HomeMy WebLinkAbout10 - Public Library Budget AmendmentCITY OF NEWPORT BEACH
• CITY COUNCIL STAFF REPORT
Agenda Item No. 10
April 13, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
LINDA KATSOULEAS, LIBRARY DIRECTOR, 949 - 717 -3810
lindak @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO INCREASE REVENUE ESTIMATES WITH AN
UNANTICIPATED REVENUE OF DIRECT LOAN REIMBURSEMENT FROM
THE STATE OF CALIFORNIA AND TO APPROPRIATE SPECIFIED FUNDS
TO THE GENERAL FUND.
RECOMMENDATION: Approve a budget amendment to increase revenue estimates by
$217,074.60, total amount of CSLA direct loan payments to the Newport Beach Public Library,
and to appropriate $100,000.00 to CIP budget 7017- C4009617.
DISCUSSION: The transfer of unanticipated revenue into the General Fund will allow the
Library to purchase new hardware to support "Horizon ", the Library's integrated automation
system.
The Library purchased the best possible equipment to support the new Horizon Library system
in July 2000. As is frequent in the world of computers, the combination of rapidly changing
technology and increasing workload has made the current equipment unable to meet the needs
of our customers. The Library now has to go to the used parts market to replace broken or worn
components for the system. We do not know how much longer these used parts will be
available. The system will reach capacity this winter. Next year we need to integrate the
Mariners School databases (materials and cardholders) into our system. Without new
equipment this additional workload will impact all four branches and will cause slower response
time.
Based on information available during preparation of the City's Fiscal Year 2003 -04 budget,
staff did not anticipate receipt of California State Library funds. Former Governor Davis had
promised to "blue pencil' State support for public libraries this year so it was not budgeted as
revenue. The legislature reinstated the library funding at the last moment. Three checks
totaling $217,074.60 have been received this fiscal year. The Library will use $100,000 to
purchase the urgently needed equipment for the Horizon system. The balance of the funds
received to date, $117,074.60, will be left in the unappropriated General Fund Balance.
Submitted by:
i a Katsoul , Library Services Director
City of Newport Beach NO. BA- 04BA -044
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: sz17,o7a.so
•
AX Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations related to unanticipated funding received from the
California State Library to purchase new computer hardware for the Library's integrated automation system.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund Fund Balance
REVENUE EST114ATES (3601)
Fund /Division Account Description
4010 4834 Library - California Library Services
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Finbncyal Approval: AdministrEAive Services Director
Signed:
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit
$217,074.60
Credit
$117,074.60
•
$ 100,000.00
3'-2 Q
Date
3 -3
D to •
Date
Description
Division
Number
7017 Automation /Communication
Account
Number
C4009617 Library Computer Tech Program
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Finbncyal Approval: AdministrEAive Services Director
Signed:
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit
$217,074.60
Credit
$117,074.60
•
$ 100,000.00
3'-2 Q
Date
3 -3
D to •
Date
- .._..... 1d - -City of Ne'V(Port Beach NO-.--BA- .. ..04BA-o4a.....--
BUDGET AMENDMENT
2003 -04 AMOUNT:
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates F X Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations related to unanticipated funding received from the
California State Library to purchase new computer hardware for the Library's integrated automation system.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4834
EXPENDITURE APPROPRIATIONS (3603)
Description
Library - California Library Services
Signed
Signed:
Signed
Approval: Administra;ive Services Director
City Council Approval: City Clerk
Amount
Debit Credit
$117,074.60
$217,074.60
$100,000.00
,-1 -Q
Date
4/__3 _;�
Ddte
q (/31W
Date
Description
Division
Number
7017 Automation /Communication
Account
Number
C4009617 Library Computer Tech Program
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed
Approval: Administra;ive Services Director
City Council Approval: City Clerk
Amount
Debit Credit
$117,074.60
$217,074.60
$100,000.00
,-1 -Q
Date
4/__3 _;�
Ddte
q (/31W
Date