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Home My WebLink About17 - 04BA-066 - California Seat Belt Compliance Campaign ProgramCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 17 June 8, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lieutenant Andy Gonis, Traffic Services Commander, Chief Bob McDonell SUBJECT: Budget Amendment - California Seat Belt Compliance Campaign Program — Fiscal Year 2004/2005 RECOMMENDATION: Approve a Budget Amendment to an existing grant in the amount of $15,940.00 for the Police Department Budget in fiscal year 2003/2004, to fund additional seat belt enforcement, as a part of the California Seat Belt Compliance Program DISCUSSION: Background: The City of Newport Beach has received an additional grant award from the State of CA Office of Traffic Safety to increase the level of awareness of seat belt safety in our City. The original grant provided for enforcement in November, 2003, but has since been revised to include campaigns in May, August, and September of 2004. The goal of the California Seat Belt Compliance Campaign is to increase seat belt use statewide. The time period of May 24 - June 6, 2004, is designated by the state as the next time period that seat belt enforcement will be a focus. During this time frame, additional staff hours will be designated for seat belt enforcement. Traffic and Patrol Officers of the NBPD will be specifically assigned to patrol city streets during peak traffic hours. Following the May campaign, this budget amendment will provide additional enforcement from August 12 -18, 2004, and September 2 -8, 2004. The incurred costs will be reimbursable by the State. A media release will be issued just prior to each enforcement period, in order to increase awareness and obtain voluntary compliance from the community. Seat belt use clearly reduces and in some cases prevents injury in traffic collisions. Budget Amendment — California Seat Belt Compliance Campaign Program June 8, 2004 Page 2 Funding Availabilitk Funding will be provided from increased grant revenue estimates with no adverse impact on the General Fund balance. See attached budget amendment for account details. Prepared by: Altk Andy onis, Lieutenant Approved by: 9OL44 Bob McDonell, Chief of Police Attachments: OTS Grant #IN43011 Revision 1 Budget Amendment STATE OF CALIFORNIA BUSINESS, TRANSPORTATION AND HOUSING AGENCY OFFICE OF TRAFFIC SAFETY 7000 FRANKLIN BOULEVARD, SUITE 440 SACRAMENTO. CA 95823-1899 www.ots.ca.gov (916)262-M90 (800) 735 -2929 (TT/TDD- Refertal) (916) 262 -2960 (FAX) May 7, 2004 Tim Newman, Captain Newport Beach Police Department 870 Santa Barbara Drive Newport Beach, CA 92660 Dear Captain Newman: ARNOLD SCHWARZENEGGER, 00106RROR SUNNE WRIG14T NIOPEAK, SCCRLTARY It CALIFORNIA OFFICR Or IuFFIC SAFBlr Project No. IN43011 Revision No. 1 The Office of Traffic Safety (OTS) has approved the extension of your seat belt enforcement mini -grant. It reflects funds already claimed for the November 2003 Mobilization and additional funds for personnel overtime hours for the May 2004 Mobilization (May 24 through June 6) and August 12 -18 and September 2 -8, 2004, enforcement periods. Enclosed are the amended Grant Agreement (OTS -38), Project Description (OTS -38b), and Detailed Budget Estimate Schedule B (OTS -38d), pages to file with your original grant agreement. The Budget Narrative (OTS -38f) and Terms, Conditions and Certifications (OTS -33) from the original agreement are still in effect and part of the Grant extension. Please refer to the above project number in all correspondence regarding this project. If you have any questions, please contact Don Uelmen, Operations Coordinator, at (916) 262 -1755 or e -mail at duelmen @ots.ca.gov. Sincerely, (� C 1 CHRISTOPHER J. M HY Deputy Director DUJo Enclosures cc: Bob MCDo_nell Fiscal State of California r Business, Transportation & Housing Agency PROJECT A i• }�i4 - NUMBER �;a OFFICE OF TRAFFIC SAFETY IN43011 GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD C /T1' OF.h'EiFPORT BE•dCH Month — Day - Year From: 10/01/03 3. AGENCY UNIT TO HANDLE PROJECT NEmiroer fte.uri i'our,•e nreaeraar:,vr To: 9/30/04 S. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product in approximately 100 words. Space is limited to 11 lines.) The goal of the California Seat Belt Compliance Campaign (CSBCC) is to increase seat belt use statewide to 94% by June 2004. Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign will be conducted for a fourteen (14) day period in November 2003 and in May 2004 in support of the Buckle -Up America/Operation ABC National Mobilizations. Additionally, two seven (7) day seat belt enforcement periods will be conducted in August and September 2004. Funds provided by this mini -grant will be utilized to increase the level of seat belt enforcement hours on an overtime basis for first line supervisors, officers, and administrative time to meet grant reporting requirements. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $25,166 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Tim Newman PRONE:949.644.3740 NAME: Bob McDonell PuoNE:949.644.3701 TITLE: Captain FAX: 949.644.3749 TITLE: CHIEF OF POLICE FAX: 949.644.3700 ADDRESS: 870 Santa Barbara Dr. ADDRESS: 870 Santa Barbara Dr. Newport Beach, CA 92660 Newport Beach, CA 92660 E -MAIL: tnewman @nbpd.org E -MAIL: bmedone n pd.org 1 v �t -2404 (Signature) at (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Dennis Danner PuONE:949.644.3123 NAME: TITLE: Admin. Services Director- FAX: 949.644.3020 ADDRESS: 3300 Newport Blvd. ADDRESS: Newport Beach, CA 92663 E-MAIL: ddanner @city.newport- beach.ca.us (Signature) (Date) OTS -38 (Rev. 11/99) Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 10/1/2003 GRANTEE NEWPORT BEACH PROJECT NO. IN43011 8. Action No. 2 Date: 5/4/2004 10. TYPE OFAGREEMENTI Initial I I Revision I X I Cont. FUND PROGRAM TASK NO. F.Y. Revision No. 1 Date: 5/4/2004 157b 04 -OP 1 7 1 2004 9. Action Taken 11. FUNDING DISPOSITION & STATUS Fiscal Year Amount Time extention of 8 months through 9/30/04. 2003 -04 25,166.00 Total funds programmed increased by $15,940.00. Total 25,166.00 Obligated This Action 15,940.00 Previously Obligated 9,226.00 Total Amount Obligated 25,166.00 Amount Suspended 0.00 State FY 2003 -04 2700 - 101 -0890 (157/03) TOTAL FUNDS PROGRAMMED 25,166.00 Federal Catalog No. 20.600 12. BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING: 9/30/2004 ADJ 2003 -04 2003 -04 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs 15,940.00 9,226.00 25,166.00 25,166.00 B. Travel Expenses 0.00 0.00 0.00 0.00 C. Contractual Services 0.00 0.00 0.00 0.00 D. Equipment 0.00 0.00. 0.00 0.00 E. Other Direct Costs 0.00 0.00 0.00 0.00 F. Indirect Costs 0.00 0.00 0.00 0.00 OTAL FEDERAL FUNDS 15,940.00 9,226.00 25,166.00 25,166.00 13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY. B. AGREEMENT & FUNDING AUTHORIZED BY NAME: DON UELMEN NAME: MARILYN SABIN TITLE: Operations Coordinator TITLE: Assistant Director of Operations PHONE: (916) 262 -1755 E -MAIL: duel men(&ots.ca.goy Office of Traffic Safety Office of Traffic Safety 7000 Frankli Blvd., Suite 440 7000 Franklin Blvd., Suite 440 Sacrame CA 95823 Sacramento, CA 95823 Signature Z;4— Signature OTS -38a` (Rev 5/98) SCHEDULE A PROJECT No: IN43011 PROJECT DESCRIPTION PAGE 1 PROJECT GOAL To increase seatbelt use, statewide to 94% by June 30, 2004. PROTECT OBJECTIVES To conduct Occupant Protection roll call training classes for officers and clerical personnel selected to participate in operational phase by November 17, 2003, May 15, 2004 and August 11, 2004. 2. To conduct a pre- operation seat belt compliance survey between: November I - 16,2003; May16 — 23, 2004; and August 1 - 11, 2004. To conduct two 14 -day (November 17 thru 30, 2003 and May 24 thru June 6, 2004) and two 7 day (August 12 — 18 and September 2 — 8, 2004) overtime enforcement operations specifically targeting seatbelt violations. 4. To conduct a post- operational seat belt compliance survey between: December 1 - 12, 2003; June 7 — 13,2004; and September 9 —18, 2004. 5. To mail or FAX to OTS the Mobilization Reports, the pre and post survey results and any pertinent local media releases (electronic or print) by: December 19, 2003; June 30, 2004; and September 29, 2004. 6. To mail the Project Claim Invoices (OTS -39) and Project Claim Details (OTS -39a) by: January 16, 2004; July 9, 2004; and October 8, 2004. Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citation in pursuance of the obligation. METHOD OF PROCEDURE Operational Plan Phase I Personnel Selection and Training (Octoberl, 2003 — November 7, 2003; April 25 - May 7, 2004; and June 28 -July 16, 2004.) It is anticipated that supervisors, selected uniformed officers, and clerical staff /community service officer persons will be required. Grant Reporting and Project Claim Training will be provided by OTS on an as needed basis. OTS.38b (Rev 5/98) SCHEDULE A PROJECT No: IN43011 PROJECT DESCRIPTION PACE 2 Phase II Preoperational Seat Belt Surveys (November 1 — 16, 2003; May 16 — 23, 2004; and August 1 - 11, 2004.) Preoperational seat belt compliance surveys will be conducted by existing staff, at representative locations throughout the areas selected for enforcement. (OTS 5 -a & 5 -b) Phase III Overtime Enforcement Operation (November 17 — 30, 2003;May 24 — June 6, 2004; August 12 — 18, 2004; and September 2 — 8, 2004.) Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement activities will be focused on seat belt compliance. Phase IV Post Operation Seat Belt Surveys (December 1 — 12, 2003 and June 7 — 13, 2004; and September 9 — 18, 2004.) Seat belt compliance surveys will be conducted at the same locations selected in Phase II. (OTS -5a & 5 -b) Phase V Prepare and submit to OTS, Final Report for Operational Period (OTS -5c) November 2003 Mobilization by December 19, 2003 May 2004 Mobilization by June 30, 2004 August and September 2004 Mobilizations by September 29, 2004 Phase VI Prepare and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement Operational Period (OTS -39 & OTS 39a) November 17 thru 30, 2003 by January 16, 2003 May 24 thru June 6, 2004 by July 9, 2004 August 12 thru 18, and September 2 thru 8, 2004 by October 8, 2004 OTS-38b (Rcv 5/98) SCHEDULE B PAGE 1 DETAILED BUDGET ESTIMATE PROJECT NO: IN43011 OTS -38d (Rev. 10/99) FISCAL_ YEAR ESTIMATES COST CATEGORY FY -1 10/01/03 09/30/04 FY -2 FY -3 TOTAL COST TO PROJECT A. PERSONNEL COSTS Positions and Salaries Sergeant Overtime (11/17/03 - 11/30/03 ) 2 Hrs. @ $ 61.50 123.00 123.00 (5(24/04 - 6/6104) 3 Hrs. a. $68.00 204.00 204.00 (8/12 -18/04 & (9/2 -8/04) 3 Hrs. @ $68.00 204.00 204.00 Officer Overtime (11/17/03 - 11/30/03 ) 129.5 Hrs. @ $53.88 6,977.00 6,977.00 (5/24/04 - 6/6/04) 150 Hrs. @ $57.00 8,550.00 8,550.00 (8/12 -18/04 & (9/2 -8/04) 150 Hrs. @ $57.00 8,550.00 8,550.00 Community Service Officer Overtime 0.00 (11/17/03 - 11/30/03 ) Hrs. @ $ (5/24/04 - 616/04) Hrs. @ $ 0.00 (8/12-18/04&(9/2-8/04) Hrs. @ $ 0.00 Clerical Overtime (11117103 - 11/30/03) Hrs. @ $ 0.00 0.00 (5/24/04 - 6/6/04) 3 Hrs. @ $33.00 99.00 99.00 (8/12 -18/04 & (9/2 -8/04) 3 Hrs. @ $33.00 99.00 99.00 Employee Benefit's @ 1.45% 360.00 360.00 0.00 Category Sub -Total $25166.00 $0.001 $0.001 X25166.00 B. TRAVEL EXPENSE Not Applicable C. CONTRACTUAL SERVICES Not Applicable D. NON - EXPENDABLE PROPERTY Not Applicable E. OTHER DIRECT COSTS Not Applicable F. INDIRECT COSTS Not Applicable PROJECT TOTAL $25,166.00 OTS -38d (Rev. 10/99) City of Newport Beach NO. BA- 04BA -066 BUDGET AMENDMENT 2003 -04 AMOUNT: $16,sao.00 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AM Decrease in Budgetary Fund Balance Transfer Budget Appropriations PX No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations due to receipt of an OTS Grant for a California Seat Belt Compliance Campaign. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account 1820 4831 EXPENDITURE APPROPRIATIONS (3603) Description Description Police - OTS CA Seat Belt Amount Debit Credit $15,940.00 Signed: FinaSnIcial pproval: Administra ' we Services Director Date Signed: G Administrative Appr val: City Manager Date Signed: City Council Approval: City Clerk Date Description Division Number 1830 Police - Patrol Account Number 7040 Overtime - Miscellaneous $43.56 Account Number 7041 Overtime - Safety $5,141.40 Account Number 7425 Medicare - Fringe $75.24 Division Number 1840 Police - Traffic Account Number 7040 Overtime - Miscellaneous $10,438.60 Account Number 7041 Overtime - Safety $88.44 Account Number 7425 Medicare - Fringe $152.76 Signed: FinaSnIcial pproval: Administra ' we Services Director Date Signed: G Administrative Appr val: City Manager Date Signed: City Council Approval: City Clerk Date City of Newport Beach ;FG. 3A- 043A -06c BUDGET AMENDMENT 2003 -04 AMOUNT: $1s,s4o.00 EFFECT ON BUDGETARY FUND BALANCE: Pq Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations X No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations due to receipt of an OTS Grant for a California Seat Belt Compliance Campaign. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account 1820 4831 Description Description Police - OTS CA Seat Belt EXPENDITURE APPROPRIATIONS (3603) Description Division Number 1830 Police - Patrol Account Number 7040 Overtime - Miscellaneous Account Number 7041 Overtime - Safety Account Number 7425 Medicare - Fringe Division Number 1840 Police - Traffic Account Number 7040 Overtime - Miscellaneous Account Number 7041 Overtime - Safety Account Number 7425 Medicare - Fringe Signed: /C//J 2i. - (f 4�i Finan ial Approval: Administra e Services Director Signed: AdminjstrativeAppW(val: City pManager %�J Signed: 4,C / M ° City Council Approval: City Clerk Amount Debit Credit $15,940.00 $43.56 S5,141.40 $75.24 $10,438.60 $88.44 $152.76 "cZ3 Date Date Date