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HomeMy WebLinkAboutSS3 - Top Staff Priorities 2003-04r • CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Study Session Agenda Item No. ss May 25, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Homer L. Bludau, City Manager 949 - 644 -3000, hbludau @city.newport - beach.ca.us SUBJECT: Top Staff Priorities for FY 2003104 Status Report 1. Local Coastal Program — Land Use Plan certified and Implementation Plan to Coastal Commission for initial review PROGRESS: A Local Coastal Program Certification Committee has overseen the development of the draft Land Use Plan document. New draft comes to Council on May 25`h. Our expectation is that the Coastal Land Use Plan will be submitted to the Coastal Commission in July or August of this year. The CCC is • required by statute to commence hearings on the LCP within 60 days of receiving a completed submittal. Final certification of the complete LCP is anticipated by the end of FY 2004 -05. We will continue to budget and pay the $1,000 per month fine to the State Coastal Conservancy for each month we are late past June 2003. 2. Implement a Code and Water Quality Enforcement Program which continues the quality of code enforcement and which develops a water quality enforcement effort seen as a model program. PROGRESS: The FY 2003 -04 Budget authorized 2 additional Code & Water Quality Enforcement positions and one Water Quality & Watershed Specialist position. All NPDES requirements were met for the fiscal year. The Code and Water Quality Enforcement Division has done the following since July 1, 2003: 651 Notices of Violation issued (no penalty) — 618 Water Quality related 379 Administrative Citations issued (penalty $100 to $500) — 272 WO related 550 "Knock and Talks" completed (no penalty — Water Quality education only) 350 Required NPDES Inspections completed 15 Water Quality Management Plans reviewed 27,000 WO Brochures mailed out with water bills 14,000 WO Brochures will be mailed with business license renewals • Interestingly, out of 257 Water Quality- related actions taken across the county during January- October 2003, 250 of those were done by Newport Beach. Code Top Staff Priorities for FY 2003/04 Status Report May 25, 2004 Page 2 is and WQ Enforcement also provides and participates in training with other departments' enforcement positions, providing greater field capability. Finally, during this FY, $1.5 million in new grants have been awarded for water quality projects and studies. 3. General Plan Update — Complete baseline data and analysis by December, 2003, and complete evaluation of Land Use Plan by June, 2004. PROGRESS: All technical studies have been completed. Land use and circulation alternatives for the nine geographic areas identified for special study are being developed by GPAC. Evaluation of alternatives, including traffic and fiscal impact model runs and public workshop to be completed before end of 2004. Preferred land use plan to be selected early in 2005. 4. Temporarily reconfigure the Mariner's Park playfield and complete design development for the new Mariner's Library. PROGRESS: Design development documents completed and submitted for State review, with approvals expected this June. Soft groundbreaking for the library in June 10, 2004. Tennis court demolition and construction anticipated for late summer 2004. A minor realignment of the existing baseball field (adjacent to the new library) will be needed to keep it operational as a practice field in the • Fall. Some upgrades to the school district field will probably be required to allow regular league play. Library construction anticipated to begin in September. Park playfield final reconfiguration to take place once the library construction has been completed and the existing library has been demolished. Staff anticipates this will take place in fall of 2005. 5. Start and compete design of Santa Ana Heights Fire Station. PROGRESS: Potential sites evaluated with focus on Davis /Murray properties. Initial appraisal and updated appraisals completed. Council has provided Notice of Intent to utilize eminent domain powers. RFQ process to select architect begun, with 3 firms short- listed. Awaiting property acquisition decision for architect selection. 6. Complete annexation of West Santa Ana Heights /Country Club /Mesa Drive and create a Redevelopment Agency to assume RDA by July 1, 2004. PROGRESS: No application submitted, due to uncertainties over the transfer of the RDA and the State's likely diversion of RDA revenues to schools (ERAF). The RDA transfer is now part of the Sphere Issue discussions. Costa Mesa has notified us of their concerns over any proposal that would annex the Santa Ana Country Club. Following meetings with Costa Mesa, we intend to bring an annexation application (called a Resolution of Application) to the Council prior to • July, 2004, with annexed area(s) expected to become effective in January, 2005. u Top Staff Priorities for FY 2003104 Status Report May 25, 2004 Page 3 7. City Hall replacement project/Long term space needs addressed. PROGRESS: Almost no progress was made on this priority due to two factors: a conflict of interest issue involving our Project Manager and the uncertainty surrounding the City's ability to do long term financial planning due to the State's budget deficit. That uncertainty seems to be largely resolved and meetings with property owners in the immediate area will take place prior to July, in order to determine whether master planning of the area is something that works for all owners. 8. Negotiate Cable TV Franchise Agreements with Cox and Adelphia. PROGRESS: First readings of the Cable Communications Franchises Ordinance and Right -Of -Way Ordinance were held in May 2004, with adoption anticipated by June 25, 2004. Negotiations over the Franchise Agreements that will be based on the Cable Communications Franchises Ordinance and the "Statement of Minimum Criteria" that the Council adopted previously are underway. Staff intends to complete these Agreement negotiations during summer 2004. • 9. Development of a standardized evaluation process assessing the need for a standardized form and training the organization in the new form and evaluation process. PROGRESS: New form has been developed. Currently preparing instructions to assist form users. Training to take place on both evaluation process and use of new form City wide prior to January, 2005. 10. Continue the emphasis on Disaster Preparedness focusing on EOC /DOC process development and training. PROGRESS: Progress limited due to maternity leave and then resignation of Emergency Services Coordinator. A recruitment is in progress. A complete update of the City's Emergency Management Plan has been completed and distributed to City team. Good progress with emergency preparedness committee meetings that focus on departmental preparedness and DOC operations. Submitted by: omer L. Bluda City Manager • Top Staff Priorities for FY 2003 -04 Status Report Newport Beach City Staff May 25, 2004 The Top Priorities Priority 1 Local Coastal Program — Land Use Plan certified and Implementation Plan to Coastal Commission for initial review PROGRESS: A Local Coastal Program Certification Committee has overseen the development of the draft Land Use Plan document. New draft comes to Council on May 25th. Our expectation is that the Coastal Land Use Plan will be submitted to the Coastal Commission in July or August of this year. The CCC is required by statute to commence hearings on the LCP within 60 days of receiving a completed submittal. Final certification of the complete LCP is anticipated by the end of FY 2004 -05. We will continue to budget and pay the $1,000 per month fine to the State Coastal Conservancy for each month we are late past June 2003. SS`3 j -35 -oy 1 The Top Priorities Priority 2 Implement a Code and Water Quality Enforcement Program which continues the quality of code enforcement and which develops a water quality enforcement effort seen as a model program. PROGRESS: The FY 2003 -04 Budget authorized two additional Code & Water Quality Enforcement positions and one Water Quality & Watershed Specialist position. All NPDES requirements were met for the fiscal year. The Top Priorities Priority 2 (continued) The Code and Water Quality Enforcement Division has done the following since July 1, 2003: 651 Notices of Violation issued (no penalty) — 618 Water Quality related 379 Administrative Citations issued (penalty $100 to $500) — 272 WQ related 550 "Knock and Talks" completed (no penalty — Water Quality education only) 350 Required NPDES Inspections completed 15 Water Quality Management Plans reviewed 27,000 WQ Brochures mailed out with water bills 14,000 WQ Brochures will be mailed with business license renewals 2 The Top Priorities Priority 2 (continued) Interestingly, out of 257 Water Quality- related actions taken across the County during January- October 2003, 250 of those were done by Newport Beach. Code and WQ Enforcement also provides and participates in training with other departments' enforcement positions, providing greater field capability. Finally, during this FY, $1.5 million in new grants have been awarded for water quality projects and studies. The Top Priorities Priority 3 General Plan Update — Complete baseline data and analysis by December 2003, and complete evaluation of Land Use Plan by June 2004. PROGRESS: All technical studies have been completed. Land use and circulation alternatives for the nine geographic areas identified for special study are being developed by GPAC. Evaluation of alternatives, including traffic and fiscal impact model runs and public workshop to be completed before end of 2004. Preferred land use plan to be selected early in 2005. The Top Priorities Priority 4 Temporarily reconfigure the Mariners Park playfield and complete design development for the new Mariners Library, PROGRESS: Design development documents completed and submitted for State review, with approvals expected this June. Soft groundbreaking for the library on June 10, 2004. Tennis court demolition and construction anticipated for late summer 2004. A minor realignment of the existing baseball field (adjacent to the new library) will be needed to keep it operational as a practice field in the fall. Some upgrades to the school district field will probably be required to allow regular league play. Library construction anticipated to begin in September. Park playfield final reconfiguration to take place once the library construction has been completed and the existing library has been demolished. Staff anticipates this will take place in fall of 2005. The Top Priorities Priority 5 Start and complete design of Santa Ana Heights Fire Station. PROGRESS: Potential sites evaluated with focus on Davis /Murray properties. Initial appraisal and updated appraisals completed. Council has provided Notice of Intent to utilize eminent domain powers. RFQ process to select architect begun, with three firms short - listed. Awaiting property acquisition decision for architect selection. 19 _j The Top Priorities Priority 6 Complete annexation of West Santa Ana Heights /Country Club /Mesa Drive and create a Redevelopment Agency to assume RDA by July 1, 2004. PROGRESS: No application submitted, due to uncertainties over the transfer of the RDA and the State's likely diversion of RDA revenues to schools (ERAF). The RDA transfer is now part of the Sphere Issue discussions. Costa Mesa has notified us of their concerns over any proposal that would annex the Santa Ana Country Club, Following meetings with Costa Mesa, we intend to bring an annexation application (called a Resolution of Application) to the Council prior to July 2004, with annexed area(s) expected to become effective in January 2005. The Top Priorities Priority 7 City Hall replacement project/Long term space needs addressed PROGRESS: Almost no progress was made on this priority due to two factors: a conflict of interest issue involving our Project Manager and the uncertainty surrounding the City's ability to do long term financial planning due to the State's budget deficit. That uncertainty seems to be largely resolved and meetings with property owners in the immediate area will lake place prior to July, in order to determine whether master planning of the area is something that works for all owners. The Top Priorities Priority 8 Negotiate Cable TV Franchise Agreements with Cox and Adelphia. PROGRESS: First readings of the Cable Communications Franchises Ordinance and Right -of -Way Ordinance were held in May 2004, with adoption anticipated by June 25, 2004. Negotiations over the Franchise Agreements that will be based on the Cable Communications Franchises Ordinance and the "Statement of Minimum Criteria" that the Council adopted previously are underway. Staff intends to complete these Agreement negotiations during summer 2004. The Top Priorities Priority 9 Development of a standardized evaluation process assessing the need for a standardized form and training the organization in the new form and evaluation process. PROGRESS: New form has been developed. Currently preparing instructions to assist form users. Training to take place on both evaluation process and use of new form City -wide prior to January 2005. 0 The Top Priorities Priority 10 Continue the emphasis on Disaster Preparedness focusing on EOC /DOC process development and training. PROGRESS: Progress limited due to maternity leave and then resignation of Emergency Services Coordinator. A recruitment is in progress. A complete update of the City's Emergency Management Plan has been completed and distributed to City team. Good progress with emergency preparedness committee meetings that focus on departmental preparedness and DOC operations. Summary Priority 1 — Local Coastal Plan Priority 2 — Code & Water Quality Enforcement Priority 3 — General Plan Update Process Priority 4 — Mariner's Library/Park Priority 5 — Santa Ana Heights Fire Station Summary Priority 6 — W. Santa Ana Heights Annexation Priority 7 — City Hall Replacement Priority 8 — Cable TV Franchise Agreements Priority 9 — Employee Evaluation Process Priority 10 — Disaster Preparedness Training 0