HomeMy WebLinkAbout09 - C-3678 Traffic Signal Installation�J
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CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
February 24, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, P.E.
949 - 644 -3311
bsommers @city.newport- beach.ca.us
SUBJECT: SAN MIGUEL DRIVE /SPYGLASS HILL ROAD -EAST GATE DRIVE
TRAFFIC SIGNAL INSTALLATION AND MISCELLANEOUS UPGRADES -
AWARD OF CONTRACT NO. 3678
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3678 to Steiny and Company, Inc. for the Total Bid Price of
$235,649.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $23,565.00 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 A.M. on February 4, 2004 the City Clerk opened and read the following bids for
this project:
BIDDER
Low Steiny and Company, Inc.
2 Pouk and Steinle, Inc.
3 MacAdee Electric
4 Inspection Engineering Construction
5 Pro Tech Engineering, Corp.
6 Pete & Sons
7 KDC, Inc. /Dynalectric
8 R & M Electrical
9 Republic Electric
TOTAL BID AMOUNT
$235,649.00
$236,670.00
$242,989.00
$244,324.80
$258,175.00
$262,000.00
$269,768.00
$272,800.00
$281,800.00
Subject: San Miguel Drive /Spyglass Hill -East Gate Traffic Signal Installation - Award of Contract No. 3678
February 24, 2004
Page: 2
The low total bid amount is 9 percent below the Engineer's Estimate of $266,000.00. The •
low bidder, Steiny and Company, Inc., possesses a California State Contractors License
Classifications A and C -10 as required by the project specifications. A check of the
Contractor's references indicates they have satisfactorily completed similar projects for
other municipalities.
The San Miguel Drive /Spyglass Hill Road - Eastgate Drive Traffic Signal Installation and
Miscellaneous Upgrades project consists of the following three components:
1. Installation of a traffic signal at the San Miguel Drive /Spyglass Hill Road - Eastgate
Drive intersection.
2. Installation of Emergency Vehicle Preemption (EVP) systems at the San Miguel
Drive /San Joaquin Hills Road and the Balboa Boulevard /River Avenue
intersections.
3. Relamping traffic signal indications at 18 locations with light emitting diode (LED)
indications.
The traffic signal installation at the San Miguel Drive /Spyglass Hill Road - Eastgate Drive
intersection is on the City Council- approved signal priority list and meets traffic signal
installation warrants. •
The EVP system installation at the San Miguel Drive /San Joaquin Hills Road and the
Balboa Boulevard /River Avenue intersections is part of an on -going cooperative effort
between the Public Works Department and Fire Department to improve emergency
response within the City.
The LED traffic signal indication relamp component of this contract has been mandated
by the California Energy Commission in an effort to reduce energy consumption. The
mandate prohibits the installation of incandescent light bulbs into a traffic signal
indication that have a production date later than March of 2003. A previous contract
has relamped all red indications. This contract will complete the installation of green
and yellow LED indications at 18 City maintained traffic signals. The remaining traffic
signal locations with incandescent indications are planned to be relamped by a future
contract in the 2004 -2005 fiscal year.
Per the Contract Specifications the Contractor will have 120 consecutive working days
to complete the work.
Environmental Review:
Staff has determined that the project is exempt from CEQA as provided for in Section
15061(b)(3) of the Guidelines, because it can be seen with certainty that there is no •
possibility that the project will have a significant effect on the environment. The
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Subject: San Miguel Drive/Spyglass Hill -East Gate Traffic Signal Installation - Award of Contract No. 3678
February 24, 2004
Page: 3
justification for these locations is that the proposed traffic signal and miscellaneous
upgrades are contained within existing developed right -of -way.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
Traffic Signal Installation and Upgrades
Traffic Signal Preemption System
Prepared by:
Brad Sommers, P.E.
Associate Civil Engineer
Attachments: Bid Summary
Account Number
7261- C5200068
7181- C5200408
Total:
Submitted by:
Amount
$250,000.00
$16,000.00
$266,000.00
6G. Badum
Works Director
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