
In Progress; Draft Parking Implementation Plan completed; Public
review process in early 2014.
- Neighborhood Revitalization
CdM: Parkin Stud MacArthur x PCH Landscaping
CC, CDD, PW
Parameters of project, community support for
Parking
Entryway
Will continue to discuss interest in and scope of entryway project.
- Neighborhood Revitalization
Re -Use of the Old City Hall Site
CC, CDD
EIR completion, approval, Coastal approval.
V
Lease discussions nearly complete.
- Neighborhood Revitalization
Mariner's Mile - planning, zoning, and circulation changes
CC, CDD, PW
Workload + no easy solutions to Coast Highway
V
Council should discuss timing and resources to convene a Citizens
lane configuration.
Advisory Panel on this issue.
lllllllllllllllllllllllV1UNlTY ENGA .
- Boards, Commissions
Improve Commission Communication w /CC Liaisons CC, CM, HR
Few
V
Better staff training and more commission training.
Overall
Improving engagement - re: budget, major Cap Projects, major
CC, CM, others
Takes more time.
V
A goal of staff in addition to Council - to better engage the public
private projects, more.
on big items affecting their day.
With NMUSD
Improving relationships with NMUSD, keeping lines of
CC, CM, PW, CDD
None known.
V
Underway regarding parking, circulation, fields, more.
communication open.
- NBN
Keep it but move it to an outside group
CC, CM, CA
JGoal is to bring to Council on March 11, 2014
1 V
Propose to go to Newport Beach and Company.
Focus in
2014?
With the public,
Category who are key Possible Barriers /
participants?
OTHER MAJOR PUBLIC FACILITIES PUBLIC WORKS PROJECTS
Public Facilities
Implement West Newport Facilities Plan
CC, CM, PW, RSS
Lynchpin question = what's the best place for a
V
Staff working on proposals to bring to Council.
WN Community Center
Public Facilities
Fix Park Avenue Bridge (BI to Little BI)
CC, PW
Permitting
V
Working toward CCC Submittal
Public Facilities
Remodel Lifeguard Headquarters
PW, Fire
None known
V
Under construction
Water Master Plan
CdM Transmission Main
PW
None known - Fall 2013, $4.5M
V
Under construction
Water Master Plan
Are we prepared for a drought? What steps come next?
MOD
V
Plan for a presentation at Study Session in mid -2014
Public Fac /Water
More use of artificial turf on playing fields
PW, RSS
Funding
J
Bonita Creek Park is first up. Will seek to do this more often,
depending on funding.
Aesthetics /Landscaping
15th Street near Monrovia - Landscaping
PW, MOD
Funding proposed in 13/14 CIP
V
in design
Aesthetics /Landscaping
CAP Project - PCH Corridor West Newport
PW
Funding
V
Ongoing - West Coast Highway in Planning /Design
Aesthetics /Landscaping
CAP - Balboa Blvd from PCH to 22nd
PW
None - just getting it done
V
Under construction
PAR ION HABITAT
IMPROVEMENTS
- Parks
Marina Park - start it, complete it
PW, RSS
None known - basic construction issues.
V
Under construction
- Parks
Sunset Ridge park - start it, complete it
PW, RSS
None known - basic construction issues.
V
Under construction
- Parks
Sunset View Park - improve it
CC, PW, CCD
Construction Funding in 13/14 CIP
V
Ongoing. CDP Issued, Finalizing Design
- Parks
Early opening of Lower Castaways
PW, RSS
Permitting, if any. Some aspects of LC are open
V
Pursue further with LC Working Group
now.
- Parks
Sprucing up existing older parks
MOD, some PW
Minimal - if funding allocated
V
Cliff Drive Park is first, then others.
- Parks
More dog parks, a dog park for small dogs
RSS, PW
Finding suitable locations.
V
Confirmed to the list on 1 -25 -2014.
- Parks and Habitat
Golf course use of Coyote Canyon Landfill
CC, CM, PW, Rec, CA
Extensive permitting obligations, whether site is
V
Mayor Hill inquiry
ready.
- Habitat, Water Quality
UNB - Big Canyon Creek Restoration
CC, PW, DFWS
Regional Board permitting, selenium - what's the
V
IRC started advance work. Securing Funding
right pond solution?
- Habitat, Water Quality
UNB - Santa Ana - Delhi Channel
CC, PW, OC
Funding, permitting, other agency action
V
Concept Approved. Securing Partner & funding Agreements
Quality of Life
Catching up the replacement tree backlog. Is the "three trees
CC, MOD, PB &R
What to do, how much, where, when.
J
Proposing $350K as a mid -year budget adjustment.
per street" rule appropriate?
City Service
What's the Fire /EMS model of the future?
CC, CM, Fire
Change is challenging - much happening in the
Study nearing completion.
Fire /EMS field.
City Service
CdM Lifeguarding RFP
CC, CM, Fire
Review of the RFPs may find few good vendors
V
Maybe a conversation with State Parks about their interest in the
CdM State Beach area?
- City Service
Responding to AB 109 (Prisoner Realignment)
CC, PD
Prioritizing funding
V
Will consider funding other officer in 2014.
- City Structure
Implement Class & Camp Study Changes
CC, CM, All
Implementation of these always challenging
V
Goal for implementing is early FY 14 -15.
- City Technology
Continue to invest in /improve IT
All
Implementation takes time and manpower
V
What's next after ERP? Permitting, others?
- City Service
Right- sizing what we're doing at MOD
CM, MOD
None known
V
Comes from City staff activity
- City generally
Mid -Year Budget amendment, surplus allocation
CC, CM, Finance
Lots of competing needs
V
Planned for 2 -25 -2014
Continuing to improve our budgeting - format, presentation,
Current software system, Incorporating into
- City Process
manner (program or activity- based), performance
Finance
regular workload
V
Requires implementation of ERP
measurement, more
City of Newport
Category
Priority
•• .
•
Activities Focu in
Barriers in 2014
F
2014?
LL] Notes
TR�gNS'F@9MTM
- Cars, Bikes, Buses
OCTA's PCH Corridor Study /Master Plan /Ped Bridges
CC, PW, OCTA
None known J
Consultant selection made. Study Starting up.
-Signal Rehab
East Coast Highway Signal Rehab
PW
None known - $1.2M project J
Under design.
- Bikes
Bicycle Master Plan
CC, PW, CCD
None known J
Underway.
- Bikes
Bike Lane Improvements /Striping Generally
PW
Funding J
Lots going on here, starting from 2012 -2013
- Peds, Bikes
More flashing crosswalks, especially on Balboa Blvd
PW
Picking the right location. J
Council suggested looking at this more on 1 -25 -2014
- Cars, Bikes, Peds
Complete signal synchronization - Phase Six
PW
None known J
In Design. Construct Spring 2014
- Cars, Bikes, Peds
Slowing Cars Down and Traffic Calming
CC, PW
Where and when to do this, some legal issues. J
Council will move forward first at Tustin Avenue