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Home My WebLink About11 - Tennis Reserve Budget AmendmentCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 11 (February 24, 2004) TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Recreation & Senior Services Department Marie Knight, Director 949 -644 -3157 — mknight @city.newport- beach.ca.us SUBJECT: Budget Amendment – Tennis Reserve Account RECOMMENDATION Approve a budget amendment in the amount of $14,917. Please transfer funds from the Tennis Reserve account as follows as these funds are necessary to enhance the City's recreational programs: Amount From To $7,165 010 -3742 —Tennis Reserve Acct 4330 -8080 Expenditure Acct $7,752 010 -3742 — Tennis Reserve Acct 4330 -8200 Expenditure Acct DISCUSSION City Council Policy B -2 – Instructional Recreation Activities provides that 20% of the registration fees from the tennis instructional classes be set aside annually for refurbishment of tennis courts or new recreational programs. Funds from Tennis Reserve account ($14,917) will be used to resurface courts and purchase replacement nets, rollers, tennis balls, windscreens and fencing. The attached summary provides a breakdown of the courts to be resurfaced and the equipment purchases. Environmental Review: This project is exempt from environmental review under Class 1 – Maintenance of Existing Facilities. Prepared by: An7rea McGuire, RecreaL&uperintendent Attachments: 1. Council Policy B -2 2. Breakdown of Funds J Submitted by: r1 Marie Cnight, Recre ion 82SeniolWervices Director INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Recreation & Senior Services Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Registration fees will be based on an amount sufficient to acquire independent contractors, class materials and the administrative overhead and a facility use fee. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self - supporting. However, each total recreation program, such as tennis, sailing, surfing, etc., will be at least self- supporting. A sum of money equivalent to 20% of the gross annual revenues derived from the instructional classes in surfing shall be set aside and used for the purpose of purchasing new or replacement surfboards. A total of 20% of the registration fees from tennis instructional classes shall be set aside annually for refurbishment or development of courts or development of new recreational programs or facilities. The Recreation & Senior Services Director or designee is authorized to enter into agreements for securing independent contractors for approved instructional recreation activities. A total of 20% of the registration fees from the sailing instructional classes and 100% of the proceeds from the agreement for the use of the 29th Street public dock shall be set aside annually for refurbishment and replacement of the recreation sail boat fleet and development of waterfront activities program. Adopted - October 1963 Amended -August 30, 1966 Amended - November 25, 1968 Amended - March 1970 Amended -April 12, 1971 Amended -August 9, 1971 Amended - February 14, 1972 Amended - March 13, 1972 Formerly 1 -6 Formerly 1 -2 Amended - November 11, 1974 Amended - March 24, 1975 Amended - December 8, 1975 Amended - November 27, 1978 Amended - November 28, 1988 Reassigned - January 24, 1994 Amended - February 27, 1995 Amended - December 14, 1998 Amended — May 8, 2001 Amended — April 8, 2003 f. J 0 0 BREAKDOWN OF FUNDS Tennis Reserves Account 010 -3742 Trueline 7,165 Court resurfacing of various parks Channel Park 425 Balboa island 425 Bonita Creek 1,590 Buffalo Hills 2,625 Las Arenas 1,200 Newport Park 900 NJP Sports 4,663 Rol Dri Master Units, rollers, and tennis nets & screens Luna Fencing 639 Install windscreen at Mariner's Park TOMARK, Inc 1,200 New basketball backboard and backstop post Penn 1,250 Tennis Balls for instruction Total Budget Amendment $14,917 City of Newport Beach NO. BA- 033 BUDGET AMENDMENT 2003 -04 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: AMOUNT: 514,917.00 • Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations related to the Tennis Reserve account. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 4330 5901 Friends of the Library EXPENDITURE APPROPRIATIONS (3603) Signed: &//�� (/ �/ill�r� Financial Approval: Administrative Services Director Signed: /`. Administrative Ap(roval: City Manager Signed: City Council Approval: City Clerk Amount Debit Credit $14,917.00 Automatic u $7,165.00 $7,752.00 a- - /z -dam Date z o �Date' Date Description Division Number 4030 Recreation - Fee Based Classes Account Number 8080 Services - Professional & Technical Division Number 4330 Recreation - Fee Based Classes Account Number 8200 Special Department Supplies Division Number Account Number Division Number Account Number Signed: &//�� (/ �/ill�r� Financial Approval: Administrative Services Director Signed: /`. Administrative Ap(roval: City Manager Signed: City Council Approval: City Clerk Amount Debit Credit $14,917.00 Automatic u $7,165.00 $7,752.00 a- - /z -dam Date z o �Date' Date *fl City of Newport Beach NO. BA. BUDGET AMENDMENT 2003 -04 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: 033 AMOUNT: $14,917.00 P XIncrease in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations related to the Tennis Reserve account ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account 4330 5901 EXPENDITURE APPROPRIATIONS (3603) Description Description Friends of the Library Signed: Financial Approval: Administrative Services Director Signed: /`, Kdministrative A royal: City Manager 11 Signed: /��%(/ l,y>� z/4j— City Council Approval: City Clerk Amount Debit Credit $14,917.00 ' Automatic $7,165.00 $7,752.00 a - /z -dam Date 2 a Dat c/ �T Date Description Division Number 4030 Recreation - Fee Based Classes Account Number 8080 Services - Professional & Technical Division Number 4330 Recreation - Fee Based Classes Account Number 8200 Special Department Supplies Division Number Account Number Division Number Account Number Signed: Financial Approval: Administrative Services Director Signed: /`, Kdministrative A royal: City Manager 11 Signed: /��%(/ l,y>� z/4j— City Council Approval: City Clerk Amount Debit Credit $14,917.00 ' Automatic $7,165.00 $7,752.00 a - /z -dam Date 2 a Dat c/ �T Date