HomeMy WebLinkAbout18 - 04BA-070 - California State Library CheckCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 18
June 8, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
LINDA KATSOULEAS, LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO INCREASE REVENUE ESTIMATES WITH AN
UNANTICIPATED REVENUE OF DIRECT LOAN REIMBURSEMENT FROM
THE STATE OF CALIFORNIA AND TO APPROPRIATE SPECIFIED FUNDS
TO A REVENUE ACCOUNT AND A CAPITAL IMPROVEMENTS ACCOUNT.
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Approve a budget amendment to increase revenue estimates in 4010 -4834 by $93,199.18, the amount of
an additional CSLA Direct Loan payment to the Newport Beach Public Library, and to appropriate $79,200
to Capital Improvements account 7017- C4009617 for upgrading Library CPU's, with the remaining
$13,999.18, to be added to the unappropriated fund balance in the Mariners Library Building fund,
450 -3605.
DISCUSSION:
The transfer of unanticipated revenue from the Library direct loan reimbursement program to the Library
Computer Technology Program will enable the Library to upgrade the Central Processing Unit's (CPU's) of
one third of the Library computers and adhere to the City MIS Department schedule of CPU replacements.
Maintaining compatibility in City electronics is critical to the efficient and effective use of all City resources.
The Library must provide electronic access to the residents and to the staff to allow use of the Library
resources needed for student assignments, and information gathering for personal growth and education.
In the past, Business Excise Tax (BET) Funds were used to purchase new electronic equipment for the
Library. This year those funds were redirected to the CIP budget for HVAC boiler repairs mandated by the
Southern California Air Quality Management District. The remaining funds of $13,999.18 from the
unanticipated revenue will be deposited to the Build A Mariners Library Fund.
Based on information available during the preparation of the City's fiscal year 2003/2004 budget, staff did
not anticipate receipt of California State Library funds. Former Governor Davis had promised to "blue
pencil" state support for public libraries. The State Legislature reinstated the public library funding at the
last moment and the current Governor has left the Direct Loan Reimbursement Fund in place.
In the future the continuing expense of maintaining a current inventory of CPU's will be met through a
combination of funds. The Library's share of BET funds will be dedicated to this responsibility. The
Library's portion of the interest from the Ackerman Trust, currently dedicated to purchasing computers for
the new Mariners Library, will become available in 2005/2006. The long -term support of computer
equipment for the Library requires more than CPU's however. Monitors, keyboards and other peripherals
will also need to be replaced on a regular basis. Unfortunately neither the Friends nor the Foundation find
computers appropriate purchases for their gifts to the Library. We will need to identify additional funds to
underwrite this cost of doing business.
The Implementation of wireless capability this summer may mitigate this cost over time. More and more
Library users come to the Library prepared to use their own laptop, PDA or phone to access resources.
This is especially noticeable in our younger customers. There will always be a need for actual computers
but the numbers may diminish.
Account Program /Services Amount
7017- C4009617 Automation /Communication $79,200.00
Library Computer Technology Program
450 -3605 Mariners Library Building Fund $13.999.18
TOTAL $93,199.18
Submitted by:
Library Sees Director
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FUND NO. FUND NAME 06 WARRANT NUMBER -303995
H THE TREASURER OF THE STATE WILL PAY OUT OF THE 0001 GENERAL FUND.
IDENTIFICATION NO. Mo. I DAY I YR.
6120 05:18:2004 90-1342/1211
1 1 06303995
TO:
--- NEWPORT BEACH PUBLIC LIBRARY
1211134 2 31: 06303995 III'
I
REMITTANCE ADVICE
STD. 404C (REV. 4-95)
DEPARTMENT ADDRESS
L
I DOLLARS t CENTSI
ls***93199 is I
STEVE WESTLY
CALIFORNIA STATE CONTROLLER
STATEOFCAUPORNI
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THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW
)RG. COCE I INVOICE DATE INVOICE NUMBER SPI
INVOICE AMOUNT
CLAIM SCHED. NO. k
j
FEDERAL TAX ID NO. OR SSAN RP TYPE
TAX YR TOTALPEPORIEOTOIRS TOTAL PAYMENT
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City of !Newport Beech NO. BA- 04BA -070
BUDGET AMENDMENT
2003 -04 AMOUNT:-F—$93,199.18
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates X Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and e_ xpenditure appropriations due to receipt of check from the California State Library
for direct loan payment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
450 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4834
EXPENDITURE APPROPRIATIONS (3603)
Description
Mariners Library Fund
Description
California State Library
Signed:
Signed:
Signed:
Approval: Administrative Services Director
istrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$13,999.18
$93,199.18
$79,200.00
Date
G
mate
Date
Description
Division
Number
7017 Automation /Communication
Account
Number
C4009617 Library Computer Tech Program
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Approval: Administrative Services Director
istrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$13,999.18
$93,199.18
$79,200.00
Date
G
mate
Date
pity, of Newport Beach
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
t
NIO. BA- 04B A-070
AMOUNT: $93,199.18
�X Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to receipt of check from the California State Library
for direct loan Davment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
450 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4834
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed:
Description
Mariners Library Fund
Description
California State Library
Description
7017 Automation /Communication
C4009617 Library Computer Tech Program
Fina ciayl�.A�ppsroval: Administrativ Services Director
Administrative Appaloval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$13,999.18
$93,199.18
$79,200.00
G- /-ev
Date
G !�/ z
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Date