HomeMy WebLinkAbout19 - 04BA-071 - Library Maintenance & OperationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
June 8, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
lkatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM MARCIVE AND
APPROPRIATE FUNDS TO MAINTENANCE & OPERATIONS BUDGET
ACCOUNT FOR FY 2003/04.
RECOMMENDATION:
Approve a Budget Amendment in the amount of $6,820.
DISCUSSION:
A refund check from Marcive, Inc. in the amount of $6,820 will be presented to City
Council. The check will be deposited into revenue account 4010 -5864 and appropriated
into the Library's Maintenance & Operations expenditure account 4010 -8260 for the
purpose of purchasing library materials for fiscal year 2003 -04.
Marcive, Inc. is the vendor who supplied ongoing cataloging authority services to the
Library. The Library no longer needs the services of Marcive Inc. and requested that
our credit balance be refunded to the Library. Current Library staff now performs these
services, which include checking for multiple author and subject catalog entries.
Maintenance & Operations
Account Program /Services Amount
4010 -8260 Library materials $6,820.
Total $6,820
Submitted by:
nda Katp a s, Library Services Director
MARCIVE, INC.
REFUND OF
042744
_. - _ ? p
'MARCIVE ==1NC. McMUl1ENCOUNYV:STATE_BANK - 0.42744'"
.0-13 OX 47508
.,SAN ANTONIO: TEXAS 78265 -7508 ;N_ANTONiO. 7X:78240. ®.-
(210) 646- 6161"
** *SIX TH06SAND EIGHT HUNDRED
—TWENTY :6.00 /100 * **
PAY.. m - - - - -- - _ $6820. `:.00
THE: 7
1 QRDER . NEWPORT-BEACH-LIBRARY
:
e 1000 AVOCADO`AVE:=` _
_NEWPORT BEACH, :CA w.92660 MARCIVEJNC.
-
- _ - - -
AVMORV E S)G UT/RE
116042744i!• .�;LI Leo. ILe S4'2i:
City of Newport Beach NO. BA- 04BA -071
BUDGET AMENDMENT
2003 -04 AMOUNT: $s,szo.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to close out of a vendor contract.
for direct loan payment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Amount
Fund Account Description
Debit Credit
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4010 5864 Library - Private Refunds & Rebate
$6,820.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 4010 Library - Support Services
Account
Number 8260 Library Materials
$6,820.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
(�
Signed:
Financial Approval: Administrative rvices Director
Date
Signed:
/
Es '/
Administrative Approv .City Manager
7 ET
Signed:
City Council Approval: City Clerk
Date
City of Newport Beach h0. 5 0 4 B A
BUDGET AMENDMENT
2003 -04 AMOUNT: $s,a2o.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to close out of a vendor contract.
for direct loan Davment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5864
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Library - Private Refunds & Rebate
Signed:
Signed:
Approval: Administrative Services Director
Administrative ApprovaoF City
Signed: /NO_ oaf /'M
City Council Approval: City Clerk
Amount
Debit Credit
t
$6,820.00
Date
G r
!
Kate
q-7 d /C ,
Date
Description
Division
Number
4010 Library - Support Services
Account
Number
8260 Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Approval: Administrative Services Director
Administrative ApprovaoF City
Signed: /NO_ oaf /'M
City Council Approval: City Clerk
Amount
Debit Credit
t
$6,820.00
Date
G r
!
Kate
q-7 d /C ,
Date