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Home My WebLink About08 - C-3538 Lido Isle Bridge Repair & Water Main. CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 8 April 13, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department R.Gunther, P.E. 949 - 644 -3311 rgunther@city.newport-beach.ca.us SUBJECT: LIDO ISLE BRIDGE REPAIR AND WATER MAIN REPLACEMENT — COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3538 RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Release the Faithful Performance Bond 1 year after Council acceptance. 5. Approve a Budget Amendment appropriating $24,124.40 from Gas Tax Account No. 7181- C5100302 and $19,390.00 from Sidewalk, Curb, and Gutter Replacement Account No. 7013- C5100020 into the Lido Isle Bridge Repair Account No. 7013- C5100673. DISCUSSION: On July 22, 2003, the City Council authorized the award of Lido Isle Bridge Repair and Water Main Replacement contract to Denboer Engineering & Construction, Inc. The contract provided for the construction of the following items of work on the Lido Isle Bridge and on the utility systems leading onto and across the bridge: 1. Replaced concrete sidewalks on the bridge 2. Provided concrete, epoxy injection, shotcrete, and mortar repairs on the bridge and its wingwalls 3. Removed the top portion of the high southerly bridge railing and replacing it with an aluminum pipe railing to match the northerly railing as closely as possible 4. Replaced the navigation lighting and conduits on the bridge and lighting conduit and controller in Via Lido Park 5. Repainted the bridge 6. Replaced the primary Lido Isle water main in Via Lido between Lafayette Avenue . and Via Lido Soud 7. Installed flex joints on the water main at each end of the bridge SUBJECT: Lido Isle Bridge Repair and Water Main Replacement -Completion And Acceptance of Contract No. 3538 April 13, 2004 Page 2 This 70 year -old bridge needed to have the deteriorated steel and concrete replaced, the antiquated navigational lighting fixtures and lighting circuitry upgraded, and the leaking water main replaced. During the course of construction it was discovered that the sewer line beneath the bridge had deteriorated and needed to be replaced to avoid the potential of a leak occurring directly into the harbor. A Change Order was subsequently issued for the sewer line replacement The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: $634,074.00 Actual amount of bid items constructed: 696,193.70 Total amount of change orders: 93,942.83 Final contract cost: $790,136.53 The increase in the amount of actual bid items constructed over the original bid amount resulted from the need for additional shotcrete repair, trowel - applied mortar repair, epoxy injected crack repair, and zinc coating on channels. The final overall construction cost including Change Orders was 24.6 percent over the original bid amount. Per the Council Policy, the City Manager approved the additional funding. Eight Change Orders totaling $93,942.83 were issued for this project as follows: Change Order No. Amount Description 1 $0.00 No -cost time extension to obtain Coast Guard permit 2 $38,975.00 Replacement of the sewer line beneath the bridge 3 $12,850.00 Removal and disposal of concrete abutment walls to install water and sewer mains and replace sidewalk 4 $8,912.06 Removal of concrete and slurry from around piping under the bridge and miscellaneous items 5 $12,223.27 Demolition and removal of monolithic concrete curb over structural I -beams 6 $4127.50 Additional traffic control, including flag- persons, for 5 days 7 $16,855.00 Installation of reinforced sidewalk on the bridge approaches and replacement of sidewalk over the water and sewer mains. Environmental Review: 0 The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines. This exemption covers the maintenance and replacement of existing public facilities with negligible expansion of the facilities. A Categorical Exemption was prepared by the Public Works Department and . filed with the County Clerk. SUBJECT'. Lido Isle Bridge Repair and Water Main Replacement -Completion And Acceptance of Contract No. 3538 April 13. 2004 Page 3 Funding Availability: The Lido Isle Community Association (LICA) contributed funds to improve the bridge railing in order to provide an unobstructed view of the harbor. The Budget Amendment listed below will fund the difference between the original budget amount and the total final project cost. Funds for the project were expended from the following accounts: Account Description Lido Isle Bridge Repair LICA Contribution for Railing Modifications Water Main Replacement Program Sewer Maintenance Fund April 13, 2004 Budget Amendment Pending Council Approval Account Number Amount 7013- C5100673 $391,749.99 7251- C5100673 $30,000.00 7501- C5500578 $285,897.14 7531- C5600292 $38,975.00 7013- C5100673 $43,514.40 TOTAL $790,136.53 The original contract completion date was November 22, 2003. Due to additional quantities of bridge repair work, the replacement of the sewer beneath the bridge and other change order work, the contract was extended to March 9, 2004. All work was completed by the revised completion date. Prepared by: R. Gunther, P.E. Construction Engineer S m G. Badum Works Director City of Newport Beach NO. BA- 04BA -048 BUDGET AMENDMENT 2003 -04 AMOUNT: $43,514.40 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations AdID PX Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: P XIncrease in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To transfer expenditure appropriations for the Lido Isle Bride Repair and Water Main Replacement Project, C -3538. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7181 Gas Tax Account Number C5100302 Street/Bikeway Improvement Division Number 7013 Street Account Number C5100020 Sidewalk, Curb, & Gutter Replacement Division Number 7013 Street Account Number C5100673 Lido Isle Bridge Repair Division Number Account Number Signed: �- Financial Approval: Administrative Services Director Signed: 940619--/. Administrative Approval. City Manager Signed: City Council Approval: City Clerk Amount Debit Credit $24,124.40 $19,390.00 $43,514.40 O Date' Ga Dale Date 0 .. ......... I"-- - - - -- -city o hieawport Seach— NO. - -BA- 04879--C48 - - -. BUDGET AMENDMENT 2003 -04 AMOUNT: $a3,sla.ao EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations AND qX Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: q XIncrease in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To transfer expenditure appropriations for the Lido Isle Bride Repair and Water Main Replacement Project C -3538 ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Description Division Number Account Number Signed: Signed Signed: ncial Services Director City Council Approval: City Clerk Amount Debit Credit $24,124.40 $19,390.00 $43,514.40 Date' 4OI afe ((6 /� Date Description Division Number 7181 Gas Tax Account Number C5100302 Street/Bikeway Improvement Division Number 7013 Street Account Number C5100020 Sidewalk, Curb, & Gutter Replacement Division Number 7013 Street Account Number C5100673 Lido Isle Bridge Repair Division Number Account Number Signed: Signed Signed: ncial Services Director City Council Approval: City Clerk Amount Debit Credit $24,124.40 $19,390.00 $43,514.40 Date' 4OI afe ((6 /� Date