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SS2 - Budget - Department Presentations
Department Budget Review F- r l llp'01�` Council Study Session June 8, 2004 CITY COUNCIL yE To protect Newport Beach's unique quality of life for the full enjoyment of its residents, visitors, and business owners and to direct the 0 efficient and effective delivery of municipal services. Inc l T s Aion sr —a control e�p enorture. Includes Assort Growtn Control and SpM1eres lsaues ee0enduurea Includes Sea— 155115 "I'"nuurer COUNCIL AGENDA NO. S 5 1 2001 -02 2002 -03 2003 -04 200405 Actual' Anuat. Eslion aled— Proposetl "• C O M N @_ a p Sslarics and and Op Maintenance an80peraLOns 5 5 141.366 2.633.606 $ $ 146.530 1.129.255 5 142,93 5 744,525 $ 255.279 5 883.525 Cap,tal Outlay 5 5.169 E 11.943 8 7.000 5 7.000 Q City Grants 5 25.000 8 44000 5 25.000 5 25.000 Total 5 2.805.143 6 1.32].]26 5 919.096 3 1.170.604 Inc l T s Aion sr —a control e�p enorture. Includes Assort Growtn Control and SpM1eres lsaues ee0enduurea Includes Sea— 155115 "I'"nuurer COUNCIL AGENDA NO. S 5 1 CITY CLERK DD To provide service to the Mayor and City Council, City Manager, administrative w E departments, and the public in a courteous, timely, and efficient manner mwhile remaining neutral and impartial. rn To improve the administration of the affairs of the City Clerk's office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Newport Beach. CITY CLERK 2001,02 200203 2003 -04 m04.05 20042005 Abaci Actual Actual Actual Estlmatetl Proposed C O N 24 council Meetings. special of Adjourned 25 21 21 21 Resolutions adapted j0 4 Salanes and permits $ 230.725 $ 250.602 is 253.479 5 255.107 M.ndipal elections Maintenance and OPeraLuns S 30.785 $ 50A48 is 42,932 5 37.710 56.500 capital Outlay 56.595 52.626 45.000 45.000 elmms5ummons and eomplamte processed - Q Total Is 262.748 $ 301 is 306.411 S 325.817 26 28 Elections 5 $ 48.685 f $ ceding Pages scanned into Document Imdging system Grand Total $ 262.748 S 355.940 $ 306,411 $ 380.817 CITY CLERK Service Indicators 2001 -2002 2002 -2003 2003 -2004 20042005 Abaci Actual Estimated Protected Council Meetings. Regular 23 24 23 24 council Meetings. special of Adjourned 25 21 21 21 Resolutions adapted 92 72 Bo 80 Ordinances Adopted 28 28 25 25 M.ndipal elections 1 1 0 1 Remit erei voters 52.212 51864 55.957 56.500 Municipal code supplement pages distributed 56.595 52.626 45.000 45.000 elmms5ummons and eomplamte processed 157 194 180 180 contractsoagreements Processed 119 1.0 120 120 Notices orcompletloneRdease Bonds 26 28 30 30 penumbra processed to Orange scanty Recorder 28 38 40 40 Pages scanned into Document Imdging system 33.600 34.500 35.000 35.000 Passports pbeetled 265 ' 672 600 900 - Pas sport se,Res began I ^v4!0'_I N CITY MANAGER yE To maintain the delivery of high quality municipal services and legislate and manage the affairs of the city according to law N and for the benefit of residents and property owners City Manager — Key Divisions • Code & Water Quality Enforcement — 5 full -time employees and .5 FTE $521,740 • Public Information 1 full -time employee $142,906 • Harbor Resources 7 full -time employees and 7.34 FTE $1,270,081 91 2001 -02 2002 -03 200304' 2004 -05 Actual Actual Estimatetl Pmppsetl c c m Salaries and 9enef4s $ 1,498.430 $ 1.550.992 S 1.906.815 $ 2.110.063 m0 p d Maintenance antl Operations S 266.964 $ 505.245 $ 870.580 $ 833,496 Capital Outlay $ 23,753 $ 16.248 $ 50,500 $ 40]00 Q Total $ 1]90.949 $ 2.072.485 5 2.827.995 $ 2,984.259 ' CA, 8 Wa @r Quality Enkrcement Olnsion atltle4. City Manager — Key Divisions • Code & Water Quality Enforcement — 5 full -time employees and .5 FTE $521,740 • Public Information 1 full -time employee $142,906 • Harbor Resources 7 full -time employees and 7.34 FTE $1,270,081 91 HUMAN RESOURCES To increase the City's effectiveness through recruitment and retention o of employees committed to providing quality public service that meets ww E the goals and objectives set by the City Council and the City Manager. U) We further this mission by the development of systems which recognize the value of each employee and provide the necessary tools to recruit, retain, and develop a workforce capable of high performance. We accomplish this mission by having a "customer first' attitude; demonstrating a spirit of cooperation; being a trusted and valued source of human resources knowledge and expertise; and by being responsive to and aware of internal and external customer needs. 2001 -02 2002 -03 200304 2004 -05 Actual Actual Estimated Proposed mOm N pa Salaries and Benefits 5 6]3.20] S 163.010 $ 622,346 $ 871.891 Maintenance and Operations $ 491,388 5 352.050 It 401,660 $ 409.660 Q Capital Outlay $ 9.819 $ 31,585 It 8,000 $ 8.000 Total $ 1.114,414 9 1,146.645 $ 1,232.006 S 1.289.551 CITY ATTORNEY o E To represent and /or advise City Council, Boards and Commissions, ww E and City Staff with respect to all legal matters y pertaining to the City 11 2001 -02 2002 -03 200304 2004 -05 Actual Actual Estimated Pfoposed C M ma Salaries and Bensfils $ 565,631 $ 631.502 $ 683.580 It 123816 UO Maintenance and Operations $ 120,591 $ 233.651 It 350.616 $ 218.826 Capital Outlay $ 2.450 $ 2965 $ 4.000 $ 11.000 Q Total $ 688,612 $ 868.118 S 1038.396 5 1.013.102 11 CITY ATTORNEY Service Indicators 1002 -2003 2003 -2004 2004 -2005 Actual Estimated Projected Requests for OpinionslAdvice ilo- house) 3,200 5,250 5,500 Council. Board, and Commission Meetings 100 100 100 PreparationlReview of Contracts. MOUs. Agreements 200 300 300 Litigation Caseload 150 150 50 Code Enforcement Caseload 100 120 BO Oevelopmeneeview of Resolutions and Ordinances 75 75 65 Courtand Hearing Appearances 100 100 BO Public Assistance (phone or m person. by attorney and 5,400 7,200 7,200 secretarial staff) Legislative Advocacies 25 20 20 Public Records Act Requests 26 29 40 Administrative Services Department 'f To provide the highest quality Management Information _ Services, Financial Management, and a variety of support services for City Officials, the public, and other departments. 5 Administrative Services Department Overview Fiscal Year 2003 -04 • Amended Budget $5,331,449 • Employees — 50 Full -time — 5.47 FTE Fiscal Year 2004 -05 • Proposed Budget $5,949,938 • Employees — 50 Full -time — 5.73 FTE Division Information RESOURCE MANAGEMENT Budget Management Investment Management Internal Control Staffing: 3 $437,993 FISCAL SERVICES Cash Management Purchasing Warehousing & Inventory Control Printing & Reproduction Postal Services Remittance Processing Accounts Payable Staffing: 12 plus 2.89 FTE $ 1,176,337 MGMT INFORMATION SYSTEMS Computer Applications Support Telecommunications Geographic Information System PC Technical Support Network Management Database Management Staffing: 17 plus .5 FTE $2,468,799 REVENUE Municipal Billing Intergovernmental Transfers Licenses Regulatory Permits Revenue Development Receivables & Collections Staffing: 11 plus 1.59 FTE $1,135,128 E. ACCOUNTING General Accounting Payroll Property Control & Fixed Asset Tracking Audit Coordination Debt Administration Financial Reporting Staffing: 7 plus .75 FTE $73101 Other Activities Cabl$aniseE Pelt.e 20.2.5 M 2M5 0"ne, Balance Balance iolal Pne,10 Issuanc O710112WJ Aftlions wateans MI aac Paymem Inle25 Pad 10 DMe ReNntlup LlbalV COP 7.33QON 5,.i. (275.030) 5,670 OW M,,l,s 28l, 0.S Gq 6alWa V,anna Loan 3,057.9b 1939,13: 1149.BOt) 1.783.331 237.M2 B>..'fit 1.668599 Waer Re�Cnua Re!uMirg BeNS 10.3'S,Oro 8535,003 (t3a0.WJ) 7.255,000 1.647.703 367.703 6.5i0,0W Rollin851ocA Leases 1.IC0.039 ¢6.'.975 1442.202) 020.773 359.Iifi 17.570 1.75,276 6ec1mn 10a LOa, 2,4WOW 2,30,= I6n. CC01 2.276.0. 187.0`% 123, M'6 124. fn -AP xalFn A91 .nl 18 RD1,OW 15. RW.M (1.2..0) 10,003.0. 1.200..3 t600,Of,0 idol RaN sa UCe 47.112.979 3An.107 (3,011,001 311711.1M 0.293.325 81.3:2 15,001.875 M Significant Revenue Info Administrative Services administers many user fees and is responsible for all City billing including the issuance of 205,000 Municipal Services Statements annually. Some of the larger billings include: Water charges $ 16,911,000 Sewer fees 2,891,000 Fire Medics memberships 250,000 Recycling fees 854,775 Franchises fees 3,048,500 Use of Money and Property 7,393,163 Major Charges /Fees /Taxes Administrative Services actively manages the four largest City tax revenue sources: Total Property Tax Sales Tax Transient Occupancy Tax Business License Tax $ 43,269,662 21,578,500 8,969,000 2.230.000 $ 76,047,162 This represents almost 50% of the City's total estimated 2004 -05 Revenue of $152,587,401. iN Major Charges /Fines Administrative Services also levies and collects the following charges: Administrative Fines /Citations $ 537,000 Parking Citations 2,220,000 Alarms /Fines/Renewals 380,000 Tidelands Billings 6,708,984 And many others Police Department Budget Presentation Fiscal Year 2005 Gry C.nIJI B.d,,, P¢sen(ubomr —I Y-, 1W5 11 l U Agenda s i Budget Overview Revenue i a Personnel Grants Divisional x Responsibilities City Council Budget P- sentation Fiscal Year 205 r� Budget Overview' Budget Totals Changes from FY 2003 -04 Budget by Division 01, Council BudSet PresenmtiomFis cl vec, 2WS 12 Budget Totals ACCOUNT DESCRIPTION 7 AMOUNT Salaries r± Benefits $29,613,337 Maintenance r± Operations $4,983,200 Capital Outlay $123,872 TOTAL $ 34, 720, 409 City Couneil Budget Resenration Fiscal Ymr 1005 iv Budget Totals FY 05 Police Budget L (NAFF Funds Not Included) City Council Budget P— encotion Fiscal Year 2005 13 Changes from FY 2003/04 • Total Changes = $2,377,473 or 7% Increase from FY 2003/04 • Salaries Et Benefits - $1,994,259 Increase • 84% of the Total Budget Increase • Adjustments Based on MOU Agreements • Salary Step Increases • PIERS Safety Rate Increases • PIERS Miscellaneous Rate Revision City Council Budget Presentation risml Year 205 Changes from FY 2003/04 • Maintenance rt Operations - $500,714 Increase • 21 % of the Total Budget Increase • Increase in Various Contracts • City Manager Approved Supplemental Equipment List $100,000 Transfer from CIP to MFtO for annual facility upgrades /maintenance • Capital Outlay - $117,500 Decrease from FY 2003/04 • Reduces Budget increase by 5% City Council Budget CresenlaliomFiscal Year 2005 14 Changes from FY 2003/04 • Summary of Changes - Salaries rt Benefits - $1,994,259 • 7.2% increase from FY 2003/04 - M r± 0- $500,714 or • 11.1% increase from FY 2003/04 - Capital Outlay - - $117,500 • 48.7% decrease from FY 2003/04 City Council 9uegtt Cre3eatatian'Fiscal Year INs Budget by Division Budget Number Division Description Budget Amount 1810 Office of the Chief of Police $116331101 1820 Support Services $810601277 1830 Patrol $1317771024 1840 Traffic /Parking /Animal Control $4,247,071 1850 Detective $613711097 1860 i Fleet Services $6311839 15 Fleet Maint. r ' ::2.- ;•.. �.Y 2% COP TRAFFIC 12 %: 5% V. Support x Services 23% FY 05 Budget by Division Lt`h (NAFF Funds Not Included) City Council Budyet P Sentoticn Mccl Year 2W5 Personnel �. } Salaries ft Benefits ...1 Full -time Employees i New Positions CityCuundl B.d,eI Pmsentation Fi ... 11e IWS 16 Salaries 8t Benefits • Personnel - 85.3% of Total Budget is Direct Costs Associated with Salaries 8: Benefits - Salaries 8: Benefits - $29,613,337 City Council Budget Presentation riswl Year 2X5 �. y.. Capital Maint. and Outlay Operations 0.4% 14.3% low i i FY 05 Police Budget (NAFF Funds Not Included) J Oty Council Budget Pmsenrotiom fiscal Year 2W5 MVA T' Full -time Employees • Total Full -time Employees - 237 - Sworn - 148 - Non -sworn - 89 City Council Budget Fresentntion Mint "or 2W5 Full -Time Employees Budget Number Division Description I Number of Employees 1810 Office of the Chief of Police 10 1820 Support Services 53 1830 Patrol 96 1840 Traffic /Parking /Animal Control 32 1850 Detective 44 j 1860 Fleet Services 2 Gry Ceunnl BeJeu Fresenmtiomfisml veer: W5 1M ,: Non - Sworn Personnel 37% FY 05 Personnel Breakdown City [PUncil Budget Preuntation.Fiscal Year 205 Support COP TRAFFIC 12% SeNces Sw y�rae: orn Officers by 19 r New Positions • There are NONE! City Council Budget Presentation Furst Year E005 Divisional Responsibilities t Office of the Chief of Police Traffic Support Services Detective Patrol Fleet Maintenance Ory C.-In budge Presentation rnasi Yeas: 005 20 Office of the Chief of Police Chief of Police Administrative Assistant Executive Officer Professional Standards Unit Manager (Lieutenant) Community ServiceslPlO Payroll Clerk Supervisor Professional Standards Environmental Services Drug Abuse Resistance Education (D.A.R.E.( Crime Prevention Volunteer Cilrzen Teen City council Budget Presentation risrol Year }Ws Office of the Chief of Police • Professional Standards /Legal Review • D. A. R. E. • Environmental Services • Community /Media Relations (PIO) • Departmental Payroll Support 21 Office of the Chief of Police • Volunteer Program • Crime Prevention • Citizen's Academy • Teen Academy City Council BudSet PresenmaomFisml Year M -° Support Services Division 04 �anm[�a.r swrebry YO1M Fi.wlsxviws6 Oivuion Can vnWr FvcilXlm MVinl.wnw servlrn Can �ndr 0. °oq^Da sup.rveor sup°°Mtch rvaOr to. FI-t Mwrtl nw superviwr Cw nrly R°cmas s.nlor SS. suwrvisor Appllwfi°u Mechanics BvcFprvunE inrWip mr Som.,.wry Fr.M sbx m.Pemlwri p.b Cispvtch.rt WormMion PC6N.Mwk EIxM1Oric spci.11q Cock N." Entry Conxpnnaence Plaml Coortllratlon Plvnninp8 Polygrvph Opmtor EYIE.n[a Cwrtlingi.n Oflic.n R°wvrcll Ixpvml.m Yao vnn woe rM c.aq waran City Councl BudEet PresentonomFiswl Ye°r 2W5 22 s Support Services Division • Alarm Monitoring Program • Communications • Video Services • Property /Evidence Control • Personnel and Training • Polygraph Examinations • Fiscal Services /Budget Control City Council Budget Presentation Fi—I Y— 2005 Support Services Division • Records Section • Range Training /Armory • Computer Systems • Planning /Research • Facility Maintenance • Electronics Engineering /Repair • Fleet Maintenance City Ceundl Budget %esentut,to Cool veur 2005 IFN Patrol Division Ccm enE[t Secntery ro IM Wri[ C[m anE[t 0.y Wemh MiE Wet[ft NiBN W[1[R SWAT H[II[apl[t CwmvnOCt LvnmenEw Canm[nWt Cwnmmmr C[mmemtt Fie10 F[IG FNIE T— Pilde Supe"mom Su,m— Su'M- MonMrt Pe[Id Pe[Id ft . Ofliu Oflico Mta-M[cMNu nreUnit Blcyclo Vnit Ofllcon _.t_ W[[I N[w�.'1 E[et NOwpM NewpM pOP POP POP My Council BUtlget FracentallomFiscal Year 2005 Patrol Division • Day Watch • Mid Watch • Night Watch • Jail • S.W.A.T. • Bicycle Detail City Council Budget Pre- ntntlnn.Fiscm Year }Ws 'T p. Patrol Division • Canine Unit • Disaster Planning • Helicopter Section (ABLE) • Reserve Officer Program • Hostage Negotiations City C— al &Mgrt P:esentv[ivm ..::X, ® Traffic Division Traffic Services Commantler Accitlenl Motorcycle ParkinglAnimal Investigation Unit Convol Supervisor Supervisor Supervisor Accident Motorcycle Parking Control Investigators Officers Officers Traffic Animal Control investigators Officers Special Events Crossing Guard Program L ory Caa„m s.eg.r P--.1;, F..W reor 2005 25 Traffic Division • Traffic Services • Accident Investigation • Motorcycle Enforcement • Parking Control • Crossing Guard Contract Administration • Traffic Education • Animal Control • Special Events Planning City Caumil Budget Pre— tcd —Faanl rec ut Detective Division O com min anar $ecnNry to IM Ory n Comm Sarviwa pim[SUaym¢eion Namo4c[Vlm Crm -e .r Vnit SUparNSw Sacllon SUp[MSOs Creme Anelysl Community Servims pplectivos Oct[ctiv[s RNSP 0.tacliva5 ONiu Juvonilo5ox Gm[s Ci—Ap rem Cixns[ABeiM $upvry Pors s$upen Properly $open Wloclrves 0.leclive5 PuIOTMfI Te¢k Fwca Wlediro¢ Scnool� Dolactivo¢ Clly Council B.d,1 Pre: -1.11 mF-1 yeoc :WS 26 Detective Division is Criminal Investigations - Crimes Persons - Property Crimes - Juvenile /Sex Crimes - Narcotics - Economic Crimes - Vice /Intelligence is Crime Scene Investigations City Cowal ildiet MesentatbmFis al year I005 Detective Division r • Crime Suppression Unit • Crime Analysis • Orange County Auto Theft Task Force (OCATT) • Regional Narcotics Suppression Program (RNSP) is School Resource Officer Program City Council budget vreventenamfi:mi year 2005 27 Fleet Maintenance Division • Parts Inventory • Vehicle Maintenance • Replacement Vehicle Set -up „f TAT P. psi• � 7{ A.A.'s ,(a - W,,, PieienlvbvmFiiml Ymi 2W5 e Revenue and Grants Revenue Grants (iry [vm<il Budget O�eientetiomFrsml ,mi.WS w Revenue • Total Estimated Police Department Generated Revenue - $4,946,379 • Significant Revenue Sources: - Orange County Public Safety Augmentation - $735,556 - Alarm Related (permit renewals, fines, PD alarm monitoring) - $355,000 - Parking Fines -Over - $2.2 Million - Administrative Citation Fines - $1501000 city C—il 8.d,eI P,,t I.t!o Fitml..r 2W5 F Revenue - Jail Booking Fees - $1601000 - ABLE - $2751000 - School Resource Officers - $1221693 - Narcotics Assets /Forfeitures Fund - $220,230 Cey C. Iil Budget 5uol fmr:WS 29 Grants • Will receive over $219,870 in Revenue to the City of Newport Beach for Fiscal Year 2004/05. • Grants Awarded from State and Federal Sources through Various Processes. • Specific Grants were Awarded as Follows: City Council Budget Prl- 10iom1`11m1 Yeor 20.15 Grants • Office of Traffic Safety Driving Under the Influence (DUI) Enforcement Team /Checkpoints over 2 years - $38,080 - 2 DUI Checkpoints. - 2 Officers working 60 Nights of DUI Patrol exclusively. CRY Counil Budget FraenIV,,i.h11.1 I—.W5 061 Grants • Bulletproof Vest Reimbursement - $21,350 • Office of Traffic Safety Seatbelt Program - $15,940 City Council Budget PmmoinciomFuccl Yen I605 Grants Local Law Enforcement Block Grant: • $24,500 - Partial funding for one non -sworn Crime Prevention Specialist Cry Council 8inl t FmnenidiomFlxwl Yeo, CX5 31 r Grants; Supplemental Law Enforcement Services Fund (State COPS Funding): • $120,000 - Two Sworn Police Officer Positions to staff our Crime Suppression Unit - Miscellaneous Equipment Cu Council Budget Presentation Fiscal Year 2X5 32 Fire Department Fiscal Year 2004/2005 Budget Presentation By Fire Chief Tim Riley Newport Beach Fire Department - "Safety, Service, profession /ism" Fire Department Mission... ...to reduce the loss of life and property from fire, medical, marine and environmental emergencies through education, prevention, hazard reduction and response. P Newport Beach Fire Department - "Safety, Service, profession /ism" 33 Department Summary Department Detail FY 2004 FY 2005 % Inc (Dec) TOTAL 24,090,309 25,747,768 6.8% Salaries 20,364,292 22,007,319 8.0% Maint. & Operations 3,498,813 3,553,065 1.6% Capital Outlay 227,204 187,384 (17.6 %) Department Detail ici! FY 2005 % of Total Budget 148 people + 30.78 FTE Admin. 1,173,527 4.55 8* & 1 Fire Ops 17,255,259 67.02 112 Prevention 973,953 3.78 6 EMS 1,685,109 6.54 2 Training 1,387,343 5.39 5.5 & 9.62 Lifeguard Ops 3,272,576 12.71 14.5 & 20.16 ici! Revenue Generation • $1,650,000 —Paramedic Program • $625,000 — Junior Lifeguard Fees • $735,556 - Public Safety Augmentation Fund (Prop 172) shared with Police Dept. • $355,600 — Fire Prevention Fees & Fines Significant Program Issues • Professional Competency — 62% of Fire Personnel have less than Three Years Experience in their current positions — Changing Management Team • Chief Scheerer Passed Away Last December • Disaster Prep. Coordinator Boston to OCSD • EMS Manager Cleary Retires in August • Deputy Fire Chief Tom Arnold Retires in October • Battalion Chief Pearce Retires in July 2005 35 Significant Program Issues (continued) • Major Upgrades in EMS — Countywide Mass Casualty Incident Plan — 12 Lead Cardiac Monitoring Program — Aculert Medical History Program — New Modular Ambulances (1 +1) — Paramedic Training (5 +3) Significant Program Issues (continued) • Continued Emphasis on Emergency Prep — A Top Ten Management Team Goal — Train on Recent Emerg. Plan Update • Design and Construct Fire Station and Training Center in Santa Ana Heights • Participate in Design of CdM Main Beach Improvements 36 Questions? Newport Beach fire Department - "Safety, Service, Professionalism" Building Department Mission Statement To ensure the quality of life of those who live, work, and visit the City of Newport Beach by promoting safety in the regulation of the construction, use, and occupancy of buildings and by taking a customer oriented approach to finding educated, cost effective solutions. 37 Building Department FY 03 -04 Total Department Budget: $ 2,746,009 Administrative Division: $ 367,633 Inspection Division: $ 1,222,229 Plan Check & Permits: $ 1,156,147 FY 04 -05 Total Department Budget: $ 2,997,111 Administrative Division: $ 403,499 Inspection Division: $ 1,297,745 Plan Check & Permits: $ 1,295,867 Building Department Number of Department Employees: 28 Plus 2.56 FTE Number of Employees by Division: Administration: 4 Plus .80 FTE Inspections: 13 Plus .63 FTE Plan Check and Permits: 11 Plus 1.13 FTE 9M Building Department Revenue 4.500.000 d.000.aoo I 3s9o.0no ' Building Department Revenue I, bey O�yn I Account . -n _ _ _ _A_clFY_ Of ... -. _AC_I_F_Y0_Z _AC_I_F_Y _0_3 FT_OJ_B_W iY_0.1 _Att Yltl ..'... -... FY W iofal .PmlectM FY OS iolal EStimalM .'900__ .. �4fif0 BUILOWG PERMITS _ 13V4.921 1, 060,68]9_0_9_1.100.000 .. _1.3`5.582 1_.56].0]9 1,3Y,_0_]0 ........ 2903 (4614 ELECTRICAL ITS 12 1M.443 1]8,]55 142,000 190,399 216,000 102,000 2900 4616 PERMITS GRADING L015 121.011 94.443 124.]91 113,400 137.530 1ZgW0 2900 4616 PLUMBIC PERNIR HEATING 145892 138.07 154.221 1MOM 1]3,868 484,000 184.000 156,000 29W 42318 HEATING PERMITS 81,9]4 40,970 ]6,494 60.OW 94.980 72.000 _ 2500 -4622 29W 4627 PERMITS POO.... PERMNS XARB0R PLAN CHECK (BLDG) 41 <69 10.274 45,381 1 _ 56,418 19,]20 42.000 22.000 _ 18,712 12,2 02 _85,400 54,000 20,OW 46,000 ,0 1000 2900 4628 HARBOR PERMITS 12.855 144 145 ,165 22.108 23.000 22.048 20.000 17.WU' 1900 4858 REFNOS&RESATES.FRM GVAINTS 41 0 105 100 150 60 0 291 111 WITNESS FEE SUBPOENA ITN 409 598 105 400 839 000 ____ ]00 2900 _ PLAN CHECKING FEES 9ZB.s50 856,618 1.040,580 880.240 1,123)2393 1,278.000 1,006,000 __1512 Z9W 29W 5004 1501 PLAN CNECK FEESCGNAOING RESIOENR BUILOWG RECROS ]0.92fi 199.266 51042 233,496 BAU 21M.620 80.01 217000 89491 2]8,2]0 93.000 291,000 ]9.10 247000 291 1518 SPEC INSPECTION SVCFEES 15.321 36,686 42.828 23.01 70,488 193101 1 ".10 290) 291 291 2900 5012 501] 1018 5019 CLEANUP& COMPLETIONFEES ENERGY COMPLIANCE REVIEW .. DISABLED ASSISTANCE REVIEW COP£SI 11.900 . 53525 7]9] 06 1141 41774 28182 1d 210 56,951 s151J1 4 0 5001 __4101 1 0 58 417 31,5_61 0 640W 3601 0 0 ",WO 0 291 5021 DJS 5,998 4.930 6.236 5.01 1,2]2 : 5.01 4,W0 290 INb PLAN CHECK PLAN CMECH - O.T. 41.2300 30.908 11.191 12.000 4.724 1.000 4.000 TOTALS. 1Y]2, 819 29] - --- 3,536.85] 2.00],910) 3.]11.086 424].539 3.61.]00 Building Department Revenue 4.500.000 d.000.aoo I 3s9o.0no ' m 3.oaJ.0no I, � I I zao0.o0c I I I Fiscal Year "ro"d. "ES0maIOd Revenue RevP cc [cis] REVENUE REPORT • MONTH OF MARCH 2004 Culrenl MOnN PRNOUa MOrM FYb Date Previous FY b Dale $ 3903)) E 359.368 $3.018.864 $ 2,464,945 Plan Check Ene 29005017 FIRE DEPARTNENT REVENUE ` Plan Check Disabletl 29005018 S 43 ,196 $ 45.719 $ 320.907 353,35) Plan Check HaNOr 2NO4627 nFTGII Fn BREAKDOWN But"i Permit: 2900 <610 Breakdown Number Rase. PIanCMCk (BUklirB) 29005023 29005002 31B-$ $ 115.029 Plan Check Ene 29005017 $ 4.943 Plan Check Disabletl 29005018 4.075 Plan Check (Grading) 290MON $ 8.314 Plan Check HaNOr 2NO4627 $ 814 But"i Permit: 2900 <610 408 $ 145.384 Grad) Peoni6 29002614 36 $ 15.383 Electled Pemis 2900-0612 304 $ 21.997 PWmbi19 Pertnla 29004616 260 $ 23.368 Mechanical Pennis 29004618 193 $ 10176 PmoVS aPeents 29002622 21 $ 10.191 HaNOr Pemdl$ 29004628 6 $ 1,853 Residerbal Building Retards 29005005 221 $ 32.695 Miscellaneous 2900 -5021 2905008 $ 2,157 Plan Check (Firer 2330-5055 $38,100 46000 $ 15,491 Fire Per mits- 2330 -5057 14 $ 28.005 Buiideg DW services pedomled [WP9al vdywhh Fire Prevert6en Bureau CONSTRUCTION ACTIVITY REPORT -MONTH OF MARCH 2004 Gunem Monty Premovs Month Fiscal Year Tm DaN Previous FY To Date Taal lns a bons aba 4203 4587 39.290 37.803 RSR n 5 194 138 1185 986 Into 5Re1 WbD PlaktS 100 86 997 607 llulldm code Enes..em 15 35 342 148 CONSTRUCTION ACTIVITY REPORT -MONTH OF MARCH 2004 BUILDING PERMITS ISSUED Current Monts Previous Monts Foeal Year To Date Previous FY To Date Total Valuation: $1949053) $17152995 $152649,082 $141.56),)18 BUldlrg Pertnitt: 408 319 3090 2,590 Tot Permits: 1.275 999 8.508 6]89 Plan Stbmittals. 310 266 2,424 2.037 BUILDING PERMITS ISSUED I , Number Valuation Dwelling Unite Si le Famil Dwelli 12 $6.915.269 12 D lures 1 $290.000 2 Cal 1 $66.000 PatioafDecks?rellis 9 $85700 Pools5 as 24 $578900 Residential Additoms /Alterations 194 $5010008 C ommemial Add tons /Allerabone 34 $4908000 Residential Gaa s 1 $20000 Fire S nnkleuAlannsmsc 50 $458140 Demai6ons: ore- family Two-family dwelh ) 1 $38,100 46000 (7) 12 Msscellameous Re ooh (56) Fences/Retain,, Walls (46) Signs /banners (18) lal 2> 14 51.114.420 TOTALS: 481 19,490.53) 5 I , Building Department Construction Valuation Building Department Future Programs and Service Enhancements • Explore ways to provide cashiering services at permit counter for permits, plan checks and miscellaneous fee collection • Combine issuance of building, electrical, plumbing, and mechanical permits into one combination permit • Increase counter plan review and permit issuance services 41 $350 " $300 5303 c O i6 $250 $225 5221 $227 5206 $215 > p $200 p — � $166 w ^� a 1;'" S.ui u $750 _ _ _ V c $100 • S12 $70 $80 $50 12 LGI Wj- 1993 10Q,: 1995 �906 1991 1998 1999 2000 2001 2002 2003 2004' FY Years PrO' "10 Building Department Future Programs and Service Enhancements • Explore ways to provide cashiering services at permit counter for permits, plan checks and miscellaneous fee collection • Combine issuance of building, electrical, plumbing, and mechanical permits into one combination permit • Increase counter plan review and permit issuance services 41 Planning Department Plan and manage the development or use of land, and provide the highest level of customer service consistent with the law, policy, and community goals. Department Totals 2003 -04 2004 -05 Estimated Proposed Salaries and Benefits $ 1,456,879 $ 1,610,942 Maintenance and Operations $ 1,482,557 $ 526,420 Capital Outlay $ 42,726 $ 41,500 CDBG Fund $ 200,054 $ 177,950 Total $3,182,216 $2,356,812 Full -time Employees 18 18 Part-time Employees 0.45 0.45 42 Planning/Administration Planning Commission Environmental Quality Affairs Committee Advance Planning Current Plans & Projects -3 Environmental Review GIS /Data & Demographics Regional Planning Activities . , Housing 1 %f $1,698,551 Staffing: 15 Full -time, .45 FTE Economic Development Economic Development Committee Peninsula Revitalization /PROP Committee Business Improvement Districts Business Retention /Recruitment CDBG $658,261 Staffing: 3 Full -time 43 Changes in Positions FY 2003 -04 ■ Reclassifications • One Associate Planner reclassified to Senior Planner • One Assistant Planner reclassified to GIS Analyst ■ Total remains 18 positions Workload Indicators • Discretionary cases continue at previous high levels. However, the number of large projects has dramatically increased: — St. Andrew's Church Expansion — Marina Park Resort and Community Plan — St. Mark's Church • Plan check continues at historically high levels, with submittals this year 20% more than last year, which was 20% more than the year before. • Increased Appeals and Calls for Review • Increased Code amendments: — Modification Permit Findings — Medical Parking Requirements — Building Height and Establishment of Grade .. !Z Revenue ■ Development Review Fees: — As we projected last year, revenue from development review increased by 66 %, largely due to the new fee schedule which provides for full cost recovery. ■ Plan Review Fees: — Revenue from plan review in FY 2003 -04 exceeded the prior year by 84 %, due to a combination of full cost recovery and continued increases in the volume of permits issued. ■ Revenue in FY 2004 -05 is expected to match this year's revenue. Significant Special Projects ■ Complete review of General Plan land use alternatives • Develop a strategic plan for economic development • Certification of Local Coastal Program • Adopt and implement new Sign Code Sign Code ■ Participate in implementation of Corona del Mar Vision Plan 45 General Services Department o To provide optimal services and support to the residents, business community, and other City departments through dedication and excellence in safety, performance, and cost containment 200102 2002 -03 2003-04 200405 Actual Actual Estimated ProPosetl C C Salaries and Benefits $ 6,942,663 S ] 623,400 $ ] 531,591 $ 8,363.438 N Maintenance and Operations $ ].38],058 $ ],948,]33 $ 8,975,258 $ 9.897,968 t6 d G_enaral Fund U Capital Outlay $ 51,538 $ 44,559 $ 20,500 $ 19,500 O Internal Service Funds 8 3,085,904 8 3,824.756 $ 3.293.921 $ 3,946,48 Q Trtal (t) $ 1] J6].I63 E 19241.446 $ 20,221,270 8 22,227.389 Personnel 119 126 124 124 (1) Includes Enuipuru, Maintenance ano Replacement Fund Expendr ures (I recount 5erv¢e Fund) General Services Department Total Department Budget and Breakdown by Division Currant Budget Budget Proposal Fiscal Year200384 Fiscal Year 200405 G_enaral Fund 3110 Administration 635,108 6 f 682,932 6 3130 Field Maintenance E 2.852919 L6 25 S 3.0]3,518 25 3140 Operations Support f 4.130.932 31 f 4,484.01231 _ 3150 kefuse 36' E 5.181.643 30 $ 5,496,]83 3170 Parks lAaintenan� E 2948,332 15 E 3,541,138 _ 15 _ 318_0 8treal Trees E 131.599 2 E tA00,523 _ 2 _ Subbtal f 16,487,530 109 f 18,260,906 109 Internal Service Fund i 6110 E ui merit M1laintenance E 1.561 6,03' 15 E 1.644.181 15 6120_ E ul merit Re lacement 8 1]36,000, 0 5 2J0'.,i00i 0 Subbtal f 3.29L603 15 f 3,9aIi,48i T. Grand Total $ 19,]]9,133 124 $ 2222],389 124 M1 15 General Services Department Nnee General Services Department Revenue Estimates a. Recycling Service One $ 851]]5 b. Solid Wade Frallchlse Feb $ 670,000 u Sale of Surplus Vehicles $ 175.000 d Supplemenbl Tree Trimming $ 1,000 e. OevelopmeM Oeposi6 $ 16.000 1, Bench aM Tree Wafted $ 5.000 g. Reforestation $ 20,00 h AB 2766 Fdret $ 68,886 Tdtat S 1,807.661 Callbmia Doisbn of Recycling (Bench LNer AbaYmeno $ 11,197 j. It Zero Emissbn Vehele Incentive program S 36,000 k, 1-hoed Oil Oppmrhl Gmrt(Geen and Green HarborPmgfem) 6 185,000 I. Used Oil Block Grant $ 22,300 Tow $ 265,497 a, here i Nnee General Services Department Revenue Estimates a. Recycling Service One $ 851]]5 b. Solid Wade Frallchlse Feb $ 670,000 u Sale of Surplus Vehicles $ 175.000 d Supplemenbl Tree Trimming $ 1,000 e. OevelopmeM Oeposi6 $ 16.000 1, Bench aM Tree Wafted $ 5.000 g. Reforestation $ 20,00 h AB 2766 Fdret $ 68,886 Tdtat S 1,807.661 Callbmia Doisbn of Recycling (Bench LNer AbaYmeno $ 11,197 j. It Zero Emissbn Vehele Incentive program S 36,000 k, 1-hoed Oil Oppmrhl Gmrt(Geen and Green HarborPmgfem) 6 185,000 I. Used Oil Block Grant $ 22,300 Tow $ 265,497 NntrO K. Thn is the rand Bran unl-1 tae rao-Year grant me Clean and Green Harder ymgmm I'll be impdend noM by the Coon" OMSion of Endronmemal Health and roll be eooreouree nth the G-11 Water .undo Can— and the Garnet Cool pepanment I Rapmms barred M thin grant will be implememee by the ConnoY's Onison of Enreanme rtal fbanl 09 General Services Department Slenbieant Ea PenditurM emin[MaE651.]]S ro ecYCanp[ Nala ecycLn9 Eeru,ce fee. Fne em mc,easa. m sx000 oK, m. o,�.o�.���mn yaa, b I esECl6.]6n for eetlr,ional se,rce aeEreues as new homes are compM,e4. as reel as an annual NaeYSN,erM1 ea 33]5.000 in Clry xnbr [ead aM St5:.0o0 �n IRW O wa,er purchases e aerneea,eab Ee mainmmM ny CXy is sblluMer ne9obabon Conhacl con may charge General Services Department INTERNAL SERVICE FUND Significant Expenditures Proposed (Significant Increase l Number of Vehides Budget �_:� LdeOUard Track Replacemen6 t3) .. __.. Estimated FY EI dn VLehide Replacements (6) FY 2002 -03 FY 2003 -04 2004-05 Pads E 274000 E 260.000 IV-11 Fuel D'redly charged to Departments) S 490000 =Paz $ 5]5000 Tobl E ]64,000 S 800.000 E 041,000 d Ind 60620 gT11-11q N. f emin[MaE651.]]S ro ecYCanp[ Nala ecycLn9 Eeru,ce fee. Fne em mc,easa. m sx000 oK, m. o,�.o�.���mn yaa, b I esECl6.]6n for eetlr,ional se,rce aeEreues as new homes are compM,e4. as reel as an annual NaeYSN,erM1 ea 33]5.000 in Clry xnbr [ead aM St5:.0o0 �n IRW O wa,er purchases e aerneea,eab Ee mainmmM ny CXy is sblluMer ne9obabon Conhacl con may charge General Services Department INTERNAL SERVICE FUND Significant Expenditures TOWI 1d Add1110Ril Vehiclos 5_ 228.000' M Proposed (Significant Increase l Number of Vehides Budget �_:� LdeOUard Track Replacemen6 t3) .. __.. Estimated FY EI dn VLehide Replacements (6) FY 2002 -03 FY 2003 -04 2004-05 Pads E 274000 E 260.000 S 266 000 Fuel D'redly charged to Departments) S 490000 E 540000__ $ 5]5000 Tobl E ]64,000 S 800.000 E 041,000 TOWI 1d Add1110Ril Vehiclos 5_ 228.000' M Proposed (Significant Increase l Number of Vehides Budget �_:� LdeOUard Track Replacemen6 t3) .. __.. 5 _ >],000' EI dn VLehide Replacements (6) 5 116,0001 , Utilti TrackIt1 E 45.000 TOWI 1d Add1110Ril Vehiclos 5_ 228.000' M General Services Department Overview of Proposed ISF Vehicle & Equipment Purchases Number of Units 24 Depaftment Police Proposed $ Budget 637,800 16 General Services $ 55],000 7 IFire $ 613,000 4 _ Utilities ----- — $ 92,000 2 Recreation I Senior Servmes iPUblic WorF$ Il.lbrary $ $ $ 44.000 38.000 26.000 i ICit Manager $ 20.000 1 IPlamm.g $ 20.000 1 IAtlministratrve Services $ 19,000 59 tTotal $2,066,800 i General Services Department SIhIdIIe W R011ing Equipment Replacement (FY 2004.06) �¢� • aocm a enmen9 Fe n �¢� • aocm General Services Department Future Challenges for the ISF • Rule 1186 (Street Sweepers) - Purchase of alternative fueled vehicles only, PM 10 Compliance: $200,000 • Rule 1193 (Refuse Vehicles) - Purchase of alternative fueled vehicles only. $000.000 • Rule 1196 (Heavy Vehicles) - Purchase of alternative fueled vehicles only. $1,000,000 • Total future additional coals are estimated at $2.000,000 without expense of natural gas fueling facility. • All 1993 -1999 model year heavy -duty diesel trucks must be retrofitted with diesel partiCulate filters. • CARB regulations allow the modifications to be made on a sliding scale provided that all eligible units are converted within six years. • F 20BI -05 Budget includes funding to modify three diesel powered units at a cost of $9,000 each. • The City must modify a total of 40 diesel doweled units by the Year 2010 at a total cost of $360.000+ • Estimated maintenance cost increase (filter replacement or Cleaning)'. $300 annually per vehicle. 2004 -2005 Budget Bf1 a c 1, 1'ub LiOrory 50 - - Wj Library Services Budget $4,901,440 LIBRARY SERVICES CONTAINS SEVEN DIVISIONS: LIBRARY ADMINISTRATION TECHNICAL PROCESSING SYSTEMS ADMINISTRTION BALBOA BRANCH LIBRARY CORONA DEL MAR BRANCH LIBRARY MARINERS BRANCH LIBRARY CENTRAL LIBRARY LITERACY SERVICES ARTS AND CULTURAL SERVICES Total by Division $2,500.000 $2.000.000 $1.500.000 $1.000.000 $500,0001 $0 L. IAL. ❑ ADMIN G BALBOA ❑ CDM O MARINERS M CENTRAL ❑LITERACY DARTS I 51 LIBRARY SERVICES q Il TOTAL FTEs 65.87 0 2004-05 / Division: ❑ 2003 04 i Fees for Services �� Full Time Part Time FTE Change Library Admin & Support Services 10 7.54 1 Balboa Branch Library 1 2.91 0 Corona del Mar Branch Library 1 1.41 0 Manners Branch Library 4 3.76 0 Central Library 19 14.06 0 Literacy 0.19 0 Arts & Cultural Services 1 0 Total Employees 36 29.87 1 A Library Revenue 400,000 ' 300,00: r 52 100,00D C. p 0 -___ q Il 0 2004-05 / ❑ 2003 04 i Fees for Services �� ntergrverrrnentai 'Ascehaneous Reinburse Revue 2004 -05• 229.000 1 96,500 312,050 2003 -041 237,500 i 302,521 ! 398,568 I 52 Major Expenditure Areas Library Operations Library Materials $597,740 Utilities $165,434 Equipment & Computer Maintenance $105,600 Building Maintenance /Janitorial Services $82,330 Supplies $64,450 Maintenance & Operation Library Pub. Relations ® Automotive 0 Equipment Maintenance O Buildin, Maintenance . Postage ci Publications E Dues Io Rental Equipment I O Professional SeMces Tma l 6 Meetm,s © utilties o Supplies O Libm, MatenaK I I 53 Major Expenditure Areas Arts & Cultural Services City Grants $40,000 Sister Cities $11,500 Special Dept. Supplies $18,110 Maintenance & Operations 5f *.:�: Arts & Cultural Services ,.: VL25%1' �I Publications & Dues � • Professional Services • Travel & Meetings • Training • Supplies • Special Dept. Supplies �❑ City Grants Sister Cities ■ General Liability Insurance 54 Recreation and Senior Services Department 2004 -2005 Budget The Mission of the Recreation and Senior Services Department is to enhance the quality of life in Newport Beach by providing diverse opportunities in safe and well- maintained facilities and parks. We pledge to respond to community needs by creating quality educational, recreational, cultural and social programs for people of all ages. Recreation and Senior Services Department Overview Total bepartment Budget: $3,668,441 ❑ Salaries: $1,915,436 ❑ M &O $1,738,005 ❑ Capital Outlay $ 15,000 ❑ 20 Full time staff ❑ 53 Part time staff ❑ 135 Independent contract instructors, coaches, Referees, umpires and scorekeepers 55 Recreation and Senior Services L ;2 Department Structure Admin: 2FT, 1.0 FTE, $390,688 0 Recreation: 11 FT, 14.51 FTE, $2,497,833 Senior Svcs: 7 FT, .13FTE, 5779,920 ADMINISTRATION Front Office and Public Counter Services Fiscal Services Web Site and Online Registration PS &R Commission Support RECREATION 5ERJ�QERMIM Youth Programs /Sports Adult Sports Special Events City Youth Council Playground /Park Development Special Event Permits Youth Sports Commission Field /Facility Maintenance Facility Management/ Reservations Contract Classes Park Patrol Marketing and PR SENIOR SERVICES Recreational Programs Educational Classes Congregate and Home Delivered Meals Transportation Program Outreach Services Family Support Services Special Events Information and Referral Facility Management/ Reservations 56 Recreation Services Division ❑ Over 10,000 people enroll annually in nearly 2000 classes ❑ Over 9,000 annual pool visits - lap swim, lessons, water polo ❑ 1,025 youth annually in sports programs ❑ 150 youth in after school programs, 800 in summer day camps ❑ 10,510 people play on 726 adult sports teams annually: softball, basketball, volleyball, flag football, soccer ❑ 300 Special Event permits issued annually ❑ 250,000 people attend annual special events Estimated Recreation Division Revenue 04105 • Fee Based Classes • Aquatics • Youth & Adult Sports • After School /Camps • Special Events • Special Event Permits /Rentals $759,000* $203,500* $465,500* $130,000* $111,000 ** $ 70,000 ** ❑ TOTAL $1.765.000 70% of Division Budget *Current City Policy dictates that these recreation programs and activities recover 85% of their cost and that * *These activities recover 50 6 57 Park Patrol Expenses and Funding Projected 03/04 Expenses: $49,299 Funding in 03/04 • Youth Sports Groups Billing 03/04 $15,300 (Collected: $7,300, to be billed $8,000) • Facility Reservation Fees $18,317 ❑ Special Event Permit Fees $16,000 Total Funding $53,617 Senior Services Division ❑ Most services offered through OASIS, a multipurpose senior center in CdM ❑ Social Services: health screenings, supportive counseling, info & referral, assessments, phone reassurance ❑ 13,000 transportation trips provided annually to OASIS, medical appointments, errands ❑ 19,000 Congregate and Home Delivered Meals annually ❑ 55 Classes: history, computers, exercise, arts, language ❑ 67,000 students participating in classes annually ❑ Social activities: sailing, bridge, dances, ukulele ._ 401 Estimated Senior Revenue 04105 Services • Classes $50,000 • Transportation $20,000 • Rental $25,000 • Total $95,000 Additional Funding/ Services Support to OASIS 03104 Friends of OASIS Hoag for Transportation -.00TA for Transportation $85,000 Program Support $86,000 Grant $76,000 Grant South County Senior Services Meals $70,000 In Kind •:•Coastline Community College 16 free classes $112,000 In Kind TotaLAdditional Sunnort�429.,000 0% Position Changes for 04105 ❑ Consolidation of Transportation program at OASIS ❑ Addition of two Full Time Van Drivers for the OASIS Senior Center • These two employees formerly Friends of OASIS employees • Total cost paid through OCTA Grant 04/05 Goals and Highlights ❑ Future Park Development: Upper Bay View, Newport Village, Sunset Ridge ❑ Support efforts for two new Community Centers in SAH and Newport Coast ❑ Support efforts of City Centennial Celebration ❑ Expanded emphasis on teen programs /increased awareness of after school programs ❑ Develop and distribute customer satisfaction surveys to all Recreation and Senior program participants ❑ Greater emphasis on program marketing and awareness ❑ Increased interggenerational and health and wellness programs of OASIS _ .. •/ Questions? Recreation and Senior Services Deportment Your First Choice for Connecting People, Ploy and Programs! Public Works Department Budget Presentation Presented June 8, 2004 Providing quality, cost effective public works and services to the community of Newport Beach 61 Public Works — Department Goals ■ Implement Capital Improvement Program ■ Meet the current and future needs of infrastructure, services, and resources for citizens and visitors ■ Help residents and businesses achieve their goals while maintaining quality public infrastructure If you don't think about us — we've done our job well. Proposed Budget FY 2003 - 2004 ■ $3,841,135 ■ 35.75 Staff Positions ■ One surveyor position remained vacant ■ CIP Budget o $30 million 0 103 projects FY 2004 - 2005 ■ $4,063,053 ■ 35.75 Staff Positions ■ One surveyor position to remain vacant this fiscal year ■ CIP Budget o $24.4 million o Just under 100 projects [02% Administration ■ Major tasks include • Customer Service • Capital Improvement Program Administration • Contract Administration • Permit Issuance • Records Management ■ 6.75 Full -Time Equivalents ■ $651,156 Total Budget One focus for this upcoming year is on records organization. With the continued assistance from an outside consultant, department recordkeeping is being reviewed and updated. 63 Proposed Budget by Division Public Works Salaries & Division Staff Benefits M & O Capital Total Administration 6.75 $ 566,245 $ 76,311 $ 8,600 $ 651,156 Engineering 15.00 $1,454,319 $ 186,244 $ 11,700 $1,652,263 Transportation 14.00 $1,290,040 $ 461,594 $ 8,000 $1,759,634 Grand Total 35.75 $3,310,604 $ 724,149 $ 28,300 $4,063,053 Administration ■ Major tasks include • Customer Service • Capital Improvement Program Administration • Contract Administration • Permit Issuance • Records Management ■ 6.75 Full -Time Equivalents ■ $651,156 Total Budget One focus for this upcoming year is on records organization. With the continued assistance from an outside consultant, department recordkeeping is being reviewed and updated. 63 Engineering ■ Major tasks include: • CIP Planning and Design • Construction Management • Construction Inspection ■ 15 Full -Time Equivalents ■ $1,652,263 The Engineering Division continues to use contract employees for inspection and contract management services. Transportation & Development ■ Major Tasks Include: • Traffic Engineering and Planning • Underground Assessment Districts • Parking Meter Operation and Maintenance • Development Processing and Review ■ 14 Full -Time Equivalents ■ $1,759,634 This year there is a potential increase in signal maintenance costs - as our maintenance agreement expires, and we go out to bid for a new one, we could see a difference in cost of up to an estimated $42,000 due to prevailing wage and inflationary increases. [e', Public Works Fees & Charges . Total Public Works Revenue • Parking Meter Revenue • Oceanfront Encroachments o Engineering Fees • Development Services • Curb Cut Fees s $2.5 million Public Works Department Budget Presentation $2.2 million $150,000 $40,000 $10,000 $60,000 Presented June 8, 2004 Providing quality, cost effective public works and services to the community of Newport Beach 1v7 0 UTILITIES DEPARTMENT Q$ Electrical • Oil & Gas • Water • Wastewater Providing quality, cost effective utility services to the community of Newport Beach ua UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater DEPARTMENT OPERATING BUDGET „ 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $18,288,469 $19,228,023' 5.2% Salaries & Benefits $ 4,529,644 $ 4,826,115' 6.6% Maint. & Operations $ 13,676,694 $ 14,326,811 4.8% Capital Outlay $ 82,131 $ 75.100 (9.4 %) Employees: F/T 52 53` PIT 10.05 9.5 'reflects the new employee on the supplemental request. •• EIUTILITOIE5 & Gas DEPARTMEtNTer WHAT ARE THE COMPONENTS OF THE 5.2% INCREASE? O Water Purcn as Increases ■ Salaries & Benefits UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater edd ELECTRICAL DIVISION 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $1,013,857 $1,079,921 6.6% Salaries & Benefits $ 359,486 $ 376,607 4.8% Maint. & Operations $ 654,371 $ 700,214 7.0% Capital Outlay $ 0 $ 3,100 Employees: FIT 5 5 PIT .5 .5 67 UTILITIES DEPARTMENT Q Electrical • Oil & Gas • Water • Wastewater PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Chanties: None Operational Changes Maint. & Repair Materials — 8160 — increase of $40,000. Total amount of $75,000. Transferred from CIP for streetlight conversions maintenance program. Large Expenditures Utilities - 8110 -Total amount of $547,500 — SCE fees for the streetlights, signal lights and pedestrian crossing lights. UTILITIES DEPARTMENT -0 Electrical • Oil & Gas • Water • Wastewater ' 'F REVENUE OR FEES COLLECTED This Division does not collect any fees for streetlight service. Expenses are funded through General Fund Revenue. •: UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater t ( _ OIL & GAS DIVISION UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater d." 1' PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Chances None Lame Expenditures: Sampson Oil Company- contract operator- $78,000 - Account 8080 o Energy - SCE - $58.000 - Account 8110 Royalties & Regulatory Fees - $121,000 - Account 8250 Operational Chances: None 2003 -04 2004 -05 %Inc (Dec) Total Operating Budget $ 354,665 $ 354,646 0.0% Salaries & Benefits $ 0 $ 0 - Maint. & Operations $ 354,665 $ 354,646 0.0% Capital Outlay $ 0 $ 0 - Employees: F/T 0 0 PIT 0 0 UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater d." 1' PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Chances None Lame Expenditures: Sampson Oil Company- contract operator- $78,000 - Account 8080 o Energy - SCE - $58.000 - Account 8110 Royalties & Regulatory Fees - $121,000 - Account 8250 Operational Chances: None % t, UTILITIES DEPARTMENT � �. S Electrical • Oil & Gas • Water • Wastewater REVENUE OR FEES COLLECTED This Division is entirelyfunded by the sale of oil & gas. Oil is sold based on market value through Pacific Marketing & Transportation LLC. Gas is sold to Hoag Memorial Hospital Presbyterian. 2003 -04 2003 -04 2004 -05 Budgeted Projected Budgeted Oil sales $750,000' $891,000 $775,000' Gas sales 50,000 56,000 60,000 Total revenue $800,000 $947,000 $835,000 'Note: oil sales is based on an estimated market price per barrel. I. UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewatel WATER DIVISION 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $14,796,882 $15,514,967' 4.9% Salaries & Benefits $ 3,049,690 $ 3,276,874' 7.5% Maint. & Operations $ 11,700,561 $ 12,197,093 4.2% Capital Outlay $ 46,631 $ 41,000 (13.7 %) Employees: FIT 33 34" PIT 7.8 7.25 'reflects the new employee on the supplemental request. 70 - tr'Y UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater 0 - _ PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes: Request for one additional Water Production Operator Large Expenditures: Energy - SCE for the operation of the pump stations, well sites, reservoirs and other water facilities -total $1,100.000 • Account 8110 Water Purchases - Combination of groundwater, surface water and reclaimed water - Increase of $620,000 -total $6,230,000 - Accounts 8295, 8296 & 8297 City Services Charge - Cost of services provided by General Fund services -total $1,437,990 - Account 8330 Operational Changes: Water Purchase Increase - In 2003, OCWD decreased basin pumping allowance to 66% of total demand, plus increase in per acre -foot charge from $149.00 /AF to $172.00 1AF - an increase of $550,000. 1 s rrn. UTILITIES DEPARTMENT ' I Electrical • Oil & Gas • Water • Wastewater Supplemental Budget Request - One Water Production Operator Personnel Changes: Request of one Water Production Operator • This position is requiredto properly maintain and operatethe reservoircoverm compliance with the Department of Health Services requirements for reservoir covers. Duties to include: • Daily inspection of cover(26 acres) fordebris, standing waterer intrusion • Daily inspection of chlorine & monochlorme analyzers, Injection room and equipment • Daily reviewof SCADASystem forchemical dosingtrends, chemical storage level and reservoir level • Weekly maintenance of coverincluding walking entire coverforleaks and checking equipment • Rebuilding of analyzers& injection pumps Making repairs to covers and annual wash down of cover 71 �>s p� UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater REVENUE OR FEES COLLECTED This Division is entirely funded by the sale of water and connection fees. UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater WASTEWATER DIVISION -� 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $2,132,065 $2,278,489 6.9% Salaries & Benefits $ 1,120,468 $ 1,172,634 4.7% Maint. & Operations $ 976,097 $ 1,074,855 10.1% Capital Outlay $ 35,500 $ 31,000 (14.5 %) Employees: FIT 13 13 PIT 1.75 1.75 72 2003 -04 2004 -05 Water sales $15,028,000 $15,020,000 Connection fees $ 1,493,000 $ 1,495,000 Interest Income (est.) $ 450,000 $ 450,000 EPA Grant Funds (BCRcover) $ 200,000 $ 667,300 Other mist. revenue $ 192,000 $ 186,000 Total revenue $17,363,000 $17,818,300 UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater WASTEWATER DIVISION -� 2003 -04 2004 -05 % Inc (Dec) Total Operating Budget $2,132,065 $2,278,489 6.9% Salaries & Benefits $ 1,120,468 $ 1,172,634 4.7% Maint. & Operations $ 976,097 $ 1,074,855 10.1% Capital Outlay $ 35,500 $ 31,000 (14.5 %) Employees: FIT 13 13 PIT 1.75 1.75 72 UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewatet PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes: None Large Expenditures: Equipment Maint. & Replacement - Paid to internal service fund - increase of $68,545 -total of $334,109 - Accounts 8022, 8023 & 8024 Professional services - total of $55,000 - Account 8080. City Services Charge - Cost of services provided by General Fund services - $287,000 - Account8330 Operational Chanqes Tree Root Foaming - treatment appplied in sewer mains to stop growth of roots, preventing blockages & sanitary sewer overflows- increase of $26,000 - total of $50,000 - Account 8189 UTILITIES DEPARTMENT ( Electrical • Oil & Gas • Water • Wastewater r _ o z REVENUE OR FEES COLLECTED This Division is entirely funded by the collection of wastewater and connection fees. 2003 -04 2004 -05 Sewer use $ 1,420,000 $ 1,450,000 Connection fees $ 1,455,000 $ 1,440,000 Interest Income (est.) $ 75,000 $ 75,000 Other misc. revenue $ 12,000 $ 4,000 Total revenue $ 2,962,000 $ 2,969,000 rig] FY 04 -05 Budget Update June 8, 2004 Quick Review • The budget is developed over a period of several months amidst changing dynamics and difficult to predict scenarios. • As presented, the preliminary budget is based on conservative, yet realistic, revenue estimates, a practice that has always served the City well. Quick Review, continued • It is also based on a status quo expenditure plan with few program changes. • Finally, we always hold back funds for Council to use at their discretion to enhance programs, add Capital Improvement Projects, etc. These funds are included in the final budget via the Budget Checklist. Today's Issue: State Action • Throughout the budget preparation process, we assumed the State would be taking an additional $1,351,220 from the City of Newport Beach, and the budget was prepared accordingly. • We have been informed during the last few weeks that the State is increasing the amount it will take from local governments through a shift from property tax (1/3), sales tax (1/3), and VLF (1/3). The City of Newport Beach loss has increased to $2,112,790. E Revised State Action *This leaves us with a budget shortfall: $1,351,220 <$2,112,790> <$ 761,570> $ 675,000 Amount already absorbed Total Amount State will take Budget Shortfall Council Discretionary Funds Recommended Action • Based on updated information regarding property taxes, we can recommend increasing Secured Property Tax by $300,000 for a total FY 04 -05 estimate of $37,273,780, a 2.12% increase over FY 03- 04. This increase exceeds past practice, but does not appear to be unreasonable. I Affect on Budget Shortfall < $ 761,570> Budget Shortfall $ 675,000 Council Discretionary Funds $ 300,000 Increase Property Tax Estimate $ 213,430 Revised Council Discretionary Funds Other Potential Actions • Use of reserves • Review Capital Improvement projects to identify project(s) that can be delayed • Implement reduction in department maintenance and operations accounts 0 Police Department Budget Presentation Fiscal Year 2005 4%k 14 r� Ciry`ndl 5.d,,I Prermm[ ion -Fisml Year 2005 Agenda Budget Overview Revenue Personnel I Grants i Divisional ; Responsibilities Ciry Council Budge[ PresmmliamFiaal Ye.. 2005 1 s Budget Overview Budget Totals Changes from FY 2003/04 i r Budget by Division i i City Council Budget Presentation flsal Year ]WS I Budget Totals ACCOUNT DESCRIPTION AMOUNT Salaries Et Benefits $29,613,337 Maintenance Et Operations $4,983,200 Capital Outlay $123,872 TOTAL $34,720,409 City Caundl Budget Presentation.ilacai Year gN5 2 71 Budget Totals F: Ci,C. —H Budge[ Pezent.b- Fk-m Ve.r EW5 Changes from FY 2003/04 • Summary of Changes - Salaries It Benefits - $1,948,423 • 7% increase from FY 2003/04 -MttO- $251,776 or • 5.3% increase from FY 2003/04 - Capital Outlay - - $182,203 • 59.5% decrease from FY 2003/04 M, C—P Budset Prezm[u[iomF,.ol rear 2W5 3 ip' Changes from FY 2003/04 • Total Changes = $2,017,996 or 6.2% Increase from FY 2003/04 • Salaries Et Benefits - $1,948,423 Increase • 96.5% of the Total Budget Increase • Adjustments Based on MOU Agreements • Salary Step Increases • PERS Safety Rate Increases • PERS Miscellaneous Rate Revision City Council Budget Presentation Fiscal Year 1W5 Changes from FY 2003/04 • Maintenance Et Operations - $251,776 Increase • 12.5% of the Total Budget Increase • City Manager Approved Supplemental Equipment List • Transfer from CIP to M&O for annual facility upgrades /maintenance - $100,000 • ABLE Cost Increase - $50,394 • Vehicle Fuel Cost Increase - $55,000 • Increase in Various Contracts /Other Adjustments City Council Sadler Presentanon risal Year 1X5 0 T Changes from FY 2003/04 • Capital Outlay - $182,203 Decrease from FY 2003/04 • Reduces Budget increase by 9% City Coaneil Budget Presentation Fiscal Year 2WS Budget by Division Budget Number Division Description Budget Amount 1810 Office of the Chief of Police $1,633,101 1820 Support Services $8,060,277 1830 Patrol $13,777,024 1840 Traffic /Parking /Animal Control $4,247,071 1850 Detective $6,371,097 1860 Fleet Services $631,839 !.1 j Fleet Maint. TRAFFIC 2% Cop 12% 5% Support Services 23% FY 05 Budget by Division (NAFF Funds Not Included) City Council Budget Presentaticn Fiscal Year 3005 Personnel Salaries 8 Benefits Full -time Employees New Positions City Council Budget Presentation Firral Year 2M5 n. $1 Salaries Ft Benefits i' • Personnel - 85.3% of Total Budget is Direct Costs Associated with Salaries £t Benefits - Salaries £t Benefits - $29,613,337 City Conrail 9adlll PraertaHOmF6m1 Year 2005 Capital Maint. and Outlay Operations 0.4% 14.3% City Coo mil 9ud3ee Preurrationfirsml Year 2W5 7 T Full -time Employees • Total Full -time Employees - 237 - Sworn - 148 - Non -sworn - 89 City Council Budget Presentation Fiscal Ymr ]WS (4 Non - Sworn Personnel i 37% FY 05 Personnel Breakdown i City Coundl Budget VresenIcid- Fittal Ymr 1005 J Full -Time Employees Budget Number Division Description Number of Employees 1810 Office of the Chief of Police 10 1820 Support Services 53 1830 Patrol 96 1840 Traffic /Parking /Animal Control 32 1850 Detective 44 1860 Fleet Services 2 01, 0m111 & dll PrcsenmtivmFIS.1 rear 2W5 Il New Positions /Programs • There are NONE! City Council Budget Gressn[ation Fiz- I Year 2005 V: Divisional Responsibilities Office of the Chief Traffic Of Police Support Services Detective Patrol Fleet Maintenance City Coumil Budget Presentotiomflz[al Year 3005 10 Office of the Chief of Police Chief of Police Atlminisirative Assistant Executive Officer Professional Standards Unit Manager (Lieutenant) Community ServiceslPlO payroll Clerk Supervisor I Professional Standards Environmental Supervisor Services Drug Abuse Resistance Education (D.A.R.E.) Crime Prevention Volunteer Program Citizen Academy Teen Academy City Council auart Pr<s<nlAion Fiscal Year 2005 Office of the Chief of Police • Professional Standards /Legal Review • D.A. R. E. • Environmental Services • Community /Media Relations (PIO) • Departmental Payroll Support 11 a- Office of the Chief of Police • Volunteer Program • Crime Prevention • Citizen's Academy • Teen Academy City Counc119u0get PreientationFixal Year 3005 12 Support Services Division_y omwon comm.w.. SOCMery to lM Fi.ctl S...N( Oi'i on GOn enbr F.[ilMr Mdnl Svry Cwn .nEVr Pam onnd8 RwoM. Oi.p.l[k Cw Teininp Su rvl.or Su a pvrvi.or i- 5•[non FMIMVinl.wncv Supvrviwr Svnior Rvcortl. Svnlor Supvrvi.or Appliwtloln kta[Ilanlcs Brtkpmuntl Invv.11palor S.rviu qnwn Fmnl SI.T OI.pMCMn O.b Oi.pM[kvn coorEltitlon PCB NeMOrk EIecYOnc Spvd gmt Cv.k Pro" 6 Emry Corn.ponbnu Al.rm CooNimtion Phn:rglh POlypr.p� Op.ntor Evltivnw CoorElvllon Ofli[vn Rv.wrtk MvpeNnvn .d Vid.t WvE SiY EVI prm City Council Budget PresentariomFixal Year 305 Meelar E 12 r Support Services Division • Alarm Monitoring Program • Communications • Video Services • Property /Evidence Control • Personnel and Training • Polygraph Examinations • Fiscal Services /Budget Control City Council Budget Presentation Fiscal Year 2005 i Support Services Division • Records Section • Range Training /Armory • Computer Systems • Planning /Research • Facility Maintenance • Electronics Engineering /Repair • Fleet Maintenance City Council Budge[ Presentation Fiscal Year 2005 13 Patrol Division Di Can mas mtlar S.cnbryblM canm..nM. Dey w.bn Mle Welcn NIpM w•t[n swAi Mdi...t+ camm.na.r camm.na.r canraaa.. camm.nmr Danm•naer I.; Fivltl Fivltl i.•m MR.. Su,,oMwor. Suparvnvi• Supvrvi•v Mwnb.n Prtml P.trd P .Ird Officer[ OXicen O.t. M.cIUN[. Flola inlNnp Jail OXiwrPrvpnm Rewrve Prop.m Pvw C.niiw Une Birycle Unit glicv Gnavl Weet Newpvn E•p Newport Newpvd POP POP POP City COUncil Budget Presentation Fiswi Year 3005 s• Patrol Division • Day Watch • Mid Watch • Night Watch • Jail • S.W.A.T. • Bicycle Detail City Counnl Budget Presentation Fiscal Year 3005 14 w Patrol Division • Canine Unit • Disaster Planning • Helicopter Section (ABLE) • Reserve Officer Program • Hostage Negotiations tom, City Council Budget Presentation e va seal U05 15 Traffic Division Trafllt Services CommaMer Attltlerd Parking /Animal Investigation F�-t-rtytle Unit Control Supervisor Supervisor Supervisor Auiderd Motortytle Paring Control Investigators Ofliten ofce. Traffic Animal Control Investigators Officers Special Events Crossing Guard Program City Council Budget Presentations Fiscal rear 205 15 r Traffic Division • Traffic Services • Accident Investigation • Motorcycle Enforcement • Parking Control • Crossing Guard Contract Administration • Traffic Education - • Animal Control .: • Special Events Planning City Council Budget Presentation nFlscc.:.o 2J9 Detective Division Division Doinmenmr tome Satnool..our - Officers l y Detectives City Council Budge[ Presentation Flsml Year 2WS 16 Detective Division • Criminal Investigations - Crimes Persons - Property Crimes - Juvenile /Sex Crimes - Narcotics - Economic Crimes - Vice /Intelligence • Crime Scene Investigations City Council Butlge[ Fre-tn tiomF6ml Yeor 2W5 Detective Division • Crime Suppression Unit • Crime Analysis • Orange County Auto Theft Task Force (OCATT) • Regional Narcotics Suppression Program (RNSP) • School Resource Officer Program City Council Butlge[ Gresen[cti- F-1 Yeor 2W5 17 F Fleet Maintenance Division • Parts Inventory • Vehicle Maintenance • Replacement Vehicle Set -up 'f MLit 17 v... Budget kisenliumn -Fi..1 Year 2005 Revenue and Grants Revenue Grants City Council Budget Presentation Fiscal Year 205 m Revenue • Total Estimated Police Department Generated Revenue - $4,946,379 • Significant Revenue Sources: - Orange County Public Safety Augmentation - $735,556 - Alarm Related (permit renewals, fines, PD alarm monitoring) - $355,000 - Parking Fines -Over - $2.2 Million - Administrative Citation Fines - $150,000 City Council Budget Press tat Ion flzml Year 205 Revenue - Jail Booking Fees - $160,000 - ABLE - $275,000 - School Resource Officers - $122,693 - Narcotics Assets /Forfeitures Fund - $220,230 City CouMtl Budget Prt a d.ii u, R.0 Yeor 1M5 19 IF Grants • Will receive over $219,870 in Revenue to the City of Newport Beach for Fiscal Year 2004/05. • Grants Awarded from State and Federal Sources through Various Processes. • Specific Grants were Awarded as Follows: City Council Budget Pr ... rtoti.n Fiscal Year 1M5 Grants • Office of Traffic Safety Driving Under the Influence (DUI) Enforcement Team /Checkpoints over 2 years - $38,080 - 2 DUI Checkpoints. - 2 Officers working 60 Nights of DUI Patrol Exclusively. City Council Budget Presentation Fisml Year "S 20 v Grants • Bulletproof Vest Reimbursement - $21,350 • Office of Traffic Safety Seatbelt Program - $15,940 • Local Law Enforcement Block Grant: - $24,500 - Partial funding for one non -sworn Crime Prevention Specialist City Coal audye[ Pnunmtion Fiscal Year 3005 Grants Supplemental Law Enforcement Services Fund (State COPS Funding): • $120,000 - Two Sworn Police Officer Positions to staff our Crime Suppression Unit - Miscellaneous Equipment O[y Caunall Budge[ Pnunm[VOmFiscal Year 3005 21