HomeMy WebLinkAbout15 - 04BA-064 - Purchase of DVDs for LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
May 25, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE
NEWPORT BEACH LIBRARY FOUNDATION AND APPROPRIATE
FUNDS TO MAINTENANCE & OPERATIONS BUDGET ACCOUNT FOR
FY 2003/04.
RECOMMENDATION:
Approve a Budget Amendment in the amount of $10,000.
DISCUSSION:
A check from the Newport Beach Public Library Foundation in the amount of $10,000,
requested by the Library Staff, and approved by the Board of Library Trustees on May
18, 2004 will be presented to City Council. The check will be deposited into revenue
account 4010 -5901 and appropriated into the Library's Maintenance & Operations
account 4010 -8260 for the purpose of purchasing DVD films /library materials for fiscal
year 2003-04.
The Library is receiving an increasing number of requests for materials, particularly films
in the DVD (digital video disk) format. This generous gift from the Newport Beach
Library Foundation will allow the Library to purchase a more comprehensive collection,
especially of classic movies. The purchase will be completed this fiscal year and
selected titles will be sent to the branches. While the majority of items will be housed at
the Central Library, branch customers can order them from next day delivery.
Maintenance & Operations
Account Program /Services
4010 -8260 Library materials
Total $10,000
Submitted by:
Zinda ..
Amount
$10,000
�... .
WELLS FASSP ATI r; +,'
' .Newport Beach Library Foundation., oe -oa ,rlAnorlArilsso�nnorr ', '�� > : -
i.. - 30ODAvocada Ave roil' RGgUFgFiLp E Al�o4
y: mmort Beach CA 92660-7915'..
' .. j:.j. .y:;o �'tB -2• la4 "�'`,`.�d.: 1,"' 9'`
949' - 7.17- 3890"
PAY TO THE.'Ner4 it Beach Public Library _ '10,000 00-'
ORDER OF'_.Iw —_ ..
Ten'Thousand and 00/ 100•:«•.•.•.....+ ................................................. .. +.....................::...+ 8
DOLLARS
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
"NO 0L261V 1:L2 2000 24 71:12L254L60511 '
Newport Beach Library Foundation
1263
Newport Beach Public Library 5/11/2004
7040 Transfers to Library Media Collection: DVDs 10,000.00
Wells Fargo Business -4160
10,000.00
City of Newport Beach NO. BA- 04BA -064
BUDGET AMENDMENT
2003 -04 AMOUNT: $10,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the purchase of DVDs.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund Fund Balance
Description
Amount
Debit Credit
$10,000.00
Description
Division
Number 4010 Library - Support Services
Account
Number 8260 Library Materials
$10,000.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Financial proval: Administrati Serve es Director
Dale
Signed:
Administrative App val: City Manager
Kate
Signed:
City Council Approval: City Clerk
Date
City of Newport Beach
BUDGET AMENDMENT
2003 -04
EFFECT ON
BUDGETARY FUND BALANCE:
Account
Number
Increase Revenue Estimates
X
Account
Increase Expenditure Appropriations AND
Division
Number
Transfer Budget Appropriations
SOURCE:
Division
Number
Account
from existing budget appropriations
from additional estimated revenues
X
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the purchase of DVDs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Description
General Fund Fund Balance
Description
Description
4010 Library - Support Services
8260 Library Materials
Signed: �C
Financial pproval /: Administrati Sen
Signed: %..
Administrative ApprpKval: City Manager
Signed: � �YU�" J,i �h( ` �Bt
City Council Approval: City Clerf
NO. BA- 04BA -064
AMOUNT: $10,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
Amount
Debit Credit
$10,000.00
$10,000.00
Director Da e
0
cim lttllF' �� J'�H
Date